Dynamic Dropdown Menus With Offset Formula

Sep 29, 2011

I have a table in cells A1:B11. I have two drop down menus in cells G3 and H3. When I select red in G3 I need Bob, Sam and Sarah appear in the drop down menu in cell H3. Instead, with my current formula, only Sarah appears in the drop down in cell H3. When I select green in G3 I need Tommy, Bob, Sandy, Carl and Phil appear in the drop down menu in Cell H3. Instead with my current formula only Phil appears in the drop down in cell H3.

I linked cell H3 to the defined name Names which equals
OFFSET(INDEX(Sheet4!$B:$B, MATCH(Sheet4!$G$3, Sheet4!$A:$A,0),0),COUNTIF(Sheet4!$A:$A, Sheet4!$G$3)-1,0).

What should I add to this formula to make it work correctly?


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Dynamic Chart Based On Three Dropdown Menus?

Jun 25, 2014

Create a dynamic chart which is based on multiple dropdown menus. I'm trying to design a chart which shows figures per city. In the first dropdown menu you can choose a city.

The other two dropdown menus will determine the date range of the chart.

How to create this chart ....

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Mar 11, 2013

I need the drop down menu to update when the user adds a new entry. For example, if the user decides to add companies to the financial table, no matter how many new rows they add, our drop down menu at the top will update to include the new the entries. I want this to be the case in every table. How do I do this?

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May 18, 2007

i have 2 worksheets. one with portfolio stock data, and a second that i would like to use for dynamic charting. the chart worksheet has a drop down menu that chages a refernce cell to a number corresponding to the collumn in the portfolio worksheet for the chosen ticker

i would like to make a dynamic chart that updates the data ranges based on something like this: ....

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Apr 7, 2014

I have two lists ("fulllist" & "code" - A1:A20 is a data validated dropdown list of "fulllist". I want B2:B20 to return a list item offset one column to the item selected in A1:20

So, if A:1 drop down equals "asphalt paving" I want B:2 to insert a code from a list on cell right of asphalt paving.

Something like =IF(B31<>"fulllist",=OFFSET("fulllist",0,1,,),"") This returns an error. I have a feeling I need to use match. I can't seem to find an answer to this and I bet it is fairly simple.

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Jan 1, 2010

why this isn't working?


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May 28, 2014

I am trying to create a dynamic Excel line chart.

All is well, except for my x-axis (which is a text axis). It currently looks like this: Dynamic axis.jpg

I am using the Offset formula. The formula for my x-axis is =OFFSET(Worksheet1!$D$4,0,-3,COUNT(Worksheet1!$D$4:$D$36)). This is to show the axis if cells in Column D are filled up appropriately.

However, in the cells containing the axis name itself, this formula is used =IF(D9=0,NA(),'Worksheet2'!A6). I've tried removing the formula from these cell, but that didn't solve the problem.

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Validation Dropdown Menus Disappearing

Dec 10, 2004

I am compiling questionnaires in Excel and need to constrain the answers. I've successfully used validate, list and directed it to a list (containing, for example, 'USB', 'Firewire', 'SCSI'. When I first set this up, the drop down menu appeared (and the prompt message I had created). After I copied the first worksheet to use as the base for my next questionnaire, the drop down menu disappeared, although the prompt still shows and the validation still works.

Have I missed something fundamental?

I've tried creating one on a brand new workbook and copying the worksheet and it seems to function correctly. Why has my drop down menu vanished???

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Mar 9, 2013

I have a 'diet diary' that I have built in excel that has many of the common meals I eat and details calories, carbohydrates, fats, etc and I use it to keep track of what I have eaten in the day.

However, one of the features is that on the front sheet I have lots of drop down menus that I select the different things (example, milk, banana, spaghetti bolognese) which in that puts in the nutritional info. However, each day I have different numbers of items to put in so I have to change the slots that no longer have an item in back to the default value so that it doesn't add calories. What would be ideal is if I could highlight a bunch of boxes at once and then make them all select the 'no-item' option in the drop down box simultaneously rather than selecting them all individually.

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Jul 18, 2013

What I would like to do is use a drop down list Type 1, Type 2, Type 3 etc and then be able to use whatever is selected to reference a value in another cell.

Excuse my ignorance but something like Cell 1 * (If Type 1 from the list is selected use figure in Cell 3, If Type 2 from the list is selected use figure in Cell 4..........) etc etc

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Oct 19, 2012

I need to link this summary sheet projects to this plant and equipment list sheet to show each project numbers separate weekly cost hire on the summary sheet.

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Jan 31, 2013

I am trying to add two drop down menus - part number and material description. I would like to be able to choose an item from either menu and have it populate the rest of the row with the item information.

I know how to create the drop down, but I don't know how to make it work so I can choose from either one of the two drop downs and have the other automatically populate.

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May 5, 2014

I have put together a user form with two ComboBoxes, one dependent on the other. The first box has a drop down menu from which the user selects a name, and the second drop down populates a list from a named range according to the user's selection in the first box. The code I used is as follows:

[Code] .....

This has worked so far, however, if one selects a name in ComboBox1 and then changes their selection (ex. Initially selects John Smith from the first menu, and then changes their selection to Mike Roberts) there is an error. I am not sure why - I think the issue stems from the 'Clear' function but I am not sure how to resolve it.

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Oct 21, 2007

when I sort data columns that contain drop-down menus. My spreadsheet has several columns: "Patient name", "Room #", and "Phone #". Each cell within the "Phone #" column should have a drop-down validation list containing two possible entries: the room's designated telephone number, or NONE. Whenever I add a new patient to a room, these three columns need to be sorted alphabetically by patient name. But when I sort all three lists simultaneously, it looks great- but then I realize that the drop-down lists associated with each "Phone #" cell haven't sorted! They stay in their original location and don't sort with their cell. So the designated telephone numbers for each room are all screwed up.

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Creating Dropdown Validation Menus With Reduced Ranges?

Apr 1, 2009

i have a table of tools and their properties which i am using to provide validation lists for a number of other worksheets that record when those tools were last calibrated/tested and when they need to be calibrated/tested next.

many tools require more than one form of testing (electrical and/or calibration), but not all tools require both.

can i create some kind of drop-down menu the looks at the tool master list, but only gives the option of those that require the particular type of testing i'm recording on that particular list? how can i create a drop-down list that is more limited than the range i have selected for it to display?

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Jun 11, 2013

I have a problem (I have intermediate knowledge of Excel): lets say that I have two model years for Cadillac: 2013 and 2014, and have 3 car models for year 2013 (ATS, XTS, and CRX) and two car models for year 2014 (ELR and CTS Sedan). I want to create a dropdown menu under "Model Year" that will show me 2013 and 2014. When I click on either one, a dropdown list for all car models for that year can appear in the next column under "Models". Then, for each car model, there are different characteristics that are in other columns, such as horsepower, mileage, etc...I want all of the content to stay on one line (row), but change when I click on a different model.

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Nov 5, 2013

On the spreadsheet there is 31 days (a separate worksheet per day).

at the bottom of each sheet there is the case notes for that day. I would like all that information collating on the last sheet of the workbook (named Cases).

I would like to be able to sort through that data with the use of some drop down menus.

All i need to sort is the Brand and if the case is open/closed.

what to do so I can try myself or using the attached spreadsheet be able to sort this problem out. If you choose to use the spreadsheet to meet the requirements

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Mar 16, 2014

I am looking to create an index array. the conditions for the array are based on drop down menus. I want to have it that if the drop down menu has * in it, the array should calculate everything rather than a specific value.




In the SMALL array I have three conditions:

2. 'Sheet1'!$U:$U=Sheet2!$I$2
3. 'Sheet1'!$L:$L>0

The array works fine but only if I place an actual value in the drop down cells which are H2, I2. The third condition is just to ensure it only calculates the array for rows that have numbers above 0. My question is how can I amend it so that selecting "*" in the drop down cells will calculate for everything?

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Aug 11, 2014

The worksheet is basically a sales funnel and I want to use a drop down menu selection in ever row of column Z to update the relevant cell, based on the selection, in the same row, column Q to Y, with a date stamp which will then not change as the drop down is progressively changed to suit the relevant stage of the job.

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Jan 11, 2014

I am trying to build a complex equation that has multiple parameters filled by several choices from several different dropdown menus.

For instance:

I'm building a set of 5 dropdown menus, that each lead to filling certain boxes with a number created from a formula. I've provided a small sample to explain what I'm trying to do.

My problem is, I'm unsure of how to make it so certain drop down menus affect the information inside of the next. Like, I want to have someone select "Oscar" under the characters, and have the "Lances" list come up in the Weapons column menu. I don't want the Weapons menu to be selectable in any way unless a "Character" has been selected.

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Dec 9, 2011

I am building a spreadsheet with a column having two drop down menus at the top that designate independent, but strict conditions. For simplicity, say I have in cell A1 a drop down menu with choices "alpha, beta, gamma" while A2 has a drop down menu for "1, 2, 3". These six values sit off to the side in cells X1, X2, X3, X4, X5 and X6 respectively.

In cell A3 I woul like to change its color, perhaps to green because it is an acceptable number (say less than or equal to 100) or change to red if unacceptable, value greater than 100.

I can do both of these commands in Excel, no problem. In my situation, I would like to change the value at which cell A3 goes from green to red dependent on the options in A1 & A2. There are 9 such combinations of alpha, beta, gamma, paired with 1,2,3 and I would like the combinations to change the fill color of cell A3 in the following manner:

If A1 = alpha and A2 = 1, then A3 will be green for values less than or equal to 100 and red for values greater than 100.
If A1 = beta and A2 = 1, then A3 will be green for values less than or equal to 80 and red for values greater than 80.
If A1 = gamma and A2 = 1, then A3 will be green for values less than or equal to 60 and red for values greater than 60.
If A1 = alpha and A2 = 2, then A3 will be green for values less than or equal to 95 and red for values greater than 95.
If A1 = beta and A2 = 2, then A3 will be green for values less than or equal to 75 and red for values greater than 75.
If A1 = gamma and A2 = 2, then A3 will be green for values less than or equal to 55 and red for values greater than 55.
If A1 = alpha and A2 = 3, then A3 will be green for values less than or equal to 92 and red for values greater than 92.
If A1 = beta and A2 = 3, then A3 will be green for values less than or equal to 72 and red for values greater than 72.
If A1 = gamma and A2 = 3, then A3 will be green for values less than or equal to 52 and red for values greater than 52.

How to create a cell that can change its conditional formatting based on the selected values of two drop down menus.

I have a few other conditions I would like to implement, say change the fill color of A3 to green, orange or red dependant on the values in A1 & A2, but I might be able to crack that if I can see how the above scenario is done.

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Jan 6, 2014

I have a complicated situation with Excel since I need a formula that can SUM data from the Pull 1 worksheet into the summary Sheet. I attached my sample for your reference because it is a bit complicated therefore I can not explain. It is better if you look at my Summary Sheet, need formula that can retrieve the same information.

Formula Test.xlsx

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Jun 26, 2014

I work for a Machine Shop in the Toledo area. We use a quotation sheet to quote our products to our customers. It has 3 cells that describe the Customer, the Contact person at that customer and finally that Contact's Email Address. I have a drop-down menu in each of these cells. The first, Customer, is based off a simple list of our customers. The Contact drop-down then uses the Indirect Function to search the worksheet for that Customer. The drop down is actually based off of a Range Name saved as that Customer's Name.

However the problem is many of my customers have & or , and since Excel does not allow those symbols or even spaces in a Range Name I have to use Substitute to be able to keep the spaces and the & or ,.

It is important that on the Quote Sheet the Name of the Customer is identical to the actual name of the company so I cant use AND instead of &.

Currently my Second drop down, Contacts, has a formula that looks like this {=INDIRECT(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE($H5,"_"," "), "3", "&"), "2",","))}.

My problem is that when I give the Range Name a Name , my drop down doesn't work and Excel tells me that the above formula results in an error.

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Jun 9, 2008

I am using the following code to create a custom command menu.

Sub AddMenus()
Dim cMenu1 As CommandBarControl
Dim cbMainMenuBar As CommandBar
Dim iHelpMenu As Integer
Dim cbcCustomMenu As CommandBarControl
On Error Resume Next
Application.CommandBars("Worksheet Menu Bar").Controls("&New Menu").Delete
On Error Goto 0
Set cbMainMenuBar = Application.CommandBars("Worksheet Menu Bar")..........................

I want to add a new button control at the bottom of the menu underneath the holiday control but it keeps adding it on the sub menu, which leads off the holiday button control. I want the menu to look like this.

Open Net 2 Access
Add Employee
Edit Employee
Delete Employee
Holidays (3 options on sub menu)
*New Control

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Mar 26, 2014

I have a spreadsheet which is generated by someone else. I am not allowed to edit or sort this data It is in the format:

Column A Names (Example Simon is in cell A11)
Column B emails (1 row down so a number would be in cell B12)
Column C Phone calls etc. (cell C12)

The data is generated automatically so one day Simon could be at the top and the next day Daniel etc.

I need to copy each set of data so I can produce a graph on a team report.

I would normally use OFFSET but as the NAME column could be in any order, the results appear for a different NAME

The data I need is always OFFSET by the same number of columns and rows so the data for Simon would be OFFSET by 1 row and 1 and 2 columns. The data always occupies the same cells in the sheet namely A11:F46.

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Jul 23, 2014

I know how to create a dynamic named range so that no blanks appear in my data validation list but have only ever done this for a list in a column, i.e...


A1:A6 would be named Fruit, then name manager, edit: =OFFSET($A$1,0,0,COUNT($A1:$A6),1)

The Data Validation list then shows Apple, Orange, Pear, Bannana. And if I add Peach into A5 later, that then appears in the list.

What I need though is to edit this as if the named range 'Fruit' covers cells A1:F1.


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Dec 3, 2008

I have a data set that alters each week which means at the moment I have to update the ranges manually each time. I would like to use a dynamic range and think I need to use the Offset and CountIf functions. Both the start and end of the ranges are dynamic. The range is based on grouping the numbers in Column E (LocNo)

What I would like to do or think the way to achieve this is by:

First looking at Column E

Count how many cells are equal to criteria. (CountIf)

offset 5 columns left from the first cell that meets the criteria (Offset -5)

offset X rows down based on how many cells meet the criteria (Offset X)

I've include a spreadsheet spread sheet which 'should' help illustrate the problem showing the ranges I would like and how the data changes each week.

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Oct 15, 2009

When I make a dynamic named range, I typically do something like:


I remember awhile ago I saw (within some of the comments on Jon Peltier's site, I believe) a way to make a dynamic named range without using offset. Does anyone know how to do it?

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Jun 24, 2006

I want to use a dynamic range in order to use this formula below in column A as long as there is something entered in column H = SUMIF($N:$N,A5,$I:$I). any ideas on syntax and will this be using the offset function within excel. I know I have posted a couple times about getting this formula to replicate itself down certain columns as long as someone enters text in another. I looked into the offset reply information somone posted but it seemed a little over my head.

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Aug 21, 2012

I have the following function in cell (table 2 column C) where I want to find a contact name from my table TMI if 3 criteria are true (client, account, NAM) For each contact I have 1 true combination of client/account/NAM but for each client/account/Nam I can have several contacts.


The function is working well but shows only the first contact name if I have 3 contacts for the same client/account/NAM. (I pressed Ctrl+Shift+Enter)

When I press F9 on the function, it shows all the contact names! so they are somewhere.

Hence, I have copied and pasted this function into data validation / list in the source but it came up with an erreur.

Table TMI:

A B C DClient


Table with offset function:


Contact name


All client, NAM and account lists are dynamic !

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