Using Lists To Sort Data
Apr 30, 2013
1) Imagine i have a row 1 with names, column 1 with bank account numbers, and under each name corresponding to each bank account it says "yes" or "no" depending on whether or not they are authorized on the bank account. How do i make 2 drop down lists, 1 with bank account numbers that produces the names which are authorized on the account and visa versa (list with names showing bank a/c numbers). It needs to be able to be updated easily.
2) Suppose I have the table as described above and another excel file with 1 column as bank a/c's and another column is authorized bank users. In this column however each cell just has a bunch of names for example one cell may contain (james, john, jack, jennifer, bill). Is there anyway to check these names against the ones in the table from the other spread sheet?
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Jan 20, 2009
I've got a list of IP address in a column, between some others.
I basically need to copy the cell in a new column if the value match a criteria, and in an other column if not. e.g.
columnX new1 new2
a a b
b a b
a a
a a
a
b
it could be easy with a simple if condition, but that would create some empty cells.
So is anyone has an idea on how I could do that ? (I guess I could do it with VBA but I would prefer to find an easier solution as I'm not really confident with my VBA skills)
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Aug 4, 2009
This is somewhat related to a post I had submitted previously but a bit more complex http://www.excelforum.com/showthread.php?p=2139259. I have following code, which sorts data if user "double clicks" on cells A1, B1, C1, D1, or E1.
If the user "double clicks" on cell D1, I want to sort by column D using following custom list: AA1, AA2, AA3, A1, A2, A3, ZZ1, ZZ2, ZZ3, Z1, Z2, Z3. If the user "double clicks" on cell E1, I want to sort by column E using following custom list: AAA+, AAA, AAA-, AA+, AA, AA-, A+, A, A-, ZZZ+, ZZZ, ZZ+, ZZ-, Z+, Z, Z-
The issue I seem to be encountering is that I can’t use more than one custom list (e.g., if I use the column D sort list for column D, column E is also using the same list). I can’t seem to apply individual lists to each column. Would I need to “hardcode” the lists in my macro?
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Aug 5, 2008
I need to create a BOTH box that will dynamically pull names from both the "Chicago Office" & "Seattle Office" columns in my sheet. It is extremely preferable to do this without VB Script if possible to avoid the security warnings on opening the sheet. (Our IT department will not budge on this..)
Detail:
I have two lists of employees. Column A lists the Chicago Office employees. Column B lists the Seattle Office employees. I've been able to successfully define named ranges to work with these as dynamic lists. I can append names, or delete names, and the Chicago, or Seattle boxes (drop downs created with data validation formulas inside named ranges) will reflect the updated names correctly. I have been unable to make a single drop down with all the names from both offices, that is updated dynamically. I've attached a sheet so that this is easier to understand. Basically I need the "BOTH" drop down to actually work.
The Chicago range is defined as:
=OFFSET(Sheet1!$A$2:$A$11,0,0, COUNTA(Sheet1!$A$2:$A$11),1)
The Seattle range is defined as:
=OFFSET(Sheet1!$B$2:$B$11,0,0,COUNTA(Sheet1!$B$2:$B$11),1)
In the boxes on the right of the lists, I just have a Data Validation List formula as:
=Chicago and the other as =Seattle
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Oct 7, 2008
I update a daily incident report that is sorted by priority of the request as well as the date/time. In the past, I've recorded and run macro's to add a number to a priority so that it can sort numerically. Lately I've been tasked with building similar functionality into more reports. I am wondering whether I can tell Excel what order to sort items into (ie "Sort by HIGH, then MEDIUM-HIGH, then MEDIUM, then LOW)?
With regards to auto-fill lists (for want of the proper name), I report on multiple IT systems that fall into six "system" categories. Is there a way I can set up the "System" column to automatically update the correct data once the IT service is entered, rather than manually look up systems category then click the relevant system in the drop down box?
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Mar 5, 2007
I have been using Excel to create equipment lists for my work. The forum has helped me by creating a visual basic macro to create a 'final list' sheet compiled from the other source worksheets.
On my 'final list' sheet I need the first 10 rows to be left out of the macro’s so that I can add header information like job reference etc. I have tried altering the visual basic code by adjusting the row numbers in it so that it starts at row 10 but this keep's on producing error codes. This is due to my limited knowledege of what each line does.
I also wish to be able to paste new equipment into the final list sheet. When I do this at the moment the code does not recognise it is there and does not carry the information accross back into the source sheet. It is the same when I block select an area and delete the code does not recognise I have done this which is fustrating.
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Mar 4, 2010
I havet he following code which sorts data. If there is no data to sort I keep on getting a run time error. Could I add something to my code to prevent the run-time error, as sometime there won't be any data to sort. The code runs when I switch to the worksheet in question.
Sub SortMeetings()
Dim iCTR As Integer
Dim yCTR As Integer
Dim zCTR As Integer
zCTR = 11
For iCTR = 12 To 23
For yCTR = 1 To 10
If Len(Range("D" & iCTR).Offset(0, yCTR)) 0 Then
Range("AA" & zCTR).Value = Format(Range("D" & iCTR).Offset(0, yCTR), "HH:MM") & " " & Range("D" & iCTR).Value
zCTR = zCTR + 1
End If
Next yCTR
Next iCTR
Range("AA11:AA" & zCTR).Select
Selection.Sort Key1:=Range("AA11"), Order1:=xlAscending, Header:=xlGuess, _
OrderCustom:=1, MatchCase:=False, Orientation:=xlTopToBottom, _
DataOption1:=xlSortNormal
End Sub
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Mar 29, 2014
My problem in the given excel file
1. Sheet1; how to Add "B000" in the List A or "B00" if the digits and 5 in the list
2. Sheet2; how to remove "B000" or "B00" from the list
3. Sheet3; how to highlight difference or find out the difference between to lists
Update_List.xlsx
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May 13, 2009
Is there a way to make a drop-down list optional? When I create drop-down lists the user has to make a choice from that list.
Example: a list of doctors. I need the user to be able to select from that list if the patient saw one of those physicians, but if the patient saw another doctor not on the list, I need the user to be able to enter the name of that other doctor. Currently the user has to select from the list or not enter a doctor. I am using Excel 2003.
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Jan 22, 2007
I would like to have a list that when one of the items is chosen, it brings up a second list and so on.
Therefore, list 4 will depend on what was chosen from List 3 which will depend on List 2 which will depend on List 1.
I'm not sure if macro's are required.
I have attached a file that lists out a Decision Tree (Decision Tree Tab).
I also have a Form tab which is where I have the decisions that need to be made.
So, in the Gender Row I can choose Male or Female. If I choose Male, then the Interests list should contain Cars, Sports or Colors.
Type will depend on which I chose and finally, Detail will depend on which Type I chose.
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Sep 27, 2011
I have two lists of serial numbers which I want to compare to find those number which are not in both lists. I have used the following formula: =IF(A2=$G$2:$G$283,"",A2) where A2 equals the first cell in list 1, G2:G283 the range of the second list, true value "" false value display the contents of the original cell.
This works so far; where the contents in the A and G cells are the same on the row eg A2 and G2, but where they are different the contents of the A cell are being returned even if they are elsewhere in the range.
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Oct 8, 2009
I have a list of data in cells A through C, and also have the same data in G through I.
A:C is 2009 data, G:I is 2008 data.
Some of my data is a line off, what i want to do is match numbers based on A and G and then match up there data.
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Jun 5, 2007
I need to search a column of numbers in Excel (A) and compare it to another column (B). I need to find all of the numbers that apprear in column A but not in column B. Can this be done?
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Dec 19, 2013
I need to map 2 reports to show if they are equal.
One report has 2 columns with name and amount of what was sent to a vendor.
The second report has 2 columns with name and amount of what they received.
The second report name column has account number added so the column won't be exact.
I need to compare the 2 reports to see if the same name and amount was correctly sent/received
Example:
Report 1 (sent)
Column 1-Name Sandra
Column 2-Amount $100
Report 2 (received)
Column 1-Name Sandra/284578
Column 2-Amount $100
I am not sure how to display my findings. I would need to identify what is not matching.
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Sep 22, 2008
I have a very large spreadsheet that I work with on a daily basis. The main portion of the spreadsheet is broken down into weekly sections (for example, columns GF thru GM contain data sections for one week, which then repeats with the next set of columns, etc.). Below these weekly sections are detail and summary sections for all the data entered above. In the main weekly portion, each week contains a size drop-down list which calls to size information in the detail portion below. Recently, the data validation lists have started disappearing. By disappearing, I mean that the data validation for the cell no longer exists on a large portion of the list cells. I have tried recreating all of the data validations, saving the file, and re-opening it, and when I do, they've disappeared again. I have no idea what to do at this point. The functionality of the spreadsheet is crippled without the sizing drop-down lists (for various lookup reasons).
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Oct 14, 2008
See the attached example. I have created a dependent data validation. The list available in B2 is dependent on the item chosen in Cell A2.
What I would like to know is how do I expand this validation down columns A and B. I don't want to have to add the validation in each cell individually!
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Aug 20, 2009
I'm working on two almost identical lists but because of their nature, some rows are repeated on one of the sheets and so on. I need help matching some cells onto the other sheet. I tried the VLOOKUP formula but it doesn't work since some rows are repeated... I need the match to link especifically a Name with it's correspondent Value, regardless of the position of the name in either of the sheets and whether it is repeated or not.
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Dec 31, 2012
I cannot seem to add more dependents using this code. I think it is in the "If / then / else" structure that it is limited to only those three "groups". But I need to be able to add at least one more dependent list to the code.
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Sep 10, 2009
I am trying to make two dependant lists in Excel. Using data validation lists, is it possible to, for example, select a country from one list, then select a city in that country from another list. For example, if I select France from one list, I only want the list of cities to include French cities, rather than the entire list of cities in the list.
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Nov 30, 2006
I have 2 sets lists which should be identical, but every day I get give one new file which I have to compare to the other one. I need to find new data and removed data in the new file.
It is a dynamic list, but I need to check every day that all the data that was there yesterday is also there today. If not then I need to be told which data is missing and which data is new (maybe thrrough a pop up box and a new sheet with a new and cnacles coloumn).
A Example of the data is below. On day1 everything matches. On day 2 Grapes is a new entry, so I need this flagged up.
On day 3, pears hsave disappeared, I need this flagged up.
What would be great is to have a messgae box pop up and say "2 new entiries and 3 deletions - Please refer top Changes tab". And then the new/deleted entries will be in a seperate sheet.
I have tried searching this on the site, but can't find anything (I can't beleive problem like this is not on the website) - If there is an article would you be able to point me to it.
Day1
orangeapple
pearorange
applepear
bananabanana
Day2
orangeapple
pearorange
applepear
bananabanana
grapes
Day3
orangeapple
pearorange
applebanana
bananagrapes
grapes
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Mar 9, 2008
I have a matrix of mixed numbers (going across many columns and rows) in Sheet1. They are a mix of positive and negative numbers, In Sheet2 I need 2 lists to be automatically displayed, taken from the data in Sheet1.
The first list (column) is for positive numbers only, the second is for negative numbers.
There is one filter: only numbers over a specified value (for the positive list) must be used from the data, and only numbers under a specified value (for the negative list) must be used from the data. The 2 filters can be stored in any cells in Sheet2 (the worksheet where the lists will be), lets say, for ease of use, A1 and B1.
But here's the tricky part: I need the location reference of each number in the matrix displayed next to the number in the list!!! Eg: in the matrix, I have names running down the left (A2 to A25) and the same names in the same order running across the top (B1 to Y1) - just like any basic matrix! If A6 is called "John" and L1 is called "Pete" and their value (at cell L6) is 10, then I need them to be displayed in the "positive list" amongst the others (sorted automatically into numerical order) with the words "John" in the cell to the right of the score, and "Pete" in the one after that to the right: so it will look like:
A2 B2 C2
10 John Pete
(remember that these 2 lists are on Sheet2, not on the matrix worsheet! A1 and B1 contain the 2 filters for the positive and negative lists).
Of course, this must only happen if the filter in A1 (the positive filter) is 10 or under. If it was anything above 10, then this one would not make the list.
As for duplicates in the matrix coming up twice in the lists, that's not a problem this wont matter! It's ok for the lists to have constant duplicates displayed eg: 10 John Pete will also have next to it 10 Pete John.
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Jun 17, 2009
I'm currently working on sorting a column of data from a PDF file into separate columns to later compare to another sheet. I'm having a few problems getting the data into a workable format, and also don't know how to compare to the other file.
Ultimately, I want the data in columns that look like this:
Name, City, State, Zip, $123.00, mm/dd/yy
Currently it looks like this:
A
1 Name
2 City State Zip
3 $123.00 mm/dd/yy
The sheets I'm working with are thousands of rows long, with these three rows of data repeating for every person. I have two problems with them, however:
1. I ultimately need each of those pieces of information into a seperate cell, in separate columns. I've been transposing the data then doing "Text to Columns" to get it from three separate rows in Column A to one row in Columns A, B, C etc.
The problem with this is the names aren't always uniform. Sometimes there's Mr. or Mrs. in front of them, sometimes they have a middle initial, or an "esq." behind them, which completely messes up the "Text to Columns." Is there a better way to break them up into separate cells?
2. Secondly, not all of the names are individuals- some are businesses or charities. I want to remove all of these (and the two lines of data that go with each of them), so I only have individual people. Do you have any idea of how to make excel know the difference between, for example, "Mr. John Smith" and "Smith and Sons Realty"?
3. Lastly Once I have all of this data spread out into the different columns
(Last Name, First Name, City, State, Zip, Date, Amount), I need to compare it to another list. Basically, I've got one list of data configured in a similar way, and I want to identify any repeats between the two lists. I know that excel has a way to delete repeats, but what I need is a way to delete everything BUT repeats.
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May 26, 2006
I have an Excel spreadsheet with two lists of data, the first is a list of groups and the second is a list of sub-groups, each group containing a number of sub-groups, each sub-group being unique and belonging to only one group.
Elsewhere on the sheet, I have used Data Validation (using 'list') in 2 columns to provide a drop-down selection in cells which the user must complete. The first column refers to the first list (groups), the second column refers to the second list (sub-groups).
However I would like to make the values which appear in the second drop-down list dependent on the value which has been selected in the first. That is: make the user choose a group in the first column and then make the choice of available sub-groups in column 2 restricted to those sub-groups which belong to the selected group.
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Jan 31, 2007
I am trying to filter a list where I can enter a value in a criteria box and it will filter the list just with those entries that meet the criteria entered in the box.
E.G If I have a list containing the name Jones 3 times, and Brown 7 times, I want to type the word Jones in a criteria box and it will sort the list to only show the 3 Jones entries
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Dec 12, 2007
I'm hoping to achieve the result in the image below.
Column A contains data, column B contains values to be added to column A and column C contains values to be removed from column A. Using formulas or macros, how can I present the result in column D?
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Jan 3, 2008
i need a way so they can be differentiated. This is how my validation are set out
and my details of cars { list}
http://img509.imageshack.us/my.php?image=oysc7.jpg
once the end user chooses the model i need it to display the information of that model like the Price for a day and NO of doors
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Jan 24, 2013
I use drop down lists to speed up data entry. all my lists are on sheet 1 but my actual fields for selection are on sheet 2. I am trying to see if i can make the date fields columns drop down calenders. Sheet 2 is for a special import and i cannot add extra columns that are not a part of my import.. Is there a way to add drop down calenders or dates to sheet 2 without adding extra columns?
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Aug 12, 2014
I have a question regarding linking the content for data validation lists stored in a different workbook.
The scenario is as follows: I will have say 50 users using a template which contains various dependent drop-down lists. These lists work by using the INDIRECT function which calls the correct drop-down based on the previous selection. The drop-down entries are currently stored in named ranges on a hidden worksheet in each user's file.
However, if I need to make a change to the content of these lists, I will have to open all 50 files individually and change each one. So I'd like to have a master file to which all the templates would be linked which would contain the entries for each drop-down. So when I update a list in the Master file, it would automatically update the drop-down lists in each user's template with any additions deletions.
My question is, how do I create the links between the user templates and the master and have it so that the list ranges will be dynamic. So if a drop-down list contains say 10 entries and I add 2 more in the master, that those 12 now appear in each user's template?
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Aug 28, 2007
I have a question regarding the data validation lists. What i have is 4 different lists
Department
Assays
Instrument
Manufacturer
What I want to do is...once a user chooses a department, he gets a list of assays done in the chosen dept. and also a list of instrument used by the dept and a list of manufacturers
I used the examples shown here
http://www.contextures.com/xlDataVal13.html
http://www.contextures.com/xlDataVal02.html
and was able to succeed in creating dependent lists to some extent...I am attaching whatever I have able to accomplish so far, which is able to pull up the assay list based on the dept. ...but am confused as to how to get the Instrument and Manufacturer list at the same time .....please choose 'Chem 2" from the dept list to see what I have managed to do so far
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Oct 22, 2007
I am creating a spreadsheet i want it to be that i make a selection from a drop down and this will then narrow the options available in the next drop down. Say box one you select 'half day' and then the next drop down menu will automatically loose all the data for a 'full day' and only show half day information such as costs for food and room bookings ect. i have made the drop downs but im not sure what to do next.
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