Ignoring Duplicates In Dynamic Drop Down Lists

May 6, 2008

I have a large list of items and have set up some dynamic drop down lists but need to know if/how to make these lists only show each item once and therefore ignore any duplicates.

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Creating Dynamic Top 10 List And Ignoring Duplicates?

Apr 23, 2014

I have a list of names and an associating number with those names. I'd like to create a dynamic top 10 list, but my problem is that I have duplicate values, here's a sample:

[Code].....

I tried to use LARGE and INDEX to create a top ten list like this:

=LARGE(Names,ROW(1:10))

=INDEX(Names,MATCH(T2,Count,0),1)

But, when the list comes out, it shows only the first entry with a duplicate result:

[Code] ....

How I can get it to grab the second "Name" with the same value as the first?

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Lists, How To Make Drop-down Lists Optional

May 13, 2009

Is there a way to make a drop-down list optional? When I create drop-down lists the user has to make a choice from that list.

Example: a list of doctors. I need the user to be able to select from that list if the patient saw one of those physicians, but if the patient saw another doctor not on the list, I need the user to be able to enter the name of that other doctor. Currently the user has to select from the list or not enter a doctor. I am using Excel 2003.

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Combobox Ignoring Duplicates?

Apr 23, 2014

I have a combo box with a list of vendors. The problem is that a vendor can appear more than once. The list of vendors is dynamic so new vendors can be added and still appear in the combo box but how can I get the combox box list to only recognize the vendor name once so I don't have multiple duplicate vendors showing in the list?

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Ignoring Blank Value In A Drop Down List

Jul 25, 2006

I have a dynamic drop down validation List, which comes from another
spreadsheet list and have a few random blank cells in it. I need to
drop these blank values from the List without making any change in the
parent list. I may also have some duplicate values in the List and need
to drop them too.

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Highlighting Duplicates Ignoring Special Characters?

Dec 12, 2011

I have conditional formatting set to hilight duplicates, but I a, wonder if there is a way to exclude special characters (in this case specifically dashes).

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Dynamic Data Validation :: Dynamic Lists

Jun 24, 2009

I have a question on the above but can't seem to find a solution. There are two ways that I can find for dealing with dynamic lists via data validation:-

1) Offset and match, cavet being the data must be sorted a-z
2) Have lists for each potential selection

Is there any way to get around 1 without having to do 2? E.g. Got two columns of data, unsorted, and a list from which the user can choose from. The user chooses from the list in first cell, in the second cell require the dynamic list to return all the values accordingly?

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Ignoring Blank Cells/zero Calculated Values In Drop Down List

Oct 2, 2007

i have a list which is populated with data from another sheet.. if there is no data in the corresponding cell on the other sheet then the cell is blank.. i've tried using:

=OFFSET($Z$2,0,0,MATCH(REPT("z",255),$Z:$Z))

but it doesn't see the blank cells as blank i.e. no data in them as they contain formula's.. (even although there are no values populated) - can anyone offer any help in relation to this???

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Ignoring Blanks In A Dynamic Named Range

Oct 7, 2008

I used each of the following codes for dynamic name ranges.

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Comparing Two Lists For Duplicates

Oct 15, 2008

I'm trying to compare two lists of songs to see which songs are not shared by both lists. I wrote a simple function to try to do this but ran into problems pretty fast. I want to create a function which will tell me if the song in a cell (lets say cell B2) is the same as any of the cells in Column A.

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Validation Drop-down Lists

Oct 28, 2008

How to make a drop-down list appear when a cell is double-clicked as opposed to just clicking on the box to the right of the cell that appears when you click in the cell? I want to be able to use the ability to drag-copy the cell contents from the little square in the bottom-right of the cell, but cannot do this when there is a validation drop-down list!!

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Drop Down Lists To Reuse

Nov 23, 2008

why is it that if i use the drop down list to select something i then cannot go back the drop down list to select something else if ive made an error?
has it anything to do with vlookup?

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Drop Down Lists To Get Subcategories

Jun 3, 2009

As part of my project I have to create a data extraction excel sheet which is used as a template to extract relevant information from journal articles.

From each article I need to extract information on multiple psych. scales. For example, lets say Article 1 has information of ScaleA and Scale B so I would enter the means/sdev./... on each Scale from that article in respective columns. Article 2 might have info on Scale A and Scale C so I would enter them in respective columns.

As you see there are about 8-10 Scales with many subcategories (means,sdev,...), so my question is there a way to create a drop down menu such that all the scales (A-H) are in that menu and upon selection of a particular Scale the sub columns (with mean,sdev.,...) open beside/underneath it. I hope you understood my question.

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Dependent Drop Down Lists ...

Jul 6, 2009

I have been searching on this for a little while now but have not been able to find a solution to my problem. I have been asked to create a series of dependent dropdown lists using excel so that we can use these for inventory imports into a asset system. The catch on this is that nobody here really has any idea on how to make these dependent lists reference each other correctly. The reason for that is because the fields all have spaces in them and I do not know how to get a list name with a space in it or to create the proper translation for it. An example of this would be something like what I have written in below ....

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Averaging 2 Drop Down Lists Into A Value

Jul 15, 2009

I read this thread which helped me very much. So I was able to link one drop down box to a list, which fills in the adjacent box. Now I need some help getting an average.

Ex. Drop down 1 has a list of names which applies the associated numerical value in box 3. Drop down 2 has a list of the same names with the same associated values, and I need these 2 values averaged and put in box 3.

The problem is that Drop down 2 doesn't always have a name. It may be left blank and so I need drop down 1 to continue applying to box 3 when drop down 2 is empty.

This is what I have for drop down 1 to apply to box 3.

=IF(C2="","",VLOOKUP(C2,Sheet2!A3:B18,2,FALSE))

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IF Function And Drop-down Lists

Sep 23, 2009

I've got an IF statement that's based around what's chosen from a drop-down list. The problem is I'm using "" to stand for nothing being chosen in the cell in question, and this is returning an error message and highlighting the '""' (that looks confusing).

I've tried checking and unchecking 'ignore blanks' in data validation but nothing much has happened.

Here's an example of the formula I'm using:

=IF((AND(C40=A,D40="")),C9,(IF((OR(C40=A,D40=DA)),C9/2,"")))


The problematic "" is the first one.

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Drop Down Lists And Databases

Oct 30, 2009

I have a "form" type spread sheet that I have created where the user can enter different information (like name, company, addresses etc.). I have figured out how to create a drop down list. But what I would like to do is create on a seperate sheet a "data base" of information which will be "copied" into the appropriate cells on the first sheet depending on what the user selects from the drop down list.

The drop down list will list company names, which are stored on the second sheet. However, each company will have other data such as the company address (which will be entered in seperate cells with information like, box, street, town, province, country, code).

Now this is the clincher... The user must be able to add to the data list on sheet two and any new entry must automatically appear on the drop down list on sheet 1, and when selected it's "data" must be transferred to the appropriate cells on sheet one from sheet 2.

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Controlling Drop Down Lists

Dec 31, 2009

I would like to do something similar to wiL with an employee drop down list. As the user begins to type the name, the drop down would narrow the choices alphabetically or the user could select the drop down list then hit the first letter of the name and go to that letter of the list (i.e. selecting "M" to go to the portion of the list that starts with "M").

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Hyperlinks From Drop Down Lists

Apr 18, 2009

I'm tring a different way to use hyperlink to other workbooks on my network.

I'm using a dropdown validation box and a button. I want to select from the dropdown a link. Not sure if the validation box is the way I should do this, maybe a form dropdown.

Basicly, I would like to use the drop down select the link and press the button to GO! to link.

Is it something like

HTML Hyperlink.follow (A1.value)

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Passwords And Drop Down Lists

May 3, 2009

How would I write a marco that requires a password when a certain word in a drop down list is selected, bearing in mind that when this word is selected certain cells in the worksheet are no longer locked - in other words the certain cell can only changed by a specific person in the drop down list which when this person is selected a password is required.

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Reading From Drop Down Lists

Jan 11, 2010

I have a drop down list in my excel sheet that contains names of manufacturers. What i would like to do (using vba) is display some details of each manufacturer that will be copied from a different sheet.

So my question is, how can i read the string from the drop down list on one sheet and then copy a cell from another sheet.

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Drop Down Lists Lookup.

Sep 11, 2007

I have two columns B and C - In column B are the names of people. (12 names in this list) and in column C is a number from 1 - 4 (each person is in either team 1, 2, 3 or 4)

I have a drop down list in Column A which links to a small table (1 2 3 and 4) so the user can choose which team. I need a formula to then list the members of that team, when it has been selected.

I was using a Vlookup command, but this only works for the first person on the list, if i drag the formula down, it is still the same person. I need to show a list of all the members of that team.

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Returning A Value From Two Drop Down Lists?

Apr 20, 2009

I try and simplify a list of flights and their respective distances, so its easy for users to enter new flights into a database. Its not too much complication, but needs a formula i'm not sure which one though, either a pivot table or use of an OFFSET formula? Anyway a description of the attachment:

entries for all offices: title headers are self explanatory, with a drop down list at cell C42, referring to Destinations!G4:G88 (a range called airportlist)
cell D42 referrs also to the same range, airportlist. numbers of flghts: totals of how many flights are booked per office, i've got this one sorted. total flight distances: self explanatory.

destinations: a list of every flght the company takes, for each route of travel. also i've researched out the distance each journey covers. i've then compiled a list of each airport used, so i can make the drop down lists which are then used on the "entries to all offices" sheet. (this is the airportlist range).

on the "entries to all offices" sheet, i've made the sample drop down lists on cells C42 and D42, and what i'm hoping is that cell E42 displays the distance between the two cities displayed in C42 and D42.

so my magical formula needs to take the value in cell C42, then on sheet "destinations" needs to pair it to a row matching the value in cell D42, then take the resultant distance in that row and dump it in cell E42.

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Drop Down Lists Disappeared

Nov 23, 2006

I've created a sheet with a number of drop down lists using the validation menu.

Whilst working on the sheet the lists have disappeared! The validation options are still there and refer to the correct cells that have the correct details in them, but when I click in the cell that should have the list in it I don't get the down arrow to click that shows the list.

I've also tried creating a new list in another cell but that does the same.

Hopefully i've just changed a setting that stops it working and I can unchange it - but I don't know what's caused it.

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Finding Character Duplicates In Two Lists

Jul 19, 2012

I have two lists of numbers.

The first list contains site numbers of people who havent responded to me.

The second list is the master list of site numbers along with a column showing the date they responded.

Now, a site number is built like this:

123456/0001
123456/0002

So it is possible for the same 6 digits to appear more than once in the master list.

What I need to do is to compare the first 6 digits in the non responder list against the master list, because some sites, like the example above, may have more than one '0001' tag and so if they have responded to me from site '0002' I dont want to spam their other sites with emails.

I've tried using match and various formulas I've found from google etc, but nothing seems to work!

The goal of this is to get a list of non respondents that have not responded from any of their sites listed in the master list.

Non Responses

Master List
Date of Response

203289/0001

201162/0003
06/06/12

[code]...

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Compare Lists & Highlight Duplicates

Jul 3, 2007

I receive a daily spreadsheet which contains (amongst other information) a column of postcodes. I'd like to run a macro which compares these postcodes with a list of other postcodes, and then to colour highlight each instance of that post code in the daily spreadhseet.

I have been able to find and modify a macro but that searches for one post code at a time and then adds a comments box to the cell.

Instead of copying that piece of code and editing it for the several hundred post codes I need to "look up" against, I'd like to know how to create a list of post codes in the macro, so that the macro searches the first post code in the lookup list, finds and highlights each cell instance, then moves onto the next post code in the lookup list, until the end of the lookup list. I would like this as the editing of the lookup list would be much easier than editing paragraphs of code.

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Linking Drop Down Lists Across Worksheets

Jan 20, 2009

Using Office 2003.

I have created two workbooks, one which is a master price list (MasterPriceList.xls) and another which is a pricing sheet template that will be used to calculate many different products (Pricing.xls)

I have used a VLOOKUP across the workbooks (thanks to those who helped me with that) but I cannot get a drop list to work across two worksheets. When I enter the source in the "refers to" box, I get a notice saying that you can't use data validation across two workbooks. However, this was the same error message I got when I was incorrectly inserting the reference source for the VLOOKUP function, so I don't believe it Also, there are several tutorials on the web that say this can be done. However, none of them seem to work for me.

I cannot open the Data Validation box and get to the other open worksheet, so I can highlight the area I want, with the range I want to drop down. Until I close the data validation box, I cannot get out of that sheet. I have used cell ranges as well as named ranges.

When I type in a name, I get only the text I entered in the source reference box appearing on the sheet, i.e., the drop down box will only show "=C:Documents And SettingsAllenMy Documents, etc" it doesn't seem to recognize it as a source.

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Drop Down Lists For Entire Column?

Jun 26, 2009

i know how to make a drop down list and then I can strech it over X rows but how do I set somthing like from C3 and forever onwards (C4,C5,C6..)use this droplist. I do not know how many entrys will be made so from C3 and onwards I need all cells to have this drop down menu.

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Semi-dependent Drop Down Lists

Jul 30, 2009

I'm trying to make a number of cells dependent to a drop down list. However, these cells would also be drop down lists and while they'd show a value automatically determined depending on the drop down list, the user would still be able to choose another value.

Aluminium
Coated steel
SS304
SS316

This would be my initial drop down list.

In the same sheet, I could choose the materials for the machines shaft, fasteners, anchors, chains, sprockets, nozzles, etc. These materials would be, again:

Aluminium
Coated steel
SS304
SS316

in 90% of the cases, having the machines frame at SS304 would mean the rest of the materials would also be SS304. However, depending on the needs, the anchors could be SS316. So basically I'd like that the options all be in the same material as the frame, but with the possibility of choosing another material through a drop down list.

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Format Font In Drop-Down Lists

Oct 1, 2009

Excel 2003. I have created an Excel purchase order form that has several drop-down lists that work just fine. However, I have yet to figure out how to change the font size and be able to use such things as BOLD, etc...even when I format the source data list. I can format everything else in the form...except how the drop-down list data is displayed.

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Drop Down Lists Show Various Choices

Jan 19, 2010

I can create a drop list show various choices, is it possible to have the list of choice but also for the user to input text not in the list.

So if you had a list of names andrew, brian, chris and then not in the list you could write david ?

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Drop Down Lists And Vlookup- Or Match

Apr 19, 2006

I have already have my lists created.... Problem... in Cells A17:A62 I need
the list of employees names to display down the column by selecting the
number value in Cell A13...(A13 being a four digit crew code)... Each
employee has a four digit crew number associated with them.... so far I have
Cell G10 as a drop down list to select the crew name, which puts the crew
four digit number in A13. So now I need Cells A17:A62 to display the
employee names down the column by using the value in A13... does that make
sense?

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Validation Lists And Drop Down Arrows

Aug 26, 2006

From the Excel Toolbar - Data/Validation - I'm successfully using a validation list [drop down arrow] to be able to choose from a list and have whatever value I choose entered into the cell. So far so good. Everything working fine.

Here's the thing though, the list I'm referencing is a column with 50 rows. Sometimes there are many items in the column - up to 50, and sometimes only 3 items depending on other variables in the spreadsheet.

Because the list is referencing the entire 50 rows in the column (only way I know how to do it), during times when the column has only 3 items (3 rows), the drop down still shows a bunch of blank spaces (like 47 of them - tons of white space with a scroll bar window that runs down beyond where one can see), which is awkward (strange looking).

How do I program the validation list to only show as many cells within a range that have actual values within the cell, or where <> "" ? Or, in other words, to leave all blank spaces found in the list = NOT SHOWN.

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Auto Fill With One Of Two Drop Down Lists...?

Jan 2, 2010

I am trying to do this in several cells/several ways, looking for the generic formula, here is one example:

If User selects "Expenses" in
'Activity' B3
from drop down list of "Expenses" or "Income".

I want C3 to populate with drop down list - the words to choose from are listed in 'Expenses' B1:AI1

If User selects "income" in
'Activity' B3
from drop down list of "Expenses" or "Income".

I want C3 to populate with drop down list - the words to choose from are listed in 'Income' B3:AI3

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Populating A Cell From 2 Drop Down Lists

Aug 23, 2008

I am creating a form where the user chooses a Region from a drop down list and a Level from another drop down list. I have a cell I want to populate with the amount pertaining to the Region and Level from a seperate spreadsheet within the workbook.

The levels for each region go from 1 to 12 and there are 4 regions from A to D. I have separated each region and named them GradeA, GradeB, etc.

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Workbook That Uses All Kinds Of Drop Down Lists

May 29, 2009

I've inherited a workbook that uses all kinds of drop down lists, which are awesome, I just haven't learned how to use them yet. There are 3 key pieces that I'm looking at, Department, Manager, and Process. All of the cells in the table have a drop down list to choose from any of the names/titles listed out on a separate sheet. The problem is that Process, which should be fed by Column L in the other sheet, isn't making that drop down tab for me to choose from. Does this make sense?

Basically, currently, I can select Department from a list, then Manager from a list, but not Process. It has the arrow, but nothing to choose from. I usually try to be more specific in my threads but I don't really understand lists myself...

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Drop-down Lists In User Forms

Mar 14, 2007

I am making a user form so that others can enter their data into a database.
In some of the fields I want to have a drop down list that will contain both all the options from a generic list, and any other items that have previously been entered into that field. For example I have a generic list of components but someone may feel that none of those listed describe their component so they will add a new one, I want this new one to then appear within the drop-down list for the next user,

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Conditional Drop-Down Menus/Lists

May 8, 2008

I am trying to create 4 pull down menus. Menus 1, 2, 3, 4. Menu 1 is the top menu, menu 2 will only show certain information based on what was chosen on menu 1. Menu 3 will show certain information based on what was chosen in 2 and 4, again, will only show certain information based on what was chosen in 3. Sort of how the menus on autotrader work, if you chose audi it will only show audi vehicles, although not for the same purpose, or even the same industry. I am using Excel 2007, it might matter. I have attached an xls file that shows the information I am using and below that the basic progression, I haven't listed it all, but you should get the general idea.

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Compare Two Lists & Save Duplicates To New Sheet

Jan 11, 2008

The Master list:
Sheet1, Column C has unique numbers, i.e, 0608-211-1093-2.

(can have thousands of entries)

The Comparison list:
Sheet2, Column C will have duplicates of some of Sheet1, Column C numbers.

(Sheet2, Column C will have the numbers but other columns will have different
data than Sheet1 and may have a few hundred entries or less)

I need a macro that will that will compare the two sheets for duplicates based on
Column C and then write the entire row of Sheet1 with the duplicate number to a new Sheet3.

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Comparing Lists And Deleting Duplicates Automatically

Mar 17, 2007

I have two seperate lists. One on Sheet 1 and One on sheet 2. What I need to do is take the list on sheet 2 and compare it to the list on sheet 1. If any of the items appear on sheet one, I need to delete those items form sheet 2.

So in the end the only items left on sheet 2 will be items that dont match any items on sheet 1

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Use Drop Down Lists To Speed Up Data Entry?

Jan 24, 2013

I use drop down lists to speed up data entry. all my lists are on sheet 1 but my actual fields for selection are on sheet 2. I am trying to see if i can make the date fields columns drop down calenders. Sheet 2 is for a special import and i cannot add extra columns that are not a part of my import.. Is there a way to add drop down calenders or dates to sheet 2 without adding extra columns?

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