Dependent Lists And Manual Text Entry
Sep 27, 2011
I am relatively new to Excel. I have figured out how to use named ranges as lists and use INDIRECT Data Validation to have a list's selection made in one cell populate a new list in an adjacent cell.
A1 contains a list of "Characters" (The choices are "Numbers", "Letters", or "Other")
Based on the choice in A1, B1 has to populate with the following:
- A list of available Numbers to chose from (1,2,3..etc)
- A list of available Letters to chose from ( A,B,C...etc)
- Text that instructs the user to enter text into the cell manually
(For example, their "Other" character might be something like "@#$%^&*!". (Not unlike my mental state trying to figure out this problem.) I want them to see the instruction to "ENTER CHARACTERS HERE" and then be able to type in the cell.
So I need B1 to either populate with a menu that is dependent on the menu selection in A1, or allow for free text entry depending on if they chose the "other" option in A1.
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Mar 29, 2007
I would like to use a combobox and I want to force the user to selected one item from the list, and not to be able to type anything in it.
My other solution would be to use a listbox but I like the combobox design better...
I found this code in a MSDN Forum but somehow, it does not seem to work.
Maybe it is because I do not know what to do with a "public class", or my Excel 97 does not support this.
I tried pasting the "private sub" in a sheet code (where my combobox is), but it did not work.
Public Class Form1
Private Sub ComboBox1_KeyPress(ByVal sender As System.Object, _
ByVal e As System.Windows.Forms.KeyPressEventArgs) _
Handles ComboBox1.KeyPress
e.Handled = True
End Sub
Is this code actually working under excel 97 and if so, where do I have to put it?
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Mar 21, 2009
how to protect my spreadsheet from data entry errors.
I have a column of data that must be entered manually (column B). Sometimes, the entry in column B could have been calculated by running a formula run upon the data in column A. Sometimes it has to be entered manually.
Is there a way to use data validation or conditional formatting to make sure that the proper figure is entered into column B when it could have been calculated by a formula to avoid data errors?
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Apr 3, 2012
I am using the below code to enter the data in Cell "D" & "E" of the worksheet.
Dim a, b As Integer
a = WorksheetFunction.CountA(Sheet2.Range("C:C"))
ActiveWorkbook.Sheets("Retailing Data Sheet").Activate
'If Range("C" & a + 1).Value "" Then
[Code] .......
But, If someone wants to enter the data manually into the Cell "D" & "E" its allowing which i dont want.
It should be enter by using the form only...
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Apr 22, 2008
I need to make cell A1 = cell D1.
Cell A1 is calculated by entering a number in cell E1[COLOR=blue ! important][COLOR=blue ! important][/COLOR][/COLOR]. Due to the various formulas used, when cell E1 goes up, the value in cell A1 goes down (and vice-versa - When E1 goes down, value in A1 goes up). Cell D1 is calculated using formulas UNASSOCIATED with A1 or E1.
I can't enter a formula for cell E1 to do the calculating due to the circular reference created.
I need some type of code that will automatically figure out what number needs to be in cell E1 to make cell A1 equal Cell D1 without creating the circular reference.
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Dec 31, 2009
=IF(OR(J4="",K4=""),"",NETWORKDAYS(J4,K4,Holidays!Z29:Z39)-1)
Above is the formula I am working with. I am inserting it into row 4 thru row 996 in a number of different columns. The auto fill function works great for this part of the formula….
=IF(OR(J4="",K4=""),"",NETWORKDAYS(J4,K4,Holidays!
However, this part Z29:Z39 I have to enter manually row by row until I can figure out a better way. Do you know an easier way?
To put this formula…
=IF(OR(J4="",K4=""),"",NETWORKDAYS(J4,K4,Holidays!Z29:Z39)-1)
Into any column row 4 thru row 996, without having to change Z29:Z39 for every row, since I cannot rely on autofill?
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Jun 27, 2005
I've created a dependent list in Excel using Data validation. The first list is independent and the second list depends on the first list. I'm facing one problem in this. After selecting a element in first list and corresponding element in second list, if I want to change the first list again, I can go and change the value. But the value in the second list remains the same. I want the second list to be empty when I' selecting the first list again. How can I do this?
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Jul 6, 2009
I have been searching on this for a little while now but have not been able to find a solution to my problem. I have been asked to create a series of dependent dropdown lists using excel so that we can use these for inventory imports into a asset system. The catch on this is that nobody here really has any idea on how to make these dependent lists reference each other correctly. The reason for that is because the fields all have spaces in them and I do not know how to get a list name with a space in it or to create the proper translation for it. An example of this would be something like what I have written in below ....
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Dec 28, 2006
I have been able to use the previous information to create dependent drop down lists but I have been unable to apply the settings to entire columns versus just one cell.
Is there a way to get the dependent lists to correspond to the cell beside it without having to manually type in each cell name?
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Jul 29, 2006
how to do this and I just can't seem to figure it out...I've come close, but something always seems to be incorrect when I try to do it.
So what I have is 5 column sheet (please see the attached file).
What I would like to do is have the 1st column (Main Folder) be a drop down list and have the other 4 columns dependent on the 1st.
So for example, if I choose Business Hierarchy then in the Subfolder, Subfolder2 there should be nothing shown and under the Attribute column, there should be:
ALL
BUSINESS SEGMENT
REGION
AREA
OPERATING MARKET
COMPANY
MASTER COMMUNITY
COMMUNITY
shown to the user.
Or if I were to pick Unit from the Main Folder, then in Subfolder Unit, Unit Options, Unit Budgets, Dates, etc. should be shown while in Subfolder2 the items for Corresponding to Dates should be shown.
Currently the description box is blank, but will be needed to correspond just with the pertinent main folder selection as well.
Please let me know if you guys have any suggestions, I greatly appreciate. I'm still learning how to do this kind of stuff, so please forgive me again for having trouble with this.
I also understand that if I were to cluster the information in the Attributes column into single cells such as:
ALL
BUSINESS SEGMENT
REGION
AREA
OPERATING MARKET
COMPANY
MASTER COMMUNITY
COMMUNITY
into one cell, then it is very simple, but I do need the seperation between cells due to the description column.
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May 20, 2014
I'm trying to simplify a template we use regularly at work. On the front end page, the one that eventually gets turned into a PDF and sent to a customer, I have a selection of drop downs, which I am pretty comfortable with. I also have some other fields that are populated by vlookups, and again, I have no problem there. What I am struggling with is creating a second drop down list that only has options relative to the first drop-down list. From what I gathered by searching on this, I may have to change the format my data is in, note that I have a pretty basic knowledge of excel.
Master Data (from where I want all the drop downs to come from) - see attached screenshot.
Capture.JPG
So, on front end, I have a drop down that selects from column A. Beneath that there are two rows that auto-populate depending on what company was selected in the drop-down.
What I want is a second drop down list from D, E & F.
So, If I select ABC Limited in the drop down menu, the second drop down should only have John, Jim & Jane as options.
Is it possible to do this with the data in the format I have, or would I need to change the format? I have +/- 500 entries to do, so obviously I'd like to not change my format if possible.
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Dec 4, 2013
I have been having alot of trouble and have read alot. I can't seem to figure out the problem. I am currently working on an excel sheet that will select a name from the first drop down list. Based on that name five other list will be generated just on the first selection.
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Oct 14, 2008
See the attached example. I have created a dependent data validation. The list available in B2 is dependent on the item chosen in Cell A2.
What I would like to know is how do I expand this validation down columns A and B. I don't want to have to add the validation in each cell individually!
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Jul 30, 2009
I'm trying to make a number of cells dependent to a drop down list. However, these cells would also be drop down lists and while they'd show a value automatically determined depending on the drop down list, the user would still be able to choose another value.
Aluminium
Coated steel
SS304
SS316
This would be my initial drop down list.
In the same sheet, I could choose the materials for the machines shaft, fasteners, anchors, chains, sprockets, nozzles, etc. These materials would be, again:
Aluminium
Coated steel
SS304
SS316
in 90% of the cases, having the machines frame at SS304 would mean the rest of the materials would also be SS304. However, depending on the needs, the anchors could be SS316. So basically I'd like that the options all be in the same material as the frame, but with the possibility of choosing another material through a drop down list.
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Dec 31, 2012
I cannot seem to add more dependents using this code. I think it is in the "If / then / else" structure that it is limited to only those three "groups". But I need to be able to add at least one more dependent list to the code.
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Mar 20, 2009
I have attached a file where I’ve made some dependent validation lists. When the first box is changes it clears the last 2 with this bit of code
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Sep 10, 2009
I am trying to make two dependant lists in Excel. Using data validation lists, is it possible to, for example, select a country from one list, then select a city in that country from another list. For example, if I select France from one list, I only want the list of cities to include French cities, rather than the entire list of cities in the list.
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Sep 23, 2011
I am trying to get a listbox I created in from DataValidation to be dependent on another list.
For example, when I select Course 1 (a list item) from the Course List drop-down, I want the cost to auotmatically populate in the Cost drop-down (the other list).
How do I get this to happen? Here is the code I created in VB, and I am not sure if this is the right course of action:
Sub Automated()
Sheet1.Cells(2, 1) = "MATLAB"
If (Sheet1.Cells(2, 1) = "MATLAB") Then
Sheet1.Cells(2, 3) = "31"
End If
Sheet1.Cells(2, 1) = "INCA"
If (Sheet1.Cells(2, 1) = "INCA") Then
Sheet1.Cells(2, 3) = "41"
End If
[code]....
I don't want to use the user form, however from VB. I want to use the regular drop-down. The code seems to work, but, each list item in the drop-down is not pulling the data I want it to. I need to activate the drop-down as a click event somehow. It's just recognizing the cell A2 as a whole and not the individual list items. I want to each list item to be their own object, and to automatically populate the cell C2 with their cost when they are selected.
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Feb 21, 2012
How to do a third dependent list with the last two list depending on the first. The con textures site does not explain this.
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Jun 22, 2009
I have a 2-part question:
1) How can I create 2 lists dependent on the same primary list?
2) Once I get number1 resolved, I have a data sheet of 30 col and over 6k rows. I need to create a report that when a user select the 3 options from the dropdown lists (Category, Location, Product) the Report sheet will get populated with data from my data sheet based on those selections. I'm looking to have somewhere between 10 and 13 columns (numerical, general, text data type). Is there a way to automate this process vs. writing 10s of lookup formulas? to bring the data in? My workbook is already over 25MB!
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Feb 25, 2010
I need to set up an excel sheet with dependent data validation that is multiple levels deep.
ie. Select value from dropdown list in Col A returns dependant list in Col B, select value from the list in Col B returns list in Col C etc.
Is this possible?
Also, is it possible to set multiple values to return the same list? ie in the drop down you have 4 items. Each returns a dependent list but items 1 and 3 both return the same dependent list. Just saves me making many copies of the same list with different names which isn't a huge issue.
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May 26, 2006
I have an Excel spreadsheet with two lists of data, the first is a list of groups and the second is a list of sub-groups, each group containing a number of sub-groups, each sub-group being unique and belonging to only one group.
Elsewhere on the sheet, I have used Data Validation (using 'list') in 2 columns to provide a drop-down selection in cells which the user must complete. The first column refers to the first list (groups), the second column refers to the second list (sub-groups).
However I would like to make the values which appear in the second drop-down list dependent on the value which has been selected in the first. That is: make the user choose a group in the first column and then make the choice of available sub-groups in column 2 restricted to those sub-groups which belong to the selected group.
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Oct 4, 2006
Is there any way to make Hack#24 work with more than 5 lists? I followed the information in the book and was able to get 5 secondary cells to have a drop down list that was dependent on the primary cell selection (also from a drop down list). But when I tried to apply this to the next six primary and secondary cells it would not work.
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Jan 3, 2008
i need a way so they can be differentiated. This is how my validation are set out
and my details of cars { list}
http://img509.imageshack.us/my.php?image=oysc7.jpg
once the end user chooses the model i need it to display the information of that model like the Price for a day and NO of doors
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Jun 14, 2013
I have three drop-down boxes in 3 adjacent columns. Column 1 is free-choice, Columns 2 and 3 drop-downs are variable dependent on what is in Column 1. That works fine.
I have an issue with over-type but I can solve that with protection. Again fine.
BUT:
1. How do I make the user choose something i.e. not just leave the cell in column 2 or 3 blank by ignoring it (i.e. blank is an error but only after drop-down in column 1 is activated)
2. Also, if the user has completed the line (columns 1,2 and 3) and then changes column 1, columns 2 and 3 are now reading from the incorrect drop-down boxes (i.e. they are now in error but this is accepted and not flagged).
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Aug 11, 2009
I have worked on the excel sheet Test.xls(Attached) to create a simple uniform order form. Unfortunately, I am not able to get through the 3rd column. Let me explain. 3 Columns references below 3 steps
1. I selected the first dropdown item and selected the item
2. Corresponding value is shown based on the first choice.
3. This value or drop-down is not shown.
In my main "LISTS" sheet, I have items that include one of the item for example... Blue Socks & Shoes with characters "&" and spaces.
All this could be solved if I maintain the following idea.
1. Have the main list without spaces.
2. The corresponding heading is related to the items in the main list (without spaces).
3. Enter the Headings for the sublists and sub-sub lists without any spaces.
Great..I am getting lost with this..Can anyone help me.
You will get more clearer once you see the attachment.
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Sep 12, 2007
I've looked at the data validation tips and understand how to make a second dropdown dependent on the 1st, but how about a 3rd dependent on the prior 2 selections and so on.
I would like to have dropdowns based on a dataset of 4 columns (Location, Department, WorkGroup, Employee) that frequently gets updated. I would like to have the user select a location then a department then workgroup and employee. I would then fill in a worksheet with other pertinent information. I can get the 1st two dropdowns to work, but haven't found the key to being able to continue to drill down based on the 1st two options.
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Feb 26, 2013
I am working on a spreadsheet for my Building company. I'm building a tool to price for Fascia, Soffits and Cladding.
I'm using Macbook Pro Microsoft Office for Mac 2011
Please see attached file
The first sheet holds all the lists of products, Category Headings list is in column A and then all the relevant products and prices are then from B to BI. I have defined each category with a name by selecting the cells and entering a name in the name box.
The second sheet is a Calculator in which I would like a to have a drop down list in the Category Column (Which I have worked out how to do myself - good old google) and then a drop down list in the second column which lets the user select from a list of results based on the selection from the previous column.
Example:
Category(B3) - 18mm Fascia/Replacement Board (Square White) - Drop down menu taken from sheet 1 A3:A33
Description (C3) - Drop down list containing all the options from D2:D15 Named "FasciaReplacementBoard18mmWhite"
So basically, whatever the user selects in Column B (from the category list) a drop down list would be available in Column C
The Value column would then show a value based on the options selected.
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Feb 6, 2014
I have a dynamic dropdown list in B3. The dynamic dropdown list in B4 is a result of my choice in B3, and my dynamic dropdown list B5 is a result of my choice in B4.
When changing a value in B3 the dropdown lists B4 and B5 will be reset. This is done by this VBA Script in my worksheet.
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Feb 15, 2014
I want to populate the value of a specific cell based on the choices made from two other dependent validation lists.
I am attaching a workbook that explains what I need to do.
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