Workbook Containing Macro To Reduce File Size Locks Up When Shared
May 28, 2008
I've been having trouble recently with my workbook file size growing rapidly due to copy and paste commands and such. I found a very nice macro to reduce file size called ExcelDiet located at [url]
Option Explicit
Sub ExcelDiet()
Dim j As Long
Dim k As Long
Dim LastRow As Long
Dim LastCol As Long
Dim ColFormula As Range
Dim RowFormula As Range
Dim ColValue As Range
Dim RowValue As Range
Dim Shp As Shape
Dim ws As Worksheet
I have a problem where I extended a formula down to over 40,000 records which has increased the file size substantially. I only need it to scroll down to a few thousand rows now that I realized that there is alot less data to populate the worksheet. Is there any way to get it back to a scroll range that is more modest in size?
I built a workbook that is used by our account team to summarize account status. Each worksheet has several cells that use conditional formatting to call attention to the status reported in that cell. Each manager sends their worksheets to a Senior manager who then consolidates into a single workbook containing approximately 50 worksheets. Once consolidated, the file size has grown to over 12 Mb and this needs to be reduced to a more manageable number, preferable 4 Mb or less. Prior to buliding the new version of this workbook, the file size was less than 2 Mb.
I have removed the Macros and believe the size is due to the conditional formatting in each worksheet.
Once the worksheets are compiled, is there a way to remove the conditional formatting and save the existing format - Similar to a "Paste Values" function? The senior manager does not need to change cell value to the formatting of the worksheet he receives could be saved.
To be specific - one cell turns has no color if the value is 10 or less, is yellow if 11 - 15, and Red if 16+. Once sent to the manager, the variance in this cell is not needed; he only needs to see the color associated with the value when sent. Next week he will receive an updated worksheet and a new value will be entered. The conditional formatting is only needed by the individual preparing the original worksheet.
I currently have an excel file with lots of formulas on quite a few pages and these are carried down for so many records - its sort of a template to generate information from/to certain sheets for many other purposes.
- is there any way to compress the file (without actually zipping it) as it must remain a working document?
My excel file has grown to 23Mb. It has around 10 worksheets and a similar number of userforms. Because the file is large, it slows down the VBA code when it encounters a save command. Is there any way I can improve this? Do userforms use alot of memory or is it the length of code? There are a few images on the userforms but the images are less than 1 Mb in total when all added together.
if there are any simple steps that can be taken to reduce the size of an Excel workbook short of deleting information. I have an Excel file which is taking to long to open and save. The file size is approx 5,450kb.
The file cotains Macros, Formulae, Named Ranges and Colour formatting.
I know that VBA doesn't always slim down workbook size and calculations are calculations whether in VBA or Formula format; but in this instance, do you think VBA would be a better choice? This workbook is currently enormous in size and slow, and I think I can slim it down if I used the right VBA procedures. However, Im not certain what those procedures would be.
On two seperate worksheets in a workbook, I have a column that contains a formula that references a third sheet.
Ok, here's the scenario: On the "Order" sheet, I have a list of orders from my company; on the "turn-In" sheet, a list of turn-ins. The "Bank" sheet lists ALL transactions (ORDER AND TURN-IN).
On both the turn-in and Order sheets, the formula is pretty much the same; it references a different column on the bank sheet, but does it the exact same way. Ok... The Order sheet lists all order from the company by order number (column A); the formula uses that order number and finds the transaction on the "Bank" sheet and returns the order cost as the result. however, the order numbers on the bank sheet have a 5 digit prefix on them (the prefix is the same on all orders, its used by the bank but only orders with my 5 digit prefix are on the list sent to me and pasted to this sheet. So all orders on bank sheet have the same prefix)
The below formula is in Cell C10 on "Order" Sheet; Column C lists the Cost reported by the bank. The formula below references the Bank sheet database, looks for an order number that matches the order number in A10 (Adding the prefix of course), and returns a cooresponding cost for that transaction.
I know this seems long for what it is, but it has to add the prefix, and then match the order number, and reference the cooresponding cost.
The kicker, this forumla is in more than 10,000 cells; 6,000 on the order sheet, and 5,000 on the turn-in sheet. Of course the references are a little different, but the principle is the same for all of them.
Is there a way to do this in VBA to save space and resources? This formula is really dragging.
Have a file of 7 mb having 100 columns and unlimited rows (user defined- approx 500). At all these cells in that area, I refresh (copy/paste) the same formula for all cells, read as:
Refresh is necessary bcs I insert/delete/sort rows.
In order to reduce file size and instead of saving all these formulas into the approx 5000 cells, I would prefer if I could have a function in VBA and call it (with copy/paste) with a smaller formula at all these 5000 cells as: [= myfunction], so as to have this simple formula in each of 5000 cells, hoping that this will reduce size.
How can I write the long formula above to a function in VBA?
I am encountering a specific scenerio where In I am creating a New file by copying one of the sheets And renaming that With todays date. here starts me problem when I try To share the sheet To work around I am seeing that th macro Is Not copying the sheet properly even though i have given PasteSpecial. The code goes here
VB: AutoLinked keywords will cause extra spaces before keywords. Extra spacing Is Not transferred when copy/pasting, but Is If the keyword uses "quotes". Sub Newsheet() sheetname = Format(Now, "dd-mmm-yyyy") MsgBox sheetname sheet_count = Worksheets.Count 'Checking for Replication................
I have a macro-enabled workbook, in sheet1 i have two columns Country and Codes, they are in column C and D respectively. I used vlookup formula in generating the codes of the countries pasted in column C, they are being looked-up in sheet2 in column C and D as well. I already have 100000+ rows in sheet 2 under column C and D that's why the file is now heavy. Is it possible to encode column C and D in sheet 2 but still can be looked-up? or is there any other way to minimize the file size.
I have an Excel file which has a macro that sucks in data from a number of separate files (two Excel, a varying number of csv). The macro grabs all the individual files and loads them into one of three worksheets with some formatting, sorting, and structuring on the way. All good so far.
I then need to take two of the worksheets and copy them to a new Workbook which I can send out to some users. So I use the Workbooks.Add method, and use the Selection.Copy on just the data (UsedRange.Rows/Columns.Count to ensure it is only the data) and Selection.PasteSpecial with the xlPasteColumnWidths, xlPasteValues, and xlPasteFormats options to copy the data over. None of the data is filtered. Just straight data.
I would expect the newly added workbook to be smaller than the one with the macros because the one with the macros has two extra sheets that I don't transfer, and the sheets I do transfer are identical.
And that's where it gets weird. The file with the macros and more data is 18.7Mb, but the new one with only two sheets is 24.8Mb. One is .xlsm and the other is .xlsx (because it has no macros).
I've tried opening the new workbook and saving as .xlsm (no material difference to the size) and as .xls (it got even bigger). I've opened the new workbook, gone to the end of the data and deleted all the blank rows and columns, but no effect (because the rows are already empty).
Why would the file with less in it be so much bigger (or bigger at all)?
how to reduce formula size/improve excel efficiency?
I have a really complicated formula with lots of COUNTAs, VLOOKUPs, IFs, etc etc etc which returns a variety of values, ZEROs (for blank cells being referenced), and #NAs.
I would like to turn all ZEROs and #NAs into ""s without repeating this super long formula over and over.
I have created a workbook that imports data from another workbook which is used frequently on a network drive. After I import the data to my new workbook, it locks the original workbook for editing. Is there a property that will allow me to disable this 'locked for editing' read only mode or any other way to get around this?
I have a workbook that I am working on that seems to be having file size growth issues.
All it is is 2 worksheets.
Worksheet 1- Columns A-S & 63 rows. That worksheet alone is 7mb.
no macros..No VBA..No formulas. Just straight text data with a handfull of auto-filters. I took the auto filters off and saved to see if that was the issue and it did not make a difference.
Worksheet 2- Columns A-S & 35 rows. This worksheet is almost 3mb.
Now I can make a change (when my computer catches up) to 2 cells and sometimes it will jump in size by 1mb or more.
I have a shared workbook where 5-6 people could be updating the log sheet at any one time. The problem is a I have a macro that I would like to run to update ( cut n paste to different sheets, etc) that doesnt like running when the workbook is shared. What I currently do is have a button that when clicked - changes the document to exclusive, runs the macro, then changes back to shared. I was hoping I could run the macro on an worksheet event? But i'd like it to run only once - Possibly when its first opened for the day by anyone of the users.
I am importing external data to "Workbook A" from the source workbook, "Workbook B." Workbook A is set up to refresh every 15 minutes. Workbook B is shared. I am recieving an error saying either, the 'file is in use', or 'the file is locked,' depending on the senario.
Scenario 1: 1. I open A and enable data connections. 2. I try to open B, but receive the message: '(File location...) is in use. Try again later.
Scenario 2: 1. I open B. 2. I open A. 3. I go back to B to edit information. 4. When I try saving the information I get the following message: 'File is locked. Try the command again later.'
I need to be able to have A open and periodically refreshing. I also need to allow users unhindered access to B at the same time.
c)Also there are many formulas in the workbook that needs to be updated as well.
if i do it manualy i takes more time.......for opening and refreshing and i could see status bar running for excel calculation for updating all forumulas.
I have a workbook that grows in size on every use. I import a text file, manipulate the data, manually export it and delete the data from the workbook. So why does it continue to grow in size? By manipulating I mean, add rows and text to the new rows. Attached is a copy of the workbook in native form (have not ran the macro) and a sample file to import, the excel file is 59kb in size and the test file is 9kb in size. I have seen my original file grow to over 500kb from repeating the same macro on the same file many times or running many different files for testing.
There is a CommandButton on Sheet1, it will open a userform. Click in the largest textbox and it will open a file dialog box in "C:". Place the supplied text file in "C:" or some other folder of your choice as you can navigate to any folder or drive from the dialog box. The macros that add lines and or text are "JumpToLabelName" (this runs first) and "InsertRows" which runs second. These two macros do all the work.
Take note: I store information in the Registry, "GeoMeasure" under "VB and VBA Program Settings" (Normal windows key entry). You can search for "GeoMeasure" and delete it if you decide to test run the file.
I have an excel file that is about 1,400 kB in size. This file is the backend for a complex model with many inputs, and I now want to build a front end for it using userforms and VBA. However, when i created the first userform, my excel filesize blew out to about 7,000 kB. When I added all of my userforms (about 16 of them because there are lots of inputs, organised into categories), the filesize grew to 77,000 kB.
I have tried everything to reduce file size, including clearing all unused cells, avoiding pivot tables of any sort, and have also exported then re-imported all of my VBA modules and userforms. But the situtation stays the same: no userforms or VBA and my filesize is about 1,400kB, add in all the userforms, and filesize is 77,000 kB. Is there a way to keep file size down with userforms, or is that just the way it is? Is the only way to keep file size down to have a single userform, all questions on that one form, perhaps with visible and invisible controls depending on the 'page' of questions being viewed?
I have 4 workbooks, all of them contain data that is managed by other teams at my company. I need to take all of this data, organize, and concatenate it into one sheet for myself, that I will then reference in other workbooks to various OTHER departments in our company that need the data for certain projects. I have the organization laid out in a lot of very complex formulas so that most of this is automated, and not manual.
I need a solution that can pull data from the 4 workbooks without locking them for use, to allow me to keep my document open all the time, and they can update theirs at their leisure. Everything works fine, until I hit the refresh button. Once this is hit, all of the linked documents are locked and cannot be opened, even in "Read Only" mode. Once I close the master document, the files are free to be opened. I know a workaround for now is that i can not "refresh" the document, but rather close and re open it for changes.
Some steps I have already tried :
1. Create an intermediary file that no one uses, and can be locked all day without a problem. This doesn't work for me since the intermediary file needs to be open to refresh, which locks the original source doc, leaving me in the same place as before.
2.Modify the connection string to display "Mode=Read;" instead of "Mode=Share Deny Read"
3.Create a new connection with "Read" only selected in the Advanced Tab
Everything works in the script. It is a little slow on some of the users pc's.But they discovered a problem when they paste more than a couple values ,the workbook locks up.
1 I like to know how to speed this up? 2 I would like to understand as to why excel locks up.
You can recreate the lock up by picking a name from the drop down list in column A5 then Copy that name and paste in A6 To A10. I'm using Excel 2002.
I have got a master workbook and I have written macro to copy and paste data on another workbook. write a macro to save the new workbook to a file path with a file name where both file name and path are stored in master workbook sheet...
