Extracting And Summing Data From Multiple Worksheets

Jul 4, 2008

I have circa 500 sheets (all with identical layout) in the same workbook. All the data is displayed in Columns "A" and "B". The entries in Column A are variable (5-6 digit numbers) B contains numbers between 1 and 200.

I would like to be able to add together the sum of the numbers in B against an entry in A- I have a list of all the entries in column A.

The data in column A is in ascending order but may not always be in the same cell reference.

E.g. "123456" and appears in 3 sheets

(sheet2) A9 ="123456", B9= 5
(sheet 234) A111="123456", B111= 7
(sheet 456) A87 ="123456", B87=3

"123456", total 15

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Macros For Extracting Data From Multiple Worksheets For A Mastersheet

Sep 22, 2009

I'm trying to synthesize a fair amount of averages response time data from about 300 separate worksheets into one master sheet and I'm wondering what the best way is to do it using Excel's macros.

In each subject condition-worksheet there are 24 cell items that need to be pulled and put into the master worksheet; there are 2 conditions, for a total of 48 line items.

In each subject file, the subject number is in cell A1, my first desired average is in M7, then M15, M23, M31, M39, M47, M55, M63, then it repeats back to M9, M17, M25, etc..

How can I create a macro that creates a new line for each subject (starting with row 2) first with their subject number (A1 in all subject files), then M7, M15, M23, M31, M39, etc. moving across the row?

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VBA Code For Summing Up Cells On Multiple Worksheets

Jan 13, 2014

I have made a basic holiday planner, where each employee has one worksheet which shows 52 x 5 day weeks.

When an employee asks for holiday, I put a 1 in the corresponding day (cell). What I need to happen is that if 4 first aiders all ask for holiday on the the same date a warning User form loads up.

The names of the 4 worksheets are;

"Jason L 2014", "Sharon L 2014", "Alan B 2014" and "Chris M 2014".

The ranges for the 5 day weeks are

"B7:F7", "L7:P7", "V7:Z7"

"B10:F10", "L10:P10", "V10:Z10"

"B13:F13", "L13:P13", "V10:Z13"

"B16:F16", "L16:P16", "V16:Z16"

[Code] ........

The code should not run the User form until the sum of the same cells across the 4 worksheets = 4.

By this I mean if 3 of the first aiders book B7 off, the code searches the 4 worksheets and if the sum is 3 then nothing happens. However if the 4th and final first aider tries to book the same day off, when the code runs it totals 4 and the User form runs.

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Mar 9, 2009

I am working on a task analysis involving functions performed by different operators, each function marked by an "X" and totaled at the bottom of each operator column. I have seven sheets, named "Main Engine, Propulsion System, APU and ELEC.", etc. Columns B-F on each sheet are headed "C/M, Engr, Nav, LM, DE" respectively.

I need to add/total the bottom figure in each column (total of number of X's for each column) on a separate, final worksheet. Each of the worksheets contains a different number of functions, therefore the total of X's in each column is listed in a different cell# on each worksheet.

So this is my dilemma as the thread title states: I need to be able to sum/total the amount form different cell numbers (same column) across different worksheets into a cell in a separate, final worksheet.

I have figured out how to do this if the numbers are in the same cell across worksheets, but not varying cells by column.

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Oct 9, 2007

I have a workbook that we use for our internal customers to use to place orders for equipment. There are five worksheets within that file that outline the different products. The requestor will indicate what items they want by putting a number in the quantity cell that is appropriate for the product. This could be using a combination of all five worksheets for the one request.

What I want to do is to create a summary page that only extracts the information from the other worksheets that has a value marked in the quantity spot only.

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May 9, 2008

I have Master sheet where I collect info from sub sheets. All sheets are similarly formatted, ie. product numbers on column A and headers on row 2. I need to sum values from all sheets based product number and header. Master sheet includes all product numbers and some extra headers, sub sheets include only needed numbers. Headers on sub sheets are identical.

Currently I have this thing solved with following formula:


Where B378:B385 includes sheet names.

But problem with this is that column is hard coded, so I have to know that that value I am looking for is in column L. That wouldn't be show stopping problem on its own, but I have columns all the way to DR and copying formulas for each column takes a lot of time when I have to manually update each column. Just copying cell holds that L:L and doesn't change it.

So, in addition of getting values for specific product number I need to get values from specific column based on column header.

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Feb 10, 2014

I'm looking for a formula that would look up the individual employee (i.e. Name1 for example) in the January sheet and then look for and sum any amounts that have a number and a symbol as reflected in A2 through A10 (8V, 4V▲,etc), which would then be calculated with a similar formula for the February sheet, specifically the time period between 1/26/14 and 02/08/14 as indicated above.

As employees can switch shifts, the formula would have to locate now in February where employee (Name1) is and find that row for the same symbol/number calculations for this same time period in that given month. Currently I'm using an array formula which can be seen in the attached file in cell I4. The problem is that the formula assumes that Name1 is always in the same spot in all monthly sheets which isn't the case month to month. The formula looks like this without the vlookup portion:

[Code] .....

I also need to do a similar vlookup or match, etc with this formula too:

[Code] .....

Attached File : sample payroll.xlsm‎

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Jul 15, 2009

I have a workbook, see attached example, which has multiple columns. I want to extract the data for a certain criteria, in this example column E "product".

I then want to take all of the data in columns A to L for the chosen criteria e.g. product 1696 and place it in a new worksheet. I want to do this for every unique product. The example I have given only shows 2 products and limited rows, in reality I could have 50-60 products with hundreds of rows per product.

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Apr 13, 2012

I have two work sheets as-



Sheet 2

nameschooldate of admission
abcpublic school2/9/2011
efgpublic school3/4/2010
hijprivate school5/9/2011
klmprivate school8/9/2011
mnoprivate school9/10/2011

now what i want is - on sheet 3 compiled data as-

idnameclassscoresschooldate of formation

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May 14, 2014

I track distribution using 1 workbook for each sales rep. Each workbook has a separate worksheet (scorecard) for each of their locations showing which of our products are used in that location, for various functions. Each of the locations has a segment (bar, nightclub, casual dining, etc.), and a class (AA, A, B, etc.). All of the scorecards are identical, and are in the same file folder on our shared drive.


Location A Class:AA Segment: Sports Bar Rep: John Smith

Product: Product X Product Y Product Z
Well: 1 0 0
Back Bar: 0 1 0
Cocktail Menu: 0 1 1

I was unable to find an HTML maker so this is not an actual sample but what I'm looking at. The above data indicates that for location A (Sports Bar, Class AA), Product X is used as the well, Product Y is on their back bar and their cocktail menu, and Product Z is not used at this location at all.

I need to set up an analytic workbook where I can sum data based on multiple and grouped criteria, and for multiple reps ie- display a scorecard that shows totals for nightclubs and sports bars, class AA, A, and B, for a particular rep; OR display a scorecard that shows totals for nightclubs, class A for a group of reps. Ideally I would like to do this using drop down menus that allow the user to select multiple criteria in each of the drop downs, having the data auto-populate based on those selections.

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May 14, 2012

I have 2 nearly identical workbooks and I need to update historical data from the old workbook into the newer one.

My current Coding Snippets that I want to use look like the following:

Sub UpdateWorkbook()
Dim ws As Worksheet
Dim r1 As String
Dim r2 As String
Dim r3 As String
Dim r4 As String
Dim r5 As String
Dim r6 As String


Now, this code isn't working I suspect because the Copy and PasteSpecial Functions don't work the way I wish to.

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Jul 18, 2006

I have a lot of paperwork that needs to be entered into Excel. When I finsih entering the data, there will be many workbooks containing many different worksheets. I know how to summarize each workbooks but is there a way I can add specific columns in each of those summary sheets into a new workbook? I guess the question is can I sum data from different workbooks into a new workbook?

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Jan 14, 2014

I have a summary tab in which I am trying to sum data based on specific variables from 30 other tabs in the worksheet

- In the summary tab, I have months (one year worth) over the top row and consultant names in the first column
- Each other tab represents a project
- I want for consultant 1 in summary tab, to have:
For january, the sum of dollars spent in january in each project (so across all tabs)
Same for february to december.

I have attached an exemple Note that the consultant names will always have the same syntax but will not necessarily be in the same cell in each tab.

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Jan 16, 2012

formula that will find "John Doe" through sheets 2-10 and check the Win column for a "w"..if a W exists, Sheet 1 will calculate numericaly how many times it shows progressively, but only for his name and not others.

Sheet 1 B7=John Doe
C7 = total W's though sheets 1-10 for John Doe
Sheet 1
B7 C7
John Doe total W's


This is a alteration to an existing question I asked 2 Days ago, I redesigned a new spread sheet to start over with a new approach to it.

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Sep 22, 2009

I have a table of data: - In cell A1: to C7
A B C#Group Aug-091Merchant Bar2002Plate3Structural - HR1004RHS5Plate3006Structural - HR300

What I would like is a formula that sums up column C if Column B of that row is "Plate" for example

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Aug 8, 2012

I there a macro out there that will extract data from the same range oif cell in of the sheets in the workbook

For Example
Range A3:B7

From every sheet and put in a new sheet

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Mar 6, 2013

I have been trying multiple SUMIFS and SUMPRODUCT formulas to try and revamp my budget spreadsheet. My first criteria is the month being a certain number (contained in a column), if that condition is met it needs to look for the account number I am budgeting for (row heading) and if it matches both criteria I need it to sum the Column that has the row heading of the account number. I have succeeded in doing a SUMIFS and manually finding the column that has the heading of the account number I am looking for, but I would like this to be an automated process so I can copy the formula. Below is the data I'm using (a very, very small portion of it), and the results are how my budget sheet is going to look. These will be on separate tabs in the workbook.

EX: For July electric revenue (44211) I need my formula to: (if the Month column=7 & if the Account Code row heading=44211, sum the column that has the heading of 44211). So far I cannot get this to work.

Account Code


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May 14, 2013

I have a table that looks like the following, only it's actually much larger:

_Red Blue Green Blue
A 2 4 2 3
B 5 2 1 1
C 3 1 2 5
D 2 3 4 2

As an example, I'm trying to sum all cells that match Blue and C. The answer should be 6, but I always end up with either zero or #VALUE.

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Mar 31, 2014

I'm trying to create an online order form using google forms. In my response spreadsheet I have an cell containing:

22" - Size 0 (£52.50),
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I desperately need to be able to extract the amounts within the brackets across to the next cell and in an ideal world add the amounts together. There could also be more than two sets of brackets, depending on the order being placed.

Is there a formula that can achieve this? All the ones I have tried will only extract from one set of brackets or will do both but then also include the string between the brackets too.

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Feb 15, 2013

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Q/K code: AZVR Name: "AzVR" Ltd Nominal: 0.1 USD
R. Number: AZ3570011 Category: ABC

So i need each of AZVR, "AZVR" Ltd, 0.1, AZ3570011 and ABC in different cells. The characters could be in different lengths. Is there any formula that can find Q/K code in text then write characters after it until space or Name starts?

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Feb 15, 2013

I have data stored in mixed cell that i need to extract to different cells.

Q/K code: AZVR Name: "AzVR" Ltd Nominal: 0.1 USD
R. Number: AZ3570011 Category: ABC

So i need each of AZVR, "AZVR" Ltd, 0.1, AZ3570011 and ABC in different cells. The characters could be in different lengths. Is there any formula that can find Q/K code in text then write characters after it until space or Name starts?

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May 31, 2014

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Employment Name


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Jul 31, 2008

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I need to extract the data out into a flexbible summary table where i can choose the job title, location and year.

I can use the following index / match formula to extract the salary that matches the job title and location.

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May 1, 2013

I have a table of data from which I would like to extract the information which is listed horizontally.

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SMITJOHN John Smith 123 Bell Rd Perth

On the 2nd worksheet I have a form which I have designed to which I would like to extract the information from the 1st worksheet.

I am hoping that it is possible to start entering a code based on some reference on the Name. Eg SMITJOHN

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I work in transport and am looking to streamline some of the paperwork and am trying to do it within the means I have available to me.

The format of the 2nd worksheet is;

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Feb 23, 2012

Excel 2007. I have an Excel file that contains a data dump from an external database file with numerous analytical sheets that perform calculations. Some of these calculations utilize the SUMIFs function that was introduced in Excel 2007. This function does an outstanding job of summing a column on the data sheet based on multiple criteria.

However, someone high up in management in my organization would like to "drill down" into the data behind the

SUMIFs formulas to get a quick snapshot of the lines in the database that roll into the
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If I double click on a cell with the formula above, Excel takes me to the Database tab and selects Column E which is close, but not exactly what I need. What I really need is for Excel to only show the rows on the database sheet that make up the total in the SUMIFs formula and not the entire data dump from the database.

At present, we have to manually apply the autofilter on multiple columns to show the rows in column E that make up the total in the SUMIFs formula which is a tedious and time consuming task. Is there a way to force Excel to do this? Suggested custom database application or pivot tables, but we do not want to reinvent the wheel.

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Sep 27, 2013

I have data and after doing some data manipulation it looks like this

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What I'm trying to do is making a summary sheet that has only the first record with unique values using the Job number, part number, and lot number as the criteria. The grand total in the first record is the total for all of that job,part,lot so i need to bring that value over to the sheet as well. I have been able to do this easily with the duplicate finder, but need a formula to automatically do this.

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Apr 27, 2014

The link to my file is: [URL] ........

I am using excel 2003.

My query goes like this:

I need to find out "total lifted quantity"(i.e. the sum of 'first state lifted quantity'+'second state lifted quantity'+'third state lifted quantity') for each "state" for each "size" and each "grade".

However when I am applying a pivot table (as seen in Sheet1) it is not giving data in lucid form. I don't want to split the data for three states in three different tables (as seen in Sheet 4).

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Jan 2, 2013

I have sheet full of data containing results of multiple tests on various equipment.The sheet contains many columns of data but below are the specifc criteria i want to use to extract the data. As maintenance is carried out regularly the list is always growing. I want to create a dashboard summary of the "Machines" which i will colour using condition formatting. I will list the machines in the columns and would like the rows below each machine to be populated with the results.

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Column 2 Lists the Machine
Column 3 Lists the Part
Column 4 Lists the result.

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Mar 20, 2014

I have a directory folder with an active workbook and another workbook id like to copy data from. The Following macro opens up a file in the same directory, copies some data and pastes it in the active workbook. However with this code I have to specify the filename, 'Data.xlsm' in the example code. I would like it to copy data from the only other workbook in the current directory WITHOUT having to specify the name in the code, so just opening it up no matter what filename it has.

In addition I would like to extract the filename from the workbook im copying data from and paste it into the activewoorkbook in sheet 1 Cell A1. I had a look at getopenfilename function but cant seem to make it work for my purpose.

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Oct 4, 2013

My workbook is a variation of the below repeated on a number of sheets.

Sheet 1



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John Doe

Joe Bloggs

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