# VLOOKUP Closest Match Not Close Enough

Dec 13, 2005
I'm comparing one string array with another using VLOOKUP. About half

the list matches exactly if I use FALSE in the Range_Lookup. On the

items that don't match I used TRUE in the Range_Lookup but found it

doesn't get the closest match. See example:

Test Table Array

AAABBBCCC

AAACCCCCC

AAACCCDDD

Lookup Value = AAACCCCC

VLOOKUP returns 1st item in Table (AAABBBCCC) ????????????

Of course item 2 (AAACCCCCC) is the better match but VLOOKUP doesn't

see it that way.

Does anyone know of a way around this problem? Maybe a character by

character match function that returns the item that matchs the most

number of correct characters?

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Jun 17, 2009

I've got a vlookup function driven by the result of a simple equation.

=IF(C36="","---",VLOOKUP(C18/C39,'Engine & Configuration'!D1:G24,2,TRUE))

The issue I have is that I want the result to return the CLOSEST match, not an exact or rounded up match. For example, is my "C18/C39" equation returns a value of 1.000039, I want it to match with "1" in the array and not with 1.25. The FALSE option will not work because exact matches will be very rare.

The values in the array are not whole numbers, so I don't believe a ROUNDUP type code will help.

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Dec 8, 2009

I'm using vlookup to get a price for a unit of measure and it passes the value of the lesser not the greater. Is there anyway to get vlookup to pick the closest match as the greater value not the lesser one?

For example:

1000 units costs $8,000

4000 units cost $23,000

12000 units cost $68,000

If someone wants to buy 2500 units, I'd like the vlookup to pass the price based on 4000 units, but it passes 8,000 the value on 1000 units.

Can I use vlookup to give me the result of the greater unit not the lesser?

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Jan 15, 2013

I couldn't resolve the formula of Index-Match for getting the values that matches the following criteria

1) Match the "Category" of Table 1 to Table 2

2) Match the "value" of Table 1 to Table 2, if value is not present in Table 2 take the upper closest value.

Once the above conditions are met, Take the Result from Table 2

Table 1 is for Input and Table 2 is for Database.

Please note that Data in Table 2 should not be sorted in any way. I tried to use the -1 option of the Match function for upper closest value but it didn't work out.

Have a look at the file attached : IndexMatchUpperClosestValue_AlongwithExactMatch.xlsx

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Jan 29, 2010

I have about 10000 datas in column A which are items' description.

Now I have an Item description in B2 & I want the closest match in C2 with B2 from Column A.

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Nov 3, 2006

I am looking for a fourmla to return a value in a column next to the closest value. Yes, this would normally be a vlookup example however in my application the numbers will not match exact as such in an client lookup application. I need to find the closest value to the value compared in the range and return the value to the right of it.

I have made up a small table attached with comparing what vlookup gives me and what I am looking for.

Example.xls

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May 6, 2009

In the attached sheet, I am using !Staff times columns N and O to nominate a mid point break time relevant to the start,lunch break and finish times of a shift.

What I would like to do is match the result to the closest time from !Race Times Column D (highlighted green). So if for example the mid point of the shift is 10:37 (as in !Staff Times cell N23), it actually comes back with the !Race Times result of 10:35 which is the closest actual race.

Ideally I would like it to look both sides of the midpoint time until it came to the closest match, rather than always looking at an earlier time, or always a later time (eg the cell N79 has a value of 11:36, however the 2 race times are 11:35 and 11:40. Preference is it shows 11:35). If however the N79 result was 11:38 or 11:39, I would prefer it went to 11:40).

However if this is not possible then picking the next time in either direction will do.

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Nov 3, 2006

I am looking for a fourmla to return a value in a column next to the closest value. Yes, this would normally be a vlookup example however in my application the numbers will not match exact as such in an client lookup application. I need to find the closest value to the value compared in the range and return the value to the right of it. I have made up a small table attached with comparing what vlookup gives me and what I am looking for.

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May 30, 2014

I am trying to find a closest match for a given value comparing to values in a chart. I got it to work..but it will only return a closest value that less than it. I need it to also look "up", and return a value higher than it if it is closer. I have attached the worksheet. The vlookup part is for choosing which row to use, based on the value in B1. The column index portion of the vlookup is where the trouble lies....I am comparing the value found it B2 to chose the column...and that column should be the closest value...but like I said before, it will only return a lower value. The formula is in cell B11 (Correction Factor). it SHOULD return 1.26....instead, its giving me 1.18. (200 is closer to 192 than 175 is)

temp press exp.xlsx

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Feb 6, 2012

Is there a way to set up drop downs so that you can type in the drop down box and it searches for the closest match?

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Oct 26, 2006

problem is the data I receive does not always have the same time stamps

21:59:50

22:00:05

22:00:20

next time maybe

21:59:55

22:00:00

22:00:05

What I was doing originially in my userform was allowing form the user to input the starting time (without having to know the exact time) example 22:00. This works but the problem is when they enter the approximate end time 3:00. Without sorting the data how do I get the ending time to match the approximate time if the time doesn't exist in the data. I was using the Match function and the defined data range with 1 (i.e. Match(value, range, 0)). This works for the starting time but not the stop time since the data is not in ascending order.

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Mar 18, 2009

I'm trying to vlookup age in column A, then find the closest match of that row, then return the top row's column value of that closes match(largest value less than or equal to). looking for a formula to accomplish this.

For example, for age of 1month, I have a value of 7.5. So, I'd like to return: "5th"

******** ******************** ************************************************************************>Microsoft Excel - Book2___Running: xl2002 XP : OS = Windows XP (F)ile (E)dit (V)iew (I)nsert (O)ptions (T)ools (D)ata (W)indow (H)elp (A)boutA1=ABCDE1Age (in months)3rd5th10th25th205.1928815.570876.1151876.94590830.56.1719496.5359487.0757587.930901417.0704867.4290337.9697898.84744751.57.9690238.3221178.863829.763994Sheet1 [HtmlMaker 2.42] To see the formula in the cells just click on the cells hyperlink or click the Name boxPLEASE DO NOT QUOTE THIS TABLE IMAGE ON SAME PAGE! OTHEWISE, ERROR OF JavaScript OCCUR.

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Jun 26, 2008

I am wondering if it is possible to search a column full of assorted values which is unsorted, and then return the closest value.

I have written a previous thread which was similar, but misleading, i feel this thread is more to the point.

Currently i use this code, but it only finds the closest highest value if the data is sorted in ascending order.

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May 24, 2006

I needed to know how to find the closest match to a reference number

regardless of whether its larger or smaller. I did a search and found a post

back in March that said to use the following:

=SUMPRODUCT(((ABS(list-target))=MIN(ABS(list-target)))*list)

I applied it to my application and it works, I just have no idea why. Can

anyone explain this formula to me or tell me where I can find a good

resource.

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Oct 4, 2011

I have a database where I have groups defined. For example, Parent 0001 is called Bag1. It contains an apple, orange, grape, and a pear. Parent 0002 is called Bag2, containing an apple, orange, and a peach. So on and so on...

Below is an illustration of what I explained above:

Parent

Level

Description 0001

1

Bag1 0001

2

apple 0001

2

orange 0001

[code]....

I need a way to input items that are in the groups and find the groups have all of the items or the group with the best match. I need to know if the match is 100% or if it is only a partial match.

The bag might have 2 items or it could have 20 items and they can be in any order.

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Jun 19, 2014

I have modified some code I found in these forums that once I enter a value in a cell I can have it find the closest match to that value and scroll down the list and paste that value as an offset. The code works perfectly, but my data will often contain the same values repeated and these aren't duplicates and I need to know how to loop the code to ensure it doesn't just find the first value but also the second (if the first is already populated) Code is:

Sub findclose()

Dim rng As Range, Dn As Range, Mx As Single, oAd As String

Dim num As Range

Set num = ActiveSheet.Range("B1")

[Code] .......

---- What I need to do is insert a loop of some sort that basically says IF my offset cell has a value then to find the next closest amount and continue the macro.

So if my list was:

700

50

500

600

500

And I wanted to find 499 then my list would look like:

700

50

500 499

600

500

BUT if I wanted to match off another amount of 501 it would keep the 499 it found and then find the 501 making the completed list look like:

700

50

500 499

600

500 501

Right now the amounts are being overidden as I don't know how to loop it...

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May 12, 2009

I have a sheet of pump test results, placed in rows, where the test rig is set at a specific speeds and flow and it records pressure. At each stage of the test a number of snapshots will be taken (Usually between 3-5 at each stage), so I have 3-5 rows of very similar data. I only need to use the best row from the selection available, so I am hoping to find a formula or code (Don't care which) that can look at the results and select the row of readings where the speed AND the flow are closest to the targetted data.

For example: In cells G6:G8 I have flow result values 0.129, 0.151, 0.156 and in H6:H8 I have speed result values 72.536, 71.82, 72.13. These are actuals. In cell N6 I have the target speed (75) and in O6 I have flow target (0.15), but these could be moved anywhere to suit really. What I was hoping to do, but am struggling big time, was to just flag up the row of readings where these two values are closest to the targets by placing a check mark in column L:L which I have formatted in monotype sorts and would like to place a "4" (Which gives me a check mark) on the 'best' row. From that I can do more with some simple IF statements.

Is this feasible, or am I trying to do something beyond Excels capability, it is certainly beyond mine at the moment. I was looking at the check mark method, but that is not essential, so if anyone has any suggestions on an alternative means of identifying the best row of data, that might make it easier to do, then I am listening.

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Mar 20, 2008

I'm looking for a solution that could automatically return a value from a predefined named range depending on a given value. eg. I have 3 discount groups:

1) Discount A

Above quantity 5 = 3%

Above quantity 10 = 4%

Above quantity 15 = 5%

Else = 0%

2) Discount B

Above quantity 30 = 2%

Above quantity 60 = 9%

Else = 0%

3) Discount C

Above quantity 15 = 5%

Else = 0%

I have assigned all products to the various groups using vlookup. All discountgroups are named ranges (respectively DISCOUNT A, DISCOUNT B, ...)

ALL OF THE ABOVE IS DONE. How can I make excel look into a named range and return the correct percentage depending on the quantity that is written elsewhere (Keep in mind, most discount groups have a different amount of applied scales as you can see above). So far I can make it look into the correct named range and return a value when a quantity is exactly the same as the minimum quantity. The 'between' or scale functionality ... I have no idea how to work that out within a named range, whilest keep on looking for next scale if condition is not met.

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Apr 17, 2013

I am using Excel 2010 and need to create something like a histogram that will have large regions of null values. In other words, my histogram might look like this...

x

x

x x

x x x

__x_________x___________x______

100 250 420

[My laboriously drawn histogram does not display correctly. It is supposed to have 3 x's above 100, 2 x's above 250, and 5 x's above 420]

I have data in the form of:

Value Prob.

100 30%

250 20%

420 50%

I have Excel giving me a histogram that looks like this...

x

x

x x

xxx

xxx

[This histogram also didn't turn out. Again, it is supposed to be 3 vertical x's, 2 vertical x's, and 5 vertical x's]

What I have tried to do is to create a list based on the lowest and highest numbers (e.g., 100 and 420) and split that into equal increments. I then intended to use a VLOOKUP or something to pull back the probability associated with the number in my list nearest the data value I have.

I couldn't get VLOOKUP to work correctly, so was happy when I found the following thread on Ozgrid. [URL]

However, in each of the solutions listed in that thread, I get faulty results. I am attaching a file that shows the errors and what I am trying to get : Example.xlsx

Perhaps there is some easier way to do what I am attempting to do. This architecture makes sense to me, but sometimes the perfect solution doesn't make sense until I see it...

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Feb 21, 2014

Formula to match all text and closest number in alphanumeric string

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Mar 15, 2012

I have Excel 2010 & Window 7. I have 2 sheets of business names, some businesses in sheet 1 may be named slightly different in sheet 2 and not all businesses in sheet 1 are included in sheet 2. I would like to be able to find the closest match (from sheet 2) for the businesses on sheet 1 and return the closest matched business name.

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Jan 4, 2013

I used a Fuzzy lookup to match the data that was shared between my two tables. I was able to run 3 different Fuzzy attempts to increase my accuracy because the source data had a lot of spelling errors and such.

Now I am at a point where I need to analyze the 3 possible Fuzzy matches. I am kinda stumped on the best route to do this and thought that an approximate match Hlookup would be the best route but I can't seem to get it to work.

Here is a pic of my table:[URL]

I am trying to match the cell outlined in red against the 3 cells outlined in green, when the best suited match is found I need to copy the green cell and the orange adjacent cells to it's left and right (ID# and Similarity). It would be best if the match threshold was in the low 90% range.

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Jul 18, 2012

I am trying to run an array formula to match two dates on two seperate sheets as close together based on another cell. Below is what I currently have on some made up values. I am entering it as an array and ideally I would like it to run down the cells changing the reference A2 depending on which cell it is then to then enter this into a macro.

The formula I am currently using is:

=INDEX(Trees!B$2:B$75,MATCH(MIN(INDEX(ABS(IF(A2=Trees!A$2:A$75,(Trees!B$2:B$75-B2))),0)),INDEX(ABS(IF(A2=Trees!A$2:A$75,(Trees!B$2:B$75-B2))),0),0))

Sheet 1 (Named: Main)

Number

Date

Formula

1

15/06/2012

[Code] ....

Sheet 2 (Named: Trees)

Number

Date

1

05/06/2012

[Code] .....

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Feb 2, 2014

I have 2 different sets of data: temperature data recorded at meteo-stations defined by latitude / longitude, and major world cities also defined by latitude / longitude.

After the user chooses the station's coordinates, temperature data is pulled out from the first data set; this works! However, I would like to be able to provide information about the closest city to the chosen meteo-station from the second data set.

File attached with sample data sets.

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Jan 8, 2013

I have an excel workbook with 2 worksheets. One worksheet shows the MASTER LIST of COMPLETE Customer Names (e.g. ABB Supplies Incorporated). The other worksheet has information on customers but the customer names typed in are incomplete (e.g. ABC Supplies). I need a macro that would look do a comparison of the customer names in the 2nd worksheet to the Master List worksheet and pull the data (complete name, address, etc.) for those that would match (partial match since company name is 2nd worksheet is usually incomplete).

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Aug 10, 2007

Two Excel files open. Text in column A for each, not necessarily matching perfectly between files. Data in column B in one file needs to be copied and pasted into the second file, once a match is found, Need a search and 'close' match procedure.

Once done, we can invoke a dialogue box that asks the user, "is this the match you're looking for". If yes, copy and paste the data from column B from the first file to the second file. If no, go back and look for the next 'close match', looping through the second file column A. If not found, do manually. Only problem is to find the 'close match'. Example:

Text in file #1 is "The black dog jumped over the fence"

Text in file #2 is "The dog jumped over the fence"

If this is a good enough match for the data in Column B to be used, we want this to be identified, giving the user an opportunity to accept or reject.

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Sep 4, 2009

Here is the formula:

=SUMPRODUCT(--($G$10:$G$311=$C$10),--(I10:I311=$C$3),--($L$10:$L$311=$B$9),--($M$10:$M$311=B11),--($O$10:$O$311>=$C$4),$N$10:$N$311)

My problem is here in red ($O$10:$O$311>=$C$4). I've tried a couple different things but can't seem to match the closest range of values to the specified value to return true. Is there something simple I'm missing or do I need a seperate formula? Enclosed is a sample spreadsheet.

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Mar 11, 2014

I am having some trouble getting a formula to work. I am building a report that pulls figures from a pivot table in another workbook. I am using a vlookup with match function to get the column index to find the relevant data I want. Where I need to add two columns together I am using sum, with the vlookup & match formulas nested in them e.g.:

=SUM(VLOOKUP(F13,'[PIVOT 156.xlsx]PIVOT'!$C:$AQ,MATCH("FAID",'[PIVOT 156.xlsx]PIVOT'!$C$6:$AQ$6,0),FALSE),VLOOKUP(F13,'[PIVOT 156.xlsx]PIVOT'!$C:$AQ,MATCH("COMM",'[PIVOT 156.xlsx]PIVOT'!$C$6:$AQ$6,0),FALSE),VLOOKUP(F13,'[PIVOT 156.xlsx]PIVOT'!$C:$AQ,MATCH("BPCM",'[PIVOT 156.xlsx]PIVOT'!$C$6:$AQ$6,0),FALSE),VLOOKUP(F13,'[PIVOT 156.xlsx]PIVOT'!$C:$AQ,MATCH("COMD",'[PIVOT 156.xlsx]PIVOT'!$C$6:$AQ$6,0),FALSE))

Where:

F13 = Employee number

Column C on the pivot 156 workbook is where the employee number is based.

The Match formula is then getting the column index from the column headings of the pivot table ie. "FAID"

This in itself works fine, as long as it finds a match in the column headings. This is where i get the error as in the above function "COMD" is not in the pivot table. However I need to keep it included as it may appear on a future pivot table. Is there a way of getting the sum function to complete even though later in the formula it can't complete the vlookup? So it will ignore it, or assume the value is zero if it can't find it? The formula probably needs to do this for all the vlookups as some headings may drop off in future pivot tables.

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Oct 8, 2009

I am trying to match data from 2 independent sets, formatted slightly differently so not sure which function would work best for me. From the attached file, I am trying to match the date and time stamp (in cell A1) with that from the other data (in this example in cell E1) and return the data (from cell F1) to cell C1. So basically any date and time stamp before 04/03/09 04:00 will return a value of 44 (this value should appear, therefore in cells C1 - C30)

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Feb 4, 2014

I have two sheets of data , sheet A and Sheet B.

Sheet B contains a column called "Name" and for each name, and for each name there are corresponding numbers. In sheet A, I have a "list of interest" in column A. What i want to do look through the data in sheetB to find a match from the list of interest and return the corresponding letters, located in column A.

I have filled out the first two rows of results that should be returned as an example.

One idea i had was to put a vlookup formula in each column result 1 to result 6 so i can catch all 6 "Serves" columns from column B, but there may be duplicates in the serve columns and vlookup only reports the first match.

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