Using Data Validation To Create List Dependent On Multiple Rows?

Jul 28, 2014

I have three individual lists and I am using a formula like this for each of them =OFFSET(Table1,MATCH(F15,Table1,0)-1,1,COUNTIF(Table1,F15),1)

for my final cell I need to create another data validation list which is depenant on the values selected in the previous three lists.. how I would alter the formula to allow me to do that? I tried using and after the match to match all three tables but it never worked

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Removing Multiple Invalid Characters For Dependent Data Validation List

Oct 14, 2009

I have a list drop down that is dependent on a first list. The first list has numbers, spaces, and "-" at the beginning I need to get rid of to make it a valid name to reference. The "Substitute" function can't be nested enough times to make this work for me since I have a fairly lengthy list for the independent column which has differing numbers at the beginning. The first two examples of the independent drop down (which would dictate the second dependent column and drop down) are:

00 - Preconstruction
01 - General Conditions

I would like to name these something like "Preconstruction" and "GeneralConditions" for valid naming convention.

Second thought:

If character removal isn't the most efficient or possible at all, is there a combination of reference functions that could make this work? Ultimately I want to use these 2 drop downs for reference functions on a second worksheet.

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Data Validation - Dependent List

Aug 1, 2013

B2 should be drop-down list based on the value in B1.

Example: If Function code is 901, the drop down list should contains 3 values: Warehouse, Transport, QC only.

As we have ~100 function codes, formular with IF that I tried -> Data validation IF(B1="901",901,IF(B1="902",902 .... are not applicable.

I tried Excel Data Validation -- Dependent Lists but it didn't works.

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Dependent Data Validation List With IF Statement

Jul 25, 2013

I am having trouble with a dependent dv list. Please see below:

=INDIRECT(IF(I5="Support",Internal_Cost_Centres,Project_Codes))

where
Support is a named list from the parent dv list
Internal_Cost_Centres is a named list
Project_Code is a named list

When I select Support from the parent dv list, it will return the list named Internal_Cost_Centres, however, when I select something else it doesn't work.. there are 3 options in all on the parent list (Support, Production, Project) and whether Production or Project selected, I want it to return the same list - Project_Codes.

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Data Validation List Dependent On Lookup

Mar 20, 2008

I have data validation in column A, I want column B to be dependent on contents of column A i.e. If I enter "X" in column A then column B validation list should change. I tried using "if" but it can take only 7 criteria. I want to use more.

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Multiple Dependent Data Validation

Oct 4, 2008

I am needing to create 2 drop downs that are dependent on 1 drop down. I have named lists that are on another worksheet. I've gotten so far as getting the 1st 2 drop down lists work but my third drop down I just can't figure out what the formula needs to be. HELP!! I've been working on this for a week now and I'm losing my mind. I've checked the contextures website and it does NOT answer this question.

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Multiple Dependent Data Validation Lists

Sep 12, 2007

I've looked at the data validation tips and understand how to make a second dropdown dependent on the 1st, but how about a 3rd dependent on the prior 2 selections and so on.

I would like to have dropdowns based on a dataset of 4 columns (Location, Department, WorkGroup, Employee) that frequently gets updated. I would like to have the user select a location then a department then workgroup and employee. I would then fill in a worksheet with other pertinent information. I can get the 1st two dropdowns to work, but haven't found the key to being able to continue to drill down based on the 1st two options.

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Same Dependent Dropdown List In Multiple Rows

Jul 4, 2013

I have been asked to edit a worksheet for a client, they want me to create a dependent drop list using existing data from three columns.

I have created a dynamic named range and used and index to create the drop down list, which seems to work correctly. I run into a problem with I try to add the list to more than one column, as it obviously pulls in values from the Helper sheet I have used.

When the user tries to select values in row one after making a selection in row two, the values available for selection are incorrect.

Is there any way to have a three column dependent drop list that can be used in more than one row?

I have uploaded the file here: ownCloud

The information on the tab named 'Cabling Ducts' is used in an index on the 'Helper' sheet to remove duplicate values. The drop down list columns appear in 'CS 1' under the headings 'Cable Type', 'Size (mm)' and 'Cores'. Helper sheet is self explanatory.

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Data Validation Used To Create Separate Data Validation List

Feb 15, 2014

I have 2 columns First Name & Surname. What I want to do is create a data validation list on the surname which results in the 2nd data validation list only showing the first names which link to one of the surnames.

i.e. If I selected Smith in the 1st validation list then I would only like to see 'Paul' as an option in the 2nd list

First Name
Surname

Paul
Smith

Paul
Jones

Tony
Phillips

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Validation List To Be Dependent On Another

Mar 8, 2009

I created a spreadsheet with a list of cities and attractions in those cities. I want an attraction drop-down menu (cell validation) to be dependent on the city thats listed in the cell above it. I used the below formula: =INDIRECT(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE($H$1,"-","_"),", ","__"),". ","__")," ","_"))

This works fine on cities with a dash in them (McGhee-Tyson) or just a normal name (Washington, DC). However, I cannot get the attraction drop-down to work if I select a city with a period (St. Louis, MO) or a space (San Antonio, TX). Am I missing something in the formula? I attached a spreadsheet as an example. I use Excel 2007, but saved the spreadsheet in Excel 97 2003 format.

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Default For Validation List Dependent On Others

Feb 29, 2008

Two of them operate independently of each other, as in it doesn't matter whether a user selects yes or no, those are the two options. The validation list of the third question is dependent on the two others. Essentially if someone selects "No" to the first question, the only option for the third question is "N/A". If someone selects "Yes" to the first question and "Yes" to the second question, then they have the option of a yes/no drop down list. If someone selects "Yes" to the first question and "No" to the second, then the only option is "N/A." Here's my dilemma.

Since what I'm trying to create is going to be incorporated into a financial model that many people will use for to test a variety of scenarios, I'd like to make sure that the first option in the dependent drop down list (in question #3) displays automatically and changes if someone switches back and forth between different yes/no answers.

I've read how to get a dependent list to automatically populate the cell based on the selection in one cell (i.e. if question #1 is a "No", I can make the cell for question #3 populate with "N/A"). But since the validation list for question #3 is dependent on how someone responds to questions #1 AND #2, I'm not sure how to figure that out.

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Data Validation To Create Dropdown List

Sep 12, 2012

I am in the process of creating a database, and have used 'Data Validation' to create drop down lists in order to obtain information quickly from the database.

I have encountered an issue where if I have a list the resembles the one shown below, the drop down list will show spaces.

This is particularly an issue for myself and my database because there is over 1,000 items in the list, and there are countless empty cells within the list. I have tried sorting the list, BUT because the database is quite large, sorting it will disrupt other functions of the database.

Ideally, I would like the drop down list to show only entries within the list that are not empty so the drop down list is entirely relevant, and more user friendly.

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Create Data Validation List From Previous Selection?

Nov 15, 2011

I have a large set of data that I need to use for data validation in drop down lists. The data is arranged in 4 columns and entries within each column may repeat numerous times. The four columns are as this..

Category Subcategory 1 Subcategory2 Subcategory3

The first data validation will come from the first column. Once this is chosen the second drop down should populate with the subcategory that correspond to that category stored in column 2. once that is chosen the thrid data validation should populate with the corresponding subcategory from column three etc.. This is a small sample of the data in the columns.

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Create Range List Code For Data Validation

Sep 29, 2007

I am using following code to apply data validation list. However this code gives error Intermittently. The error message is 'Application defined or Object defined error'. Also this code looks little cumber some. Will really apprciate if any one can put some ligh on why is this error appearing sometimes. Do I need to change something in the code or add few extra lines. I feel following points will be necessary when you check my code

1. The data of validation list is stored under the column heading 'Reported_By_List'
2. Validation is applied on the range under the column heading 'Reported Through'
3. Start and last Cell Address Of the cells of the column in which data of validation list is
stored are extracted into the variables 'StartCellAddress1' & 'LastCellAddress1 '
4. Start and last Cell Address Of the cells of the column on which data validation will be
applied are stored are extracted into the variables 'StartCellAddress2' &
'LastCellAddres2'

Sub Validation1()

Dim wsName As String
Dim RValue As String
Dim WorkBookName As String
Dim StartRow As Integer
Dim StartColumn As Integer
Dim LastRow As Integer
Dim CellAddress As String
Dim ColumnAddress As String
Application. ScreenUpdating = False
WorkBookName = ThisWorkbook.Name
wsName = ActiveSheet.Name...........

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Data Validation - How To Create Dropdown List That Excludes Duplicate Data

Sep 26, 2013

I'd like to create a drop down list in data validation from a column of data that contains numerous duplicates.

For example, let's say column A contained hundreds of transactions with either North, South, East and West, how could I create a drop down list in another cell that only had four selection options?

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Dependent Validation List Errors With Indirect & Vlookup

Dec 31, 2008

troubleshooting dependent validation list formula. I found the Ozgrid instructions for the Dependent Validation Lists to be verfy informative and I downloaded the "MatchingLists.xls" to use as a starting point.

My challenge is this: The MatchingLists.xls example does not take into account that there may be MULTIPLE dependent lists that have spaces, numbers and other unique characters in the list's source celles. Therefore, I have decided to reference a NameLookup (named range) that has an abbrevieated name for each each item (without numbers & spaces) I am nesting VLOOKUP within the INDIRECT formula to achieve the results I need - but for some reason it fails occasionally and I do not know how to troubleshoot!

Data Validation Source =INDIRECT(VLOOKUP(SUBSTITUTE(E5," ","_"),NameLookup,2,0))

Excel's Data Validation simply returns the message "The source currently evaluates to an error". This is frustrating becuase it is not consistent. It works with some lists and not with others. How do I troubleshoot???

My worksheet is attached for your reference. The source data for the dependent lists is on the Lists sheet. The dependent drop-downs are in columns E-H on the drop-down sheet. The formula that I am having trouble with is in "Subcategory" (column F). For some reason, I cannot choose category "26_Heat_Exchangers" to populate the subcategories. There are a few other categories that this formula breaks on and I don't know why. Please tell me this is not some crazy limitation with Named Ranges.

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Change Validation List Value And Copy / Paste From Dependent Cells?

Jun 12, 2014

I have a sheet which autofilters according to a validation list in cell E2 using the code.

I have then used subtotal arrays to calculate the mean, median, max, min and total count for whichever values the filter shows.

What I want to do next is have a code which will select each possible option from the validation list (triggering the autofilter) and copy and paste the values from each dependent formula into a new sheet.

Attached File: dummy 1.xlsm

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Create Dependent Dropdown List

Jun 10, 2014

Attempting to use INDIRECT function to create dependent data validation list (Type). The tricky part is that the drop down options are dependent on the values of two (2) cell values (Brand and Country).

I have used the INDIRECT function before but dependent on ONE cell value only.

Have attached an example to better explain.

Example.jpg‎
Example.xls

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Create Multiple Rows Per List, One To Many

Dec 21, 2006

I'm trying to do. I have a sheet that gets popluated and once populate needs to create a one to many output sheet. See example. Sheet1 (gets populated from another process):

1
2
3
4

Sheet2 (is my output sheet, which I then save into a text file to be imported into a different application):
11111
12222
13333
14444
21111
22222
23333
24444
and so on...

Although there is other stuff that I'm doing, this is the jist of it.

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Create Dependent Dropdown With Dynamic List?

Apr 1, 2014

I need to create a 2-stage dependent drop down list.

Stage 1:

In cell G7 (on a tab called 'Data'), I have created a drop down list based on a range name called 'Region' .

Stage 2:

In cell G8, I need to create a drop down list which is dependent on the value chosen in G7.

Problem is, I will need to create a dynamic range name here which needs to vlookup or match the value from G7 in a dynamic list of data (the data is on different tab called 'RCA Data' and is spread over columns A:E with row A for headings - the data will go down an undetermined number of rows)

Every time the value in G7 matches a value in the 'RCA data' (the potential matches are stored in column

D) I need the corresponding cell value in column C to be added to the dynamic list. This list then needs to be available to choose from a drop down list in G8.

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Aug 4, 2014

I have a master list of names on sheet 1 column A. I want to create a list of names on sheet 2 column A of the people from Sheet 1 column A that have a specific value (Y) in column z sheet 1. I might also want to different numeric values for the Z column

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Create Default For Dependent Drop Down List

Feb 18, 2010

I'm using dependent drop-down lists. In the first box the user can choose a color which drives a set of options in the second box. (e.g. User selects "Red" and in the second dropdown they can then choose "Red A", "Red B", "Red C", etc.). Right now, if you select "Orange", it will still show "Red A" from the previous selection until the user selects the dropdown in the dependent box to refresh the list of options. Is there a way to make it so that second dropdown box will default to "Orange A"?

I tried writing some code to do this, but I can't seem to make it work. I've attached my file.

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Create Dropdown List With A Range From Dependent Cell?

Oct 30, 2013

I have the following table with weeks to display for the holidays and my column H has a drop down list of the first column in the table below with the Named Range, "SNCODE.Season_Codes".

The other two Named Ranges are, "SNCODE.Season_Codes.Start" and "SNCODE.Season_Codes.End"

I need my column K to display a list of weeks from the first week to the last week. For example, the cell in column K for Valentine's Day should have 1, 2, 3, 4.

Basic 1 53
Promotional 1 53
Seasonal Spring 1 13
Seasonal Summer 10 26
Seasonal Fall 23 39
Seasonal Winter 36 53
Valentine's Day 1 4
Halloween 31 40
Christmas 36 48

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Apr 10, 2009

Firstly I have these 12 values as in the attached excel sheet (in the order: FY09, FY09Q4, FY09H1, FY09H2, FY10, FY10Q1, FY10Q2, FY10Q3, FY10Q4, FY10H1, FY10H2, FY11Q1) to be selected as Start Date and End Date. The Limitation on Start and End Date is that the End Date cannot be smaller than Start Date (for e.g.: If start Date is FY09Q4 the End Date can be FY09Q4 and above but not FY09). Now I have a separate set of Initiatives/Objectives for each time period (each Initiatives are marked in excel sheet 2) and Initiatives depend upon Start Date Selected so once Start Date is selected only the related List of Initiatives should be published.

Now the Validation and Naming I have used is not allowing me to use a list name as FY09 and FY10 as they are cell references in the Workbook. But I cannot also change the name to something as FY_09 as the data that would be there in the Template will finally be used without editing for upload to an application.

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VBA Macro To Create Multiple Data Validation Lists From Variables & Named Ranges

Nov 10, 2008

I cant seem to find the correct syntax for creating 14 validation lists using array members as the source of the named ranged. The validation lists are stored on a different worksheet, the Named Ranges are created fine, as are the ranges that are having the validation applied. The Syntax I am having a problem with is

Public Sub assignDVList(WSD As Worksheet, sListName As String)
Dim DVListName As String
DVListName = "DV" & sListName
Application.Goto Reference:=sListName
With Selection.Validation
.Delete
.Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, Operator:= _
xlBetween, Formula1:="=" & DVListName

It is the Formula1:="=" & DVListName that is creating the headache. The sub is called as the array moves through the columns, using the header row as the Name for the Named Range, and the data Validation worksheet uses the same naming except it has DV in front.

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May 28, 2014

I want to load the actual data exist in the rows by selection value from the data validation list.

E.g I have two worksheet in one excel file. One has a data activities of persons with their name like two columns i have in which one exist the name of person and second exist the activities which they perform.

On the second sheet, i made a data validation list of all the person names

Now my requirement is, when i select a person name from the list, load all the data from the 1st sheet to second sheet. Is this possible without VB code, because I want to share it on the Google sheet with my boss, where VB sheet is not supposed to work.

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Jan 16, 2014

I have a workbook with three sheets.

Sheet 1 is a large data array (approx 8 columns x max 400 rows), than contains the inventory and cost information of a list of products in a running cafe.

Sheet 2 is is a recipe analysis tool that I want to be able to use data validations to cost out recipes, drawing information from sheet 1 in three dependent drop down boxes 1- category, 2- supplier, 3- item name, which then returns that items cost per standard of measure.

Sheet 3 is where I have started to try to generate a unique list for category and supplier to assist sheet 2 in referencing from sheet 1.

There is data overlap across the inventory items, with many items having the same category and or supplier.

Examples that I have found online use the index and match function, in conjunction with naming to return the array required for the drop down, however most of these examples I have found contain simple unique lists.

I cant seem to nut dynamic naming, which is integral as the list is expanding and contracting all the time.

So far I have been successful by manually naming a range (not a satisfactory solution as per above) and then using the indirect function to reference that named array from sheet 1.

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Oct 14, 2008

See the attached example. I have created a dependent data validation. The list available in B2 is dependent on the item chosen in Cell A2.

What I would like to know is how do I expand this validation down columns A and B. I don't want to have to add the validation in each cell individually!

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Dec 31, 2012

I cannot seem to add more dependents using this code. I think it is in the "If / then / else" structure that it is limited to only those three "groups". But I need to be able to add at least one more dependent list to the code.

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May 5, 2009

I'm still curious about the sample from Contextures, http://www.contextures.com/excelfiles.html (DV0032 - Dependent Data Validation Combobox)

I have made a modification from its file (sample is attached). First drop list can be autocomplete, but the second cannot. For the comparing, I made row 2 in ValidationSample sheet is my modification, and row 3 is the original.

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