Pivot Table Cache (Refresh/Clear Memory Space)
Jun 4, 2008
I am currently taking over a workbook from a colleague that contains 10 pivot tables. Spaced out over a few sheets.
Each pivot table contains a lot of information and my current workaround to refreshing them all is..
Step1:Refresh 2 Pivots,
Step2:Save and Close document,
Step3: Re-Open document and repeat Steps 1 & 2 until all refreshed.
I was wondering if there was any kind of code to clear the memory space being used by the pivots thus leaving the hard coded information behind.
That way I can just write some vb to refresh all the pivots and not keep saving and re-opening the document which takes sometime as its on a network drive.
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Nov 27, 2007
Will someone please tell me the difference (if there is a difference) between the following 2 lines of ....
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Dec 20, 2013
We are trying to create pivot cache from an external .csv file.
This works fine when the csv file is small (~500 mb).
Attaching sample code for reference -
Code:
Dim cConnection As ADODB.Connection
Dim rsRecordset As ADODB.Recordset
Dim pvtCache As PivotCache
Dim pvtTable As PivotTable
Dim SQL As String
''Creating ADODB connection object
[Code] ...........
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Jul 7, 2014
I have a pivot table that I created and now I want to use the same pivot cache to create another pivot table instance on a different worksheet. how can I do that? My first worksheet gets saved as "OO By buyer" and now I want to create a new worksheet and drop the next pivot there.
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Mar 13, 2014
My macro is designed to look at a summary source tab and create a new tab for each unique project number. It then creates a pivot table from five different source detail tabs and filters on the project number. If a tab already exists it selects the tab and moves on to the next project number. There are six pivot tables created for every project.
New data is added each month to the source tabs and I have a macro to delete all pivot tables and the macro will recreate the pivot tables when ran again.
Issue: Running out of resources At work I'm limited to the use of Excel 2010 (32bit) so I'm restricted on 2GB of memory. At home I ran the file successfully (64bit) and it was around 3GB of memory.
My macro creates a new pivot cache for every pivot table where as I'm trying to only use 6 pivot caches in my coding. I kill it half way through and it's around 100+ caches causing unnecessary usage of memory.
Fix / Solution:
Correctly code the vba to only create six caches and code the rest the pivot tables to use that cache.The only difference in the Pivot Tables is that it’s sorted on the Project Number.
Code:
Dim VBAPPPC As PivotCache
Dim VBAAPPC As PivotCache
Dim VBAPRPC As PivotCache
Dim VBAEXPC As PivotCache
Dim VBAMJPC As PivotCache
Dim VBAIVPC As PivotCache
Dim VBAPT As PivotTable
[code]...
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Jun 22, 2009
Let's say I have a pivot table made from data in another workbook. The other workbook is then deleted. Is there anyway to get the original data back? My particular file is about 10 MB, but if I "save as" it's only 1 MB. Plus, the pivot table "works," so I'm pretty sure Excel still has my data cached somewhere. How can I access it? I'm decent with VBA, so I'm open to any solution at all.
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Aug 20, 2008
I am trying to create multiple pivot tables from the same pivotcache using VBA. The data range is approximately 270,000 records with 100 columns. When I run the macro, I get "Run-time error '-2147352567 (80020009)' Method 'Add' of object 'PivotCaches' failed". Is there a size limit on the data? If there is less than 65,000 records, it works great; if I use a wizard, it works with no problems with the full dataset. If I bring the data in as an Access table, it can work with some tweaking of the code, but the size of the file is huge because each pivot is taking its own snapshot of the data. I also can only create 3 tables before it runs out of memory, so I have to stop, save the file, and open it back up to create 3 more pivots.
Dim WSD As Worksheet
Dim PTCache As PivotCache
Dim PT As PivotTable
Dim PRange As Range
Dim FinalRow As Long
[Code] .........
The last line is where I am getting the error. I am running XP, Excel 2007.
As I said, if I import an Access table, I can use the code:
ActiveWorkbook.PivotCaches.Create(SourceType:=xlDatabase, SourceData:= _
"Table_Pivot_test.accdb[#All]", Version:=xlPivotTableVersion12). _
CreatePivotTable TableDestination:="", TableName:=txtPivotTableName, DefaultVersion:=xlPivotTableVersion12
And loop, but the final file size with 14 pivots can be 500MB! I have tried both "Create" and "Add", but they both give me errors.
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Jul 23, 2009
I am somewhat of a novice with Pivot Tables. One problem I am having that no one seems able to help me out with is that when I update and refresh my pivot table, it seems like it has a muscle memory with the drop down choice boxes.
For example:
Lets say I have three customers that I have labeled 01 Target, 02 Walmart and 03 Bed Bath and Beyond. If I want to change 01 Target to 02 Target and 02 Walmart to 01 Walmart, it works in the pivot table and shows the proper data but if I try to choose the customer from a drop down box, it remembers the customers as labeled as they were before I made the changes AND the current look.
I will see: 01 Target, 02 Target, 01 Walmart and 02 Walmart in the drop down box but the data will only show up in the pivot table associated with the proper customers as they are labeled in the data source.
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Jul 25, 2006
I currently have several pivot table that's linked to a single pivot table(let's call it X) in the same workbook. I'm doing this to limit the file size because the data in X comes from a text file that has millions of lines. However, it's such a pain every time I need to update the tables because simply clicking "refresh" does not update those tables that are linked to X with new data. I would have to instruct the wizard in every linked table to point to X every time. I'm trying to write a small program to re-point to X for each of those other pivot tables whenever i refresh data. However, after trying to record the steps to do this I'm still unable to run these
Sub Macro1()
ActiveSheet.PivotTableWizard SourceType:=xlPivotTable, SourceData:= _
"PivotTable1"
End Sub
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Sep 3, 2008
I keep encountering an error while creating multiple sheets within the same workbook. This is a known error by Microsoft as documented here. In order to avoid using multiple workbooks i need to clear excels cache each time I run the macro as i have limited users sheet creation to 30 sheets which should not trigger the error. Does any one know a code to clear excels cache or memory?
I have used cutcopymode = false but that does not do the trick.
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Feb 1, 2010
I have enable Refresh on Open for my excel pivot table, but user need to click "Enable Automatic Refresh" , only solution i came across is to change the registry setting. Which i dont have access to edit registry(admin disable the access).
Alternate solution i try to use Access macro to automate the process and use Outputto save it as a excel file A. Then use excel file B to update pivot table from excel file A.(as excel A data is always latest)
The problem is i will get "....A file name already exist...do you want to overwrite.." prompt.
Which defeat the automate process.
Any other solution to enable the automatic refresh on open the excel workbook?
Or Access can overwrite the exist file or save it as another file name with timestamp ?
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Dec 13, 2007
I have a VBA macro that goes through a decently complex system to delete something like 70 old tabs, create new ones, link data from a main page to these tabs, and create 3 plots per tab. When running the script, it will go through something like 50 of the tabs, and then receive an error on something rather trivial that has been done many times before successfully in this macro (like changing the font size on one of the axes on one of the graphs). I tried an On Error Resume Next, and sure enough it ignores the error, but it then does some sort of crazy loop starting over recreating all the tabs incorrectly, and then excel just shuts down. So, that's no good.
Anyway, I can comment out the change of the font size, but it still has the same issue on some other trivial thing. It seems like the system just runs out of room or needs a cache cleared or something. I'm not sure.
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Mar 18, 2014
For refreshing the Pivot table , we have to right click the mouse in pivot table and then click Refresh button.
Any short key for refreshing the pivot table after modifying the data?
like f2,f4, ctrl+s.
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Dec 1, 2009
I've used this code prior and it worked fine in Excel 2007, now I'm having issues with it. Originally every Pivottable & Query pointed to a different CSV file. Now I have two pivottables built off a Excel worksheet that is built from a Query. This allows me to do some complex lookups that I couldn't do with just the Pivottable and MS Query alone.
Here's the code that's failing out: Any problems with it in Excel 2007?
Private Sub Update_All_Data_Click()
Dim pvt As PivotTable
Dim ws As Worksheet
Dim qt As QueryTable
mytitle = "This will refresh all data for validation, are you sure?"
Msg = "The Refresh process takes about 5 minutes, are you sure you want to continue?"
Response = MsgBox(Msg, vbExclamation + vbYesNo, mytitle)
Select Case Response
Case Is = vbYes
' Do Nothing, continue with program
Case Is = vbNo
Worksheets("instructions").Range("a1").Select
End
End Select
For Each ws In ThisWorkbook.Worksheets
For Each qt In ws.QueryTables
qt.BackgroundQuery = True
qt.Refresh
Next qt
Next ws
For Each ws In ActiveWorkbook.Worksheets
For Each pvt In ws.PivotTables
pvt.RefreshTable
Next pvt
Next ws
mytitle = "Confirmation of data refresh"
Msg = "The data has been refreshed"
Response = MsgBox(Msg, vbExclamation, mytitle)
End Sub
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Jan 17, 2010
I am running XL 2008 on a Mac and have created a pivot table that works well. However, without VBA (and I don't know how to write in Applescript), is there a way to put a REFRESH button on my spreadsheet?
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Dec 12, 2007
I am having trouble getting visual basic to update a pivot table.
(using manual refresh on the same pivot works just fine).
I have recorded a macro of the manual procedure, but it fails to work when used in a visual basic program:
ActiveSheet.PivotTables("PivotTable2").PivotCache.Refresh
I have tried using code presented elsewhere in these forums
eg http://www.ozgrid.com/VBA/pivot-table-refresh.htm
but the table stubbornly refuses to update.
The pivot's source data range is dynamic and works fine.
I think I'm missing something obvious or I have have a bug.
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Jan 20, 2008
I now have a Pivot table on my worksheet that works great, the only problem I have is I would like it to refresh my data at the push of a button. I now have to click on a cell where the pivot table data is>right click the mouse>select refresh data and then I get the updated info. I know you can install a button to to this exact same thing but I don't quite know how to. I need step by step instructions. I tried OzGrid search, but did not find exactly my need.
This is what I did thus far I opened my work book>click on data>then macros> record new macro>I got a pop screen>I named the macro Refresh_Pivot_Table>store to this workbook>click OK> I see at the bottom left of my screen that the macro is still recording> I then highlighted the Column of cells where the pivot table data is and then clicked>tools>macro>stop recording.
This is the point where I'm lost. What is the next step to do? When I go back to the cell where I began to start the macro and right click I don't get the option to create a text box so that I can make a button and assign the macro I just recorded. Is this the correct method or did I miss something?
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Apr 23, 2014
I have a macro to refresh all pivottables in my workbook. Each pivottable source from the same data pool - in addition I have a filter on each pivottable. Is there a way to fix this filter, such that once the source data is updated, the filter doesn't change? Or to only refresh the "data" in the pivottable?
My code for refreshing all pivottables is given below.
Dim pvt As PivotTable
Dim sh As Worksheet
Application.Calculation = xlManual
For Each sh In Worksheets
For Each pvt In sh.PivotTables
pvt.RefreshTable
Next pvt
Next sh
Calculate
Application.Calculation = xlAutomatic
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Nov 13, 2012
I have two pivot tables on the same worksheet, tied to different tables, but both have a "date" column. When I change the date in either tables Report Filter this code does change the page field in the other one, but the data does not refresh. My primary table is PivotTable2, once I can get this working I would hide that report filter in PivotTable1.
Code:
Private Sub Worksheet_Activate()
Application.ScreenUpdating = False
PivotMacro
PivotMacro1
Application.ScreenUpdating = True
End Sub
[code].....
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Nov 19, 2008
I have written some simple VBA code so that on Sheet 4 I have a drop down list box to choose the month.
When the month is chosen by the user it moves to the active cell and changes the dates, as well as dates in some other columns (I used activecell.offset ....).
This code runs perfectly fine when I haven't refreshed the pivot tables in the workbook. But straight after a refresh, if I try and change the month it gives a run time error and gets stuck at the first instruction:
Sub cboMonth_Change()
Sheet4.Range("C2").Activate
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Dec 1, 2008
Basically my search value is in B4 however to refresh pivot table
this is fine when I enter plain text within B4
I have trouble with an vba code using pivot tables
Private Sub Worksheet_Change(ByVal Target As Range)
'set handler for unexpected issues
On Error GoTo Fatality
'exit unless cell altered is that pertaining to the PT Page Field
If Target.Address(0, 0) "B4" Then Exit Sub
'validate selection
Select Case IsError(Application.Match(Target.Value, Sheets("DATA").Columns(2), 0))
Case True
'invalid selection
MsgBox Target.Value & " Invalid Store Number - PT Not Refreshed & Selection Reset", vbCritical, "Error"
Application.EnableEvents = False
Application.Undo...................................
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Feb 25, 2009
I have a workbook that reports data on a daily basis within a month. I receive data daily from a different workbook and import the data for the day in its correct worksheet which has functions that automatically calculate everything I need, which then gets collected from a central worksheet which accumulates the "Total".
However, I have recently added 2 new pivot tables to my analysis, and apparently when i copy/paste the pivot tables to each new sheet, the data source is references the original sheet where the pivot tables come from.
I tried doing a dynamic name range, and that states the worksheet name in its reference as well.
How can I make a Pivot Table, gather the information from the same range $A$1:$J$5000, but only for the sheet in which the Pivot Table lies.
The sheets are labeled by the day of the month.
So, data for February 1, 2009 is worksheet "1"
February 14, 2009 is "14"
without the ""
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Sep 29, 2007
I have a Pivot Table feeding a chart that needs specific formatting
However, after a Pivot Table refresh, the chart loses any custom formatting and returns to the default formatting.
(I know I can create custom user-defined charts but I don't want to do that here)
What I would like to happen is for a (chart formatting) macro to automatically run after a pivot table refesh occurs. It should only occur on the one worksheet that contains the Pivot Table and associated chart and should run the macro after a refresh REGARDLESS of whether the data within the table was updated or not.
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Feb 6, 2008
I have an existing pivot table that is feeding from data in another sheet.
The data gets updated every month and sometimes their are more columns of data than the previous month. Everytime there are more columns they are not added into the pivot table when i refresh the table even though they are included in the range.
Is there are way the pivot table will add these new columns when i refresh the table without me having to manually drag them in?
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Apr 30, 2014
I am using an Excel file (Raw.xlsx) to store my raw data, and take another Excel file (Pivot.xlsx) to make PivotTable from Raw.xlsx
When generating the PivotTable, every works fine. When click [Refresh] in the Raw.xlsx, whatever changes been made in the Raw.xlsx can "sync" to the Pivot.xlsx
However, once I save and reopen the Pivot.xlsx, I can't refresh the PivotTable anymore. I've tried changing Data Source, but it doesn't work.
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Jul 8, 2006
A simple example of the problem: Imagine a pivot table has two pagefields at the top. The first list the gender ("boy" or "girl"). The second one below it lists people's names. How can it be programmed so that when the first (gender) filter is selected to "boy", pagefield 2 (the names) will only display the names of boys. So I would like the pagefield to work like regular multiple filters would. (And not list every possible item for all)
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Mar 13, 2008
I have a pivot table in spreadsheet A. I have some formulas in another spreadsheet B. The formulas look up data in the pivot table in A and use that data in B to return and answer. Is there a way to refresh the pivot table in A from B without having to open A and refresh the table?
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Apr 30, 2008
I have a very strange problem with a pivot table in Excel 2007. The source data is in a table in another workbook, stored on a shared network drive. We have 7 PCs in our office, and on 6 of them the pivot table refreshes fine. On the other, it always comes up with an error message that the reference is not valid, even if the source workbook is open. This particular PC is connected by a cable, so it can't be a wireless network problem.
All the PCs have got all updates installed, and as far as I can see the Trust Centre settings are the same (the problem PC can run macros from the same folder without problems). The really annoying thing is that the user of the problem PC is the only person who actually needs to refresh the data as part of her job.
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Aug 12, 2008
In sheet1 (SA Awards) I have the source table for my pivot table in Range ("A1:G50"). In sheet2 (Team Listing) my pivot table is located in Range("K2:S13")
When I make changes in sheet1 I need my pivot table to update, I recorded a macro to refresh, however have only got it to work via a button & only if Sheet2 is unlocked
Sub PivotTableUpdate()
Sheets("Team Listing").Select
ActiveSheet.PivotTables("PivotTable8").PivotCache.Refresh
Sheets("SA Awards").Select
Range("B2").Select
End Sub
1. How can I get this to work in the Worksheet_Change Event?
2. How can I password protect Sheet2 & still have it work?
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May 19, 2014
I have some code that runs and loops through each pivot table to refresh it; however, I remmed out the code so that it only loops once - telling it to refresh the first pivot; the thing I'm confused about is that after the code runs, it appears to have refreshed all my pivots. I think it's also important to note the each pivot table is linked to the same data source. (an external ds)
Maybe when this is the case, refresh will always refresh all?
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