Switching Between Workbooks Whose Names Are Stored As Variables

Jul 20, 2006

I'm having trouble finding a way to switch between two workbooks that I have open whose names are stored as variables. If the variable name were variable, for example, I have tried the following:

workbook.activate variable
workbook.select variable

none of these work and I've tried a ton of other ways to get it to work but I just can't figure it out!

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Switching Two Workbooks And Transferring Data With Variables

Jan 4, 2007

I have create a nice invoice with macros to random insert pages and summations etc. Works fine, but to complete it I want to go one step further and there ìt got out of hand.
I want to create the following, but I can not get al this combined in two Macros.

Basis: Workbook 1 = Invoice, Workbook 2 = Invoicelist
Required actions Macro1:
1. Starting point is that Workbook “Invoice” is open.
2. The user activates Macro1.
3. Check if Workbook “Invoicelist” is active.
4A. If YES then continue,
4B. If NOT then reply with some sort of Alertbox “Invoicelist not active! Click OK to open (needs to open Workbook “Invoicelist” or Cancel to stop (needs to stop Macro).
5. Workbook 2 “Invoicelist” is now open.
6. Find the last invoicenumber in the list. Add “1” and put the new number to the list (to prevent using double numbers). Then I want to take this number to the “Invoice’ workbook, but that can be done by copy and paste.

Now I get really stuck because I want to use variables instead of multiple copy paste actions.

Required actions Macro2:
7. We are in Workbook “Invoice”, the user activates Macro2.
8. Same check if Workbook “Invoicelist” is active as in Macro1.
Several data from “Invoice” has te be transfered to “Invoicelist”. And to be safe, this does not have to be the last cell if the user “forgot” to store date for a previous invoice!
9. Store data from sevaral cells in variables, including invoicenumber!
10. Find invoicenumber in “Invoicelist”.
11. Paste data from variables into fields on same row as correct invoicenumber.
12. Save Workbook “Invoicelist”.
13. Go back to Workbook “Invoice”.

The two problems I cannot fix is checking if Workbook is Active and store and use cell values with variables.

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Switching Between 2 Workbooks

Jun 12, 2007

From a workbook, I need to open a further workbook called 'transfer' and then switch back to the original workbook. Presumably I need to save the current workbook name to a variable, open transfer with Workbooks.Open Filename:="c:debworkTRANSFER.xls"
then switch back to the original

How do i pass the original workbook name to a variable, and then reactivate it. I have tried numerous options but just cannot get it to work. Do i reactivate with workbook. activate or windows.activate

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Switching Between Workbooks

Oct 7, 2006

I'm trying to write a piece of VBA code which will switch back and forth between 2 workbooks, but I was hoping that I would not have to name both workbooks in my code.

So far I have been able to name the second file as a variable, open it and copy the data I need, but I now need to switch back to the original file. Is there any way of doing this without hard coding the file name?

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Switching Between Opened Workbooks

May 9, 2007

I have 3 workbooks open, the main WB has my command button + code in it, and the other 2 were opened up using the existing code in my main workbook.

Using general code e.g( Thisworkbook, activeworkbook, workbooks(1)), how can I activate one out of the 3?

I know the main workbook can be accessed using "thisworkbook", but when I activate it, I can't activate one of the others in my next line of code using activeworkbook.activate, or workbooks(1).activate.

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Switching Between Workbooks Without Having To Use The Activate Command

Jun 22, 2009

Is there a way to switch back and forth between workbooks without having to use the Activate command? I have everything planned out but this aspect is still a source of confusion. The Project: I need to have qty purchased and price in a table from Worksheet B entered into the matching customer index location in Worksheet A. Worksheet B contains customer number, sku, qty purchased and price. Worksheet A contains customer numbers in row 3 and sku's in column A. Minor data manipulation will need to be done on Worksheet B before before accessing it which I plan to do after opening it in this macro.

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Selecting A Range When Switching Between Workbooks

Feb 1, 2007

I select workbook 1, cell A4, then I select workbook 2, cell A4, but when I'm in workbook 2, it does not select cell A4. Am I doing something wrong here? See my code below.

Sub CopyData()
Dim i As Variant

Workbooks("1_2007 Forecast (Ancillary).xls").Worksheets(1).Activate

Workbooks("1_2007 Forecast (LGBU).xls").Worksheets(1).Activate

End Sub

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Set Variables To All Open Workbooks Where Name End With..

Mar 15, 2008

I have a folder containing a number of worksheets, these worksheets are of 2 types, a customer submitted workbook and, associated with each of these, anything between 2 and 7 locally created workbooks. I have a macro which opens a customer workbook and all the relevant local workbooks. My problem is that I need to declare a variable for each of the workbooks in the form

Dim N As Integer, WbN As workbook,Wb1 As workbook
If activeworkbook. name Like *ALL.xls Then
Set wb1 = activeworkbook
Set WbN = activeworkbook
End If

This code is contained within a Found files loop

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Assigning Variables To Worksheet Names VBA

Jun 6, 2014

How to assign a "WS(i)" worksheet name and have the assigned variable (i) in the name equal the consecutive steps in a total page count.

Here's the code that does not work:

Dim WB as Workbook
Dim WS as Worksheet

Set WB = ThisWorkbook
For i = 1 To WB.Sheets.Count
Set WS(i) = WB.Sheets(i)

I can see why it does not work. I can't figure out what to declare in my Dim or how to word the statement using the (i) variable in order to capture the value to attach to "WS."

Details: The issue is that the number of pages created will vary day to day depending on staff needs. There's an array of staff names to be assigned to page tabs and there will be skips and deletions along the way depending on daily attendance so "WS(i)" worksheet names can't be assigned at creation. What happens if they are is that the succession of worksheet names winds up being (e.g.) "WS1, WS2, WS5, WS12," etc. instead of consecutive.

There's a very complex data-sort-and-assign system that depends upon how many staff-assigned sheets there are, and as such each sheet has to have a "WS" worksheet name for the process to stay smooth. If the names are not consecutive, though, the sort-and-assign process becomes confused. This step takes place at the end of the initial workbook set up process, immediately before the data are addressed, so there really isn't an earlier opportunity. It can't be later since from this point on the system depends upon the "WS(i)" names being there.

It started fine when there were 5 people. Now there are 37.

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For Statements For Multiple Variables With Similar Names

Feb 17, 2013

Basically I have a list that user can select up to 6 values from. I have set them as individual strings.

Public IH1 As String
Public IH2 As String
Public IH3 As String
Public IH4 As String
Public IH5 As String
Public IH6 As String

What I want to be able to do is loop through them and do certain actions. How can I get a for statement to do that.

I tried something like that but it doesnt work. How to get it working I need to do tests on the variable strings and I want to be able to reference them and I'm not sure sure how

For i = 1 To 6
If "IH" & i = vbNullString Then
MsgBox "IH" & i
End If

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Aug 30, 2006

I work with data that varies in row numbers but is consisten in column width. I am trying to write code that will create a named range for the data but be flexible to expand or contract based on the amount of data that is pulled in. Below is the

Const lngLastPossRow As Long = 65536
Dim strDataRng As String
strDataRng = ActiveSheet.Name & "!R4C1:R" & Range("a" & lngLastPossRow).End(xlUp).Row & "C17"
Range(Selection, ActiveCell.SpecialCells(xlLastCell)).Select
ActiveWorkbook.Names.Add Name:=("Data"), RefersToR1C1:= _

While the result creates a named range called "Data" , it does not allow me to reference and data in any formulas ( sumif's, etc). Can someone tell me what I am missing. It appears to be returning the wrong data type (string as opposed to range values).

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Apr 10, 2014

I have set up a number of arrays e.g. DataSetA (1 to 100), DataSetB (1 to 100) etc.

Is it possible to use a string variable (e.g. DataIndentifier) to identify and assign values to certain arrays.

For example, under certain conditions

DataIdentifier would be set to "DataSetA" and under other conditions
DataIdentifier would be set to "DataSetB".

Having done this, I want to assign values such as DataIdentifier(1) = 3.4 or DataIdentifier (10) = 6.2 etc.

This obviously won't work because DataIdentifier is defined as a string not an array. How do I enable the string DataIdentifier to be used as an identifier for the array I want to assign values to? Therefore if DataIdentifier is set to "DataSetA" then effectively I want something like "DataIdentifier(1) = 3.4" to assign 3.4 to the array DataSetA(1).

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Sep 15, 2014

Is it possible to use defined names from other workbooks? I would like to use this defined name as part of a VBA code.

Example: ActiveChart.SeriesCollection(1).Values = Range(Name1)

where Name1 is a defined name from a different workbook

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Feb 24, 2009

I am currently overhauling a massive workbook, that previously relied on an absurd amount of named ranges in order to run vlookups. I no longer need these named ranges and would like to delete them to unclog the workbook. Currently I only see a way to delete them one by one. Is there a way to mass delete all of them?

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Feb 3, 2007

Each month I run 2 separate reports and have macros that break each report out by distributor. The end result is each spreadsheet creates a new tab and new workbook for each distributor’s information. Each spreadsheet has information for 30 distributors, so I end up with 60 new tabs and 60 new workbooks.

Spreadsheet one separates detailed sales information for:
Abc Company
123 Company
Misc. Company

Spreadsheet two separates summary sales information for:
Abc Company
123 Company
Misc. Company

Currently, I save each spreadsheets new workbooks in a different folder because each spreadsheet creates workbooks with the same distributor name. I then go back and open each spreadsheet with the same name and move a sheet from one workbook to the other and resave. Now I am trying to figure out the best way to merge these back together and am struggling with where to start.

I could keep opening each of the 2 new spreadsheets that are alike and copy or move sheets but with 30 new tabs to move to the matching spreadsheet it becomes time consuming. I’m hoping there’s a better way!

I’ve attached the Sales Detail Example and Sales Summary Example to see how the spreadsheets are being broken out but had to remove some data to trim down file sizes.

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Range Names Between Workbooks

Jun 21, 2007

In one workbook, i have a sheet with date like this:



In each case, the Data is a block of cells of varying number of columns and rows. Each of the data blocks is a named range. When I reference the ranges from a separate workbook, the results from calling the range don't work at all (return #VALUE!) UNLESS the layout of the second workbook is the same as the source data! so for example, if range Data is in cells A2...F5, then i can reference that data ONLY if i put my formula in cell A2...F5 on the second workbook. this appears downright ridiculous to me and i'm hoping someone can tell me what i'm doing wrong!

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How To Make Same Macro Run On Workbooks With Different Names

Apr 15, 2013

I tried recording a macro to automate some tasks I perform every day between two workbooks. While in one I want to go get data from the other. The problem I'm having is the name of the workbooks I want to run this on changes every time I download my data into Excel. The files always start with the same name but the date gets appended to it. Is there a way to modify the macro to just work with the two books I've got open?

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Feb 14, 2007

I've named some cells in the source workbook, and linked these names to the destination workbook. Then I used the names in some formulas in the destination workbook, and it worked great. But when I closed the source workbook it doesnt work. WHen I open the source it works great, but I need for it to be able to link to the workbook when it is closed as well.

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Feb 17, 2014

I have a user which needs to run a vlookup daily. There is some formatting involved, especially with 2 exported workbooks...

So I wanted to make her a macro to do it. So she exports 2 workbooks where the names change based off the date range she runs the data for.

I was thinking I wanted her to close excel completely, then run them in a specific order and do the vlookups based of Index Numbers.

I can do the entire macro except for the syntax of the vlookup. I think if i write what I need, you guys could put it in proper syntax:


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Mar 7, 2014

I have completed a long macro, and at the end of the macro I want to close a few workbooks automatically without saving. These workbooks have been assigned variable names.

Is there a command line I can use, that will not prompt the user to save?


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May 28, 2014

I would like to create a summary for the ordering history of each customers. The IT department will facilitate us to generate some raw data and I want to retrieve the data to the summary excel when I type the Ref No of the customer.

For example, I have the following raw data generated, in which the file name is "A123456":

Ref No


And I want to extract the data to the following summary. When I type "A123456" in the field "Ref Number" in this summary, it will automatically retrieve data from the corresponding raw file:

Trading Summary
Ref Number:


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Oct 10, 2006

Every month I work on an audit that has data from 35 different distributors. I have code below that puts each distributors audit/sales information on a new tab and each new tab is given the distributors name. This also creates a new workbook for each distributor.

When the new workbooks are created, how can I name each workbook with the distributor name it's being created for? Is it possible to predefine a file path to where these new workbooks will be saved?

The distributor names I'm using are in column AF.

Sub FormatList()
'The code below creates and names a new tab for each members info
Dim ws1 As Worksheet
Dim wsNew As Worksheet
Dim rng As Range
Dim r As Integer
Dim c As Range
Set ws1 = Sheets("Sheet1")
Set rng = Range("Database")

'extracts a list of member or distributor names
ws1.Columns("R:R"). AdvancedFilter _
Action:=xlFilterCopy, _
CopyToRange:=Range("T1"), Unique:=True
r = Cells(Rows.Count, "T").End(xlUp).Row

'set up Criteria Area
Range("U1").Value = Range("R1").Value

For Each c In Range("T2:T" & r)
'adds the member name to the criteria area above
ws1.Range("U2").Value = c.Value

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Dec 2, 2006

This code loops through all columns in all sheets in all workbooks of a specified directory.

My copy paste to column C in "Loop Folder" works well thanks to this forum especially wigi

I want to paste the file name once in Column A and have it repeat for each new file opened. My code only does this for the first one as I simply can not fathom the coding

In column B I'd like to paste the sheet name once as they get opened.
I am struggling here as well on Sheets.Name coding ....

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Aug 17, 2007

I have data spanning many files which are named with the date on which they were created (so there are 31 files for August).
For example:
PL080107, PL080207, PL080307, PL080407...)

I'm trying to compile all of my data into one workbook, and have the macro to append each file to a list. Now I need the macro to either OPEN each file, or ACTIVATE each file so that the rest of the Macro can grab the necessary data.

I say Open or Activate, because I can MANUALLY Open a full month's worth of files if it's easier code. If not, I would like it to open and close each workbook on its own.

I have over 7 month's worth, so opening 31 files 7 times is better than opening over 200 files individually!

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Oct 25, 2012

I am trying to produce numerous workbooks based on a filtered name. I will attach a sample spreadsheet that has the data.

On the sheet we have engineer names. I basically want to filter them (not difficult with a macro) but then to copy the results to a new spreadsheet and save the workbook as the engineers name (ie J. Bloggs has 5 jobs so they are filtered and the results are dumped into a new workbook and then saved as J. Bloggs.xls). This will happen for all engineers.

I have though about doing it as a macro and I think that would give me the end result but we have around 20 engineers and these can sometimes go up and down. Is there anyway to do this automatically?

Test Cost report 1.xls

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May 2, 2014

I currently have a piece of code that opens all of the files in a folder that are called "*agent*", opens them and copies information. Now, these files come with numbers at the beginning which, are always the same. I only want to open certain files that begin with, for example, 801, 802, 803, 804, 805 and 806. How would I write this into my code? As you can see from the below code, it now looks for the files that all have "agent" in the name, but this is opening files that have that name but are not the right ones. Here is my current macro...

[Code] ....

I hope this isnt as simple as putting "MyFile = Dir(MyFolder & "*801*", "*802*")" etc.

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Oct 6, 2008

How would one loop through all the workbooks in a network folder and put all of the worksheet names from all of the workbooks into the cells of the current sheet (a local file).

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Sep 2, 2007

I have some very tedious work to do in Excel:

table looks like following:
DepID name function
S1 a YY
S1 b XX
S1 c ww
S2 d oo
S3 e ii
S3 f ll
S4 t mm
. . . . . .. . . .
. . . . . .. . . .
. . . . . .. . . .

S7999 u ee
S7999 w aa

My task is to create new folders for each department according to DepID, which means if there are 7999 departments, I have to create 7999 folders, any VBA code can do this?

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Mar 31, 2008

I have been trying to use a FOR EACH C ...... NEXT loop, where each cell in the range is the beginning of a worksheet name that I need to import.

What I have got so far is:

Sub FindMyFiles()
Dim fs As FileSearch
Dim ImportWB As Workbook
Dim MasterWB As Workbook

Set fs = Application.FileSearch
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Aug 20, 2013

The easiest way I can describe the scenario I am trying to create, is to use a company list of personnel (my index) and to generate a time-sheet workbook per person based on a pre-populated template. This time-sheet is saved as the persons name and has the persons name entered into cell D:10

I have a workbook which contains two worksheets;

1) An Index sheet which contains a list of names that I wish to use in Q16 downwards (note the length of this list will vary each time I run this)

2) A "template" sheet which I wish to duplicate in new workbooks

3) A second "data" sheet that I wish to copy across in new workbooks

I need a macro that will take the "template" and "data" sheets and copy it into a new workbook, renaming each new workbook to each name in my Index sheet. I also want that same Name to be copied into cell reference D:10 of the "template" each time.

The end result is that I should have a series of new files generated and saved which are named the same as the Index list, with both the "Template" sheet and the "Data" sheet present, with the cell D:10 pre-populated with the Name provided in the "Template" sheet.

I'm using Excel 2010.

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