Data Validation Using Reference List From Another Sheet
Jun 2, 2009
I m using Data/Validation function in Excel2003? Is it possible to have reference list of drop down input from another sheet? I recorded the macro for this function and had the following result
Sub Macro1()
Range("A1").Select
With Selection.Validation
.Delete
.Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, Operator:= _
xlBetween, Formula1:="=$C$2:$C$6"
.IgnoreBlank = True
.InCellDropdown = True
.InputTitle = ""
.ErrorTitle = ""
.InputMessage = ""
.ErrorMessage = ""
.ShowInput = True
.ShowError = True
End With
End Sub
How can I change reference List from the same sheet $C$2:$C$6 to "sheet2!$C$2:$C$6" or it is a limitation for this function?
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Apr 22, 2008
I have a spreadsheet in Excel 2003 with many sheets all of which need to have for some columns the data entry restricted to a specific list.
To do this we have created lists defined and held in a separate sheet and then attempted to reference these from all the other sheets using Data -> Validation and then entering the relevant list in the Validation criteria.
The 1st sheet we set the Data Validation up in all is fine. The 2nd sheet however I get an error pop-up stating 'You may not use references to other worksheets or workbooks for Data Validation criteria'.
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Nov 23, 2007
I'd like to create a list via Data validation-list. Anyone knows how to reference a range on another sheet of the workbook?
The range is =$Q$5:$Q$13
Is it possible to reference another sheet? If yes, how is is done?
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Jun 19, 2014
Attached is example of what I'm trying to do. I want to use the drop-down on the "Master Tab" and have the corresponding price by promo_month appear in the yellow cells.
Currently its on July, but I would like to switch that to August etc and have new prices populate in the yellow cells. Prices come from the "table" tab.
Example 06.19.14.xlsx
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Mar 26, 2009
Is it possible in data validation to have a list from other sheet? Example:my list is in Sheet of the same workbook.
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Dec 30, 2008
I am running into an odd issue and hope someone might be able to shed some light.
I have created several lists on one sheet in a workbook and have assigned named ranges to each individual list. So far, so good.
On various other worksheets, I have created Data Validation rules to allow users to select the relevant data from drop-down lists. (using formulas such as =List1, =List2, etc. in the Source box to capture the named ranges I had created).
Everything works perfectly...EXCEPT for one worksheet, which continues to give me the error message, "You may not use references to other worksheets or workbooks for Data Validation criteria." Can anyone explain why this error would only occur on one worksheet and work fine for all the other sheets? I'm perplexed!
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May 14, 2014
Originally I had a file with multiple tabs to sort data, this was becoming very ineffective so what I have done is modified the original WB posted into the desired new format. The WS PSM-04-03A is a vlookup based report that used to pull data from each tab based upon the WS Name (the code is still their) what I have done is combined the WS and made a column(ColumnD) for what used to be the WS Name. All WS have besides "Home" and "PSM-04-03A" have been combined into 1 WS and the title for the data from the original sheet names was added to columnD of "Recommendations" in the new file. (i.e. I did not add all files just some so you could see what I was getting at).
So using the two WBs as an example the Isomeration Unit/MEK Dewaxing Unit/ROSE Unit tabs have been combined into one tab and a new columnD added to signify what used to be done with the "tab". Now if you look at the validation on WS "PSM-04-03A" on the first WB it utilizes the WS Names to populate a list in cell A4 and cell C4 then populates with all columnA items from that WS. Now that I have combined the data I still need the validations to populate the same. So A4 in the new WB would populate with all non repeats of the unit in ColumnD of the WS "Recommendations" and then cell C4 would populate with the filtered columnA results based upon the columnD choice.
OLD FILE : (PSM-04-03) PHAR Tracking v2.xlsm
NEW FILE : (PSM-04-03) PHAR Tracking Modified.xlsm
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Dec 11, 2012
I am using excel 2007
I am attempting to put a drop down list using "Data Validation". I can get it working when my list is on the same sheet (sheet 1) and the column of cells I want the drop down list to show up in....(you know..when the drop down list shows up in each individual cell)......BUT...when I put the list on another sheet (sheet 2) and try to do the "Data Validation" back on sheet 1, excel won't let me go highlight the list on sheet 2.
I even tried writing sheet2 and the range and that still doesnt work.
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Feb 13, 2008
I know it's possible to list option reference in another worksheet in relation to data validation, but is it also possible to reference to a complete different workbook. If so, what's the procedure? I have many workbooks that reference the same list options.
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Apr 18, 2014
I have an endless list of information that I need to turn into a text string, lookup with a validation on the end.
The easiest way is to show you so I've attached the info and what result I want.
Attached File : Test.xlsx
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May 7, 2012
Can I create data validation list of the names created in the name box or of the sheet tab names?
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Feb 15, 2014
I have 2 columns First Name & Surname. What I want to do is create a data validation list on the surname which results in the 2nd data validation list only showing the first names which link to one of the surnames.
i.e. If I selected Smith in the 1st validation list then I would only like to see 'Paul' as an option in the 2nd list
First Name
Surname
Paul
Smith
Paul
Jones
Tony
Phillips
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Feb 16, 2010
I have a range named as follows in a formula:
BaseCase!$O:$O
I have a data validation from which the user can choose another tab.
So, how do I change the reference above to:
TabName!$O:$O
so that TabName refers to the text string in cell B2 (data val. box)
I tried to use TEXT to no avail. I imagine there is a simple solution, but I am at a loss.
INDIRECT perhaps?
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Sep 17, 2008
I'm trying to link a range of cells in one workbook to a range in another workbook, both in a network drive. Everything is working out well except for the cells that have a data validation list on them. the formula linking one cell is ='G:Destination To[Workbook2.xls]SheetX!B13 so I'm just trying to get the value in the cell. I don't need the validation list to transfer just the value of what was selected. If I go to that cell and type something in then it transfers over just fine. If the validation list was used in Workbook2 then I get a #N/A in Workbook1 that is linking to the Workbook2 cell.
How can I link the cell with a data validation list in it to a cell in another workbook so that I can get the data in the cell (whatever was selected from the validation list)?......
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Dec 3, 2006
find attached the Report file. I prepared two sheet in this file and also add my question in the file. my question is about validation selection and get data from other sheet.
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Dec 10, 2006
I would like to create a drop down list. So far I have done this using Data/Valadation. I like this method alot, but would somehow like to put the data on a seperate sheet in the workbook. Data/Valadation doesn't enable this. Anyway around this?
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Jun 20, 2008
I can't seem to find a way to make a data validation list automatically show the first item in the list rather than showing blank.
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Jun 15, 2007
I'm trying to use data validation to restrict the user to only selecting values in a list which I create. Right now, the list is a named range. I'd like to get rid of the range and just use a named list. I create a name using the following as my list.
Insert > Name > Create
Name: Fruit
Refers to:
banana,apple,orange
When I try to use the name Fruit in my data validation, I get the message "The List Source must be a delimited list, or a reference to single row or column." I thought my name "fruit" was a delimited list.
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Nov 7, 2012
If I have two cells and a named range mexico
A1, A2.
A1 contains the string: "mexico"
A2 is the cells that has required data validation (drop down list).
I want A2's validation reference to be dynamic, in the sense that I can it reference it to A1; converting the string "mexico" to a named range mexico
I tried inputting = INDIRECT(A1) into A2
But I lack clarity in my understanding of referencing.
What is the correct procedure here.
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Aug 17, 2009
I have a cell that I want to use data validation on so I have a drop down list. Problem is the location of this list will be in another workbook.. Is this possible to go from one workbook to another using data validation?
Also, depending on the information that is selected from the drop down list I want a cell to the left to pick the corresponding data from the list in the other workbook. These forms will always be in the same folder.. Not sure if that information is necessary but just in case you need to know.
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Oct 28, 2011
I'm looking for a way to get a unique list from a column to a data validation drop down list. Any fancy formula or vba script to create a UDF which. Does this?
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Apr 29, 2012
I have a List of Different Fruits in Cells A1 to A5
Apple
Banana
Orange
Strawberry
Cherry
And I use data validation list in 5 different cells from Cells C1 to C5 then in every cell the list will show all the fruits,
But I want that if I select Any Fruit in cell C1 that should not be included in the remaining 4 cells, and the fruits selected in Cells C1 and Cell C2 should not be included in the remaining 3 cells and so on....
I Used the formula
=IF(C1=A1,OFFSET(A2,,,COUNTA($A$2:$A$5),1),0)
But this works fine if I select Apple in the Cell C1, then the List of C2 Shows all Fruits other than Apple, But if in Cell C1 I select any fruit other than Apple it does not work... (Using Excel2007 & Win XP)
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Oct 1, 2011
In the following example the costs for each FGI SKU are on detail cost build sheets each named simply 600001, 600002, etc.
To add a summary I simply list all the SKU's on a summary worksheet and reference each detail sheet. The problem is with large numbers of SKU's it gets clumsy having to create a reference for each sheet.
Is there a way to have the formula in the cost column reference the detail sheet based on the value in the FGI SKU column?
FGI SKUCost60000111.34 60000211.34 60000311.34 60000411.34 60000511.34
So to reference the cost for the 600002 SKU instead of this...
=+'600002'!$E$37
I would like this...
=+'value in cell with 600002 in it'!$E$7
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May 12, 2004
dear....can i set width in list box data validation (width in cell i set short).thanks
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Oct 18, 2006
is there a way to force so that a cell value can be only of what a validation droplist offers, hence users can not enter their own values and have to use the droplist for cell content selection.
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Dec 17, 2008
I need to get data copied from sheet1 to sheet2
depending on selection in a validation list.
The data is on the same row and all the same range.
So it would look something like this.
A B C
Fruit Orange Apple Pear
Veg Potato Carrot Onion
Animal Bear Cow Dog
I have the data in A in a dynamic range and validation list.
I need all the data copied from the specific rows ie
choose Animal from the validation list in Sheet2!A1 and
the entire row Bear Cow Dog get copied to Sheet2!B1, Sheet2!C1, Sheet2!D1.
The second problem I think is a lot more complex.
So the same scenario above but this time its a multi select on Sheet3.
I need to be able to select two (or more depending on Fruit and Animals to display in A1, A2 and then their valid options to appear in B, C and D
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Mar 25, 2013
I am sure it is easy as I have done this before, but can't remember how or where I have put the code.I have a spreadsheet with multiple worksheets (The amount and names of sheets will keep changing). On a front sheet I have a dynamic validation list in cell "L9" that will always have the full list of spreadsheet names. The idea is that I will choose which spreadsheet to print from this list. Press a button and only that sheet will print.
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Jul 16, 2009
I am using Data Validation on some fields to create a drop down list from a named range! These fields however allow you to enter values that are not in the list.
Is there a way to make the cell have to be an entry from the data validation list?
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Feb 4, 2006
How do I write a reference from a drop down list to another sheet and have
the formula do the if function so that it can do several arguments and return
"direct" if true and "indirect" if false.
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Sep 26, 2013
I'd like to create a drop down list in data validation from a column of data that contains numerous duplicates.
For example, let's say column A contained hundreds of transactions with either North, South, East and West, how could I create a drop down list in another cell that only had four selection options?
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