# Count Occurrences Using Multiple Criteria

Feb 25, 2014
Iam doing a market report for real estate. I have attached a file for reference. I am trying to track the Active Listings within a given time period and within a specific zip code. Unfortunately my local MLS does not track historical data on Active Listings, and therefore I have to use the Listing Date and the date it no longer went active to determine which listings were active in a given time period. Some of the listings are still active and therefore do not have a "No Longer Active" date. These listings will need to be counted as well.

MLS Active by Zip.xlsx

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Feb 5, 2013

I get this work a lot and am looking for a much more effective way of working the dataset,

I have numbers like 1.1, 1.2, 1.3 and so on.......

These come under criteria like (1) = 1.1, 1.2, 1.3 and so on.....

I am look for an automated way of doing a count of any number that falls under this criteria, so I want to count based on criteria (1) it would count all 1.1,1.2,1.3 and so on as one count.

I am attaching a sample document to see how it is laid out. [URL] .....

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Oct 9, 2009

I have a number of records that have in one cell a string of the form 1,2,3 etc (up to 10) representing conditions that have been met. There are a number of options available for producing reports on all of the other attributes in a record but now we wish to add this element as well.

The reports I can produce using VBA and the INSTR function, however on the summary page where, a total of all records matching available criteria is shown, depending upon drop down items being selected, I need to add this element to the equation as well. The existing conditions are counted using SUMPRODUCT and a combination of IF statements and work fine.

As there is an option to create a report for both AND and OR, e.g. if condition 1 and 2 and 3 apply include in the report, or if condition 1 or 2 or 3 apply include in the report

The conditions are selected using a check box and a drop down list to select the AND/OR condition.

I have been trying various combinations of database functions, countif, find and cannot get them to evaluate. I suspect that it may be beyond my reach to use a formula and I will need to use VBA with a Worksheet_Change macro to achieve what I want, or alternatively redesign the layout to store the conditions differently, however if anyone has any ideas for a formula I would much appreciate hearing from you.

A sample worksheet illustrates how the data is currently shown. The string in the record column is created using VBA and then inserted into the actual record.

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Mar 8, 2012

I have a row that contains a different time (hh:mm) in each column where each column represents a different date which is display in row 3. If there is no time the cell is populated with "N/A"

I want to count how many cells for a specified Month/year are not equal to "N/A". I have been able get each selction criteria to work but when I try merging numeric and non-numeric queries I lose it.

The following formula was able to give me the count of cells "N/A"

=COUNTIF('Master Data'!$UA59:$ALZ59, ">0")

and this gave me a count by Month/Year

=SUMPRODUCT(--(YEAR('Master Data'!$UA3:$ALZ3)=2012),--(MONTH('Master Data'!$UA3:$ALZ3)=1))

When I tried creating one COUNTIF I was unable to get it without an error as I needed the YEAR/MONTH functions.

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Sep 19, 2013

I am trying to count the number of unique entries in a sheet, that also satisfy 2 other conditions.

I've attached an example sheet : Example email report.xlsx

The result I need is: The number of unique values in column E, that also have NULL in column G and NULL in column I.

So, in the example, the result would be 7.

I know I can do this by conditional formatting and filtering, but would prefer a formula, and perhaps also a macro that I could apply as the number of rows in each sheet is up to 20000, and each month's sheet will be a different size.

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Jun 11, 2014

In Column A I have the list of strings that I need to search. I want to count the number of occurrences of these strings inside these two text files: Sample1.txt and Sample2.txt. For example I have the string "DOG". I want to search and count the number of times this string appeared in Sample1.txt, and Sample2.txt

See below:

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Jul 30, 2008

I have a spreadsheet which lists letters issued, the date issued and the potcode. I need a formula that counts, on a weekly basis, the number of letters issued to postcodes in Sutton and Bexley.

I have a count sheet set up on one worksheet and the list of postcodes applicable to each area are listed on another worksheet. I have been playing around with sumif, sumproduct etc, but these don't seem to work as I am pointing the formula to a list of postcodes and not an individual postcode. For example, the formula for one week needs to tell me, the number of letters issed to Sutton between 26/07/08 - 01/08/08. This is what I tried -

=SUMPRODUCT(('MU63 NC'!$F$2:$F$10>=COUNT!B$2)*('MU63 NC'!$F$2:$F$10<=COUNT!B$3)*('MU63 NC'!$D$2:$D$10=Sutton!$A$2:$A$50))

But I get #N/A - if I change the last refernce to a specific cell instead of a range it works, but this will make the process very lengthy as there are lots of postcodes!

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Aug 10, 2009

I am trying to find a formula to count rows that meet multiple criteria, but one of the criteria can be multiple values. I have a list of people with a list of clients that they are responsible for. Each person is responsible for 10-20 clients. Every day I run a report that shows the project worksheets submitted for each client and if money has been awarded or not.

I'm wondering if there is a way to count, for each person, the number of project worksheets that show "awarded" in column K. That would mean that I would have to look for, for each person, any of their multiple clients in column B and "awarded" in column K.

I am trying to put the formula in D2:D9, as I use A2:D9 for a chart. O1:P79 contain the names of the people and the applicants that they are responsible for. A17:D158 contains the list of project worksheets (updated daily). I used =SUMPRODUCT(COUNTIF(B17:B999,P1:P14)) to count the actual number of project worksheets for each person, but I can't figure out a way to modify that to add in the "awarded" criteria also.

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Jul 12, 2014

if possible, with a Excel formula. Assuming a column (M7:M200) has this information:

John

Mary

Lisa

Mark

John

Albert

|_Empty _|

|_Empty _|

|_Empty _|

I would get the sum of the cells except "empty", "John" and "Mark". The result would be: John: 2 | Mark: 1 | Others: 3 (My only interest is the formula to get the result "Others: 3") I tried with this formula: = COUNTIF (M7:M200, "<> John") but remains exclude "empty" cells and "Mark."

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Aug 7, 2014

In H:5 I am trying to count B:2 through B:200 if it has an x and A: through A:200 has Post put value in H:5

h.png

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Aug 29, 2008

I'm struggling with a simple count problem.

Column "A" has values from 0 to 1000.

Column "B" has values from 1% to 100%

If column "A" is 250 or greater count it.

OR

If column "B" is 50% or greater count it.

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Jun 20, 2006

I need to somehow count the number of times two criteria are met in a certain set of data and store it in a cell on a seperate sheet. My data is all stored in a sheet called Data and the conditions are as follows:

1. Column C = WEB

AND

2. Column D = Cancelled

So I need to count the number of times both these events occur and save them in my other sheet called Metrics. i lokoed it up on google but all the formulas I found referenced the same sheet and wouldn't work for my data set.

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Mar 13, 2014

What I'm trying to do count the TRUE values in multiple columns, if the criteria is correct in another column.

I've tried countifs but end up having the company included into the count, or only count the row that matches all the criteria.

If I do =COUNTIFS(A2:A7,"A",B2:B7,"TRUE")+COUNTIF(C2:C7,"TRUE") then I get 5.

When I change it to +COUNTIFS(A2:A7,"A",C2:C7,"TRUE") it works but there's a time where I need to check up to 8 Options.

Company

Option 1

Option 2

a

True

True

b

True

False

c

True

False

a

True

False

a

True

False

b

True

True

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Nov 10, 2009

OK, I have a list of sales that my semester long company has sold. In the midst of these sales we are sellling a versoin of the bumble watches. people can either buy a watch, (which includes a face and a band) a face, or a band.

So I have this giant list and only like 10 watches on there. I need a formula that will count how many watches and faces we sell.

I was initially thinking something along the lines of:

=COUNT(OR('Sales Journal'!D:D="Watch",'Sales Journal'!D:D="Face"))

=COUNT(OR('Sales Journal'!D:D="Watch",'Sales Journal'!D:D="Band"))

Which worked great until I had more than one watch in there.

I can't figure out dcount, and don't know if it's even the right thing to use in this instance. If you want I can post the sales journal..

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Nov 25, 2013

I have a bunch of cells that i want to count in a table based on 2 criteria. The first would be checking whether or not it matches a certain text which i can do. Now i have a column for "Completed Date" and "Deadline Date". Each deadline date is different. I know i need some sort of array function in there to compare all the completed dates vs deadline dates but i just can't think of it. This will be the second criteria.

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Jan 5, 2009

I have a list of 267 individuals who are each in one of 4 class designations (A,B,C, & D). They produce widgets for me. The individuals’ names are in A2:A268, their class designation is in B2:B268; and the number of widgets they each produced is in C2:C268. Row 1 is a header row.

I used the FREQUENCY function, for the first time, to show how many of the individuals produced 1-10, 11-20, 21-30, 31-40, 41-50, 51-60, and 60+ widgets last year. NOW, I’d like to take it a step further and show the number of individuals that produced widgets in each of these number groupings, but want it further split out by their A, B, C, D, class designation. So, I want to see how many individuals in the “A” class that produced 1-10, 11-20, 21-30, etc. widgets; and how many individuals in the “B” class produced those numbers, etc.

I’ve been playing around with using the COUNT and IF functions together and the FREQUENCY and IF functions, but have not been successful. Am I making this more complicated than it is? By the way, their class designation doesn’t have any relation to the number of widgets they produced, and the data is sorted alphabetically by the individuals’ names.

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Aug 17, 2007

I am trying to figure out how to create a formula using multiple criteria in different columns. Ideally, I need to use the whole column (i.e. E:E rather than E2:E400) because I don't want to have to update the formula every time I input data.

I will simplify my spreadsheet for example purpose. Basically, column A has a unique identifier that either begins with an "M" or an "R." Column B either contains a person's name or a "-". Column C contains a dollar amount.

1. I need to be able to count all the cells in Column A that begin with an "M" AND have a "-" in Column B.

2. I need to be able to SUM the $ amounts in Column C ONLY for the items that begin with an "M" in Column A and have a "-" in Column B.

Is there any sort of formula that might do this? I have tried SUM arrays but as I said before, I would rather be able to use the whole column.

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Jul 7, 2009

For example, each job has a specific ref number and within that job ref number there is a number of lines of data, some of which we ignore and some of which we include. Each job will have a planning time using an old methodology (Planning A), a planning time using a new methodology (Planning B) and an actual time. There are a few other variables too such as the category of work.

I am trying to count the number of each unique ref no. within the sub category of work I am looking at (there are circa 50 sub categories of work). Each ref no. will only have 1 combination of work cat and sub category.

For example: ....

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Jun 25, 2007

I have been asked to analyse the contribution / performance of each student in a team. What i am trying to do is to count the number of times each student has work together and then try to work out their contribution. Got stuck on the 2nd bit for like 3 weeks flat. have been trying but not luck... seems to give me 1 or 0. so i assume my attempt is only a true or false answer! All i need is a count of how many times each student work with each other, and the best backbone formula is "count". This situation is best explained by my example, D15 is the closest i got

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May 20, 2008

Have list of employees and their dependents organized into the following columns:

Employee ID (unique to employee), Relationship Code (E=employee, S=Spouse, D=child), andBirthDate. Would like to add a column called Sequence Code which counts the family members (employee= 0, S=1, oldest D=2, next oldest D = 3, and so on).

Employee ID RelationshipCode BirthDate Sequence Code

100006641 E 2/5/75 0

100006641 S 1/2/75 1

100006641 D 3/9/89 2

100005555 E 2/5/77 0

100005555 D 1/2/89 2

100005555 D 3/9/88 1

Note that the list is sorted by Employee ID, but not Birthdate. Can this be done with a formula in the Sequence Code column? I really suck at VBA

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Nov 3, 2006

I've set up a trial sample register to monitor progress.

Column A contains date of receipt

Column B contains data of report

Column C contains deadline

Column D contains a formula to indicate whether the deadline was achieved, or force the cell to be blank if no date was entered,

=IF(C2="","",IF(C2>=B2,"Yes","No"))

Columns E to P contain other information.

So far ok.

I want to create a summary by month., giving the number of samples received each month, which I did by extracting the month from column A =month(A2), but i also want the number which met the deadline.

How do I count the number of Yes for each month?

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Dec 27, 2006

I have a somewhat large spreadsheet that is imported from an AS/400 database which shows the number of times something is being used. It lists the object in a row for each use. For instance, if the object is being used 4 times, there would be four rows of this object's name as well as a 0, 1, 2, 3 next to the correct row. Where it is being used is listed in the H Column.

I'm just trying to count the number of times each object is used and where it is used and list it out in another worksheet. Like this:

Object 1, 4 uses, Place 1 2 3 and 4.

Can someone point me in the right direction in terms of where to start with this? I don't mind giving it a shot in terms of the coding but I'm somewhat at a loss in terms of the general "how to".

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Apr 10, 2008

I have a table of values, each of which can occur multiple times on multiple rows. I need to figure out the maximum number of times a specific value appears in a row. I could do it quite easily with VBA, running countif on each row and tracking the maximum, but I would like to do it with builtin formulae if at all possibl

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May 9, 2008

I have a small sample sheet attached..I need a formula in column c which identifies how often the name in column B hass occurred already in the sheet. Auto Merged Post Until 24 Hrs Passes;File attached

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Dec 7, 2013

What I require : Column F to be blank as long as the following is true:

1) Column A (Order) cannot be blank.

2) Column E (Status) has to be equal to either "Completed" or "Successful".

3) Column D (Sales) has to have the same date as Column C (Contact), but due to bad data quality each order number can have several rows and as long as the Sale date from one of the other "Duplicate" rows equals the contact date it needs to be counted. This is as long as there is not already a row for the Order that already has Sales / Contact day matching.

In the attached spreadsheet, I have highlighted the rows that should be blank in column F in green. My attempts at formulas to count this are in the columns highlighted in red.

WORKAROUND.xlsâ€Ž

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Feb 25, 2014

I am currently using the COUNTIFS formula to get the information I need when the workbook is open but I would like to be able to pull these counts without opening the workbook. Here is the formula that is working correctly while the workbook is open:

=COUNTIFS([TT_Output_All.xlsx]Sheet1!$C:$C,D$1,[TT_Output_All.xlsx]Sheet1!$F:$F, "2014",[TT_Output_All.xlsx]Sheet1!$I:$I,$A17,[TT_Output_All.xlsx]Sheet1!$L:$L, "production: am owner")

Convert this formula to an array that doesn't require me to open the workbook to get the counts.

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Oct 27, 2011

I have this formula to give me the number of unique locations and it works fine for cell J1:

=SUM(IF(FREQUENCY(MATCH($B$3:$B$22,$B$3:$B$22,0),MATCH($B$3:$B$22,$B$3:$B$22,0))>0,1))

What I am trying to figure out is how to populate cells N4:N5 and N8:N9 for unique locations by Fruit & Vegtables by Area A and Area B. I just have some basic data for this example as the spreadsheets are 30,000+ lines long.

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Feb 22, 2012

I want to count cells that contain specific text but multiple criteria. For example in range B4:B12 I want to count the cells that contain the word 'daily' AND the word 'weekly'. Each cell in the range contains one word.

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May 17, 2012

I have two ranges of data and want to count the unique number of times the values in column A occur if they have two values in column B. For Example:

ColA ColB

333310143333306344441014444430635555161246666101466661612466663063

I want to count the number of times value in ColA has the value 1014 AND 3063. My intention is to create a table that cross references the two

10143063161241014331306333116124112

I searched and found answers where multi criteria were in multi columns but I can't seem to find a solution to this means of find the unique count in ColA.

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Dec 2, 2008

using various keywords, and I haven't been able to find a solution that works. It would seem SUMPRODUCT is what I need to use, but thru all the combinations I've tried, I still can't get the syntax right. The problem is: I have dates in col A, and the word "Holiday" in col D. I need to create a formula that counts the number of instances of the word "Holiday" in col D, only where the date in col A is =DATE(2008,1,1))*(A11:A45

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