Pivot Table Detail Report Format

Jul 27, 2004

When you create a pivot table and double-click on the output of the pivot repot you access the detailed info that make up this particular number.

Is it possible to preserve the format of the raw data file that has been used to create the pivot table output?

For instance, the raw data has $. When I create the pivot table I can format the table to reflect the $. However, when I double click on the pivot table number where I have the $ I access the detail info but the format (in this case $) is lost.

I called Microsoft and told me it is a flaw in Excel. But, I'd like to check with you before I give up.

If I can't do that. I have an alternative: double click on all the numbers of the pivot table then format the sheets to include the $ and then create a hyperlink from the pivot table to the detailed report tab.

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Format Data For Pivot Table Report

Dec 27, 2007

I am building a tracking process for marketing and relationship management purposes. My company has a database (Advisor's Assistant - which the server is on site) that is for lack of a better term very limited. I have tried to identify if we have the capability to use SQL in excel to pull the information we want but that avenue looks bleak, since my co-worker that is pretty tech-savvy has had very little luck working with the database provider to get to information we want.

Anyway, I have determined that I can get the information I am interested in by way of several reports that the current database will do and printing them to a .pdf file. Then by way of a program called Able to Extracted I can get them into an excel format. The problem I am trying to solve is using excel to pull the information I want out of these twice converted reports into a format that means something in excel.

Only the reports reach excel they have many empty cells and some of the information is offset and does not follow the same pattern as you scroll down through the report. I have attached part of one of the reports. I would like to automate the process of searching the data and creating a new format that I can use a pivot table to create reports off.

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Show Detail Event In Pivot Table

Nov 19, 2006

When you double click on a number in a pivot table data area you get a new sheet with that information showing the detail, is there anyway to "trap" this action?

I want to run a macro on the detail data but can't see a way to do it automatically, have tried, BeforeDoubleClick, PivotTableUpdate, NewSheet events but all have there draw backs if you are doing something other than showing the detail for the pivot table. Of course I can just run the macro after the sheet is made but it would be nice to do it on its own.

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Show Pivot Table Detail Macro

Dec 9, 2008

I have recorded the below macro to select a pivot table field (on demand) and show the information on anthother sheet tab.

Obviously if the order of the fields change then the macro is buggered, any ideas so it only selects the on demand field and shows that info.

Sub Macro1() ....

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Apr 16, 2012

I have a pivot table that has about 20 categories of Asset Numbers as a filter. I use the show pages function to create individual sheets for each category, but I don't want pivot tables to be the output; I want the detail from the pivot table (the rows that are displayed when you double-click the grand total). I have been messing around with various macros, but can't seem to find the right commands to get this output.

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Aug 31, 2013

I have an excel sheet containing data as given below, wherein we receive certain report from each department on monthly basis and the same is mentioned as received against each month under header column. We need to remind the department about non receipt of report for particular months which contain empty cells. Macro is required to generate the report of empty cells mentioning the months against each department.

Available Data
Dept
Sep-12

[Code]....

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Apr 16, 2013

I am trying to arrange data (pay by week) for regions and sites within a region. In the first Report filter, I select the site, and the second report filter gives me all of the sites - not just those in that region.... How I can either arrange my data or change my pivot, so only the appropriate sites show under the region?

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Jun 16, 2014

I have a pivot table based on sales data and I need to know the 3 salespeople that had the highest sales during the current fiscal year versus the last fiscal year.

I have tried manipulating the pivot table but I keep getting the error message: "the following system error occurred: the requested name is valid but no data of the requested type is found".

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Pivot Table Report With New Headings

Sep 28, 2007

I have a simple table Attached. (A simplified version of a much larger table) The data continues on for thousands of entries and there are quite a few more columns. Names are dynamic in that names will be added and deleted over time. (There is a list of names on a different worksheet that updates as users are added.)

I wish to Consolidate the Data Under Different Titles. The data in the NAME column will Consolidate to list each name in Alphabetical order. The data under the RAP COUNTER column should count the number of YES entries per NAME under the new title ATTEMPTS. The data under the RESULT column should Count the number of KILL entries under the new title KILLS. And the Data in the TG SCORE column should average all entries per NAME under the new title TOTAL SCORE. I tried to do this with a pivot table to no avail. I could write some programming to accomplish this, but I am am amateur, and I also worry about time required to run a macro for thousands of lines.

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Dec 16, 2013

I am trying to create a pivot table report to find out how much profit each client has made and I need the total profits to be added up for each client so I can see who has made the most/least.

I have attached a sample ss.

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Multiple Report Filters In Pivot Table

Apr 5, 2013

Below is a simplified/truncated version of a data set that I am using in a pivot table:

Client Asset Return
1 Port1 10%
1 Port2 12%
1 Port3 11%
1 Port4 13%
1 Port5 10%

[Code] .....

I have created a pivot table and I'm using report filters for both Client and Asset (obviously there are a lot more data points). When I filter on Client 1 I would expect to only see Port 1 - Port 7 available in the Asset filter however, I see every asset in the data set. I need to pick and choose using the Select Multiple Items check box without having to scroll through every single asset. Is there a way to easily do this?

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Locking Pivot Table But Not Report Filter?

Aug 29, 2013

So I was wondering if it were possible to completely lock a pivot table, almost like protecting the sheet, but to allow the report filter field at the top of the table to be used. So what I'm trying to show is our net rev accounts in the rows & quantity and amounts as the value all fixed and unable to move about or drill down; but then have our product titles at the top in the report filter which you can still use to be able to select specific products.

I understand that I could make a big old page of drop down lists and vlookups and sumifs etc etc, but surely the above would be way quicker, plus I wouldnt have to bother checking it all works regularly!

I'm currently running this macro, which nearly does the job, but the data and row labels are still able to be manipulated. So... changing the macro, or doing something completely different?

Sub KillPivot()
Dim pf As PivotField
With ActiveSheet.PivotTables(1)

[Code]....

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VBA To Manipulate Pivot Table Report Filter

May 28, 2009

I have a pivot table created from a data table with three columns: Date, Sales, and Customers. I have the Date column in the Report Filter and I want to change the date based upon a value in a cell range named Date, of all things. The pivot table is located in another worksheet and the range Date is changed by a spin button in the active worksheet.

My code is:

Sub ptDate()

Dim pt As PivotTable
Set pt = Worksheets("Pivot Tables").PivotTables("PivotTable1")

pt.PivotFields("Date").ClearAllFilters
pt.PivotFields("Date").CurrentPage = Range("Date")

End Sub

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Dec 11, 2013

I have a big list of names of people that have completed a bunch of training they have completed. I want to be able to run a pivot table/chart and only count a user once vice each time they have completed a training. So in otherwords I want to get a count of how many people are on the list vice how many certifications they have.

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Jul 15, 2014

I'm trying to find a macro that will report how many values are returned in a pivot table. For example, if there is 5 values returned, I want it to return the value "5" in a cell If there are 10 values returned from the pivot table, I want to return the value "10" in a cell

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Creating Custom Pivot Table Report Filter

Aug 8, 2012

I was wondering if it is possible to create a custom pivot table report filter? I would like to take an existing pivot table report filter and manually add values into it. I would like to do this because I have multiple pivot tables, some with the same values and some with different values and I have a VBA code from Contextures that applies a mass filter to all fields with the same name. So if i could manually add values into one report filter, I could filter from one location and have all my pivot tables update at the same time if they contain the value that i would like to filter by.

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Pivot Table Report Was Saved Without Underlying Data?

Aug 19, 2013

I have a file with lots of pivot tables which works fine. But if I save and reopen the file then I get the following message when I try to change a filter on any of the pivot tables:

"The pivottable report was saved without the underlying data"

(ideally without refreshing all pivot tables using a workbook open event as this will cause a 10-20 second time-lag)

p.s. the file used to work fine before I added an extra pivot table (there are roughly 10 pivot tables in the file)

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Report Filter In Pivot Table Based On Another Field From The List?

Feb 20, 2012

Is it possible to set up the second level of a report filter based on the value of the first report filter. I have a pivot table that needs two report filters: first is the location and the second is the department. What I want to do is have the user be able to select the location and then only show valid departments for that location. I know that this is possible if I set up a form and have the second field be a query against the first. I can create a calculated field but I cannot put that in the report filter area.

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Nov 11, 2013

I have a pivot table with the following items;

Report Filter = Project Names & Dates (filtered on 2 fields)

then the pivot table of data shows
Dept, Sum of Hours, Sum of Total ($), Sum of Days

When you click on the drop down to adjust the filter for the Date it gives you the whole list of dates, day by day as it is in the source data.

Is there a way to make it in the filter by month and year, the way it would in an ordinary filter. So if I wanted to have the pivot table show only the values with an October date I can, rather than having to deselect all and then individually check the boxes for the 1st through to the 31st of October.?

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List Box To Select Multiple Items In Report Filter Of Pivot Table?

Jun 19, 2013

I'm trying to use a List Box to select multiple items on my Pivot Table but I can't seem to get it to work. Its the Report Filter part of the pivot table.

When the list Box is set to fmMultiSelectSingle it work and selects the indivdual items, but I need it set as fmMultiSelectMulti for if i'm also needed to select multiple items. (which doesn't seem to work!)

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Change Pivot Table Report Filter From Userform Textbox / Combobox

Aug 17, 2013

I've prepared an excel file with a pivot table. Now I would like to change the Pivot "Report filter" by using combobox on userform.

Sample Data

ID
NAME, INIT
GENDER
DEPT
SALARY
DOH
LOCATION
RAISE

1
Smith, J.
F
Sales
$41,250.00
2/2/1982
Boston
$45,375.00

[Code] .....

VB:
Sub CreatePivot()
Dim objTable As PivotTable, objField As PivotField
ActiveWorkbook.Sheets("Employees Data").Select
Range("A1").Select

[Code] .....

Error:
Private Sub ComboBox1_Change()
ComboBox1.Value = objTable.PivotFields("DOH")
End Sub

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Apr 24, 2014

I want to create a report using power pivot while creating the relationship between the linked tables, power pivot is throwing error "The relationship cannot be created because each cilumn contains duplicate values. Select at least one column that contains only values"

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Pivot Table Report Daily Data & Group Same Days In Year

Feb 23, 2008

Last week I posted a question related to formatting a cell to return a Day of the Week versus a numerical representation IE "Wed" instead of 02/20/2008 12:00AM. The solution provided worked for me:

1) Format cell to DDD MM/DD/YYYY HR:MN. Cell range (A1:A500)
2) Format destination cell with DDD. Cell range (B1:B500)
3) Destination cell (B1) = to original cell A1
4) B1 displayed data as "Wed"

However, the issue I still have is; I wanted to create a pivot table summarizing a year activity by Day of Week (in other words 7 entries for the year) and the pivot table still recognized all the MM/DD/YYYY. I ended up with a table displaying every day of the year instead of a yearly summary by Day of Week. Is there some way to strip out all the other numerical data from the new column I created to run a pivot table by Day of the Week for a whole years activity?

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VBA Code To Change Pivot Table (Report Filter) From Userform Textbox / Combobox

Aug 16, 2013

I've prepared an excel file with a pivot table. Now I would like to change the Pivot "Report filter" by using Textbox on Userform. I've attached an excel file as an example.

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Excel 2007 :: One Pivot Table - Multiple Graphs Based On Report Filter?

Jan 10, 2014

I have a perfectly working pivot table and I would like to make some graphs based on the report filter. My report filter has 4 categories, with each more than 10 sublevels.

When I make one pivot graph/chart, this goes fine, the data is ok, and I am happy. But one I make a second, and thus adjust the report filter, the first graphs changes according to the filter. I dont want that to happen

Ultimately I would like a powerpoint presentation with multiple charts, based on one table, with different report filter filters. Updated ONLY on the values, not the filter.

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Pivot Table - Show Report Filter Pages Shortening Tab Names Even When Character Is 31

Mar 4, 2014

I have an issue with a Pivot table: I am using the 'show report filter pages' function and prior to this I have ensured my character length of that field is equal or less than 31 however when I hit the function the tab names are shortened to 26.

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Excel 2010 :: Pivot Table Add Calculated Field Based On Certain Text In Report Filter

May 29, 2014

Any way to create a calculated field in an Excel 2010 pivot table that will find all the Transaction Types (Report Filter) with "transportation" in them and make the field Quantity 0 and leave all other quantities the same? I do not want the quantity of transportation added in twice and may not have the flexibility of adding a column to the raw data.

I used the formula below in a calculated field and it does not match the values using the added column to the data file.

=IF(ISERROR(SEARCH("*transportation*",'Transaction Type')),Quantity, 0)

I am trying to get the sum of Quantity field to equal the AdjQuantity field using a calculated Pivot field and not add a new column to the data.

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Excel 2010 :: Changing Pivot Table Report Filter Via VBA With Named Range Or Array

Jul 21, 2011

I have a set of four pivot tables on a sheet that I need to programmatically change a Report Filter (Page Field) so I can create sets of reports in an automated fashion. This will be the first step in that process. The change will involve choosing > 1 Role each time the code loops through based on Named Ranges I've defined that are associated with that Role.

My code thus far:

Code:
Sub TestCode()
Dim pt As PivotTable
Dim pf As PivotField
Dim pi As PivotItem

[Code]....

emm_dc_gsr is one of many Named Ranges that will contain a variable number of elements. Just using the one right now to see if I can get the code to work, I'll eventually make another Named Range/Array of all them so I can loop through each Report ("ReportPick").

I want the Report Filter to consult that Named Range for its values and apply those values to PivotField "Role" that is used as a Report Filter.

When running this code above, I get a "Role" Field that says "All" but no values (the table is completely blank), with no evidence as to why it'd be blank (all filters in every Report, Column and Row are working normally and are filled in). When I choose a value manually after the code is run, the pivot table values populate. Do I need to somehow index the Named Range in that loop? I'm just confused about this step right here:

For Each pi In pf.PivotItems
If pi.Value = RolePick Then
pi.Visible = True
Else: pi.Value = False

When I've run other versions of the code, I've gotten an array version of it to "work" using LBound and UBound, but it never chooses the right two values even though those are verified as stored in the array via a pass-through. It chooses the first few values in the Report Filter.

Here's the corresponding code for that:

For i = LBound(myArray) To UBound(myArray)
pf.PivotItems(i).Name = myArray(i, 1).Value
pf.PivotItems(i).Visible = True
Next

I do not care if I use an array or a Named Range. I just want something that is simple and works. Passing the values directly from the named range seems easiest to my brain, but I'm open to anything and I'm clearly missing something (probably silly).

I also have no idea why " .AutoSort xlManual, .SourceName, .EnableMultiplePageItems" is necessary though every piece of sample code I've seen seems to have some variation of it.

(Using Excel 2010, Windows 7.)

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VBA Code For Showing Detail From Pivot Tables Into Different Sheets

Dec 21, 2011

a query as i'm not too good with vba codes but can record macros but not for what i need.

I have got a pivot table which has about 200 rows. In Column A is the provider and in column B is the total number of people.

I now need to create a sheet per provider and the manual way to do is to double-click on the numbers.

Is there a code that would this automatically?

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Creating Table From Show Detail Method

Jun 17, 2013

Recently our IBS provider change something in their data. As a result after the export I can no longer use

HTML Code:
Set PTCache = ActiveWorkbook.PivotCaches.Create( _
SourceType:=xlDatabase, _
SourceData:=Range("A1").CurrentRegion)

I had to change the SourceData to:

HTML Code:
Set PRange = WSD.Cells(1, 1).Resize(FinalRow, FinalCol)
Set PTCache = ActiveWorkbook.PivotCaches.Add(SourceType:= _
xlDatabase, SourceData:=PRange.Address)

Since I have done this when I get to this statement

HTML Code:
Cells(FinalRow - 1, FinalColumn).ShowDetail = True

It no longer creates "Table1". Which sends a Subscript out of Range error on this statement

HTML Code:
ActiveSheet.ListObjects("Table1").Range.AutoFilter Field:=10, Criteria1:= _
">0", Operator:=xlAnd
ActiveSheet.ListObjects("Table1").Range.AutoFilter Field:=12, Criteria1:= _
"

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