Reduce Memory Size Of Excel Workbook?

Jul 11, 2012

if there are any simple steps that can be taken to reduce the size of an Excel workbook short of deleting information. I have an Excel file which is taking to long to open and save. The file size is approx 5,450kb.

The file cotains Macros, Formulae, Named Ranges and Colour formatting.

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Will VBA In Place Of A Function Reduce This Workbook Size

Mar 5, 2009

I know that VBA doesn't always slim down workbook size and calculations are calculations whether in VBA or Formula format; but in this instance, do you think VBA would be a better choice? This workbook is currently enormous in size and slow, and I think I can slim it down if I used the right VBA procedures. However, Im not certain what those procedures would be.

On two seperate worksheets in a workbook, I have a column that contains a formula that references a third sheet.

Sheet 1 = "Order"
Sheet 2 = "Turn-in"
Sheet 3 = "Bank"

Ok, here's the scenario: On the "Order" sheet, I have a list of orders from my company; on the "turn-In" sheet, a list of turn-ins. The "Bank" sheet lists ALL transactions (ORDER AND TURN-IN).

On both the turn-in and Order sheets, the formula is pretty much the same; it references a different column on the bank sheet, but does it the exact same way. Ok... The Order sheet lists all order from the company by order number (column A); the formula uses that order number and finds the transaction on the "Bank" sheet and returns the order cost as the result. however, the order numbers on the bank sheet have a 5 digit prefix on them (the prefix is the same on all orders, its used by the bank but only orders with my 5 digit prefix are on the list sent to me and pasted to this sheet. So all orders on bank sheet have the same prefix)

The below formula is in Cell C10 on "Order" Sheet; Column C lists the Cost reported by the bank. The formula below references the Bank sheet database, looks for an order number that matches the order number in A10 (Adding the prefix of course), and returns a cooresponding cost for that transaction.


I know this seems long for what it is, but it has to add the prefix, and then match the order number, and reference the cooresponding cost.

The kicker, this forumla is in more than 10,000 cells; 6,000 on the order sheet, and 5,000 on the turn-in sheet. Of course the references are a little different, but the principle is the same for all of them.

Is there a way to do this in VBA to save space and resources? This formula is really dragging.

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Reduce Row Range In Existing Worksheet To Reduce File Size

Dec 17, 2013

I have a problem where I extended a formula down to over 40,000 records which has increased the file size substantially. I only need it to scroll down to a few thousand rows now that I realized that there is alot less data to populate the worksheet. Is there any way to get it back to a scroll range that is more modest in size?

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Workbook Containing Macro To Reduce File Size Locks Up When Shared

May 28, 2008

I've been having trouble recently with my workbook file size growing rapidly due to copy and paste commands and such. I found a very nice macro to reduce file size called ExcelDiet located at [url]
Option Explicit

Sub ExcelDiet()

Dim j As Long
Dim k As Long
Dim LastRow As Long
Dim LastCol As Long
Dim ColFormula As Range
Dim RowFormula As Range
Dim ColValue As Range
Dim RowValue As Range
Dim Shp As Shape
Dim ws As Worksheet

Application. ScreenUpdating = False
Application.DisplayAlerts = False

On Error Resume Next

This code works fine until I share the workbook. Can anyone take a look at this code and provide some information as to why this might be happening?

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What Will Increase The Memory Size Of Excel

Jan 16, 2014

I am working on a Excel sheet of 156KB. Unfortunately it is increased to around 5MB. May i know the reason that may happened and how can i retrieve that.

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Reduce Picture Memory

May 1, 2006

I got a CD with pricing and (high resolution) pictures (for printing). I've built the search/display macros for displaying a page on the net, so all I want to do is reduce the pics (Adobe Photoshop) to save memory - easy, right? Why can't I get the pics out of excel for work in Photoshop? I've done the tools>options>General tab>ignore other applications (clear) thing. I've done the "shift>edit>copy picture" or "right-click>copy" thing - but I can't paste anything anywhere. What's up? I didn't think I was this bad, but I guess I am; life is humbling.

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How To Reduce File Size

Jun 11, 2014

I built a workbook that is used by our account team to summarize account status. Each worksheet has several cells that use conditional formatting to call attention to the status reported in that cell. Each manager sends their worksheets to a Senior manager who then consolidates into a single workbook containing approximately 50 worksheets. Once consolidated, the file size has grown to over 12 Mb and this needs to be reduced to a more manageable number, preferable 4 Mb or less. Prior to buliding the new version of this workbook, the file size was less than 2 Mb.

I have removed the Macros and believe the size is due to the conditional formatting in each worksheet.

Once the worksheets are compiled, is there a way to remove the conditional formatting and save the existing format - Similar to a "Paste Values" function? The senior manager does not need to change cell value to the formatting of the worksheet he receives could be saved.

To be specific - one cell turns has no color if the value is 10 or less, is yellow if 11 - 15, and Red if 16+. Once sent to the manager, the variance in this cell is not needed; he only needs to see the color associated with the value when sent. Next week he will receive an updated worksheet and a new value will be entered. The conditional formatting is only needed by the individual preparing the original worksheet.

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Reduce Size Of VBA And Add 4 Rows

Jan 12, 2014

I have a working VBA Module that needs to be reduced. If you notice I have copied it 5 total times to get it work the right way.


Sub TestingSub()

Dim wsSource As Worksheet
Dim wsDest As Worksheet
Set wsSource = Worksheets("Catering and Rental Worksheet")
Set wsDest = Worksheets("Catering BEO")

'Entertainment Sub Box Fill
wsDest.Range("F17").PasteSpecial xlPasteValues
Application.CutCopyMode = False

[Code] .....

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Reduce File Size :; 50 MB

Mar 31, 2008

I have xls file size 50MB

I want to reduce size kindly give me some tips to reduce size.

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Feb 13, 2007

I currently have an excel file with lots of formulas on quite a few pages and these are carried down for so many records - its sort of a template to generate information from/to certain sheets for many other purposes.

- is there any way to compress the file (without actually zipping it) as it must remain a working document?

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Reduce File Size

Apr 28, 2008

My excel file has grown to 23Mb. It has around 10 worksheets and a similar number of userforms. Because the file is large, it slows down the VBA code when it encounters a save command. Is there any way I can improve this? Do userforms use alot of memory or is it the length of code? There are a few images on the userforms but the images are less than 1 Mb in total when all added together.

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Reduce File Size Considerably?

May 15, 2014

Is there a way to reduce the Excel file size considerably? Any quickest and easiest way to reduce file size in excel ...

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Reduce File Size By Use Of Macros

Jan 8, 2007

I still cant figure out how to write macros. If someone could help me out with this I would appreciate it.

Currently I have a worksheet that is 20mb.

This file contains what takes up most of the space. I repeat this line many times throughout the worksheet.

Once again it is a zero eliminating code.

If someone could reduce the number of formulas for me, I think I could figure out how to adapt it to repeat throughout the sheet.

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Nov 14, 2003

Is there a way to reduce the Excel file size considerably? This excel file is huge with many sheets. I do not like to use Zip function.

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How To Reduce Formula Size/improve Efficiency

Sep 1, 2009

how to reduce formula size/improve excel efficiency?

I have a really complicated formula with lots of COUNTAs, VLOOKUPs, IFs, etc etc etc which returns a variety of values, ZEROs (for blank cells being referenced), and #NAs.

I would like to turn all ZEROs and #NAs into ""s without repeating this super long formula over and over.

I am curently using:


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Store Formulas In VBA In Order To Reduce File Size

Nov 14, 2011

Have a file of 7 mb having 100 columns and unlimited rows (user defined- approx 500). At all these cells in that area, I refresh (copy/paste) the same formula for all cells, read as:

MATCH(HE$45,$Q$22:$Q$26,0),IF($DA47=GROUPSHIP,2,3)))) ].

Refresh is necessary bcs I insert/delete/sort rows.

In order to reduce file size and instead of saving all these formulas into the approx 5000 cells, I would prefer if I could have a function in VBA and call it (with copy/paste) with a smaller formula at all these 5000 cells as: [= myfunction], so as to have this simple formula in each of 5000 cells, hoping that this will reduce size.

How can I write the long formula above to a function in VBA?

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Dec 10, 2008

I have this formula that checks a line of values to see whether it is within the constraints of a separate list of values.


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Jun 16, 2009

Fatal error: Allowed memory size of 33554432 bytes exhausted (tried to allocate 71 bytes) in /home/eforum/public_html/search.php on line 1155. I have following macro, what worked just fine in 2003. Now I'm working with 2007 and I can't set up the Microsoft Visual Basic for Applications Extensibility library. Here's the

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Excel 2013 :: File Size Grows When Using Macro To Copy / Paste To New Workbook

May 9, 2014

I'm using Excel 2013 on Windows 7.

I have an Excel file which has a macro that sucks in data from a number of separate files (two Excel, a varying number of csv). The macro grabs all the individual files and loads them into one of three worksheets with some formatting, sorting, and structuring on the way. All good so far.

I then need to take two of the worksheets and copy them to a new Workbook which I can send out to some users. So I use the Workbooks.Add method, and use the Selection.Copy on just the data (UsedRange.Rows/Columns.Count to ensure it is only the data) and Selection.PasteSpecial with the xlPasteColumnWidths, xlPasteValues, and xlPasteFormats options to copy the data over. None of the data is filtered. Just straight data.

I would expect the newly added workbook to be smaller than the one with the macros because the one with the macros has two extra sheets that I don't transfer, and the sheets I do transfer are identical.

And that's where it gets weird. The file with the macros and more data is 18.7Mb, but the new one with only two sheets is 24.8Mb. One is .xlsm and the other is .xlsx (because it has no macros).

I've tried opening the new workbook and saving as .xlsm (no material difference to the size) and as .xls (it got even bigger). I've opened the new workbook, gone to the end of the data and deleted all the blank rows and columns, but no effect (because the rows are already empty).

Why would the file with less in it be so much bigger (or bigger at all)?

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How Do I Reduce The Calculating Time In A Workbook

Apr 24, 2009

I have been building a spread sheet data base which I think is pretty simple.

It now has quite a few formula's and is taking time to calculate when I add data.

I have tried to simplify some formula's and get rid of complex one's that can be replaced with simple ones... Is there any advice or suggestions for reducing the calculating time..?

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Jan 26, 2012

if ive got loads of data on one workbook and i want to copy it over to another it often come up with to much data or not enought memory error!

so i was thinking is there a line of code i can use and repeat automaticly that will copy each line indivdualy or maybe 10 lines at a time?

so instead of me trying to copy the entire sheet it would copy a small enought anount of lines or each cell so as not to give me the error.

the workbooks are "Exp1" Sheet2, going to "Exp2" Sheet2

the areas i need copied are all lines (starting from line 5 down) in cells from A to Z.

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May 14, 2012

I have this micro enabled workbook and I want to protect it from being copied on other sources.

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Jun 10, 2014

I have a macro which filters data on one sheet and copies that data onto 34 new sheets . This works perfectly until the 25th pass when Excel advises that there is insufficient memory to continue. I assumed that this was connected to the clipboard and its ability to remember 24 chunks of data so I turned it off but still Excel gave up at the 25th pass. Is there a way that I can clear the clipboard during the macro's execution or is there something else going on?

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Excel 2010 :: Fails To Release Memory Allocation

Jan 27, 2014

I am running Excel 2010 32bit under Windows 7. The Excel file worked perfectly under Excel 2007 and Windows XP. The Excel file is somewhat complex with numerous links and embedded cell formulas. Occasionally, I get the following error message:


Before I install the 64 bit version, I attempted to chack a few other things. I opened the task manager and while viewing the process tab, I opened my Excel file. Once the file loaded, this is the allocation displayed in task manager:


This seemed reasonable considering the size of the Excel file (33Mb). Without changing anything, I clicked save to make sure it was working properly. While viewing the process, I watched the allocation climb, substantially. when it completed, this is what the process displayed:


Continuing to click the save button, without changing anything, continued to increase the memory allocation until the error message was displayed:



Closing Excel and re-openeing the file resets the memory allocation back to normal, which is a popular solution to this issue in the forums.

I did check the same issue using Excel 2007 and the memory allocation releases after each save.

I can see how installing the 64 bit version of Excel can correct this issue, and with 12Gb of Ram, I will probably use this method until I can get this fixed.

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Jun 12, 2014

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Feb 6, 2013

I have very busy workbook that has hovered around a megabyte in size. I added a simple userform and a couple more graph series (I now have 35 ), and the file jumped to over 6MB in size.

I checked every woorksheet, cannot find anything to account for ANY growth, let alone a factof 5 or 6.

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Aug 12, 2008

I have a workbook that I am working on that seems to be having file size growth issues.

All it is is 2 worksheets.

Worksheet 1- Columns A-S & 63 rows. That worksheet alone is 7mb.

no macros..No VBA..No formulas. Just straight text data with a handfull of auto-filters. I took the auto filters off and saved to see if that was the issue and it did not make a difference.

Worksheet 2- Columns A-S & 35 rows. This worksheet is almost 3mb.

Now I can make a change (when my computer catches up) to 2 cells and sometimes it will jump in size by 1mb or more.

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Feb 27, 2013

I have a spreadsheet that contains per minute data for the whole year. There are no gaps in data and it is complete with various values being zero. I cannot work out how to reduce the data into 30 minutes interval. I have tried to use Pivot Tables and grouping functions but it can give me daily data or hourly data but not per 30 minutes or 15 minutes of data.

What step I can follow to reduce the per minute data to 15 minute or 30 minute data.

Format of excel sheet is as below:

Date------ Time------ GSR

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Sep 9, 2012

I have a macro-enabled workbook, in sheet1 i have two columns Country and Codes, they are in column C and D respectively. I used vlookup formula in generating the codes of the countries pasted in column C, they are being looked-up in sheet2 in column C and D as well. I already have 100000+ rows in sheet 2 under column C and D that's why the file is now heavy. Is it possible to encode column C and D in sheet 2 but still can be looked-up? or is there any other way to minimize the file size.

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Mar 18, 2014

,i have file with 100 mb size.

a) i need to open the workbook and

b)Refresh all pivot tables in all sheet.

c)Also there are many formulas in the workbook that needs to be updated as well.

if i do it manualy i takes more time.......for opening and refreshing and i could see status bar running for excel calculation for updating all forumulas.

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