Shared Workbook: Revision History

Aug 18, 2009

Our main spreadsheet in the office is a shared filed which is accessed by 3 pc's.
We have been using this set-up for nearly 3 years and no problems until this last week. Now, over the past week, this message pops up when we try to save the file on the PC's not hosting the file.

"Excel was unable to save the workbook because there was a problem reading or applying part of the revision history. You can unshare the work book or save to a non shared workbook format to fix the problem"

I have shared/unshared/reshared and shared again but a week later, I still keep getting this message popping up. Any ideas?

One thing I have noticed is that we have set it in the advanced tab of the share workbook options not to keep revision history, but sometimes it also shows 'keep history for 30 days'.

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Code below
HTML Sub Time()

Call Save
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End Sub

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HTML Code:

Private Sub SaveAsAndShare()
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HTML Code:

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Function IsFileOpened(StrFilePath As String) As Integer
Dim FileNum As Integer
'First check filepath exists
If Len(Dir(StrFilePath)) > 0 Then
FileNum = FreeFile()
On Error Resume Next
Open StrFilePath For Input Lock Read As #FileNum ' Open file and lock it.
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Dim NextRow As Integer
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I would like to know how the following code provided in the Excel Help Best Practice Forums , used to enable outlining on a protected sheet, can be applied to a shared workbook.

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Run-time error '1004': Method 'Protect' of object '_Worksheet' failed

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The formula is:

Code:
=LOOKUP("zzzzz",CHOOSE({1,2},"",INDEX(S$3:S$40,SMALL(IF(COUNTIF(L$3:L$38,S$3:S$40)=0,ROW(S$3:S$40)),ROWS(T$3:T3))-ROW(S$3)+1)))

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I have a Shared Workbook that 10 or 15 users are in and out of all day. In Column A on a few sheets I have a Before Double Click Event that launches a userform. The macro works for all users except this one person. I have tried several things:

1. I closed the file and Reopened it, to make sure that the user did not disable macros.

2. I checked the file on other users computers to see if the file was working properly (It was.)

3. I went to Options>Trust Center>Trust Center Settings>Macro Settings and Enabled All Macros on this User's system

None of these actions corrected the issue.

The purpose of the BeforeDoubleClick Event is to store Columns A:E data and then let the user add more information through the form. Once the User fills out the UserForm. A:E is transferred to one of a number of sheets depending on criteria in the UserForm. A:E is transferred along with the new information that the user has entered in the UserForm.

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I have a worksheet that has headings along the and summary stats down the right and bottom of an area where details can be entered.

Depending on a persons user name columns are hidden/visible so that they can only enter information relevant to their section. The workbook is also shared.

What I want to do is stop people from being able to overwrite the headings or formula that calculate the stats but as the workbook is shared and the VBA that hides/unhides the columns needs the sheet to unprotected I am having to use code to prevent this: ....

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Aug 27, 2008

[I have two Shared Workbook accessed by multiple users. Both workbook has multiple users adding around 100 rows everyday and each book has 3 sheets - one for Request tracker- one for Call Tracking (which has the VB code) and 3d sheet has name range for the drop down menus]

1)Does a shared workbook become unstable if it has macro /VB in it?
I have two separate shared workbooks that are accessed by multiple users. After I added the macro one of these workbooks crashed and I got a file corruption error. I recreated that workbook and for almost 1 week itís holding without issues.

2)I am using macro to make the trackers a bit more user friendly for my hardworking team , Some people say using macro is not advisable because over a period of time all macros become Virus and the file gets corrupted- Is there any truth to this ? I donít want my important files to become unusable.

3)Is there a limit on how many macro/ VB scripts I can have in a workbook/sheet without making it unstable?

4)On an average how many rows of information can such a workbook take without out becoming unstable (eg 1000 or 2000 rows)

5)I am planning to combine both workbook into one Ė which would mean the users accessing the book would be double around 10 and the entries would also be double close to 500 rows of information everyday. On both sheets. Plus I plan to have more macros to automate most fields to ease the load on my team - Is that ok or a bad idea? (I would have a auto backup enabled )

6)Finally for the same workbook I am planning to have a more friendly FORM template to further ease the load on my team Ė can a form template take such a load [ I plan to have the form in Sheet I and the data inputed from the FORM would go to sheet 2 & 3 Ė would there be any issues with that ? There would be few automation macros like static time & date.

Coming to Backup workbook option during save process

1)Can I password protect a backup workbook Ė would the backup work in such a case? I donít want someone to access the backup workbook accidentally and delete or input any data there (remember multiple users)

2)Does a Backup work book needs to be in the same folder as the original workbook - canít I save the backup WB in a different folder in the same drive?

This is the macro I am using on sheet 2 of both workbook currently

Private Sub Worksheet_Change(ByVal Target As Range)
If Target.Column = 1 Then
Target(1, 2) = Time
Target(1, 3) = Date
Columns("B:C").AutoFit
End If
End Sub

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Aug 20, 2008

I used some code to allow grouping/ungrouping in a protected sheet. This works great! Enable Outline/Outlining on a Protected Excel Worksheet. However, when I share this protected workbook, all of a sudden grouping and ungrouping is not possible anymore. I get the same error as before, when the workbook was protected, not shared, and did not have the code mentioned above. Error: "You cannot use this command on a protected sheet. To unprotect..." Assumption: Is it possible that the Workbook Open Event is not being triggered if the workbook is a shared workbook?

Question: How can I group/ungroup columns in a shared (and protected) workbook?

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