Pivot Table, Calculated Item.... No Data, Still Creates A Row

Oct 12, 2007

I have a Pivot table.

Layout:
Rows: City, Restaurant, Cashflow
Column: Date (Month/Year)
DataField: $Amount

"City" might be 7 cities
"Restaurant" may be 32 restaurants, some in some cities; but not other
"CashFlow" can be either "Revenue" or "Expense"

The layout of the Pivot table is nice, only shows the Rows where a State, Restaurant, and CashFlow entry exists for at least one Date on that row. And there are no extraneous rows for combinations that don't exist.

Now.... the trouble...

I added a Calculated Item, "Profit" which = "Revenue" - "Expenses".
Now, every possible combination of State and Restaurant appears in the pivot table displayed. Only the "Profit" (calculated item) is shown for the previously hidden rows; and of course it's "$0.00" since there are no "Revenue" or "Expense" entries.

How can I get the Pivot table to not display the results of a Calculated Item row, when there are no entries otherwise for that row combination?

Is there a way to condition the Calculated Item to not calculate if there are no data entries in the addends for a particular combination?

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Mar 4, 2014

I'm trying to insert a calculated row in a pivot table. I keep getting the error message 'Pivot table items can only refer to items in the same field as the calculated item'

Below is the format of my data:

Region(All)
Sub Division(All)
Sub Cluster(All)
Cluster(All)
A/C Level 3(All)
A/C Level 1(All)
A/C Level 4(All)
A/C Level 5(All)
Division(All)

Values
A/C Level 2Sum of FY11Sum of FY12Sum of FY13
Net Revenues 100 200 300
Op Exp 50 40 30
Calculated Field50 160 270

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Attached is a worksheet example, of my beauty salon with 5 therapists.

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What I want to do is either have another pivot table or to add an calculated item to the weekly inc pivot table showing me how much commission each therapist took each week? This is to be done automatically by excel.

This commission is calcluated by using the target comm figures - E.G. Leanne's target is £480 - so she has to earn £480 a week before getting a commission. So if in a week she earns £500 - she will get a commission on £20 (£500 - £480). The commission is 10%, so she will earn £2 that week.

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I have cut down my problem to its simplest form - in the real world my spreadsheet is significantly more complex but the attached spreadsheet demonstrates it nicely!

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Private Sub CommandButton1_Click()
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[Code]....

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I believe that I am finally getting the hang of pivot tables and VBA ... pretty nice. Now for my latest frustration - calculated fields.

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-------------------------------------------------------------
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[Code] .....

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sample 1.png
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