Data Validation List With Criteria Using Named Range

Oct 30, 2012

I have been tasked with creating a data validation list. My data is contained on a separate sheet from my data validation list. I am using a named range to use the data for my data validation list. However, I am looking to add a criteria to my data validation list so that it only is populated with values based on another column on my data sheet.

For example, if I have a data sheet called "Employee" and I have two columns. Column A is a list of employee names and I have named a range in column A as "EmployeeName". Column B is used to define the category of employee. This value is a letter, for example, "A", "B", "C", or "D". This column does not have a named range as I don't know if I need one to get this to work.

I would like the data validation on one sheet to use a list of employees of a particular class from another sheet. Straight forward validation is easy using a validation list with a formula =EmployeeName. But how do I only list employees that have a category "A"? For some reason, I cannot get some of the formulas I have found while searching this message board to work.

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Validation List Based On Named Range Not Restricted To List

Dec 15, 2007

I am attempting to use a named range as my Validation data source but have two questions:

1) It seems when you use a named range as a source the user can enter in any data they want in that cell. I really only want the user restricted to the list I give them. If I enter the list manually in the source box then it works but I really want to use a named range

2) My range is fixed to 10 cells and the user can enter in as many variables as they want (up to ten). When a user clicks on one of the cells that the validation is set to read the range the user has to always scroll to get to the top. When selecting the cell Ecel always defaults to the bottom choice in the list. I want to minimize the VBA because Mac users will be using this and VBA seems to be touchy with macs.

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Validation List To Combo Box Without A Named Range

Dec 5, 2007

I'm creating a sheet that takes three Validation Lists into account. The first two lists are based on named regions. The third list uses the first two lists to narrow a search down so that the user can pick what they want from a smaller selection. I'm using the code from Contextures.com to allow the user to double click the validation list to pop up a Combo Box. This allows me to show more than 8 selections at a time and also gives a little freedom on font and font size.

http://www.contextures.com/xlDataVal11.html

Since the third list is not based on a named region but rather code to compare the two previous lists, when I double click the third validation list a blank combo box pops up. it possible to pop up what ever lists are in the validation boxes.

This is the code that I have in the third validation box which States "The Source Currently evaluates to an error" but works fine for some reason. =OFFSET(CategoryStart, MATCH(B4, CategoryColumn, 0) - 1, IF(A4 = "Description", 2, IF(A4 = "ExtDescription", 3, IF(A4 = "PartNumber",4))), COUNTIF(CategoryColumn,B4), 1)

I tried making a named region that was based on the code, so that the list could change as the user selected different options from the first two lists. This gave me the same problems as I had before.

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Validation List Only Partially Sees Named Range

Feb 25, 2009

I've got a named range which defined using a custom function. Lets call this named range [range1] which is defined by:

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Named List: Data Validation To Restrict The User To Only Selecting Values In A List

Jun 15, 2007

I'm trying to use data validation to restrict the user to only selecting values in a list which I create. Right now, the list is a named range. I'd like to get rid of the range and just use a named list. I create a name using the following as my list.

Insert > Name > Create
Name: Fruit

Refers to:
banana,apple,orange

When I try to use the name Fruit in my data validation, I get the message "The List Source must be a delimited list, or a reference to single row or column." I thought my name "fruit" was a delimited list.

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Selecting Named Range From Dropdown Validation List To Use In Formula?

Jan 18, 2013

Basically on a summary page, on sheet 1 say I have a formula which picks up the unit cost (I have this as an array across 5 years)

What I then want to do is multiply this by a volume driver. I have a list of these drivers on a seperate page, so for convenience lets say DRIVER_01,DRIVER_02 etc. These are also 5 years arrays.

So what I want to do it be able to select which driver I want to use for volume on the summary, from a drop down box I have set up, and then the formula pick up that named range, and not just recognise it as a text cell.

I need the ability to change the driver in the future, hence the drop down box. I can also get the unit array part to work fine, I'm just struggling to get this driver array to work..............

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Data Validation List With Multiple Named Ranges?

Mar 25, 2014

Can you create a Pull-down List that contains data from Multiple Ranges.

If I have a List of Names Running down column A (A2:A10) another List of Names Running Down B (B2:B25) and a Third down C (C1:C15) each of them named Ranges ("List1", "List2" & "List3"), can I create a Pull-down list in Cell A1 that would include the names from all three ranges?

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Multiple Named Ranges In Data Validation List

Feb 26, 2008

is it possible to refer to more then one named range in my validated list's source field? If not, how can i make more than 1 named range to be the source of my validated list.

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Using A Named Range In Data Validation

Feb 11, 2010

Is there any way to use a Named Range in the "Source" field in a Data Validation? I have multiple sheets in a workbook that have the same layout, and I am using alot of different Data Validations. My problem is that whenever I need to change, or add a choice to one of these, I have to go to each sheet and change the Data Validations that are effected by that change. Is there a way to use a "Named Range" or something to put all of my acceptable choices, for that Data Validation, in one spot. And make any changes I had to that field.

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Data Validation From Two Different Named Range Alternatives

Jan 28, 2013

I have a cell for which I need the only options for data to be entered from a list in two different tabs from which I understand cant be done but is it possible to have two drop down options for the same cell?

The attached spreadsheet should explain this slightly better...

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Data Validation - Cell Reference To Named Range

Nov 7, 2012

If I have two cells and a named range mexico

A1, A2.

A1 contains the string: "mexico"
A2 is the cells that has required data validation (drop down list).

I want A2's validation reference to be dynamic, in the sense that I can it reference it to A1; converting the string "mexico" to a named range mexico

I tried inputting = INDIRECT(A1) into A2

But I lack clarity in my understanding of referencing.

What is the correct procedure here.

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Data Validation Fails With Named Range Of Array Of Constants?

Oct 27, 2013

I've set up a Named Range that refers to an array of constants, e.g. MyRange ={1,2,3,4,5}. This appears to be fine since I can output the named range to a range of cells in a row (e.g. A1:E1) and see 1,2,3,4,5 (one value in each column).

I'd like to use MyRange as the source for a Data Validation list in a cell.

Normally data validation list sources must be vertical, so I've set MyRange =TRANSPOSE({1,2,3,4,5}). This appears to be fine since I can output the named range to a range of cells in a column (e.g. A1:A5) and see 1,2,3,4,5 (one value in each row).

When I set MyRange as the source for data validation however, it resolves to an error.

why this setup doesn't work?

Workbook detailing the problem attached. Attachment 273788 NamedRangeDataValidationArrayConstansts.xlsx

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Data Validation And Dropdown List Using Criteria

Jun 1, 2014

It is basically a simple sheet that lists the price (Column C) of different items (Column B) based on their Category (Column A).

I am trying to have an automated pricing sheet (on different sheet) utilizing data validation and drop down lists.

For example each row should have this, the drop down list in the first columns should list all the Categories available (This part works fine for me and i can take care of the duplicates).

Once that has been selected, i have now the option of selecting using drop down list also (in second column) the items corresponding to the Category selected in first column (Only the items that are part of that specific category should be listed in the drop down list).

Once the item has been selected, the price of that respective item should be listed automatically in the 3rd column.

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Data Validation List With Range Names

Feb 5, 2009

I have a monthly report showing actuals and budget for current month (or quarter) and year to date. Range names have been created for (1) each month, (2) each quarter and (3) year to date). I'm using the SUMPRODUCT function to extract information by account. For example:

=SUMPRODUCT(($A9=ACT_Account)*(ACT_Jan))

This formula works except I have to replace the "ACT_Jan" each month accordingly. Can a data validation list be created with the range names so that updating this formula monthly can be simplified? For example, changing "ACT_Jan" to "ACT_Feb" with a drop down list.

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Countif- Use A Named Criteria As Well As A Named Range

Oct 25, 2009

if I can use a named criteria as well as a named range. In essence what I am looking to do is count certain cells that meet the criteria in a certain named named range,

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Data Validation List :: Reference A Range Other Workbook

Nov 23, 2007

I'd like to create a list via Data validation-list. Anyone knows how to reference a range on another sheet of the workbook?

The range is =$Q$5:$Q$13

Is it possible to reference another sheet? If yes, how is is done?

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Create Range List Code For Data Validation

Sep 29, 2007

I am using following code to apply data validation list. However this code gives error Intermittently. The error message is 'Application defined or Object defined error'. Also this code looks little cumber some. Will really apprciate if any one can put some ligh on why is this error appearing sometimes. Do I need to change something in the code or add few extra lines. I feel following points will be necessary when you check my code

1. The data of validation list is stored under the column heading 'Reported_By_List'
2. Validation is applied on the range under the column heading 'Reported Through'
3. Start and last Cell Address Of the cells of the column in which data of validation list is
stored are extracted into the variables 'StartCellAddress1' & 'LastCellAddress1 '
4. Start and last Cell Address Of the cells of the column on which data validation will be
applied are stored are extracted into the variables 'StartCellAddress2' &
'LastCellAddres2'

Sub Validation1()

Dim wsName As String
Dim RValue As String
Dim WorkBookName As String
Dim StartRow As Integer
Dim StartColumn As Integer
Dim LastRow As Integer
Dim CellAddress As String
Dim ColumnAddress As String
Application. ScreenUpdating = False
WorkBookName = ThisWorkbook.Name
wsName = ActiveSheet.Name...........

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Make A Data Validation Dropdown List That Also Enters A Range For Cells

Apr 5, 2009

Make a Data Validation dropdown list that also enters a range for cells, for example:

Kitchen High Upto 100 Easy Blank 2 Daily >6 hrs Medium >1 week
Lounge Low Large Easy Blank 0 Daily >6 hrs Medium >1 month
Bedroom Low Large 100 Easy Blank 1-3 Daily 1-3 Low >1 year
Bathroom High Upto 100 Easy Blank 0 Weekly 1-6 Low <1 year

I can make a dropdown list for:

Kitchen
Lounge
Bedroom
Bathroom

But if I select "Kitchen" I would like it to enter the rest of the cells in that row:

Kitchen High Upto 100 Easy 2 Daily >6 hrs Medium >1 week

The total number of rows I use is 10, and the number of items in the dropdown list will be 30.

The data in the cells 2 to 10 does not change from that first set to its data menu name.

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Dynamic Named Range As Validation Lists

Nov 13, 2006

In the attached example I have a column of data on worksheet 2. Extra rows will frequently be added and removed from the column. I want to use that column of data to populate a validation drop down box for a whole column of cells on sheet 1. (Target cells coloured yellow for demonstration purposes)

I dont want the validation drop down to be full of blank rows so I set up a dynamic named range to refer to the column on Sheet2. It all works really well...but...only for cell D6 on sheet 2. It doesnt work on any of the other target cells on sheet 2 or on sheet 1. I have been looking at this for far too long and it has begun hurting my brain.

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Data Validation With Two Named Ranges

May 8, 2007

I want to validate data in a cell, using a list of two named ranges, so that in dropdown box the items from first range and then the second one are shown.

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Dependent Data Validation With Dynamic Named Ranges?

Aug 7, 2014

I am unable to use dependent data validation lists using the INDIRECT function when the initial named range is a dynamic one.

See attached.

The named ranges 'Men','Women','Children' are all dynamic based on number of entries in each column order to accommodate a growing list, whilst also not having blanks in the dropdown (hence I haven't used entire column ranges). The named range 'test' is a static one.

Column H has a dependent data validation based on entry in Col G. This works for the static list, but not the dynamic one!

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Apply Data Validation Using Multiple Named Ranges

Oct 20, 2009

I am trying to apply data validation to a column of cells using named ranges. However, each row has a unique associated named range. For example:

A_______B
Birds____*
Dogs____*
Cats____*

I can easily apply data validation to these three rows separately using named ranges.
Ie three separate named ranges:
=Birds
=Dogs
=Cats

However, I need a way to quickly apply data validation to column B using different named ranges for each row because there are about 2,000 rows. Is there a way to reference text in the cells of column A that contains the name of the named range? Or maybe a bit of VB code that could do it quickly?

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Data Validation Used To Create Separate Data Validation List

Feb 15, 2014

I have 2 columns First Name & Surname. What I want to do is create a data validation list on the surname which results in the 2nd data validation list only showing the first names which link to one of the surnames.

i.e. If I selected Smith in the 1st validation list then I would only like to see 'Paul' as an option in the 2nd list

First Name
Surname

Paul
Smith

Paul
Jones

Tony
Phillips

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Sum Range Using 1 Column Of Named Range As Criteria

Dec 21, 2006

how to use SUM Formula a column from within a Named Ranges or Dynamic Named Range?
For example, if the range name "MyData" refers to the address: A1:G10, how could I sum all the numbers in column G of that range where column A meets certain criteria.

Eg., Column A holds fruit names:
Apple
Orange
Banana
Apple

and column G holds quantities of the particular fruit. I'd like to sum column G (quantity) for only those quantities that match "Apple" in column A.

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Dynamic Named Ranges And Indirect Data Validation INCOMPATIBLE?

Sep 25, 2009

I can use a dynamic named range and a direct reference to the name and the DV works.

I can use a standard named range (not dynamic) and an INDIRECT() reference to a cell with the name of the range in it and the DV works.

But if I try to use a dynamic named range and an indirect reference to a cell with the name of the range in it, the DV fails.

Any workarounds out there? This project includes a LOT of DV lists, getting them to self-maintain is important if I can do it.

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Build Dynamic Named Range From Criteria

Jan 14, 2013

I have some raw data, and in that data are 2 columns. They are Manager and Role. I am trying to create 2 lists, that correspond to their role. I can create a dynamic named range from the column no problem using this formula:

Formula:

[Code] .....

Now, what I need to be able to do is, add a criteria option to the formula. So build the list off of column B, but only if their role (in column C) is Perm, or Temp.

See the attached spreadsheet : dynamic range criteria.xlsx‎

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Defining Named Range, Error Criteria

Apr 13, 2007

I am trying to define a dynamic range based upon error criteria. After the first error, all the subsequent cells are filled with the error and I would like to limit the named range to the rows with no errors (one column wide). I am thinking something similar to (realizing this is probably very wrong):

=OFFSET( 'Basin Routing'!$X$5,0,0, COUNTIF('Basin Routing'!$X:$X,AND(NOT(ISBLANK()),NOT(ISERROR()))),1)

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Creating Cascading Data Validation Lists / Comboboxes Without Named Ranges?

Jul 28, 2014

Is there a way to add cascading lists (from data validation or form/activex controls) to my excel spreadsheet WITHOUT using named ranges? Maybe structured references?

I need to avoid the named ranges because it will cause my workbook to have duplicate named range titles which I cannot avoid.

As a general example my issue arises because I have something like this where the titles are the same but they map to slightly different data. These also have to be cascading because the titles align to another list which I do not show in the example. I also considered using pivot tables, but the issue there is that the data validation lists repeat in the same worksheet. So I would have 3 cascading lists in row1 dependent on each other, but the same 3 lists in row2 dependent on row2 but not the previous row.

[Code] .....

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Select Multiple Criteria From Validation List Dropdown (populate Same Cell)

Aug 8, 2012

I have a validation list drop down box set up to reference data in a defined name list. I would like to be able to select multiple values from this list to appear in one cell (preferably separated by a comma). For example, the defined name list contains the following data:

Choice 1
Choice 2
Choice 3
Choice 4

I would like to be able to populate one cell with the following via the drop down list: Choice2, Choice 4

Is this possible and if so, how?

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VBA Macro To Create Multiple Data Validation Lists From Variables & Named Ranges

Nov 10, 2008

I cant seem to find the correct syntax for creating 14 validation lists using array members as the source of the named ranged. The validation lists are stored on a different worksheet, the Named Ranges are created fine, as are the ranges that are having the validation applied. The Syntax I am having a problem with is

Public Sub assignDVList(WSD As Worksheet, sListName As String)
Dim DVListName As String
DVListName = "DV" & sListName
Application.Goto Reference:=sListName
With Selection.Validation
.Delete
.Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, Operator:= _
xlBetween, Formula1:="=" & DVListName

It is the Formula1:="=" & DVListName that is creating the headache. The sub is called as the array moves through the columns, using the header row as the Name for the Named Range, and the data Validation worksheet uses the same naming except it has DV in front.

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