Linking Data Between 2 Workbooks

Jul 16, 2014

You have two Workbooks open. Workbook 1 and Workbook 2.

You COPY all the data from Workbook 1 and PASTE the data as a 'Link' into Workbook 2.

You then save and close both Workbooks.

You then open Workbook 1 and edit the data. You save and close Workbook 1.


Will the linked data in Workbook 2 update automatically (i.e., without opening the file)?

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Linking To Other Workbooks

Jun 20, 2014

It is quite standard to create links between workbooks, and generally I do this by inserting an "=" sign in the cell I want data to appear in for Workbook 1, I then open workbook 2 where the desired data is and click on the cell housing the data I want.

I just went to do this, and upon putting the = sign in the cell I want in workbook 1 and clicking in workbook 2 nothing happens except my cursor is now in workbook 2 and the = sign just remains alone in the workbook 1 cell.

If, however, I put an = sign in a cell in workbook on and then click another cell in that sheet or a cell in another worksheet but in the same workbook a proper link is created, so the problem seems to be isolated to links to other workbooks.

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Linking Workbooks ...

Apr 4, 2007

I run a number of spreadsheets each 4 week period and these are stored in a folders named after the period. ie Period 10 will contain workbookA10wk1, workbookA10wk2, workbookA10wk3 and workbookA10wk4,

Period 11 will contain the same workbooks but named workbookA11wk1 etc.

The data from the workbooks is then used in graphs / tables for each year.

I always pick up the same cell ref in each workbook to compare each week and my table is set out with heading of period and wk.

Is it possible to use the table headings to produce the names of the workbooks that you wish to reference, ie: ='Period 13[workbookA13wk1.xls]Sheet1!$D$17 to appear under Period 13, wk1

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Linking Lists Across Workbooks

Jan 20, 2009

I am trying to create a master price list, where the 1st file called MasterPriceList will list all of our ingredients and their prices.

It would look like this:
1 Ing 1___$1.00
2 Ing 2___$1.50
3 Ing 3___$2.00
4 Ing 4___$3.00

My second workbook is is a template for when we need to formulate blends.
It looks something like this:
1 Ing 1__50%__$1.00__$0.50
2 Ing 3__50%__$2.00__$1.00

We want to pull the cost of the ingredient from the MasterPriceList and populate column C with that value.

I have tried copying and pasting a link. This works fine until I insert a row. Even If I make the link relative (='[MasterPriceList.xls]Sheet1'!$C1), it will only adjust if both worksheets are open at the same time. Since we will have over 200 pricing sheets, it would be impractical to have them all open every time we have to insert a new ingredient into the MasterPriceList workbook.

I have tried to use VLOOKUP but it will not work across workbooks and the same is true with Drop Down lists. I read a tutorial, , which details how to create a drop down list across workbooks but when I come to the step of defining the validation list, I get a message saying that it can't be done across workbooks.

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Linking To Other Workbooks W/ IF Statements

Aug 8, 2008

I have created a link in workbook "A" to another workbook "B" by copying the cell in workbook "B" and using "Paste Special" and "Paste Link" in workbook "A". I did this for 1,000 rows so that when I update the workbook "A", it will take in any new data.

However, if a cell does not have a value in it, the cell in workbook "A" returns a "0".

To avoid this, I figured I could use a statement like =IF('C:[B.xls]tabname'!A45="","",'C:[B.xls]tabname'!A45).

It worked in the case of worksheets, but in others, it only returns "#########". If I hit "F9" it doesn't refresh the data to return the value, so I assume something silly is going on here.

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Linking Worksheets In Different Workbooks

Jul 7, 2006

I have three workbooks stored in the same drive(shared drive). Let's call them 1.xls, 2.xls and 3.xls. Each workbook has one sheet.Column A in all sheets is the same. I want to make the following linking:

-Column A of the sheets in 2.xls and 3.xls to be linked and get data from column A of the sheet in 1.xls.
-Column B of 1.xls to be linked and get data from column B of 2.xls and column C of 1.xls to be linked to column B of 3.xls.

So far it sounds easy. What I cannot find is what to do when I insert a row in the sheet in 1.xls and write something in column A. I managed from DATA- IMPORT EXTERNAL DATA to refresh column A of the sheets in 2.xls and 3.xls, so that these columns contain the updated information. I cannot do the vice-versa procedure: for example, to insert something in column B of the sheet in 2.xls and refresh the values of column B of the sheet in 1.xls. The fact is that when I insert a row in 1.xls the right references get lost and move one cell up. I want the references to remain stable. In a way the sheets are interdependent.

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Linking To Password Protected Workbooks

Jan 24, 2012

I have all of the passwords. I just want to avoid having to type in all 30+ of them each time I open the master sheet.

I have a master for each manager that pulls a few values from each of their employees personal sheets.

The personal sheets (about 30) are individually password protected so only the owners can open them.

This is creating a security issues as the links in the master require the passwords for each of the "source" workbooks.

Is there any way to add some code so that the passwords do not need to be entered each time?

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Linking Multiple External Workbooks

Apr 12, 2007

I have a workbook called Pricing.xls that contains *multiple* external links. The Pricing WB summarized monthly data, the trick is that each month is in a different WB (*DEC06.xls), and the big problem is that there are dozens WBs a month.

I am using vlookups to get the data from external WBs.

The way that it is being done currently is; the formula is copied across month to month, and them manually editing the link in the formula bar. This seems to half work, but causes Excel grief. Is there a way to link to multiple work books without manually linking them each time?

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Linking To Workbooks Whose Filename Is In A Cell

May 9, 2006

One folder on the drive contains excel files, which are created daily from a template. I use these files, the 20 most recent days' worth, to create an analysis file. This new file is organized in rows, starting with the date. The files I am using are all saved in the form "Stats yyyy mm-dd.xls" The first line of each row of the analysis spreadsheet starts with the date, in the format "yyyy mm-dd". Is it possible to create a macro, or in another way, for the analysis spreadsheet to automate the reading-in of data from these different files?

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Linking Cells To Closed Workbooks

Aug 9, 2006

I have multiple workbook files using the same template but saved under different files names usually by date. I need to summarize the data in a summary worksheet that pulls the same cells from the various individual closed workbooks. I need to be able to insert the file's path as an input to pulling data from a cell or cells.

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Linking Names To Closed Workbooks

Feb 14, 2007

I've named some cells in the source workbook, and linked these names to the destination workbook. Then I used the names in some formulas in the destination workbook, and it worked great. But when I closed the source workbook it doesnt work. WHen I open the source it works great, but I need for it to be able to link to the workbook when it is closed as well.

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Linking Multiple Workbooks To One Master Workbook

Dec 27, 2012

At our small firm, each staff member keeps a small excel spread sheet on the network that contains their "work in progress." This spreadsheet is roughly six columns wide and roughly twenty lines long.

What I am attempting to do is have one "master" spreadsheet with a tab for each staff member that links their "work in progress" so that partners and managers can easily see how much work each of the fifteen or so staff members have.

I can create fifteen different tabs and fifteen different files on the network and link =[Staff1.xlsx]Sheet1!$A$1:$G$25 =[Staff2.xlsx]Sheet1!$A$1:$G$25 =[Staff3.xlsx]Sheet1!$A$1:$G$25 and so on.

If I make a change to the layout of the work in progress sheet, I have to delete and copy the file fifteen times, then go back through and re-link fifteen tabs to fifteen workbooks in order to keep it uniform.

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Linking Macro Workbook To Other Workbooks That Use Macros

Jan 10, 2014

I am trying to implement the idea of creating an application with two workbooks: a hidden code workbook (CodeWb) that holds all of the forms and macros, and a separate visible data workbook (DataWb) that uses the macros in CodeWb. The DataWb houses a little bit of VBA code to open the CodeWb, which then supplies the programming power to handle click events, etc., performed by the user in the DataWb.

I have advanced to the point of being able to open CodeWb from DataWb and trigger execution of a macro named "DataFileOpen" in CodeWb. This macro initializes things in DataWb and creates buttons there on a particular sheet, using the line:

Application.Run "CodeWb.xlsm!DataFileOpen"

So far so good. This works fine. My problem is that nothing happens when I click on the buttons created in DataWb, with their event handling code residing in CodeWb. Obviously, I'm missing something that maintains a connection between the two workbooks.

How can I use the code in CodeWb to handle all events occurring in DataWb?

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Excel 2007 :: Copying Data And Graphs De-linking Source Data?

Dec 27, 2012

I have a simple reporting sheet where the data for orders place is in one sheet and on the other sheet is an imput box for 'date' and it filters through and presents a table of data and two graphs for the date chosen.

I give a daily report (contents of this sheet) but I also need to leave this sheet available for anyone to open and change to another date.

I want to copy the repor sheet into a new one and email but I want the graphs to remain, not go blank when anyone changes the original sheet.

Excel 2007 / Windows 7.

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Linking Data From One Worksheet To The Other?

Jul 28, 2014

I have a database sheet with a ticket list which has various columns like business area, ticket number, location, status etc. I am creating a new sheet where i want to highlight only the tickets that are in pending status and I dont want all the columns from the main sheet but just a few. How can I link it so its automatic.

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Linking Two Table's Row Data Using VBA?

Aug 18, 2014

I am trying to develop the best way to link two tables in two separate sheets in the same workbook in Excel. One table in the main sheet has a large amount of data in it, and the table in the second sheet collects selective date from the table in the main sheet. This makes it easier for the user to view the more important data from the main table. I developed IF functions which display the data from the main table into the new simplified table. The simplified table takes the data of each row from the main table in row order (row 1, row 2, row 3, etc.). Now the issue I am running against is that when I insert a new row within the main table, the second table does not see the newly inserted row.

Here is an example:

Say that both tables are sychronized upto row 40, and I decide to insert a new row with new data after row 25 in the main table. The simplified table will not see the new row because it is already past row 25, and the next row it will recognize from the main table will be row 41. Is there a way to have a VBA macro link the amount of rows in the two tables and have it so the simplified table will even display the data for the new rows in the main table?

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Linking Data For ComboBox

Sep 2, 2009


A1:A3 was input into combo box list. If I select an option in combo box, how can I make B11 and B12 to update data accordingly? (ie, if Metal was selected, B11 should show $500 and B12 should show C-rating)

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Linking Data From One Sheet To Another

Nov 22, 2013

So I have 2 spreadsheets of Car Inventory Data that I want to export into what will be printed out as Addendum Stickers...basically we're offering a new product with all vehicles and need to update the Sticker Price to reflect the change. The main worksheet with all of the data I'm trying to export is as follows:

Column A:
Stock Number
Example: (Column, Row A3) T12345

Column B:
Model Number
Example: (Column, Row B3) 1234A

Column C:
VIN Number
Example: (Column, Row C3) ABCDEFG12A3456789

Column D:
Retail Price
Example: (Column, Row D3) $20,100

Column E:
New Product Cost
Example: (Column, Row E3) $399

Column F:
Model Name
Example: (Column, Row G3) Camry

Now the price of the new product being added in is the same: $399. All data runs in rows (A3-E3, A4-E4, etc.). I AutoSum'ed each row and output the new calculated price into Column F next to each row of vehicles.


I want to take the Stock Number, Model Number, VIN Number, Retail Price, New Product Price and New Updated Total or Columns A-F and output them into multiple sheets:


Company Name (B1-C1)

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Linking Data - Best Practice

May 13, 2006

I have yet another general design or best practice question regarding linking data between sheets in a workbook.

So the example scenario is we have 12 individual customer pages shown amounts invoiced and credited for the financial year.

I want to create an overall summary page.

Is it best to:
1. Use straight link eg. =Data!A1
2. Use Vlookup
3. Use Indirect with Address function
4. Use Database functions

I believe providing you have enough available memory that there isn't an issue with any of the above methods.

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Container Linking Data

Mar 26, 2007

If you look at the attached picture, it is from a workbook.

The frame contains data depending on what tabstrip is chosen.

It is controlled with hiding rows in vba, how on earth do you get a frame like that which contains links to another worksheet?

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Linking Data In A Vba Combo Box

Apr 18, 2007

I have created a form that pops up when I open a new template. In that form I have inserted a combo box that I want to be able to select data from a separate spreadsheet that is on our server. What code do I need to write to link this data to my combo box. Below is what I have written.

Private Sub UserForm_Initialize()

'Add list entries to combobox. The value of each
'entry matches the corresponding ListIndex value
'in the combo box.

cbSiteAddress.AddItem ("P:AccountsBilling Schedule.xls'MASTER SCHEDULE'!A5:A103")

'Use drop-down list
cbSiteAddress.Style = fmStyleDropDownList

'Combo box values are ListIndex values
cbSiteAddress.BoundColumn = 0

'Set combo box to first entry
cbSiteAddress.ListIndex = 0

End Sub

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Linking Specific Data From One Workbook To Another?

Dec 11, 2013

I'm trying to link specific data from one workbook to another. So from the demo I've attahced, I need all of the 3rd row "ATP BASIC SERVICE : 1" to be linked to another workbook.

So normaly I could copy the row, go to the other workbook, "paste special" and link it to a column.

The only problem is the "ATP BASIC SERVICE : 1" data will not always be on the 3rd row.
So i assume I would need to automatically search for "ATP BASIC SERVICE : 1" and if it is found, copy the column over to the other workbook.

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Linking Partial Cell Data

Jan 5, 2009

I have two cells on Sheet 1 - Cell A1 and Cell A2.

Cell A1 is the first cell that will receive either a number, or nothing. When it receives a number, the number will always contain five digits. (For example: '23456'.)

The contents of Cell A2 depend on the contents of Cell A1 - If Cell A1 contains a five digit number, then Cell A2 will display that same five-digit number with '-1' following it. (In our case: '23456-1'.) If Cell A1 contains no number, then Cell A2 will just be another ordinary cell allowing the user to enter whatever he/she desires.

The extension in Cell A2 should remain editable at all times - if the user wishes to change the '-1' to a '-2', for example, he/she should be able to do so without any error messages appearing. However, the user must not be able to change any of the first five digits in Cell A2 as long as Cell A1 contains data. A message should appear stating that changes to the first five digits should be performed in Cell A1 - which would then change Cell A2 accordingly.

Also, if the contents of Cell A1 are erased for any reason, Cell A2 should keep the five digit number, but lose whatever '-x' extension it contained.

Can this be done using Data Validation?

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Linking Partial Data - Macro

Nov 12, 2009

I have had much assistance with this complex (I think it's complex) macro in the past, however, there are still a few bugs that need to be worked out in order for it to be completely efficient. Any help would be really appreciated, and I'll do my best to explain what's going on at this point:

I have a worksheet called the 'Data Entry Page'. You will find it attached. Here are the requirements:

The PO Number cell will only allow ten digits with a dash, and will receive values such as 1200012345-1.

The Part Number cell will receive a value which will usually be six digits long with a dash, and will receive a value such as 654321-1.

The Identification Type cell will receive at least one of the following values, or two or more of the following values separated by '&' (Note the spaces between the digits):


or (some combination examples):
IA & I I I
I I & I I IA

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Linking Data In Access And Excel

Mar 27, 2012

I am creating a Payroll Database. It is nearly complete except for the federal and state withholding tax data. I want my db to look up the data which I have saved in an excel workbook. I need the lookup to be for marital status and # of exemptions. There are a total of two variables for each table. 1. How much the gross pay is (ex. between $175-185) and # of exemptions (ex. 3 exemptions).

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Linking Data When One Variable Changes In Src Worksheet

Feb 13, 2007

I'm using MS Excel 2003 Pro. I need to link data from one source worksheet to a target worksheet in the same workbook when only one variable changes in the source worksheet e.g.:

A. From source worksheet:

When the data under the "Expected Date" column is set (it normally is blank)

B. Populate target worksheet with:

1. Name
6. expected date (the actual date that is set from the source worksheet)

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Linking Data To Printing Labels

Mar 8, 2007

how to use avery 5963 labels within a workbook so that you can paste links to cells on different pages of the workbook? so that whenever the data changes it will update the labels automatically for printing.

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Linking To Another Workbook (Import Data)

May 26, 2006

I am importing data from an outside excel file to several other files. I requested that the data be refreshed every time I open the file that references the outside excel file. Whenever I have a file open that references the outside excel file, I can only open the outside excel file in a read-only state. Why is this, and is there any way around this issue?

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Linking Array Of Data To Pivot Table

Jul 11, 2013

This is my first time usng a pivot table. I need to link the pivot table containing three fields to the array of data containing five fields below. Here is a sample workbook. I would like to make it so that when you select a criteria in a field in the pivot table, it will filter the data in the array below. Attachment 249295 I haven't recieved a reply in the other forum probably cause very few people view that particular forum. Heres the link: [URL]...

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Linking Data Validation Lists To Workbook?

Aug 12, 2014

I have a question regarding linking the content for data validation lists stored in a different workbook.

The scenario is as follows: I will have say 50 users using a template which contains various dependent drop-down lists. These lists work by using the INDIRECT function which calls the correct drop-down based on the previous selection. The drop-down entries are currently stored in named ranges on a hidden worksheet in each user's file.

However, if I need to make a change to the content of these lists, I will have to open all 50 files individually and change each one. So I'd like to have a master file to which all the templates would be linked which would contain the entries for each drop-down. So when I update a list in the Master file, it would automatically update the drop-down lists in each user's template with any additions deletions.

My question is, how do I create the links between the user templates and the master and have it so that the list ranges will be dynamic. So if a drop-down list contains say 10 entries and I add 2 more in the master, that those 12 now appear in each user's template?

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