Pivot Table: Data Spread Across Different Worksheets
Nov 11, 2006
I have a spreadsheet with data across multiple worksheets and I am trying to figure out how to use the data from the multiple spreadsheets to create a single pivot table on a separate worksheet. I cannot reasonably bring all the data into one workshet because each one has thousands of rows. I want to pull data from select columns in each worksheet. How can I isolate only the data I need from different worksheets into one pivot table?
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Dec 4, 2006
im creating a spreadsheet at work that gathers project and FTE figures.
I have attached a copy, but ive had to totally simplyfy it to get it to the required uploadable size.
Basically each team member goes into the sheet tab with their name on it (the full version has about 40 sheets), enters the total hours per week they will be spending on each project.
Then the manager opens the spreadsheet, clicks on get data then enters the date. Data for the selected date is then shown. However I need excel to go into each persons sheet, take the names of the projects that will be worked on (obviously the ones that are not blank) then report the names onto the front sheet under "name of projects".
can anyone help me with this? as you will see, im self taught with vba etc so its probably not the best but im trying.
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Mar 19, 2013
On a worksheet, I created:
- a list of data
- a pivottable based on these data
When moving this worksheet this worksheet to another workbook, the pivot table can't refresh anymore. This throws an error message "Reference is not valid". To work around this problem I need to adapt the datasource. The same occurs if the list and the pivot table are on separate sheet, with the added strange behaviour that, when data an PT are split, it is not possible to move both sheet together.
This would not be a big issue if my problem had to be solved manually. The real problem is that I need to move the sheets from a C# program.
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Jan 22, 2007
attached is a spreadsheet 6 people in my area use daily(ive copied and pasted the sheet in question to a new worksheet, as the file was too big). Ive been trying for about 3 days now to make a pivot table to summarise this data.
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Oct 27, 2007
I have two worksheets. One shows imports, the other sales.
I might import Item A at a price of $1.00 and a few months later Item A costs $1.25. I got 100 at $1.00 and 40 at $1.25.
I have sold a total of 110 items.
What I want to do is make a pivot table from both worksheets. I want it to show that I imported 140 units of Item A at a total cost of $150.00 yet I have only spent $112.50. My arrangement with the source vendor is to pay AFTER the product is sold. So I owe $112.50 to the source vendor.
I've tried copy and paste of one sheet into a 3rd new sheet and then copy and paste the common information PLUS Quantity Sold from the 2nd sheet into the 3rd.
When I make the pivot table, and I can not get Item A to multiply 100 x $1.00 and 10 x $1.25. It shows sales of 100 and sales of 10. I can get it to show costs of $1.00 and $1.25. But I can not get it to multiply, as the figures are one two different lines.
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Nov 3, 2009
I want to create a summary pivot table report + chart. What I have is 12 worksheets, one for each month, each with total amount invoiced and gross profit by client.
I want a pivot table that shows me the clients and amounts each month (this is the bit stumping me). Basically I want a drop down box to select the month on the pivot table, which then shows the data from the relevant worksheet (Aug-09, Sep-09 or whatever).
I've tried using multiple consolidation ranges but this just aggregates all the data; it doesn't allow me to limit by the worksheet the data has come from.
I'm wondering if I have to consolidate all my months into one big sheet, then add a field for the month. I would rather avoid this but accept it might be the only way.
Final thing; can't use VBA at all (too much hassle for IT apparently).
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Jul 25, 2014
Is there a way to create a pivot from multiple external worksheets. I have the same format and field names in different folders on our network. I am proabably looking at reading from 5 different files. Is it an option to write a query with UNION ALL?
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Apr 3, 2008
I believe in the past that I have told Excel to send the output of the pivot table to different worksheets. For example if I have three regions- the pivot table would send the output to three worksheets and name the worksheets with the three regions.
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Feb 11, 2013
I am using Excel 2007. I have a population that I used to create a pivot table. I am currently double clicking on the value cells to create worksheets of only particular "row label" categories. I am then copying the "row label" information into the newly generated work sheet name tab. This works fine when I only have a few "row label" categories to do but it is tedious if there are many categories.
Is there any way to automate the creation of work sheets for all row label values and also naming each work sheet tab with it's respective row label information. Here are images of the pibot table and the type of work sheet I would like for wall row label values.
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May 31, 2011
I upgraded to Excel 2010 from Excel 2000 a couple months ago. In Excel 2010, after double-clicking on values in a pivot table to create a new worksheets, I'm unable to highlight those worksheets and add a column to all of them. I was able to do this in Excel 2000... I can't figure out what's stopping it from happening for the life of me. Am I missing something obvious here?
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Feb 1, 2010
I have enable Refresh on Open for my excel pivot table, but user need to click "Enable Automatic Refresh" , only solution i came across is to change the registry setting. Which i dont have access to edit registry(admin disable the access).
Alternate solution i try to use Access macro to automate the process and use Outputto save it as a excel file A. Then use excel file B to update pivot table from excel file A.(as excel A data is always latest)
The problem is i will get "....A file name already exist...do you want to overwrite.." prompt.
Which defeat the automate process.
Any other solution to enable the automatic refresh on open the excel workbook?
Or Access can overwrite the exist file or save it as another file name with timestamp ?
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Mar 18, 2013
I manage a team that quote for business. They are targetted on number of quotes per month but then also wins per month, however a win may come a number of months after the original quote was generated.
They work off a spreadsheet where they log:
Quote date (And month)
Quote Value
... customer info etc
Win month (against orginal quote information)
Win value (against orginal quote information)
I started writing my pivot using the Quote month as the main reference point, IE Quote Month in the Row, and then put all the data in the central drop data section... However, there are two immediate problems with this:
They are targetted on quotes generated per month, some business won has come from last year, which they are lifting from the old spreadsheet and puttin in my new one... meaning that quotes they generated in Oct 2012 are now showing up as quotes for October this year.
If the wins span a number of months they are showing in January (if quoted in January) and not in March (when actually won)
Is there a better way of writing my pivot table??? There must be... ideally what I would like is half the table referencing the Quote date and half referencing the order date... but I don't know how to do this? I could probably do this with pages but I would like to show all on one sheet...
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Jul 14, 2014
I was wondering if there is any way possible to link your pivot table filters to filter the data the same way in the table that it comes from? So if i had date as one of my headers and i filtered the date to a specfifc date, is there a way to also filter the date in the data source sheet?
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Dec 14, 2006
i have a pivot table an extract of each data contained in this table.
[img]Count of NAMdate
SERVICENAM12-oct10-déc11-décGrand Total
Commercial-lauralaura11
Commercial-laura Totalgh11
custody-jonathanjonathan112
k11
custody-jonathan Totalgh1113
settlement-ludovicludovic11
settlement-ludovic Totalgh11
SPQC-elodieelodie112
SPQC-elodie Totalgh112
Grand Total1337
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Jan 4, 2010
I'm trying to write a macro that will create a pivot table, and am getting an Error code 1004: Cannot Open Pivot Table Source File "Sheetname". My code is below. I've tried to note what each section does, and it all seems to work well except for the Pivot Table creation.
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Mar 14, 2013
I have a worksheet with two pivot tables, one of which is visible to the user. Ideally, the user should be able to change the "Row Label" field settings of the visible pivot table and then press an "update button" that then adds the same field to the second pivot table.
Ideally, the ordering of the fields should also be made similar between the two tables, though this is of less priority.
I imagine it would be something in the style of:
"If number of Pivot1 active row label fields = X then
Pivot 2.AddRowLabelField = Pivot1.RowLabelField(X)
end if"
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Sep 20, 2009
I am trying to combine sorted data from 2 worksheets to a new work sheet to process further. I have one worksheet with order number, part number, order qty but with different delivery dates. On another worksheet, I have the order number too, part number, the qty delivered. The qty delivered is not always the same each delivery.
My aim is to find out how many are already delivered under a certain purchase order and the balance of undelivered parts.
I used pivot tables to sort out the data but I am stuck here not knowing how to extra the sorted data from the pivot tables to the 3rd worksheet. I will need to match the order number and the part number.
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Apr 29, 2006
I have data that develops 3 to 4 pivot table each day. I would like to know if there is a way to change the date on one of the pivot table and have the other pivot tables date change to match with the first pivot table. At this time I am going to all 3 or 4 pivot table to select the correct date. The date is in the page position of the pivot table. I have attached a small sample of the data and the pivot tables.
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Jan 11, 2013
I have created a pivot table that is connected to an input sheet with data. The input sheet retrieves data automatically from a external source through an add-in to Excel. When updating data the fields expands, but only for the items which have been changed. I want the table to be updated automatically, but not the fields expand automatically. Is there any pivot options to prevent this problem?
It should be mentioned that the pivot table is not directly connected to the input sheet (which is updated from the external source), but from a "help-sheet" reflecting the input sheet with some additional columns. I use conditional formatting and name range in the pivot.
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Jun 18, 2014
vba in excel 2013 pivot table that updates from an online CRM rows are a to h and it can be any number of rows. What I am trying to do is track progress. In column f values indicate probability for success 10 25 45 90, which can go up or down. The pivot table is refreshed to get the latest values from CRM. the update is handled by a connection to the crm not in the vba.
So far I been researching methods to conditionally format values that went up, down or remained the same since the last refresh with up down and across arrows. I have managed to piece together what I think should work but alas it is not. So I have come to you internet.
My code first clears any formatting and goes down the column avoiding null or empty cells, comparing the values in column f to values in column j.
I have 3 conditions greater than, less than or equal to, and would like add an icon for each based on the result of the comparison.
Finally when it finishes the column the code copies the current values in the pivot table column f to column j outside the pivot table which i hope to be able to hide once the cf works. The code is below
[Code] .....
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Aug 19, 2012
is there any way to NOT Displaying Items with No Data when filtering data in my pivot table?
For instance, I have 2 report filters: Category and Subcategory, when I select a category in the first filter I want to see only the options of subcategories with data in the second filter, I mean display only the subcategories of the Category previously filter.
Same scenario I have with a report with Directors and Organizations, when I filter one Director it would be nice to see only the organizations of this director and not all options on the data.
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Feb 17, 2014
I have a file that has 62 worksheets in it. 1 for each day shift, and 1 for each afternoon shift (1 Days, 1 Aft, 2 Days, 2 Aft, etc). I want to have a new worksheet that has a table with a column for EVERY shift, with the associated value from BH11 on that sheet. (see chart below).
The problem is that I don't want to write these formulas 124 times each month to create this table, and Find & Replace doesn't work with worksheet names in formulas.
Is there a way to do this without manually typing all of the formulas? (I don't want a sum formula--My table will be 62 columns and each cell will have a link to the cell BH11 on the associated worksheet.--If I want to see what our value was on the day shift on Jan 15, I would go to that column in this chart and it would have a link to '15 Days')
1 Days
1 Aft
2 Days
2 Aft
3 Days
3 Aft
4 Days
[Code]........
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Oct 29, 2008
I have a excel sheet with following 4 columns
Division Name:
Location Name:
Transformer capacity:
Transformer earth resistance:
Now how can I get answer of following queries in Pivot table. (Excel 2007)
1. % of a particular capacity of transformers in a division say % of 400 capacity transformers in all divisions.
2. % number of transformers having Transformer earth resistance value above a particular value in all divisions. Say % of Transformers having Transformer earth resistance above 2.6 in each division.
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May 27, 2007
I'm using Excel for bookkeeping and balancing a budget. I've created one sheet for all my raw data and the other is to summarize the data using a pivot table. On the raw data sheet I have labeled my columns for the pivot table. I was hoping that in the pivot table I can select a year and have all the months for that year and data of that year be available, but not other years. I was also trying to have only the month selected of a year selected and that data be available. I also wanted to show an accounting of money spent by item.
Instead, I have a pivot table that is confusing and very unattractive. The example of this will show my limited knowledge in pivot tables. I'm hoping some of you more affluent "guru" members may be able to help me get something usable and presentable.
I tried creating a dynamic named range for the pivot table "BookKeeping" and a dynamic named range for the money out and money in "Accounting", but I'm not sure if I did that right. I did this because more columns will be added over time. This is the reason I'm asking the above two paragraphs.
Should I be using filters some how?
The Summary Sheet also has the balance of available funds that I'm somehow looking to include in this pivot table. Can the pivot table keep a running balance?
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Apr 11, 2008
I am trying to convert a workbook that we commonly use from worksheet functions over to VBA. Looking to use controls (buttons and such) to automate the tasks which functions used to do.
Most I figured out on my own, but there is one that is giving me some problems.
I have a worksheet page that queries data from an external database. I need to take this data and move it to another sheet with the correct formating and calculations. (see attached sample workbook. Sheet 2 is the database info and sheet 1 is where I need to move it to.)
Since the database data will have a variable number of rows, I need to do the following with a button:
1. If a row from sheet 2 contains data,
- Move the 'wonum' value from sheet 2 to the 'W/O' column on sheet 1
- Move the 'description' value from sheet 2 to the 'Name' column on sheet 1
- Move the 'wopriority' value from sheet 2 to the 'Pri' column on sheet 1
- Move the 'laborhrs' value from sheet 2 to the 'Hrs' column on sheet 1
(here is where it gets tricky)
- If values for 'targstartdate' and 'targcompdate' on sheet 2 are the same, then insert the 'laborhrs' value from sheet 2 into the correct day of the week column (minus 1) on sheet 1
(for instance if a database record's start and end date are both '4/13/2008' and the 'laborhrs' value is 3.00, then place 3.00 in the cell corresponding to the column labled '4/12/08' on sheet 1)
- If values for 'targstartdate' and 'targcompdate' on sheet 2 are not equal, then the 'laborhrs' value must be equally divided by the number of days difference and placed on the date columns on sheet 2 that correspond to all of the days (minus 1) that fall in that date range.
I filled out 2 of the rows on sheet 1 to give an example of what I am looking for.
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May 8, 2014
Data Analysis . I have 7 tables gathered in one spreadsheet but in seperate sheets. Tables have the same columns but different data baceause they come from different locations. Now I would like to create pivot table to combine data from all 7 tables. I read a little and I got to know that relationships is needed between the tables but I can't create it because I don't have unique data in the table. Usually tables consist repeating names, locations, some numerical data.
For example every table consists worker's name. I create pivot table from one of 7th starting from worker's name in row field and put some data in value field. Then I add another workers from another table. I can do it but when I put in row field I have workers from second table under those from first one. And of course data are badly calculated. I would like to have all workers in row field with proper data. It means one column with all workers from all 7 tables an then some their data
I know I can copy all of them into one big table and then create pivot table but this is solution what I wanted avoid. I know it will work but these data can change from time to time and it will be very hard to maintain spreadsheet. When data will change I will have to copy manually .Is there any solution to create such a pivot table from multiple tables sources but with the same column structures?
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Jul 25, 2014
I've been asked to work out a way to easily present summarized data which, when so desired, should be able to go into deeper detail. The only way I know how to do this is via Pivot Table. The thing is, that simply adding the numbers doesn't make sense at all. The reason is that I'm working in share of market per country and simply averaging these shares doesn't make sense due to different market sizes in terms of absolute volumes. Hence different weights need to be given to each share. Allow me to illustrate: I'm interested in Belgium, the Netherlands & Luxembourg and their combined area, the BeNeLux. Each country sells products A - C. Adding the numbers per country is fine as that total amounts to the total company share for that country, but for the area it doesn't. So what I want to do is show the data as follows (see also attached screenshot):
BeNeLux
--------> Belgium
-----------------> Product A
-----------------> Product B
-----------------> Product C
--------> Netherlands
--------> Luxembourg
I want each click to go into further detail, but initially it would show only BeNeLux - only after clicking it would show each country separately and if needed, the products after another click. I have all the numbers such as share for the area but I can't seem to get it to show the right way.
ExcelHelp.jpg
ExcelHelp.xlsx
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Aug 7, 2014
I'm creating report from a pivot table that has two data sources from two different work sheets. I noticed that you can use two data sources if you use the pivot table wizard which I tried but it can't combine the data. So I tried power pivot the same thing happened there - I will have all the column names but it will only show values from one report and if it shows values from other reports it will show the same value in all rows.
So I realized I need to create relationships which I did with a Concatenate of the dates. But still no luck.
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Feb 5, 2014
I have a Takeoff sheet where an estimator enters a part# and the rest of the data is entered on the Takeoff sheet by using Vlookup to retrieve the information from the Products Sheet (there are about 12,000 products with 12 fields for each product). I need to then take all of the parts on the Takeoff sheet, and summarize the data, which is what Pivot Tables are for. The thing I cannot find out, is if this can be done. The machine keeps running out of memory (it has 32g, so I question that, and I tested with a 500 row sheet and got the same result), so I can never get the Pivot Table to actually create, or get a useful error message. Searching the web and this forum tells lots about Vlookup IN a Pivot Table, but not creating a Pivot Table from Vlookup data. I copied the data values to a new sheet to test the data and the Pivot created fine, so I believe the data itself is properly formatted.
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Jun 12, 2014
I am seeking a way to extract only the highest level of data from a multi-tiered pivot table. This is the info next to the plus sign that will expand to all other info. Vlookup is only useful if the table is not expanded. I can use a macro
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