# Ignoring Blank Value In A Drop Down List

Jul 25, 2006
I have a dynamic drop down validation List, which comes from another

spreadsheet list and have a few random blank cells in it. I need to

drop these blank values from the List without making any change in the

parent list. I may also have some duplicate values in the List and need

to drop them too.

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Oct 2, 2007

i have a list which is populated with data from another sheet.. if there is no data in the corresponding cell on the other sheet then the cell is blank.. i've tried using:

=OFFSET($Z$2,0,0,MATCH(REPT("z",255),$Z:$Z))

but it doesn't see the blank cells as blank i.e. no data in them as they contain formula's.. (even although there are no values populated) - can anyone offer any help in relation to this???

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Jan 21, 2010

I've used this site for help many times, but this was the first time I couldn't find the answer to my question through searching. I've looked all over this site & elsewhere, tried 2 dozen different solutions, and nothing seems to work.

I've used a budgeting spreadsheet for years, which lets me plan bills weekly according to paychecks. For each month, going down the "Expenses" column, there lists are seperated by when they'll occur. So there may be three blank cells, then electric bill, mortgage, blank, blank, cable bill, blank, cell phone, blank, gasoline.

On the checkbook worksheet, I want to enter a drop down box for the Expenses. The problem is, every solution I've found for doing this is aimed at eliminating blank spaces at the end of the list. This by necessity has to have blank spaces throughout the list, but I would like them to disappear in the drop down menu.

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Mar 19, 2009

I'm trying to create a drop down list which returns values based on what has been selected in the previous drop down list in the adjacent cell, e.g. if 'Apples' is selected in the previous cell then you should only be able to select from 'Gala, Granny Smith', or if 'Oranges' is selected you should only be able to select 'Seville, Blood Orange'. Is there a formula which would do this, or can I use a pivot table somehow? I'm totally stumped.

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May 6, 2008

I have a large list of items and have set up some dynamic drop down lists but need to know if/how to make these lists only show each item once and therefore ignore any duplicates.

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Oct 26, 2009

I need to have a drop down list which displays a different set of values depending upon the value selected by a previous drop down list. ie. (drop down box 1)= x, y, z. (drop down box 2)= either x1, x2, x3, or y1, y2, y3, or z1, z2, z3. I can produce a single drop down box thats not a problem but linking several drop down boxes is beyond me .

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Feb 6, 2008

I currently have a drop down menu in one of my worksheets, in which I have several different text values entered. What I would like to do is link each of those text values to a numerical value, which would be entered in to another cell. So if I select "Option A" from my drop down list, and Option A is equal to 200, I want "200" to show up in another cell. If I select "Option B" from my drop down list, and Option B is equal to 400, I want "400 to show up in that same other cell.

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Apr 23, 2009

I'm trying to figure out if an employee is in probation period or not. I have this formula in S3 =IF(TODAY()-R3>90, "No", "Yes"). I need to leave S3 empty if no value in R3 (R3 contain hiring date)

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Aug 10, 2009

I've got four columns of data. The first column contains pricing for a bunch of products from our company. The other three columns contain pricing for three other competitors. So for example:

Product | Our Price | Comp1 Price | Comp2 Price | Comp3 Price

Gloves | $4.59 | $5.00 |$6.00 | $3.56

Hats | $5.00 | | | $4.59

In column G right after Comp3 Price I have an IF statement that says if Comp1 Price is less than Comp2 Price, Comp3 Price, and Our Price, to print "Comp3" in that cell. If it is not less than the comparable data, then check Comp2 Price then Comp3 price in the same fashion. If Comp1, Comp2, or Comp3 is not less than Our Price then print "My Company Name." This will allow me to see who has the lowest price for that product and also tell me if that lowest price is lower than our price.

My problem is that I can't get it to work out so Excel ignores blank cells. So for example, Comp3 has the lowest price amongst our competitors for hats and is also lower than ours. But when I check for Comp3 price being lower than Comp1 and Comp2, it comes back as negative because Excel sees those cells as zeroes even though they're blank. My formula is:

=IF(AND(C2<D2,C2<E2,C2<B2),"COMP1",IF(AND(D2<E2,D2<C2,D2<B2),"COMP2",IF(AND(E2<C2,E2<D2,E2<B2),"COMP 3","MYCOMPANY")))

This would do exactly what I need Excel to do if it would ignore the blank cells. The problem is that Comp3 has pricing for hats because they offer hats, but comp1 and Comp2 don't offer hats at all, so naturally Comp3 has the lowest price; however, according to Excel Comp1 and Comp2 have the lowest price because the cells are blank and counted as zeroes.

So, does anyone know how to work this out so Comp3 will be counted as the lowest price for hats, ignoring the blank cells of Comp1 and Comp2?

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Feb 5, 2010

I am trying to return the criteria MET, NOT MET & EXCEEDS. This works when each cell contains a number, but when one is blank the formula below returns "EXCEEDS" I'm guessing this is because is sees a blank as zero.

=IF(BN102<$BJ102,"NOT MET",IF(BN102>$BJ102,"EXCEEDS",IF(BN102=$BJ102,"MET")))

I've tried using this alternative but it still returns the same.

=IF(BO102<$BJ102,"NOT MET",IF(BO102>$BJ102,"EXCEEDS",IF(BO102=$BJ102,"MET",IF(ISBLANK(B102)," ",""))))

Basically I need to know how to make excel ignore the blank cell and not see it as zero thus returning "EXCEEDS". Although the cell values are integers they are derived from another cell using the following formula, I'm not sure if this makes any difference

=IF(ISERROR(VLOOKUP(BO11,$BH$63:$BI$87,2,FALSE)),"",(VLOOKUP(BO11,$BH$63:$BI$87,2,FALSE)))

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Jun 15, 2009

I have a column with with Employee ID numbers, with anywhere from 2-5 blanks rows in between them. In another sheet I want a column that returns these ID numbers without the blank rows in between. All of the ID's begin with "N", for example:

I have:

N33333

(blank row)

(blank row)

N22222

(blank row)

(blank row)

(blank row)

N66666

I want:

N33333

N22222

N66666

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Jun 20, 2014

So in Cell K12 there is a rather large formula (I condensed it for this example).

This formula is to average out the respective cells in column J. For each cell there is a possibility of 9 different entries. NRT, N/O, 1,2,3,4,5,6,7

So based on the formula in K12 I need Cell J12 to Display the answer.

if any one of the Cells referenced in the formula are NRT then I need it to Display NRT. Which the Formula does now.

The problem comes in when a Cell is N/O (Not Observed)

How do I get the formula to Ignore N/O currently I have it set up to recognize N/O as 0. But excel averages 0 in and it affects the answer.

I know in a simple formula I can add <>0 to the formula to ignore zeros. How to write it into a bigger formula such as in K12.

For example the current numbers in Cells J17:J25 should average 5 however the formula averages it as 1 because it calculates N/O as 0.

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Aug 18, 2014

I have created a drop down cell based on the cells in the first row of a particular table. Now when i select a particular cell from the drop down i want to fetch all the values in the respective column of the selected cell on to a different group of cells. While fetching the data to those group of cells, i want to ignore all the null, blank cells. All this actions shall be automated and shall happen simultaneously on selecting the drop down.

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Feb 4, 2010

I've read dozens of threads on how to have conditional formatting ignore blank cells but I am not understanding how to make it happen myself...

Logic: Highlight the cells that are >=10 but ignore the blank cells that have functions in them

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Sep 5, 2009

Using formula rather than VB, I would like to calculate the number of blank cells that appear in a column BEFORE the first active cell but exclude any blank cells that appear after the first active cell. To elaborate, I have sheets that contain the days of each month and I need to exclude for other calculation purposes, the number of days (cells) where no entry of data has been input at the beginning of a month, NOT after the first data entry. ie. September has 30 days.

The first data entry is the 10th and there are no entries (thus far) after the 10th, the result that I seek, will be 20 (although only one cell has data), being the days left in the month AFTER the first entry. I have looked at COUNT functions but cannot find an solution. Perhaps it's not possible using basic formula?

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Oct 24, 2011

I am trying to get a rolling 8wk avg of a large group of data. I am trying to take the avg of 8 vlookups:

=AVERAGE(VLOOKUP($A$9,'Raw Data'!$A:$DV,MATCH(B8,'Raw Data'!$2:$2,0), FALSE),VLOOKUP($A$9-7,'Raw Data'!$A:$DV,MATCH(B8,'Raw Data'!$2:$2,0), FALSE),VLOOKUP($A$9-14,'Raw Data'!$A:$DV,MATCH(B8,'Raw Data'!$2:$2,0), FALSE),VLOOKUP($A$9-21,'Raw Data'!$A:$DV,MATCH(B8,'Raw Data'!$2:$2,0), FALSE),VLOOKUP($A$9-28,'Raw Data'!$A:$DV,MATCH(B8,'Raw Data'!$2:$2,0), FALSE),VLOOKUP($A$9-35,'Raw Data'!$A:$DV,MATCH(B8,'Raw Data'!$2:$2,0), FALSE),VLOOKUP($A$9-42,'Raw Data'!$A:$DV,MATCH(B8,'Raw Data'!$2:$2,0), FALSE),VLOOKUP($A$9-49,'Raw Data'!$A:$DV,MATCH(B8,'Raw Data'!$2:$2,0), FALSE))

However, in some cases, the cell to be looked-up may be blank. Using the formula above, the result of these vlookups is "0". I want to take the average of these vlookups excluding the blanks from the 'Raw Data' sheet.

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Dec 28, 2007

I have a workbook which has data in column A. I also have data in column I. What im trying to do is copy and paste the data from column I to A but if the cell in column I is blank I need that ignored and the data thats in column A at pres kept.

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Sep 30, 2009

I am trying to add up wins and loses for individuals on a team. 6 players

There are 3 games per match and one match a week for 15 weeks. One sheet per week.

The players are inputted randomly each week. And the scores are entered after the match.

The following is a part of the formula that I am using but it returns a #NA because the cells in the weeks not played yet are blank, players and scores. Is there a better way to do this or a way I can ignore the blank cells until they are entered. Thanks in advance.

=SUM(LOOKUP($A$17,'Week 1'!$C$20:$D$23,'Week 1'!$E$20:$E$23),LOOKUP($A$17,'Week 2'!$C$20:$D$23,'Week 2'!$E$20:$E$23),etc.)

A17 is the players name, 1st range is where the players name would be entered, 2nd range is where the score is entered.

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Aug 13, 2012

I wish to Concatenate contents of several columns into a separate column, i tried using the following "column1 & column2 & column3 etc..." however with this the blank cells get concatenated too...What should is use so that contents get concatenated but blank cells are ignored?

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Feb 14, 2007

1. First thing I am trying to do. I have a column of cells that have multiple values, some with text and some with no values at all. I want to be able to display in A1 the most commonly occurring text in cells C1:C15, and be able to display in B1 the number of times that A1 occurs in the same range. Below are the formulas that I am using. There are two problems that I am running into: First, the formula returns a #NA error if any of the cells in the range are left blank. Second, the formula counts the spaces or zeros, so if there are more blanks than the word “amber” then A1 returns “ ” and B1 returns the corresponding number.

A1

=INDEX(C1:C15,(MODE(MATCH(C1:C15,C1:C15,0))))

B1

=COUNTIF(C1:C16,A1)

2. Second thing I am trying to do. In A2 I want to display the second most commonly occurring text in the range, with it’s corresponding count in cell B2, and the third most in A3 and B3, etc

Illustration:

C1 Amber

C2 Red

C3

C4

C5

C6 Red

Desired result:

A1 "Red" B1 "2"

A2 "Amber" B2 "1"

Results with forumla as posted

A1 " " B1 "3"

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Dec 9, 2009

I have a drop down box in column N, however I would like the options in that drop down box to change depending on what appears in column M.

If column M Says "Lapse" then I want one drop down box to appear in column N, If coumn M says "NTU" then I would like column N to show different drop down options.

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Oct 2, 2007

I have a range that is filled with formulae and the the number of rows in the range with data changes as the formulae reevaluate the inputs. So the rows with visible data changes between one row and 200 rows. By looking at the output in the first column of the range, Col M and finding the last row where the formulae returns data, I need a way of selecting across the columns of the range (M1 through to Qi) where i is the number of rows that have data in.

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Apr 30, 2010

I am trying to create a formula which will look at the data in columns A - I (50 rows) and copy this data to columns K - S but ignoring any blank cells. Thereby consolidating the data in the upper rows with no spaces.

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Aug 1, 2012

I have a sheet in an excel workbook which I export to a separate file and then save as a text document, I need to remove the tabs in this file, however the file (example attached) needs to be in a certain format to be imported into a piece of equipment which has a proprietary file format. Part of this format is the 2nd row and 5th row must remain present and empty.

[URL]

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Apr 23, 2014

I have a list of names and an associating number with those names. I'd like to create a dynamic top 10 list, but my problem is that I have duplicate values, here's a sample:

[Code].....

I tried to use LARGE and INDEX to create a top ten list like this:

=LARGE(Names,ROW(1:10))

=INDEX(Names,MATCH(T2,Count,0),1)

But, when the list comes out, it shows only the first entry with a duplicate result:

[Code] ....

How I can get it to grab the second "Name" with the same value as the first?

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Oct 21, 2013

I would like to reorder a list whilst ignoring any 0 values. I've attached (I hope correctly!) a spreadsheet of what I mean. It's pretty simple, but I've been banging my head over it for a while now!

Sample.xlsx

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Feb 7, 2014

I have a column of week numbers but some gaps in the list (e.g. the job is complete and so I do not want to reference it) I am trying to create a list of jobs by week number. I need to sequentially number jobs to then use Vlookup e.g. job1-week1 job2-week1 etc to display be week.

I can work out to number the list ignoring the blanks but then resetting to 1 with each new week?

Workbook1.xlsx

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Nov 24, 2008

I don't know if this is best in a formula or macro but what I am trying to do is create a list of data with no empty cells from a list of data with empty cells.

What I want to say is if A1 is blank move to A2, if it's not return the value in A1 to B1. If A1 and A2 are blank then return the value in A3 to B1 and so on. Generally it's a sort function but I want it to happen automatcially and lkeep all my values in the original order

Original Version:

Date 1/4 Value 1/4

23/02/199913.506

5/05/199911.901

14/05/199912.152

24/05/199911.607

7/06/199911.187

29/07/199911.828

2/09/199910.473

6/09/199910.429

Desired outcome:

Date 1/4 Value 1/4

23/02/199913.506

5/05/199911.901

14/05/199912.152

24/05/199911.607

7/06/199911.187

29/07/199911.828

2/09/199910.473

6/09/199910.429

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Dec 11, 2008

I have a set up of investments. Say A1 through to G1. Then on the next row the investments range from A1 to G1 again. This continues down many rows. There are spaces such as D1 and D2 through E2.

A

B

C

D

E

F

G

1

ausbil........................

Starting in column H, I would like to list the investments but ignore investments that have already appeared on the row (ie list only the first occurence) and ignore the blanks as well. For example, D1, E1, F1 are to be ignored because of the blank, and the fact that ausbil and amp already appear.

In row 2, the blanks in D2 and E2 are ignored as well as the repeated 'amp' in F2. So the table should look like below from column H:

H

I

J

K

1

ausbil

amp

vanguard

bt

2

amp

becton

fidelity

bt

Is there a simple formula for this? It has to be in rows as I have at least 60 columns of data before these columns begin. There are at least 300 rows.

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Feb 17, 2014

I have a sheet with a data in range A1:J9. I have a drop down list in each cell from A2:A100.

I'm trying to store all values in A1:J9 in an array using the property CurrentRegion.value like below

Code:

Arr=Range("A1").CurrentRegion.Value

The issue is that is taking as current region the range A1:J100, even if I don't have selected any value in the drop down list from A10:A100.

Is there a way to force CurrentRegion to select only values from A1:J9 ignoring the blanks dropdown list values or a similar way to load an array with values in a contiguous range?

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