Pivot Table Creates Extra Data In Fields

Jun 17, 2009

I'm trying to create a pivot table, but there is a problem. Although my data only has 2 years (1996 and 1997), it creates a new year it calls "blank," and a lot of the data that is supposed to be under 1996 and 1997 appears under this "blank" year. How do I fix this? See the attachments for the data and pivot table.



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Pivot Table, Calculated Item.... No Data, Still Creates A Row

Oct 12, 2007

I have a Pivot table.

Layout:
Rows: City, Restaurant, Cashflow
Column: Date (Month/Year)
DataField: $Amount

"City" might be 7 cities
"Restaurant" may be 32 restaurants, some in some cities; but not other
"CashFlow" can be either "Revenue" or "Expense"

The layout of the Pivot table is nice, only shows the Rows where a State, Restaurant, and CashFlow entry exists for at least one Date on that row. And there are no extraneous rows for combinations that don't exist.

Now.... the trouble...

I added a Calculated Item, "Profit" which = "Revenue" - "Expenses".
Now, every possible combination of State and Restaurant appears in the pivot table displayed. Only the "Profit" (calculated item) is shown for the previously hidden rows; and of course it's "$0.00" since there are no "Revenue" or "Expense" entries.

How can I get the Pivot table to not display the results of a Calculated Item row, when there are no entries otherwise for that row combination?

Is there a way to condition the Calculated Item to not calculate if there are no data entries in the addends for a particular combination?

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Convert Column Data Fields To Row Data Fields In Pivot Table

Feb 8, 2014

CountryHourDataTotalData
Austria - A10Sum of SeiA51CountryHourSum of SeiASum of SeiT
Sum of SeiT4.88Austria - A10514.88
1Sum of SeiA561562.83

[Code]....

left side pivot created in vb 6.0 & right side pivot table created manually in excel.

i want to generated pivot table using vb 6.0 same as right side pivot.

Set PRange = ws1.Range("R1:Y" & finalrow)
Set PTCache = wb.PivotCaches.Add(SourceType:=xlDatabase, SourceData:=PRange)
Set PT = PTCache.CreatePivotTable(TableDestination:=ws2.Cells(1, 1),

[Code]....

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Removing Data Fields With Vba In Pivot Table

Feb 1, 2010

I have written code to add datafiels to pivot table but I need to remove the ones that are their prior to adding.

Does anyone have a technique using vba to do this.

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Creating Correct Pivot Table Data Fields In VBA?

Aug 1, 2012

Basically I've jumped straight in and have tried to recreate a report I need to produce which requires a pivot table. I have managed to create the code I need to produce a pivot table in a new sheet with all of the headers available for analysis. Where I'm struggling is in getting the pivot to show the datafields correctly.

The list that I am creating the pivot from has about 30 headers. 20 or so are analysis fields with the remainder being various figures; monthly plan, monthly actual, monthly variance etc..

The pivot table I need to create needs all analysis fields available to the end user for manipulation, which I have managed to do. I have created rows for sales areas, also with no problem. It also needs the above plan, actual and variance fields in columns and as datafields. This is where I'm having trouble. When I create the pivot manually it ends up with 1 row and 3 separate columns with summed data in each. I have checked the VBA code, copied it and used it again. The pivot table comes out with 1 row but with the data fields stacked one on top of each other. Any minor alterations that I can think of, (for example adding a position = 1, position = 2 etc.), either creates a chaotic looking sheet or an error.

I've checked various posts on pivot tables but am having trouble understanding the way in which I can correct this. Is there a straightforward command that I'm missing? Do I need to start declaring variables for pivot items?

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Pivot Table Fields Expands Automatically When Updating Data (only Where Data Has Been Changed)

Jan 11, 2013

I have created a pivot table that is connected to an input sheet with data. The input sheet retrieves data automatically from a external source through an add-in to Excel. When updating data the fields expands, but only for the items which have been changed. I want the table to be updated automatically, but not the fields expand automatically. Is there any pivot options to prevent this problem?

It should be mentioned that the pivot table is not directly connected to the input sheet (which is updated from the external source), but from a "help-sheet" reflecting the input sheet with some additional columns. I use conditional formatting and name range in the pivot.

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VBA - Adjust Pivot Table Included Fields To Match Another Pivot Table

Mar 14, 2013

I have a worksheet with two pivot tables, one of which is visible to the user. Ideally, the user should be able to change the "Row Label" field settings of the visible pivot table and then press an "update button" that then adds the same field to the second pivot table.

Ideally, the ordering of the fields should also be made similar between the two tables, though this is of less priority.

I imagine it would be something in the style of:

"If number of Pivot1 active row label fields = X then
Pivot 2.AddRowLabelField = Pivot1.RowLabelField(X)
end if"

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Pivot Table Is Showing Fields That Meet All Selected Criteria Want The Data That Doesn't

Feb 12, 2014

STO-Productivity-Feb0314.xlsxI work in cancer research and I'm trying to find a way to show the amount of studies that staff have in total and their role on the study. I have a data table that contains many fields but the crux of what I'm having trouble with starts with the following:

When I begin with a pivot table I start by just selecting the all of the studies listed in the table and then the two roles that staff can have data or regulatory. Staff can do both roles or just one on a study. I put the roles of data and regulatory into the row labels and the studies that we work on in the values. The problem is that I now only see studies that the staff member works on that meet working on both roles and not the studies that they serve only one role.

UPDATE: see the attached spreadsheet to illustrate further. Ablorh is the employee that I have it focused on and it only shows the one study she has both the regulator and data roles. The 7 other studies that the employee works on in the data role do not show.

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Hiding Extra Sheet In Pivot Table VBA?

Dec 19, 2011

I am looking to hide or delete the extra worksheet that is created when creating a Pivot table Macro. When I create a Pivot Table, it creates Sheet1 with it blank.

Is there a code that I can add to hide or delete the blank worksheet (sheet1)? Each workbook that the macro is distubuted in has a different workbook name, ex South_Report.XLSM, West_Report.XLSM.

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Formula To Handle 5 Fields Of Data To Avoid Creating Extra Columns?

Nov 27, 2009

I am inputting 5 variables in columns A through E:

Family (Y/N)
Adult (1/0)
Child (1/0)
Date of Birth
Gender

I am attempting to generate:

Age Males in families sorted into age brackets
Age Females in families sorted into age brackets
Age Males single sorted into age brackets
Age Females single sorted into age brackets

I did this rather simplistically generating 4 columns (F through I) and then using COUNTIF (although I know there is a better way than the lame way I used COUNTIF but that is not the point right now).

However, my question is, can I generate the data described above (located in D13:I22 on my spreadsheet) without going through the messy, cumbersome step of creating extra columns?

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Count Pivot Fields In Pivot Table

May 2, 2007

I am trying to find a way to count the total number of pivot fields in a pivot table so I can remove ghost pivot items that are no longer in the pivot table data. My code for this subroutine is as follows;

Sub RemoveGhostPivotItems()
Dim ghost As PivotItem
Dim pt As PivotTable
Set pt = ActiveSheet.PivotTables(1)
pt.ManualUpdate = True
For Count = 1 To 10
On Error Resume Next
For Each ghost In pt.PivotFields(Count).PivotItems
ghost.Delete
Next ghost
Next Count
pt.ManualUpdate = False
End Sub

My code makes an assumption that I have 10 Pivot Fields or less. It would be nice to actually know the number of Pivot Fields so my "For Count" Loop would be more efficient. In otherwords;..............

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Formatting Pivot Table Fields

Jul 20, 2009

I'm trying to loop through all pivot fields in a table and change the format to be 0 decimals and comma seperated.

Here's my

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Pivot Table - Hiding Fields

Jun 22, 2006

I have a question regarding pivot tables. how do I hide a field but still maintain that filter? I have a field in the Column Fields titled "International". Right now I've filtered out only the YES entries, but I don't want to see a "YES" column beside each. When I try to hide the column the filter is reset and all entries, international or not, are seen. Can I hide the column but maintain its filter?

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Pivot Table - Add Multiple Fields To Values Tab

Jan 3, 2014

I was wondering if it were at all possible to add multiple columns to the values portion of a pivot table at once, instead of individually dragging. When you click on them, it auto-sends them to Row Labels, which I don't want. I have a bunch of colums I want to add to Values and don't want to waste a bunch of time dragging them individually.

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Group Or Categorize Fields In Pivot Table?

Nov 28, 2012

My data has a field for "Donor Type." There are about 2 dozen types of and about half of them start with the letters CF. When I do a pivot table, instead of getting 2 dozen rows of data I'd like all the CF donors to be in the same row. Is there a way to do that without changing my data? Some sort of filter or grouping within the pivot table?

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Adding Calculated Fields To Pivot Table

Jun 7, 2013

I have fields "Day", "Posts", "Impressions" in a pivot table and I need to create a new metric for the average Impressions per Post. Ideally, this new metric should function just like the other fields in the pivot table, and not just static, because I'd like to break it out not just by Day, but also Time, etc.

Day
Count of Posts
Sum of Impressions
Impressions Per Post

Monday
52
1,881,468

[Code] ........

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Pivot Table And Counting Unique Fields

Feb 9, 2008

Found what it think is the correct methodology (Pivot table) for doing this, but I'm struggling to apply it.

I have a very simple excel 2007 document that has one column with multiple rows;

blue
Blue
green
red
red
green
Green
blue
red
Blue
blue
Bleue
Rouge
red
Bleue

I would like the easiest way to count the total of each and sort in highest first,

e.g.

red 4
blue 3
Blue 2
green 2

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Hide/Show Pivot Table Fields

Oct 10, 2007

Im using the following VBA code, but the on error resume does nothing, excel throws out the error 1004 "Unable to get the pivotfields property of the pivottable class" (i know why the error is caused and how to fix it but my error trapping wont work). Is there some option which i have turned off which prevents me from trapping errors?

Dim ws As Worksheet
Set ws = Excel.Sheets("Sheet1")
On Error Goto err:
If ws. Range("IV1").Value = "dog" Then
ws.PivotTables("PivotTable1").PivotFields("Price Euros").Orientation = xlHidden
Else
ws.PivotTables("PivotTable1").PivotFields("Price Dollars").Orientation = xlHidden
End If

err:
msgbox "invalid"

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Reset Pivot Table Fields In Multiple Sheets

Aug 28, 2008

I have pivot tables in diff pages
im trying to make a button to reset all the fields in all the pivot tables..

i tried recording a macro to do this but it only works for page fields..
it wont work for the column fields.. act, adopt and check are page fields at the top... region is a column field ... goto_AQcheck is a macro to switch to that sheet which is assigned to another button....

this isthe code it gave:

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Using Pivot Table Summary Fields In Calculated Field?

Jan 21, 2012

I am trying to use a summary field in the pivot table in a new calculated filed, but am unable to do so. Let me first describe the context so its easier to understand:

I have a collection of customer purchase records, which look like the following:

Customer Name, Customer ID, Purchase Amount, Activation Date
-------------------------------------------------------------
John , 100 , $150 , 2011-04-01 17:07:50.0
John , 100 , $250 , 2011-04-01 17:07:50.0
Paul , 101 , $125 , 2011-08-20 11:10:27.0

I have several 1000 records like the above and I need to create a summary report which looks like:

Customer Name, Total purchased, Activation date, Avg monthly purchase
-----------------------------------------------------------
John , $350 , 2011-04-01 , $175

The average monthly purhcase needs to be calculated based on the date of report generation. So in the case above, the average is calculated as of 2011-06-01.

In order to generate the report above, I created a pivot table with "Customer Name" in the "row labels" section and "Pruchase amount" and "Activation date" in the "values" section of the pivot table. When I try to calculate the "Avg Monthly Purchase", I'm running into the following problems:

1. The activation date is not being displayed as a date, but instead shows 0, when I set the value field settings to "Min"

2. I tried to create the "Avg Monthly Purchase" as a Calculated Field and then use the "Sum of Purchase Amount" field that the pivot table calculates. However, I'm unable to reference the "Sum of Purchase Amount" field in the calculated field.

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Pivot Table - Calculate Difference Between Two Calculated Fields

Mar 29, 2012

I have a pivot table listing different company names in the first column under 'row labels' and there are calculated fields, a count and an average in columns B and C respectively. Is it possible to insert another field in column D that calculates the difference between values in column B and C (even though they are calculated fields themselves)?

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Using References In Pivot Table Calculated Fields Formula

May 23, 2007

Worksheet A contains two columns, that maps individual operations to their unitary cost:
COLUMN 1 = a list of operations
COLUMN 2 = the cost associated with each operation.

I can do a vlookup on this worksheet to retrieve the cost of each individual operation.

On another worksheet, I have a pivot table with a field that produces the sum of operations performed by type of operation, eg.

operation 1 was performed 5 times
operation 2 was performed 7 times
operation 3 was performed 4 times

I want to add a calculated field in the pivottable, that would output the total cost per operation. The formula for the calculated field in thepivot table would be
= operation * vlookup("name of operation","range for lookup table",2,0)

... unfortunately, "references, names and arrays are not supported in pivottable formulas".

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Pivot Table Fields, Based On Column References

Sep 26, 2007

I have a pivot table which draws data automatically from a database

What I would like it for the customer field of the pivot table to only equal the customers which are present in another worksheet (Column A:A)

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Listing Pivot Table Field List Fields

Oct 17, 2006

Is there any code or way to generate the compete list of fields that are selectable from the " PivotTable Field list"?

I have various cubes I need to check and compile the list of fields for each.

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Macro To Print Pivot Table Page Fields

Aug 29, 2007

I want to print out, for a range of 'Page Fields', from a Pivot table automatically.

The Macro must be able to:

Automatically go through and select the 'Page Fields' in the pivot table

Select the print area range automatically, which will change each time the pivot is refreshed/reselected.

Set the print area to fit the page for each category selected in the pivot table

Finally print.

Can't find code for this anywhere, but i must admit got fed up with looking

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How To Create Calculated Field Based Off Two Avg Fields In Pivot Table

Feb 12, 2014

I have a Pivot table that pulls the Avg of two fields for two months, see example below.

Avg Gross $ Avg Net $
Jan 2014 20 10
Feb 2014 30 20

sample 1.png
See sample attached.

The Avg Gross and Net is shown by going into the values and selecting "Summarized value by -> Average".

On the right side of this Pivot, what I wanted to do is to show a Avg Gross to Net $ in this pivot. So the formula should take "Avg Gross $" - "Avg Net $" = Avg Gross to Net $.

I am having trouble calculting this new field in the pivot table using a calculated field because the Calculated field pulls the variables from the existing field list and there isn't a field called "Avg Gross/Net"....I need to find a way to calculate the Avg Gross to Net into the Pivot table so I can pull a pivot graph out of it.

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Some Excel Fields Not Showing Up In Pivot Table Pull Downs

Aug 16, 2012

I have been having issues with some excel fields not showing up in my pivot table pull downs.

For example I entered the date 6/8/97 into a field in my database and after I hit refresh on my pivot table that specific date doesn't show up in the Date field list pull down. It is like the pivot table doesn't even see that date and/or it is recognizing it as another date. I have this same issue w/ other field lists (eg. last names).

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Hiding / Suppressing Confidential Fields From Pivot Table Source

Nov 11, 2013

Context: I'm pulling a data set "A" into excel from MS SQL (currently 48,000 rows ... comes back in < 10s). I will add a field "Cost" to data set "A" that uses info from that data set to look up a value in data set "B" which is in another Excel Sheet and perform a calculation. The sheet that contains data set "B" may or may not be in the same file - haven't decided yet but I'm not really concerned about that.

I actually have the calculated "Cost" field added to the end of data set "A". When I refresh the data, the fomulas recalculate.

My intent from here is to present the data in a pivot table. I will add a "Refresh Data" command button that:

1. Updates the data from MS SQL

2. Refreshes the pivot

I've done 1&2 many times before and have code I'll reuse.

The problem: I cannot present a pivot sourced straight off the amended data set "A" because it contains fields that should not be accessible by the audience for this report (as a matter of policy). I haven't found a way to hide/suppress source fields in a pivot table so I'm guessing that it is not possible. So I need to somehow get to a dataset that I can use to source my pivot which does not include the confidential data but includes my calculation.

Options I'm considering:Via VBA: Create a copy of Data Set A (including my cost field) as Table C on another sheet and remove the confidential columns from the table. The Pivot Table would be sourced against TAble C. My assumption is that I'd have to be very careful with how I clear out and re-populate table C as not to have to "start over" with my Pivot Table each time it is refreshed. Ideally the pivot design would look just as it did before the user hit the "Refresh Data" button (other than it has the updated data).Order my fields in data set A (with the calculated field) such that I can define a named range that is the source for pivot table. The range would exclude the confidential fields. The Refresh Data macro will just need to resize the named range after the data is refreshed from SQL server. With this option, I just have trouble trusting that excel will never arbitrarily change the field order when I refresh the data connection.Create Data Set C using another query from SQL Server that only has the fields that I want available in the pivot plus a "sumproduct" formula that gets cost from Data Set A. The Refresh Data macro would refresh A then C then the Pivot table. What I don't like about this is having to keep the 2 queries in sync -- there is not a large risk of these queries needing to change, but you never know.

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Pivot Table Fields To Calculate Delta Between Two Proceeding Columns

May 5, 2014

I have a Pivot Table. I have two Columns Currently Current Week and Previous Week. The Values are displayed as a count for the Status Field. I would like to know if it is possible to add a calculated formula that will take the count difference between Current Week and Previous Week?

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Don't Show Blank Pivot Table Fields In Drop-downs

May 6, 2007

I am creating a pivot table from region, which some of the rows are blank.

Is there any possibility that the pivot table not show the blank in its dropdown combobox?

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Test/Compare Pivot Table Fields Macro Code

Apr 24, 2008

I wrote a macro for a pivot table.

Range("A1").Select
ActiveWorkbook.PivotCaches.Add(SourceType:=xlDatabase, SourceData:= _
"Export!R1C1:R3000C53").CreatePivotTable TableDestination:="", TableName:= _
"PivotTable4", DefaultVersion:=xlPivotTableVersion10
ActiveSheet.PivotTableWizard TableDestination:=ActiveSheet.Cells(3, 1)
ActiveSheet.Cells(3, 1).Select
ActiveSheet.PivotTables("PivotTable4").AddDataField ActiveSheet.PivotTables( _
"PivotTable4").PivotFields("Reference"), "Count of Reference", xlCount
With ActiveSheet.PivotTables("PivotTable4").PivotFields("ACN received date")
.Orientation = xlRowField
.Position = 1
End With

What i want to know is if there is a code line to test if "Non Processed" value exists in column "Status" and then hide the value.

Now, if the macro does not find one value just gives me error.

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Pivot Table Field List - Choose Multiple Fields At Same Time

Nov 9, 2011

In the "Pivot Table Field List" I have the option to "Choose fields to add to report". I have a large number of fields that I want to choose and "Add to Values" - so it is tedious to select each item individually.My question: Is there any possible way select multiple fields at the same time? e.g.

a "select all" option, orhighlighting a range of the available fields (either by dragging or holding the shift key)I've looked / tried above with no luck.

Any Excel Add-Ins out there that might address this? I'm fearing not since my searches have come up empty.

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Excel 2010 :: Pivot Table Reference Is Not Valid When Moving Data And Pivot Table Together?

Mar 19, 2013

On a worksheet, I created:

- a list of data
- a pivottable based on these data

When moving this worksheet this worksheet to another workbook, the pivot table can't refresh anymore. This throws an error message "Reference is not valid". To work around this problem I need to adapt the datasource. The same occurs if the list and the pivot table are on separate sheet, with the added strange behaviour that, when data an PT are split, it is not possible to move both sheet together.

This would not be a big issue if my problem had to be solved manually. The real problem is that I need to move the sheets from a C# program.

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Pivot Table Query: Make A Pivot Table To Summarise The Data

Jan 22, 2007

attached is a spreadsheet 6 people in my area use daily(ive copied and pasted the sheet in question to a new worksheet, as the file was too big). Ive been trying for about 3 days now to make a pivot table to summarise this data.

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Using Calculated Fields In Pivot Instead Of Changing Raw Data First?

Dec 31, 2013

I created a nice excel file with some cohort analysis regarding the number of months customers of different cohorts stay with a company. Basically I do a little manipulation on the raw sign-up data sheet and then run a pivot on it.

I want to see the cohorts in two ways:
1. number of customers.
2. $ from customers.

I have the first 1 and I want to get the second one without going through the same procedure again (i.e. manipulating the raw data). In order to get the $ terms, all I need is to multiply a $ column in each row in the columns that indicate the number of months that passed since a customer joined (see the attached example file please). When I try to do it with calculated fields in the pivot table, Excel multiplies the total number of customers with total $ from them all put together, which is of course wrong.

Any way to achieve what I want without having to created another data sheet just for $ terms?

I believe the attached excel file: dummy_for_cohort.xlsx

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Conditionally Hide Pivot Data Fields

Jun 17, 2008

I have pivot tables with one row field and two or three data fields. I want to be able to quickly hide rows that do not have entries in *all* data fields.

I thought of auto- filtering my data source, but don't think that would be practical as I want to have several tables powering off of the same source data (with many columns), and also the data source is auto-filled with API... Is there a way to traverse the rowfields with vba and hide them if there isn't an entry for every data field? Or a better way than both of those?

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Macro: Analyzes Data In 365 Sheets ( Named "1" Through "365") And Creates A Table/report With The Results

Mar 13, 2007

I have a procedure that processes data in a spreadsheet. It analyzes data in 365 sheets ( named "1" through "365") and creates a table/report with the results. When I run this on a scaled down version of my workbook (5 instead of 365 worksheets), the result is almost instantaneous. When this is on my normal workbook, the initial processing is about 1 second per day on Day 1, and the last day it speeds up to almost be instantaneous. It is not a linear relationship between the processing time (still working to get more exact timing information). Also, even if I limit my processing to 5 or 10 sheets, Days 1-10 are always slow and days 350-365 are always fast. The code being run is in the structure as shown below:

numSheets = 365
For counter = 1 To numSheets
x = CalculateSomething(counter)
Next

Private Function calculateSomething(counter As Integer) As Integer

Dim strCounter As String
strCounter = counter

With worksheets(strCounter)
For i = 0 To someNumber
For j = 0 To someDifferentNumber
'Data analyzed on worksheet
Next
Next
End With
End Function

The functions obviously aren't copied and pasted/functional, but the relevant efficiency stuff should be there.

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Import Data From Access Table To Pivot Table - Enable Auto Refresh

Feb 1, 2010

I have enable Refresh on Open for my excel pivot table, but user need to click "Enable Automatic Refresh" , only solution i came across is to change the registry setting. Which i dont have access to edit registry(admin disable the access).

Alternate solution i try to use Access macro to automate the process and use Outputto save it as a excel file A. Then use excel file B to update pivot table from excel file A.(as excel A data is always latest)
The problem is i will get "....A file name already exist...do you want to overwrite.." prompt.
Which defeat the automate process.

Any other solution to enable the automatic refresh on open the excel workbook?

Or Access can overwrite the exist file or save it as another file name with timestamp ?

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Pivot Table - Referencing Different Data In Same Pivot

Mar 18, 2013

I manage a team that quote for business. They are targetted on number of quotes per month but then also wins per month, however a win may come a number of months after the original quote was generated.

They work off a spreadsheet where they log:

Quote date (And month)
Quote Value
... customer info etc

Win month (against orginal quote information)
Win value (against orginal quote information)

I started writing my pivot using the Quote month as the main reference point, IE Quote Month in the Row, and then put all the data in the central drop data section... However, there are two immediate problems with this:

They are targetted on quotes generated per month, some business won has come from last year, which they are lifting from the old spreadsheet and puttin in my new one... meaning that quotes they generated in Oct 2012 are now showing up as quotes for October this year.

If the wins span a number of months they are showing in January (if quoted in January) and not in March (when actually won)

Is there a better way of writing my pivot table??? There must be... ideally what I would like is half the table referencing the Quote date and half referencing the order date... but I don't know how to do this? I could probably do this with pages but I would like to show all on one sheet...

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Linking Pivot Table To Data Source Table?

Jul 14, 2014

I was wondering if there is any way possible to link your pivot table filters to filter the data the same way in the table that it comes from? So if i had date as one of my headers and i filtered the date to a specfifc date, is there a way to also filter the date in the data source sheet?

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