Count The Number Of Entries In A Data Validation Dropdown List And Display A Result.

Nov 7, 2007

I am trying to do 2 things involving data validation. 1) Count the number of entries in a data validation dropdown list and display a result. 2) Use an If statement to pull the formatting from a cell into another cell.

An example would be if Cell A1="A", then show the drop down list associated with cell or sheet "!ryanB2". Alternatively, I would like to also display the number of entries in the drop down list.

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Data Validation List & No Duplicate Entries

May 23, 2007

I have a spreadsheet that needs to have a validation drop down list in three cells in every row (D, E, F). There are three items in the list, say, "One", "Two" and "Three".

My only problem is that there can only be one entry of "One" in each row.

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How To Get Unique List From A Column To Data Validation Dropdown List

Oct 28, 2011

I'm looking for a way to get a unique list from a column to a data validation drop down list. Any fancy formula or vba script to create a UDF which. Does this?

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Dropdown List Using Data Validation

Feb 25, 2014

I have a list on one worksheet and I use a dropdown list from Data Validation to select the name required.

My list is so long that I would like to be able to type a letter or two to access to the name quicker instead of scrolling down.

I copied a formula that worked for someone else that put this formula in the data validation


I do not wish to use VBA is possible.

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Dropdown Data Validation List

Mar 6, 2013

I have a query with data validation.....

Can I have a cell rage.. say A2:E20...and every cell in it has a drop down data validation list, from data inputted into L2:L27 (For examples lets say L2 is A, L3 is B, L4 is C, L5 is D and so on).

if somewhere in the range A2:E20, say B6 I was to select D from the drop down list, I want the remainder of the cells in range A2:E20, to have the drop down list without the value D in it, and so on, so the more cells in the range I fill from the list, the list for empty cells gets smaller and smaller until there are none left.

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Dropdown List From Data Validation?

Jun 13, 2013

i created a drop down list from data validation and it's a list of names. as i select from the list of names, i just want the initials of the names to be shown, not the entire name itself.


based on this example, what i want is to select from the list of names and only the initials are shown!

i believe its something related to custom number formats...

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Set Maximum Number Of Entries In A Range - Data Validation?

Dec 8, 2012

Basically in cells b12:b26 (15 cells) I need to enter the type of item (which is limited to 2 items). I made a drop down list for that range which works perfectly, therefore the user can choose either item 1 or item 2 or blank. However, I need to figure out a way so that item 1 can be chosen a maximum of 10 times in the range, and item 2 can only be chosen 5 times in that same range..

I am assuming that you can't add that condition to the drop down list... So I was thinking of adding an extra column duplicating b12:b26 (c12:=b12 etc...)- and entering a data validation there.

I was going to enter the following:

if item 1 is chose : =NOT(COUNT($c$12:$c$26)>10) &
if item 2 is chosen: =NOT(COUNT($c$6:$c$6)>5).

However, for some reason it doesn't work - it doesn't block the entry if I try to enter 11 item 1s or 6 item 2s.

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How To Add Dropdown List AND Customer Data Validation

Mar 14, 2014

I have a very detailed spreadsheet with drop down lists. I would like to block other cells if previous cells have certain selections. I have 7 columns of data that get inputted throughout the month. These cells have drop down selections that I have created. Is there any way to create a drop down menu AND another data validation? So If a selection is made, then the next cells will be blocked, using data validation "custom"?

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Data Validation And Dropdown List Using Criteria

Jun 1, 2014

It is basically a simple sheet that lists the price (Column C) of different items (Column B) based on their Category (Column A).

I am trying to have an automated pricing sheet (on different sheet) utilizing data validation and drop down lists.

For example each row should have this, the drop down list in the first columns should list all the Categories available (This part works fine for me and i can take care of the duplicates).

Once that has been selected, i have now the option of selecting using drop down list also (in second column) the items corresponding to the Category selected in first column (Only the items that are part of that specific category should be listed in the drop down list).

Once the item has been selected, the price of that respective item should be listed automatically in the 3rd column.

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Duplicates In Dropdown List From Data Validation?

Sep 11, 2013

I have giant excel spreadsheet that I am trying to clean up. I want to make one of the columns (with around 3000 rows and may of them are the same) into a drop down list. However, when I try doing so from the data validation tab, I get duplicates, triplicates, etc. of the same item.

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Data Validation To Create Dropdown List

Sep 12, 2012

I am in the process of creating a database, and have used 'Data Validation' to create drop down lists in order to obtain information quickly from the database.

I have encountered an issue where if I have a list the resembles the one shown below, the drop down list will show spaces.

This is particularly an issue for myself and my database because there is over 1,000 items in the list, and there are countless empty cells within the list. I have tried sorting the list, BUT because the database is quite large, sorting it will disrupt other functions of the database.

Ideally, I would like the drop down list to show only entries within the list that are not empty so the drop down list is entirely relevant, and more user friendly.

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Data Validation And Dropdown List Scrolling

Mar 23, 2014

When it huge list of data for drop down list, it is too much time consume. If i type a letter, it will show all those quarry or data which start with that letter. It need not to scrolling huge list.Scrolling is barrier for use of data validation for me . I tried all dependable data validation.

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Custom Data Validation With Dropdown List

Jun 30, 2008

I have a data validation in a cell that works like this : if a control cell has the value "F" it validates the input with some dates in a custom list, if not it does nothing.

The formula looks like this :

It works fine but I also want it to display the drop down list when cell F2 = F, now all i can do is type a value and it checks if it's ok.
Can I do this without using vba ? I will send this to other persons and I don't want the macro warning to pop up when they open it.

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Narrowing Data Validation Dropdown List

Oct 27, 2006

I want to make some of my data validation dropdown lists narrower, so they end at the length of their longest list entry.

I know NOTHING about VB and although I found some "free code" online that claims to do just what I want to do above, I have no idea how to paste it in or where to paste it in, etc.

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Dropdown Menu With List And Custom Data Validation?

May 2, 2014

I have a Drop-Down Menu that looks like:


using List with source =Lists!$B$2:$B$9, which is just the validation list

My Table:
Team Player
BOS Bergeron
BOS Krejci
NYR Nash
... ...

My goal is to limit the end user from choosing BOS more than two times from the drop down menu

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Excel 2011 :: Data Validation Dropdown List?

Jan 2, 2012

I'm using Microsoft Excel for Mac 2011. I'm creating a drop down box from List within Data Validation. It's only letting my create a list of 17 names. My longest list is 63 names. What do I need to do to create a list that will support that?

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Using Data Validation Dropdown List With Countifs Formulas

Jul 22, 2012

I have a table created that uses countifs formulas to pull data. I want the data to change based by client - so I created a drop down list with each client's name, and thought I could add a criteria to the countifs formula based on the client's name in the cell- but I get a value error.

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OFFSET / Data Validation - Dropdown List Not Working

Aug 21, 2012

I have the following function in cell (table 2 column C) where I want to find a contact name from my table TMI if 3 criteria are true (client, account, NAM) For each contact I have 1 true combination of client/account/NAM but for each client/account/Nam I can have several contacts.


The function is working well but shows only the first contact name if I have 3 contacts for the same client/account/NAM. (I pressed Ctrl+Shift+Enter)

When I press F9 on the function, it shows all the contact names! so they are somewhere.

Hence, I have copied and pasted this function into data validation / list in the source but it came up with an erreur.

Table TMI:

A B C DClient


Table with offset function:


Contact name


All client, NAM and account lists are dynamic !

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Data Validation - How To Create Dropdown List That Excludes Duplicate Data

Sep 26, 2013

I'd like to create a drop down list in data validation from a column of data that contains numerous duplicates.

For example, let's say column A contained hundreds of transactions with either North, South, East and West, how could I create a drop down list in another cell that only had four selection options?

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Display Another Column After Data Validation List

Dec 20, 2012

I have a problem with this workbook, i know how to do it by nesting if functions but i want a neater way to do this. I have tried if(index(match)) type formula and haven't got it to work.

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Data Validation :: Display A List Of Values

Jun 4, 2006

data validation to display a list of values. The problem am facing is .. this list has a lot of names & it becomes difficult to scroll through when i need to search for a particular name.. Is it possible that when I press a key on my keyboard, the name starting with that letter is highlighted in the drop down list.. This is not happening automatically using data validation... Is there a work aorund for this?

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Multiple Dependencies For Data Validation Dropdown List In Excel - NO VBA

Feb 7, 2012

So, I need to figure out how to make the populated contents of a single dropdown box dependent upon the selected results in two other drop downs.

As there are ~35K lines in the sheet, creating Lists is impractical, and VBA is out due to client security settings.

My data sort order is: Region Name > Area # > Facility Name

I have a drop down to select the Region I want to work in.

The drop-down for Area # populates based on the selection from Region Name.

The hang-up is that the area numbers are 1-4 for each Region.

So, I can't simply populate another drop-down for Facility from the result from Area #, but it has to be based upon the results of both of the former results.

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Data Validation - When New Row Created / Dropdown List Automatically Creates

Apr 7, 2014

I'm trying to create a spreadsheet that has a data validation in it. I have a drop down list that has to options to select; Yes and no. Every time I create a new row to add more information I have to go through the process of creating a new data validation for for each cell in this coloumn.

Is there anyway of creating a way that every time I insert a new row, a data validation list box will appear in the coloumn that I want it in?

Sample Workbook: datavalhelp.xls

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Remove Blanks In Data Validation Dropdown List With A Condition

May 13, 2012

I would like to be able to make the same thing and select items for my drop down list, that are not blak and follow a specific condition. But I don't know how to include the condition in the array formula.

The condition I need is follow:

I want to have a dropdown list with Items that are not blank, and First N > Last N.


It would be preferred to have formulas.

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Data Validation List - Country Names Are Selections But 2 Digit Codes Need To Be Result

May 7, 2014

I've written a procedure that loads a list of country selections in a dropdown (see attached/vb editor/ThisWorkbook).

The problem is the valid values for this column need to be just the two digit country codes, not the country code +dash+country name. The reason the dropdown selections include both the two digit country code and the country name is because most users will not know the two digit codes. Presenting the selections in this fashion will make t much easier for the user to make the proper selection.

So here is what I need: When the user makes a selection from the dropdown list, the resulting value needs to be the two digit country code only. Is there a way to incorporate this formula .... =MID(B2|1|2) ... in the vba procedure which runs after the user makes a selection? Or, is there another way to accomplish this?


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Cross Reference (Vlookup) Based On Data Validation List Dropdown?

Jun 19, 2014

Attached is example of what I'm trying to do. I want to use the drop-down on the "Master Tab" and have the corresponding price by promo_month appear in the yellow cells.

Currently its on July, but I would like to switch that to August etc and have new prices populate in the yellow cells. Prices come from the "table" tab.

Example 06.19.14.xlsx‎

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Make A Data Validation Dropdown List That Also Enters A Range For Cells

Apr 5, 2009

Make a Data Validation dropdown list that also enters a range for cells, for example:

Kitchen High Upto 100 Easy Blank 2 Daily >6 hrs Medium >1 week
Lounge Low Large Easy Blank 0 Daily >6 hrs Medium >1 month
Bedroom Low Large 100 Easy Blank 1-3 Daily 1-3 Low >1 year
Bathroom High Upto 100 Easy Blank 0 Weekly 1-6 Low <1 year

I can make a dropdown list for:


But if I select "Kitchen" I would like it to enter the rest of the cells in that row:

Kitchen High Upto 100 Easy 2 Daily >6 hrs Medium >1 week

The total number of rows I use is 10, and the number of items in the dropdown list will be 30.

The data in the cells 2 to 10 does not change from that first set to its data menu name.

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VBA To Fill In Three Cells Based On Data Validation Dropdown List Selection

Dec 26, 2012

I've created seven names in my data validation source list on Sheet 3 in the following range of cells, A2-A7. My data drop down validation list is located on Sheet 1, A2 in the same workbook. I would like to trigger a macro based on the name I select in this drop validation drop down list that will fill out an address, telephone number, and email address in the following cells next to my data validation drop down list on Sheet 1: B2, B3, and B4. I want it to be designed so that users will select a name and have that person's corresponding address, telephone number, and email address fill right next to their name on the same sheet.

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Code That Automatically Run After Selecting Item In Data Validation Dropdown List In Column C

Oct 12, 2011

I have a dropdown list in C24:C50 (=CategoryList) with data validation and a sub list in D24:D50 (=ItemList) with data validation. I am looking for a way to have code automatically run after selecting an item in the data validation dropdown list in column C.

Example; I click on C24 and make a selection. I what it to trigger code that would move me to D24 and open up the data validation list in D24. After the selection in D24 I would like it to move me back and down 1 row to C25. I have not found anything directly related to this but I have found that code can be run after a selection in a valadition list.

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Count In Filtered List And Display Results In Table On Right Of Data

Aug 26, 2009

I have a long list of delegates attending functions on different dates and need help with 2 problems:

A) List has filters by date/venue etc but I will want the table to be visible even when list is filtered.

B) I am using the following formula to count "=SUMPRODUCT(--($E$3:$E$728="Thursday 3rd September 2009"),SUBTOTAL(3,OFFSET($E$3,ROW($E$3:$E728)-MIN(ROW($E$3:$E$728)),,1)))" and this works but if I filter to another date then 3rd September shows 0.

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