# Running Total Based On Criteria

Oct 11, 2007
I would like to know if it is possible to have a cell calculate a running total based on previous data as soon as you enter new information. The spreadsheet is a log of suspensions. Relevant columns include the student's name, date, and length of suspension (in days). For example, if Column A= Name (could be separated into first and last name if necessary, or merged into one column), B= Date, C=# of Days, D= Reason and so on, can Excel add the number of total days of suspension for all violations as soon as a new record is created? (If a student has already been suspended for one day, then gets suspended a month later for something else for three days, can excel tell you immediately how many days that student has been suspended total?)

This is actually a question from my mom, who asked me to help her, and who told me that a former coworker's wife had created a spreadsheet that could do this. Unfortunately, that spreadsheet no longer exists and they must recreate something.

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Jan 1, 2008

Have a sample file attached : sample2.xls

What I want to do is - Column H shows my current position, and column L shows the p&l.

I would like excel to calculate the p&l for each position, and put the results in column M.

For example: H3 is the opening of a new position, as H2 shows the current position as zero, and H4 is not equal to zero. The position was added to in H4, and I'm now holding 2. The entire position was sold in H5, and my current position is back to zero. I would like excel to then show in M5, the sum of H3,H4 and H5, and then start the calculation again, and keep doing so down the entire column. If there was only 3 p&l cells for each position, it wouldn't have been a problem for me to get it done, but unfortunately, they can vary quite a bit.

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Jan 1, 2008

Have a sample file attached, and what I want to do is as follows-

Column H shows my current position, and column L shows the p&l.

I would like excel to calculate the p&l for each position, and put the results in column M.

For example,

H3 is the opening of a new position, as H2 shows the current position as zero, and H4 is not equal to zero. The position was added to in H4, and I'm now holding 2. The entire position was sold in H5, and my current position is back to zero. I would like excel to then show in M5, the sum of H3,H4 and H5, and then start the calculation again, and keep doing so down the entire column. If there was only 3 p&l cells for each position, it wouldn't have been a problem for me to get it done, but unfortunately, they can vary quite a bit, and I have no idea how to do it

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Feb 4, 2014

I am trying to model emergence timing of eggs based on cumulative temperature units. When the eggs (Column L) deposited on a given date have accumulated 1600 tu's (a running total of Column N) I wish to return the original number (Column L) to a column (Column Q) in Excel. I have also tried returning the date at which cumulative tu's reach 1600 with dget. Unfortunately, I can't figure out how to use Dget or some other function to deal with the relative sums for each value and step through to the next value when the first is returned.

I can get the first number by entering the following formula into Column Q, =IF(SUM(N$9:N18)>1600,M$9,0) but I don't know how to increment it once the first value is returned.

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Mar 18, 2008

I am working to develop a spreadsheet that takes user input (from a barcode scanner, that issues a hard return, limiting my information to a single column) in the following order. User ID, this is an Alphanumeric unique ID (AA1AAA) or user id. Followed by a pick ticket ID the value of the pick ticket ID will always be above 100000 (ie 123123) followed lastly by the number of lines on the pick ticket id (this number never exceeds 15)

So an example data set would be:

AA1AAA - User ID

123123 - pick Ticket ID

7 - Number of lines on the ticket

123124 - pick Ticket ID

10 - Number of lines on the ticket

123125 - pick Ticket ID

6 - Number of lines on the ticket

AA1BBB - User ID..........................

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Mar 26, 2014

Currently have a sheet with column A/B. Column A has any of the following letters to represent Wins, Losses, Ties, Overtime Loss, Shootout Loss - W, L, T, OTL, SOL. Column B has team point totals after each result. So after the win in row one, the team has 2 points. After the losses in rows 2 and 3, the team still has 2 points. After win in row 4 the team has 4 points. After win in row 5 the team has 6 points. After tie in row 6 team has 7 points.

W

2

L

2

L

2

W

4

W

6

T

7

What is the best formula or is there a formula to easily calculate running total based on content from column A this for over 1700 rows?

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Jun 13, 2014

I am trying to create a very basic workbook that has 2 worksheets. one is a daily input for tonnes, that then just gets cut and pasted to a different program, and the other worksheet is the running total. i.e., it adds up every time you update it.

been trying to figure out a macro so when you press the update button it then just updates the monthly total.

Colac Production.xls

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Jan 8, 2009

I've got a spreadsheet with headers in column A and in rows 9 and 10. The headers in column A start in row 11 and are sizes (i.e XS, S, M, etc..). The headers in row 9 start in column B and are names (ie. First, Second, Third). The headers in Row 10 can be either Net Sales or On Hand Units. There are then values starting in B11 to L19.

The headers in column A do not repeat but the headers in row's 9 and 10 can repeat. What I need to do is create a function for a report page that will total all of the values that match to a particular header in column A, the header in row 9 and the header in row 10. So for example I would want to get the total for any instance when the header in column A is M, the header for row 9 is Second, the header for row 9 is Net Sales.

I've attached a sample of what my data dump would look like as well as the separate reporting worksheet where I want the totals to appear.

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Apr 10, 2014

I am creating a spreadsheet for inventory use. I want to have a running total in (1) cell based upon a new/different number being entered into a different cell.

Column B, Row 1 (This will be a new/different number entered every day - inventory in or out, so positive or negative number)

Column D, Row 1 (This will be a running total based on numbers inserted in previous 2 columns)

Basically what I have is a key inventory. So there is column A with key number, B should be keys IN, C should be keys OUT, or ideally B would be IN and OUT meaning, for inventory IN input a positive number and for inventory OUT input a negative number, and D Should be total.

Column E represents number of keys currently in the inventory. I was going to hide the current inventory column so all you see is IN/OUT and total.

So what I need is to be able to just come in and type in a number in the IN and/or OUT column, without having to add/subtract it with the number already in that column.

Bottom line, I'd like to be able to use IN and/or OUT columns to just type in numbers as they come and not have to worry about what's already in those columns and get correct total number.

Ok here it is. Attached worksheet shows

Column A - Key Numbers...No data value

Column B - Inventory IN

Column C - Inventory OUT

Column D - Total

Column E - Current Inventory(Starting point)

So the formula I used to get what i currently have is (=B2-C2+E2). This way whatever i input in columns C and C. totals out in D. But this way every time I want to add/subtract a number in B and C, i have to add to the number already in the column. I'd like to be able to type in a number in B and C as i go and still have a correct total. I wouldn't mind having just one column for in/out and use positive and negative numbers to differentiate inventory in or out.

Key Inventory - Test.xlsx

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Oct 10, 2009

In an excel work shift schedule, I am trying to total the total number of days someone is scheduled for different shifts. I can get a total for the current schedule but I want to be able to have a year to date total as each new schedule is added in. These totals are in the AF through BC columns in the xray shift totals in the attached worksheet.

I don't know if it is possible or not and am working on a pre-existing worksheet.

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Mar 28, 2014

On the attached worksheet i have blocks of data in col C in chronological order,i wish to count the number of times related data in col AG is between 1 & 3 incl (highlighted in blue) ,the result to be expressed as a % in col V,eg block A =5,col AG has 2 event between 1 & 3,so col V = 40%.I have inserted empty rows between the data for clarity,there are no empty rows in the data.

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Aug 24, 2014

In cell A1 i have a total amount, lets say it's 20, in B1 i have a value of 5, in C1 i have 10.

Looking to see if it's possible to take the 5 from cell B1 to make A1 = 15, then 10 from cell C1 to make it 5 in A1 whilst reducing both columns B and C to zero If B1 or C1 are greater than the value in A1, A1 displays that amount that would be left

only thing i can think of is a hidden column to calculate whilst incorporating an if statement into B & C?

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Sep 14, 2009

I've attached a sample workbook. I'm trying to have a running total on column F once column G is completed with a ship date. The formula I have right now is =IF(G2:G55<0,SUM(F2:F22),0). but it's coming up w/zero.

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Jul 3, 2014

I want to calculate a running total (so add a new value to its original value). For example, cell A1 is the one I will be changing daily, and cell B2 is the one that I want a running total in. So if I start with A1 being 5, B2 should be 5. If the next day I type in 3 into A1, B2 should now read 8. However I want to do this for a column length, not just cells A1 & B1. So column B would be the running total of the column A values. If A2 is 3 one day and the next it is 6, B2 should on the second day read 9. And on and on down the columns.

I tried doing this without VBA using iterations, but that didn't work. Every time I did that it would add values going down, which was weird cuz none of the cells referenced the cell above it. I didn't know if they would work since I have multiple sheets in this file. (I'm only calculating the running total in one sheet, the others aren't doing anything special.) I need all the sheets in my file and I didn't know if VBA modules are sheet specific/ if you need to be sheet specific when coding.

Another question I have (since I know nothing about VBA) is how do modules work? Do you need to turn them on in the Excel spreadsheet itself? Or when you save it does it just automatically apply itself to the file its attached to?

On another note, how to do this WITHOUT VBA, that would be like 100x more fantastic.

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Mar 5, 2014

I am creating an employee database. Any simple method for recording then calculating a total of occurrences when someone is tardy. I thought of using an OptionButton but I don't know how it could be applied and stored in my database. This is the code for the form as it exists now:

[Code] .....

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Sep 6, 2005

This works for me when my list of values begin in Cell A1.

Put this formula in Cell B1 and copy down:

=SUMPRODUCT(SUM(INDIRECT("$A$"&MAX(--($A$1:A1=0)*ROW($A$1:A1),1)&":"&CELL("address",A1))))

"Midnight404" wrote:

> I want to keep a running total of one column but if it

> encounters a zero in the column then I want the zero to reset the total to

> zero and continue from that point.

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Feb 13, 2008

The following code works great in selecting individual cells and forming a text string with them. What I need to do is to change this slightly andi instead of just reading the cell, have the preceding value added to the current value "(Cells (e,i)" and that new runnng total value is added to the "temp" string.

The concept is 12 cells represent Jan - Dec (numbered 1-12)

I'm trying to perform a running total; where Feb(2) = (Jan(1) + Feb(2)) and Mar(3) = Feb(2) + Mar(3).....

I tried setting x to do the running total and then passing it to "temp" but I kept getting mismatch errors, or buffer overflow errors, or out of memory errors.

Is there someone who can provide some assistance with the proper way to do this? ....

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Feb 22, 2008

After about 3 hours of online research, and maybe an hour or so of experimenting with the IF command, my mind is blown and I, essentially, have given up!

I have a spreasheet with each column representing a month, then four more colums to represent quarterly values, and one other for a summary of the entire year.

I don't want a cumulative running total. For example, if I enter a value for January, that value should appear in the 1st quarter column, and yearly summary colum.

Now, if I enter in a February value, the 1st quarter column should display the February value. I need the 1st quarter column to "update" for each of the three months within the quarter. Likewise for the yearly column except, obviously, I need it to update for each of the 12 months.

I started toying with the IF function, with limited success, but there MUST be an easier way?

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Apr 22, 2009

i am setting up a material iventory using excel 2007 i require a worksheet to contain a column for stock in (+) and stock out (-) and a running total column, but i am struggling to create a formula for this. my column's would be (J) for stock In (k) for stock out and (L) as Running total

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May 1, 2009

I want to keep a running total of hours.

I know what to do when I add them- if the number is positive then a payment is due, if its 0 then the employer is "Up to Date" But what if they pay me more than they owe? I owe them hours, how can I have excel know that there is a surplus and to deduct the future hours worked from the surplus until i've paid it off?

I have my problem in an excel spreadsheet but I don't know how to upload so you can download it for reference.

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Jul 21, 2006

I know this may have been answered before but I didn't really understand those answers and my scenario is slightly different. I have a UserForm that I am asking people to enter data into. One part of the UserForm asks for a percentage spread across an age range. For example for the age ranges 16-20, 21-25, 26-30 (etc) whats the percentage of smokers. This will obviously then add up to 100% which I want to put in a ' total' box at the end of the line of input boxes. I want this box to be updated whenever someone enters a percentage into the boxs but I can't seem to work out how to do it. That's basically what I'm asking help for on. Its easy enough when doing it on the spreadsheets themselves with the SUM function but how can I do it on a UserForm. Does it need some complex VB coding?

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Oct 18, 2006

Basically, I'm trying to have a cell (eg.A1) where i can input a dollar value and when enter is pressed, on another cell (eg.A2) the dollar value gets added, then the original cell (A1) is cleared for the next input.

Then when I put the next input (A1) I want it to add on to this running dollar total (A2) and yet again A1 is cleared for the next input.

In addition to this I require an additional cell (eg.A3) that when each time a value is added in A1 it counts the times this is done.

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Jan 17, 2013

I am working on a spreadsheet to track hours worked. It is an 8 hr day. I want there to be a running total, but when less than 8 hrs are worked and the total goes below 8 hrs per day (as in when you have no "banked time" it will not display negative or owned time. Also, it doesn't seem to want to skip over the weekends for me.

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Jan 15, 2012

I'm trying to create a spreadsheet that uses one cell to enter a dollar amount and stores the amount entered in another cell. But I would like the input cell be zero after each entry, and the cell storing the amounts to keep a running total.

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Apr 10, 2014

I am creating a spreadsheet for inventory use. I want to have a running total in (1) cell based upon a new/different number being entered into a different cell.

Column B, Row 1 (This will be a new/different number entered every day - inventory in or out, so positive or negative number)

Column D, Row 1 (This will be a running total based on numbers inserted in previous 2 columns)

Basically what I have is a key inventory. So there is column A with key number, B should be keys IN, C should be keys OUT, or ideally B would be IN and OUT meaning, for inventory IN input a positive number and for inventory OUT input a negative number, and D Should be total.

Column E represents number of keys currently in the inventory. I was going to hide the current inventory column so all you see is IN/OUT and total. So what I need is to be able to just come in and type in a number in the IN and/or OUT column, without having to add/subtract it with the number already in that column.

Bottom line, I'd like to be able to use IN and/or OUT columns to just type in numbers as they come and not have to worry about what's already in those columns and get correct total number.

Ok here it is. Attached worksheet shows

Column A - Key Numbers...No data value

Column B - Inventory IN

Column C - Inventory OUT

Column D - Total

Column E - Current Inventory(Starting point)

So the formula I used to get what i currently have is (=B2-C2+E2). This way whatever i input in columns C and C. totals out in D. But this way every time I want to add/subtract a number in B and C, i have to add to the number already in the column. I'd like to be able to type in a number in B and C as i go and still have a correct total. I wouldn't mind having just one column for in/out and use positive and negative numbers to differentiate inventory in or out.

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Jun 7, 2007

I am creating a spreadsheet for inventory use. I want to have a running total in (1) cell based upon a new/different number being entered into a different cell.

Column F, Row 7 (This will be a new/different number entered every day)

Column G, Row 7 (Begins with a starting total of 2545)

I need Column G to add to it whatever number is entered into Column F, Row 7 and to keep the new total (ex. enter 10 into Column F/Row 7 & the total of Column G/Row 7 becomes 2555; if I then enter 20 into Column F/Row 7, Column G/Row 7 adds 20 to the original 2545, not the new total of 2555).

Column G is not keeping the new total, it reverts back to the original number of 2545.

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Jun 10, 2008

My question is I have an exam and I have recorded all my answers in Column B. And I have pasted in the "Official Answers" on Column C. On my sheet Column C is whited out so I don't see the answers until I am done. I made them visible so I can ask my question. I wrote the formula for Column D "=countif(B3,C3)=1" then it displays True if both the columns match meaning my answer is correct or False if the columns don't match meaning that my answer is incorrect.

how I could make it display the running total or like a total score say in cell D9. So for example in this case it would be 5/6 and /or 83.33%.

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Sep 13, 2006

I would like to sum the values entered into A1 each time i enter a new value into A1 and to place the grand total, of all values entered, into A3 ? This is as long as the sheet1 is activated ?

i tried with Event (Change/Selection change), but could not get a result......................

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Oct 18, 2006

I'm trying to have a cell (eg.A1) where i can input a dollar value and when enter is pressed, on another cell (eg.A2) the dollar value gets added, then the original cell (A1) is cleared for the next input.

Then when I put the next input (A1) I want it to add on to this running dollar total (A2) and yet again A1 is cleared for the next input.

In addition to this I require an additional cell (eg.A3) that when each time a value is added in A1 it counts the times this is done.

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Mar 28, 2014

I am creating a spreadsheet for inventory use. I want to have a running total in (1) cell based upon a new/different number being entered into a different cell.

Column B, Row 1 (This will be a new/different number entered every day - inventory in or out, so positive or negative number) Column D, Row 1 (This will be a running total based on numbers inserted in previous 2 columns)

Basically what I have is a key inventory. So there is column A with key number, B should be keys IN, C should be keys OUT, or ideally B would be IN and OUT meaning, for inventory IN input a positive number and for inventory OUT input a negative number, and D Should be total.

Column E represents number of keys currently in the inventory. I was going to hide the current inventory column so all you see is IN/OUT and total. So what I need is to be able to just come in and type in a number in the IN and/or OUT column, without having to add/subtract it with the number already in that column.

Bottom line, I'd like to be able to use IN and/or OUT columns to just type in numbers as they come and not have to worry about what's already in those columns and get correct total number.

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Dec 11, 2013

I need to create running totals for each year of the Contract Values for each Sector that my Company deals with. There are 5 Sectors - C, M, W, WW and WtoE. Each possible contract has its own Contract Value.

For eg -

SectorContract Value

W € 36,779.33

WW € 20,325.20

W € 246.14

W € 2,168.40

WW € 176,617.00

W € 320.65

[Code]...

In the whole document we have previous year's contracts too - but I want to create running totals for each year - i.e. for 2010, 2011, 2012, 2013, 2014. How could I separate these easily?

Obviously the total depends on which sector we are looking at - I thought about using the IF formula - but realised that there would be a lot of IF's - is there an easier way of doing it? If not - what's the best way?

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Aug 22, 2006

Is it possible to have numbers added to the same cell and have excel continue to calculate the addition for me in that same cell......ex: I have the number 8 in cell d2 and I want to add the number 8 to that cell and have excel add the 8 to the previous 8 for a total of 16 in the same cell.....the next time I would add 5, and the total would be 21? Can this be done in a single cell?

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Apr 10, 2014

I Need to Understand Running Total Sum Formulas. I'm using Excel 2010. and I'm typing in the basic correct formula to arrive at a running total for each ajacent cell to the left of it.

I put in the correct formula in Cell (B1) of Sum=(A1)

I then put in the correct formula in Cell (B2) Sum=(A1:A2) I then highlight the A1 part of the formula with an F4 Key to lock it in.

I then drag the B2 Cell all the way down the excel page to capture all of my running total coming from the (A) Column just to the left of my formula.

Why even though I'm getting the answers I want in the running total does it put an error message in each of the correct answers in each of the cells in the (B) column where I put my formulas.

I tryed to delete the error message spot but I don't know how to delete all of the error spots without going into each cell one by one.

How can I get rid of all the error message out of each cell without having to click on each cell one by one to do it when I might have over 500 or more cells to click on.

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Jun 21, 2006

I am trying to get running totals in three TextBoxes on a UserForm. The UserForm is to enter one item from a receipt which can have many items. The running total is for the number of items on the receipt, amount of discounts (coupons), amount of sales tax and the grand total. A small sample is attached

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Mar 15, 2008

I was wanting to put it on a spreadsheet. Probably a pretty easy deal, but I don't know the formula to use. this is what I want: Joes start weight 200 minus week ones weight, then the original 200 minus week 2's weight and so on till week 8. I want to keep a running total of weight lost in pounds as well as percentage.

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Dec 3, 2009

I am working on a excel sheet that tracks thousands of records. Basically, have 400+ employee's who have scores that need to be tracked. The scores are % based... to start we have 15+ columns but all that matter for these calculations is probably 3. We have score 1 which their required to hit 90% score 2 which is 80%, they are seperate scores. Some people dont count so we disqualify the formula from counting a 0. My current forumla is...

COUNTIF(K418,"<90")+COUNTIF(N418,"<80")-COUNTIF(N418,"=0") where the rows change for each record. We are counting the # of times they don't hit their goal. They can only be held accountable for one score a month not for both scores so created a 2nd column which has =IF(O418>=1,1,0) so if it came back with 2 counts it changed it to 1. OK, so background explained

Now the tricky part... we have a running total per month of how many times they did not hit their goal. We have a column with the mm/yyyy. So we have a pivot table which breaks down the associates by name department etc... and once completely drilled down into it gives a breakdown of their score for every month and then if they did or did not hit their goal by referencing the previous field I discussed. Currently it has a running sum, but I am stuck on the twist I need to throw in... if they meet their goal for 3 months straight, 1... we will call it "occurence" drops off. So for example.... Jan 1 Occurence, Feb 0, Mar 0, Apr 0. So in this case, Jan, Feb, Mar need a running total of 1. Once april hits, the running total needs to go back to 0. So if they got an "occurence" in May, the running total would go back to 1 instead of the current 2 my sum shows.

I imagine there has to be some way I can do this, but I have been thinking about this and hit a brick wall. Any idea's at all? For reference column A is the mm/yyyy (which can be reformatted differently pretty easily). Column K is score 1, column N is score 2, those are the 3 fields I reference for my forumulas currently, the pivot table uses everything else.

Here is an example of one associate.... the top row is the average for the associate and the sum of "occurences"... I want to or plan to have a running total section added on the side however if possible. This associates running total should be 2 instead of 3 as there was a 3 month gap for Mar, Apr, May so it would have been -1 in May as explained above.

Doe, Jane103.7788.823

1/1/200998.5894.120

2/1/2009101.6270.591

3/1/2009110.61105.880

4/1/2009131.78117.650

5/1/2009102.0588.240

6/1/2009110.4658.821

7/1/200998.23105.880

8/1/200986.8270.591

9/1/2009100.3982.350

10/1/200 97.1694.120

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Dec 6, 2012

I have a sheet with several thousand rows. I want code that will do this:

- After finding a "D:" in column A (contained in the cell but will be at a different place each row), start a running total of values in column B.

- When finding "F0" in column A...

--if the running total of values for rows that have "D:" equals the value in column B with the "F0", delete the "D:" rows

--if the running total doesn't match, reset the running total and search for the next "D:"

- Repeat for all rows.

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Sep 10, 2013

Basically, I have an excel spreadsheet with different valued items for example,

TV Essential l £15

TV Essential extra l £20

Broadband Essential l £ 8

Broadband Extra l £12

I have options for TV, Broadband and Phone. At the bottom of the spreadsheet I want three drop down lists to pick what TV, Broadband and Phone package I want. For example: TV Essential, Broadband Extra and Phone Weekend. I can create the lists but I was wondering if there was anyway where, as you select the option on each of the lists, a running total will be created. So when TV Essential is selected £15 is added to a cell, say F20. Then when Broadband Extra is selected another £12 is added to cell F20. And as you select different ones in each list the total in F20 changes.

I'm using Excel 2002.

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Mar 20, 2014

I have a button that a user clicks to print the info they entered. I need some code to add a running count to a cell (say, H2) every time the user clicks that button and runs the print macro.

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Jun 17, 2014

I'm trying to calculate a running total of ticket sales with 5 different groups (adult, youth, senior day, senior night, and child) to where once the number of tickets are bought it will update automatically. I enter the tickets in cells B5-B9 where it then calculates the amount due and the change due. I need to put the running total in cells B18-B22.

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