Indirect Function And Substitute In Order To Create Conditional Dropdown Menus

Jun 26, 2014

I work for a Machine Shop in the Toledo area. We use a quotation sheet to quote our products to our customers. It has 3 cells that describe the Customer, the Contact person at that customer and finally that Contact's Email Address. I have a drop-down menu in each of these cells. The first, Customer, is based off a simple list of our customers. The Contact drop-down then uses the Indirect Function to search the worksheet for that Customer. The drop down is actually based off of a Range Name saved as that Customer's Name.

However the problem is many of my customers have & or , and since Excel does not allow those symbols or even spaces in a Range Name I have to use Substitute to be able to keep the spaces and the & or ,.

It is important that on the Quote Sheet the Name of the Customer is identical to the actual name of the company so I cant use AND instead of &.

Currently my Second drop down, Contacts, has a formula that looks like this {=INDIRECT(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE($H5,"_"," "), "3", "&"), "2",","))}.

My problem is that when I give the Range Name a Name , my drop down doesn't work and Excel tells me that the above formula results in an error.

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I am building a spreadsheet with a column having two drop down menus at the top that designate independent, but strict conditions. For simplicity, say I have in cell A1 a drop down menu with choices "alpha, beta, gamma" while A2 has a drop down menu for "1, 2, 3". These six values sit off to the side in cells X1, X2, X3, X4, X5 and X6 respectively.

In cell A3 I woul like to change its color, perhaps to green because it is an acceptable number (say less than or equal to 100) or change to red if unacceptable, value greater than 100.

I can do both of these commands in Excel, no problem. In my situation, I would like to change the value at which cell A3 goes from green to red dependent on the options in A1 & A2. There are 9 such combinations of alpha, beta, gamma, paired with 1,2,3 and I would like the combinations to change the fill color of cell A3 in the following manner:

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If A1 = gamma and A2 = 2, then A3 will be green for values less than or equal to 55 and red for values greater than 55.
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If A1 = beta and A2 = 3, then A3 will be green for values less than or equal to 72 and red for values greater than 72.
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How to create a cell that can change its conditional formatting based on the selected values of two drop down menus.

I have a few other conditions I would like to implement, say change the fill color of A3 to green, orange or red dependant on the values in A1 & A2, but I might be able to crack that if I can see how the above scenario is done.

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I want to add a new button control at the bottom of the menu underneath the holiday control but it keeps adding it on the sub menu, which leads off the holiday button control. I want the menu to look like this.

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I have a worksheet that uses the INDIRECT function as part of cell validation to generate a custom 'name' range, this name then references a bunch of sheets that contain the actual range where the values for the validation list are stored. For example: ValidationExample.xlsx

Name = Color
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Name = Shape
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So what this allows me to do is in the first cell, I can define two options such as Color and Shape. Once one of these is selected, the next cell will have a formula for the validation as "=INDIRECT(A1)" then I will define two named ranges called 'Color' and 'Shape'. This will then show me the list of items in the cell based on previous selection. An example of this is attached to this posting above.

When the formula is written into the validation, an error message is generated saying that the formula will generate an error. Even with this message, the method works effectively to provide a blank list if nothing in the first cell is selected, or a list dependent on the selection of the first cell.

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VB:
Dim i As Long
Dim lastRow As Long
Dim sht As worksheet

[Code] .....

As I read in previous posts, Formula1 cannot contain an actual formula, only names and lists of items. Since each of the cells will have a changing reference, thus the INDIRECT function would need to change to reflect this, The 'Secondary' name consists of the following:

"=INDIRECT(OFFSET(INDIRECT(ADDRESS(ROW(), COLUMN()), 0,-1)))"

Which of course does not work due to the error when using INDIRECT in the first place (though the Address() function appropriately finds the cell with the validation in it's appropriate address). I can think of other ways to do this, such as having validation lists change in with VBA on a SelectionChange or Change event, but that's a lot of code that is subject to change when the named ranges have changes to them (which is fairly frequent). Is there any way to get the .Validation.Add method to ignore errors in the name supplied to it.

For reference, my code is this:

VB:
Private Sub cmdRefreshValidation_Click()
'Re-enters validation parameters to all cells to allow selections
Dim i As Long
Dim lastRow As Long
Dim sht As Worksheet

[Code] .....

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[Code] .....

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