NOT Displaying Items With No Data When Filtering Data In Pivot Table?

Aug 19, 2012

is there any way to NOT Displaying Items with No Data when filtering data in my pivot table?

For instance, I have 2 report filters: Category and Subcategory, when I select a category in the first filter I want to see only the options of subcategories with data in the second filter, I mean display only the subcategories of the Category previously filter.

Same scenario I have with a report with Directors and Organizations, when I filter one Director it would be nice to see only the organizations of this director and not all options on the data.

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Pivot Table - Displaying Count Of Data In A Column With Y/N Answers

Dec 16, 2013

I am new to Pivot Tables and I am having difficulty displaying a count of data in a column with Y/N answers.

Previously I would have undertaken this using the SumProduct function in a standard table.

I attach an example workbook with my data, what I want it to look like and the pivot I have created.


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Pivot Table Is Displaying 1/29/14 For Every Cell In Particular Data Field That Is Blank

Jan 23, 2014

On my data tab I've got a column for "review date." Some of those cells are blank. When you go to the pivot table, the respective cell for that date cell displays the date 1/29/14. There is no data in the cell on the data tab, so why would it be displaying 1/29/14? I want it to either say "blank" or just be blank. It does this for every review date cell that is blank.

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No Items Displaying In Data Filter At All?

Feb 6, 2014

I have created a spreadsheet copying and pasting data from other workbooks. When I select filter it all looks right but there is no items except select all which is unchecked, when I check it still nothing. I have added a screen shot of the sheet.

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Auto-filtering Pivot Based On Data Contained In Another Pivot?

Sep 5, 2013

I've attached some dummy data. Basically, everyday I'm going to dump a report containing data into a 'Data Dump' tab. 'Pivot 1 - Filtered' I have set up so that it will show specific product IDs only (In this example I only want to see 1X, 2X and 9D).

However, I now have a need to see the total value of that order number in 'Pivot 2 - Autofilter'. (For Example, order number 1111 has both 1X and 8D contained within it). Now obviously the simple thing to do would be to filter every order number shown in pivot 1, and filter pivot 2 with them. However when I'm doing this for real, this can be tens/hundreds of order numbers.

The only workaround I have found is to put a column at the side using VLOOKUP and if ISERROR is false then include in pivot, then used an autofilter on that, but I'd like to keep the normal pivot if possible.

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Filtering Pivot Using Cell Value (for Select Multiple Items)

Sep 27, 2013

I'm running a pretty huge database with Part Numbers across several Suppliers which fluctuate constantly.

For example: a HEXAGONAL BOLT may have a Part Number ABC123, but depending on the size of the bolt it could be a ABC123-001 ABC123-V28 ABC123-40mm (etc)

There's a lot of data (some of it sensitive) so I don't want the users to see everything - I'm creating a front-end sheet and am looking for a way for a user to type in the Part Number "ABC123" into cell A1, then the Pivot below to auto-update (with Part Number on the 'Report Filter') to show all variations of ABC123, including ABC123-1 ABC123-2 etc - i.e. not an exact match; everything that contains the characters in cell A1.

The relevant information has been ported in and password protected on a sepearate sheet within the workbook, so it's literally a code to make the cell value affect the filter.

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Excel 2010 :: Pivot Table Reference Is Not Valid When Moving Data And Pivot Table Together?

Mar 19, 2013

On a worksheet, I created:

- a list of data
- a pivottable based on these data

When moving this worksheet this worksheet to another workbook, the pivot table can't refresh anymore. This throws an error message "Reference is not valid". To work around this problem I need to adapt the datasource. The same occurs if the list and the pivot table are on separate sheet, with the added strange behaviour that, when data an PT are split, it is not possible to move both sheet together.

This would not be a big issue if my problem had to be solved manually. The real problem is that I need to move the sheets from a C# program.

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Displaying Data From Lookup Table Using Dropdown

Apr 5, 2013

I am looking to find the best method of pulling data from a Lookup Table I would like to set up a drop down with all the relevant Steel Sections we make it work and have it access the information and display just that information a separate face page. The information I have set up on the lookup and have named ranges fro them all But how do I get the drop down to trigger the process.

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Pivot Table Query: Make A Pivot Table To Summarise The Data

Jan 22, 2007

attached is a spreadsheet 6 people in my area use daily(ive copied and pasted the sheet in question to a new worksheet, as the file was too big). Ive been trying for about 3 days now to make a pivot table to summarise this data.

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Filtering In Pivot Table By Each Value?

Jun 2, 2014

I have a Pivot Table (pivottable1) starting from cell A1 (lets asume that this cell is "Pick up date"). What I want to do is to filter by each "Pick up date" one by one - for example by first date 2014-05-30 than do some stuff (I have this part of code so no worries) and after that pass to next Pick up date do the same stuff pass to the third pick up date and etc. The problem is that the number of Pick up dates can be different - sometimes it could be 10 pick up dates and another time it could be 150 of pick up dates. I suppose it should be some kind of loop but I have no idea how to start this.

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How To Sum Pivot Table Filtering Values In Other Table

May 12, 2014

how can i sum pivot table filtering some values in other table. if i change filter, sum is changed

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Pivot Table Filtering On A List?

Nov 27, 2011

I have a pivot table with a group # on the left, and team members on the right. There are multiple team members in each group, and each are on a separate line in the pivot table, like this:

Group #Team1chrisdawnsally2cassiechrisdawnkathysally3jimjoejohntomGrand Total

I need to find where "sally" is on the team (easy to do"), BUT I need to display the rest of the team members in the group with her, like this:

Group #Team1Sally, Chris, Dawn2Cassie, Kathy, Sally, Dawn, ChrisGrand Total

Using the concatanate function to put them all into one cell and then filtering for "contains" was all I could come up with, but there are 14,000 groups

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Pivot Table Not Displaying Figures Correctly?

Jan 7, 2014

I'm attaching a worksheet I'm having trouble with. Each entry has a total number of LINES (input by hand), a total amount of TIME (calculated by formula), a total number of CAPTIONS (input by hand), and a total amount of TIME2 (calculated by formula). I created a pivot table so I could see these four values by date, and also so I could see totals when I filter by other criteria such show names. But in the pivot table all the values come up as one-digit numbers. In the worksheet the LINES and CAPTIONS are usually 3-digit numbers, and the TIME and TIME2 are set up to display in H:MM format, but in the pivot table they don't appear that way at all.

The other option is to just use the filters in the table on the worksheet, but when I filter anything out the grand totals at the end of the table do not adjust, they continue to show the overall grand totals. Perhaps if I could get these totals to adjust whenever I use the filters, then I wouldn't need a pivot table.

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Macros For Filtering Values In Pivot Table?

Oct 2, 2012

I am currently using the following code below in the macros for filtering out a certain set of activities in fields LVL to be "0"

Dim PI As PivotItem
With ActiveSheet.PivotTables("PivotTable1").PivotFields("Lvl")
.PivotItems("0").Visible = True


I now wish to filter lvl activities with pivot items " 0" and "1" as well.

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Pivot Table Filtering According To Current Year?

Jan 18, 2012

I'm working on pivot tables using excel macro. Basically , I need to filter out the year submitted according to the current year . I did this to filter out my pivot :

For Each PivItem In _
PT.PivotFields("Year Submitted").PivotItems
PivItem.Visible = True
Next PivItem
For Each PivItem In _
PT.PivotFields("Year Submitted").PivotItems
Select Case PivItem.Name
Case "2012"


But this can only filter out year 2012 . I need to use this workbook for the next couple of years and I dont want to keep modifying the codes .

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Pivot Table - Filtering Against Specific Range

Jun 20, 2012

I am trying to create a Pivot Table that filters on a range of data.

I have a sheet with lots of data on it, and separate sheet where I have created my Pivot Table and my list I wish to use as the filter values.

I need to extract 630 specific Departments out of thousands and report the movements against those depts. The 630 will change as time goes on and I want to just have a range where I can update the values as and when changes occur. I initially tried using Filter on Department but realized this was going to be a very long winded process.

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Excel 2010 :: Filtering Pivot Table?

Sep 13, 2012

I have a pivot table in 2010- is there a way to filter the data using an external reference from the pivot table? I'd like to put the value in another cell and have the pivot update automatically when I type a new value in that cell.

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How To Check If Value Exists In Pivot Table Before Filtering For It

Sep 12, 2013

right now, formula is simple as follows

Sheets("Shift Premium").Select
ActiveSheet.PivotTables("PivotTable3").PivotFields("DT_REPORT_DATE"). _
ActiveSheet.PivotTables("PivotTable3").PivotFields("DT_REPORT_DATE"). _
CurrentPage = myDate

The idea is that the pivot table always displays yesterdays data.

However, there may not be any data for that day, so when i tell the macro to filter for it, I get an error.

My question is, how could I formulate some sort of iferror statement so that if yesterdays date isnt in the filter list, then it does nothing (by default leaving the filter on last populated date)?

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Excel 2007 :: Pivot Table Grouping And Filtering

Sep 10, 2013

Using Excel 2007 I have a pivot table that counts that number of incidents based on month and year. To get the month and year I group the date field as months and years.

My problem is if I want to filter specfic months in say year 2012 it also takes out the month in 2013. I though it used to give you the option of year and date in the filter but mines are 2 seperate filters.

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Pivot Table Fields Expands Automatically When Updating Data (only Where Data Has Been Changed)

Jan 11, 2013

I have created a pivot table that is connected to an input sheet with data. The input sheet retrieves data automatically from a external source through an add-in to Excel. When updating data the fields expands, but only for the items which have been changed. I want the table to be updated automatically, but not the fields expand automatically. Is there any pivot options to prevent this problem?

It should be mentioned that the pivot table is not directly connected to the input sheet (which is updated from the external source), but from a "help-sheet" reflecting the input sheet with some additional columns. I use conditional formatting and name range in the pivot.

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Excel 2013 :: Pivot Table Compare Current Data With Refresh Data And Format New Values?

Jun 18, 2014

vba in excel 2013 pivot table that updates from an online CRM rows are a to h and it can be any number of rows. What I am trying to do is track progress. In column f values indicate probability for success 10 25 45 90, which can go up or down. The pivot table is refreshed to get the latest values from CRM. the update is handled by a connection to the crm not in the vba.

So far I been researching methods to conditionally format values that went up, down or remained the same since the last refresh with up down and across arrows. I have managed to piece together what I think should work but alas it is not. So I have come to you internet.

My code first clears any formatting and goes down the column avoiding null or empty cells, comparing the values in column f to values in column j.
I have 3 conditions greater than, less than or equal to, and would like add an icon for each based on the result of the comparison.

Finally when it finishes the column the code copies the current values in the pivot table column f to column j outside the pivot table which i hope to be able to hide once the cf works. The code is below

[Code] .....

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Pivot Table Filtering - Display Sums By Date Horizontally And Not Vertically

May 14, 2013

I am working on a pivot table just like the one on the picture here [URL] .......

Ideally I wanted the sums by date to be displayed horizontally and not vertically as shown in the picture, but was unable to do so. Anyways, I want to be able to filter those dates, so I can display data just from an specific date, and then change this date whenever I want and the new data will show up.

I tried doing by the checkbox that appears under the "data" dropdown on top of the column; However, when I uncheck a specific date, it dissapears and I have to add it again if I want to see it. Is there a way to keep the values on the dropdown even after I uncheck them? Or even another way to filter the information? Below is the pic of the dropdown I get when trying to sort the data, But as I said If I uncheck one of the values, it dissapears from the list.

[URL] ........

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Excel 2011 :: Pivot Table Filtering On Values In Specific Subcolumn

Jul 19, 2013

Is there is some way to filter based on the value in a specific subcolumn.

Using the example of a list of salespeople and their transactions over the year, who sell multiple products, the PT is Sales Person name for the Row Labels, and Type of Product for the columns. The resulting PT has 3 columns, for each of the products - e.g. table, chair couch, and the Values are the total number of that item sold. Is there any way I can filter, so that I will see only those sales people who have sold 3 tables or more lets say. (Thus enabling me to quickly see what other products those sales people have sold.)

(The actual situation is a lot more data heavy than that - it is actually a list of donations for a non-profit, coming in from hundreds of people, across a dozen different categories; I am trying to analyse the extent to which people who gave for a particular category (Direct Mail solicitation) also gave across other categories.

So far I've manipulated things by inserting a '% of row total' value into the PT and then using countif/sumif functions outside of the PT to figure out how many people donated solely to this category (= 100% of row total), and how many donated to other categories too (= more than 0% of row total, less than 100%), which gives me a decent summary of sole donations to this cause vs other categories too, but doesn't visualise what the actual other categories donated to were. I've also investigated making a PT of the existing PT, but I'm not sure if that's even possible...)

(I'm using Excel 2011 for Mac, but if there's some other version that would make this possible, I may be able to use another computer.)

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Too Many Items For Pivot Table

Jul 25, 2008

I have a database table with selling prices. I want to get a count of number of customers by sales price range.

For example:

Price Count
$0-$5 #
$5-$10 #
$10-$15 #

My nose says this is what a pivot table should do but there are too many sales prices and the pivot table craps out. How do I get them into ranges as above and then count them?

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Filter First X Items Of Pivot Table?

Oct 26, 2013

I've created a PivotTable using VBA that contains hundreds of PivotItems, which would look bad when a PivotChart is made.

I'd like to set the PivotTable to make visible only the first X items (let's say 10). How would I do this in VBA?The macro recorder gives me the name of the PivotItem, but this varies so I'd like to use an index:

ActiveSheet.PivotTables("PivotTable4").PivotFields("UWI").PivotItems("Item1").Visible = False
ActiveSheet.PivotTables("PivotTable4").PivotFields("UWI").PivotItems("Item2").Visible = False

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VBA For Specific Items Only In Pivot Table

Jun 4, 2014

See attached.

Basically, I just want to do a pivot which shows the Name and Number for those names listed in the LIST tab.

The pivot source is the data tab, and the result is in the result tab.

I have the code to create the pivot, but filtering it for those specific names on the LIST tab is where I am getting stuck.

Attached File : Excel VBA Pivot Problem.xlsx‎

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Getting Pivot Table To Only Show Top 10 Items?

Nov 29, 2011

Is there a way to have a Pivot Table show only the Top 10 items based on dollar amount. Data covers a month of daily activity (+/- 250 rows), but i only want the Top 10 items based on Dollar amount. Is this possible?

I know filters can do top 10 but it doesn't consolidate similar items.

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Pivot Table Not Grouping Like Items?

May 24, 2012

I've created a pivot table that is not grouping "like" items. I have verified all fields are numbers using the =isnumber() formula. All items present with the "true" value. Just in case, I tried doing text to columns and refreshing the data but that did not work either. All items are formatted the same. All data fields have values.

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Import Data From Access Table To Pivot Table - Enable Auto Refresh

Feb 1, 2010

I have enable Refresh on Open for my excel pivot table, but user need to click "Enable Automatic Refresh" , only solution i came across is to change the registry setting. Which i dont have access to edit registry(admin disable the access).

Alternate solution i try to use Access macro to automate the process and use Outputto save it as a excel file A. Then use excel file B to update pivot table from excel file A.(as excel A data is always latest)
The problem is i will get "....A file name already you want to overwrite.." prompt.
Which defeat the automate process.

Any other solution to enable the automatic refresh on open the excel workbook?

Or Access can overwrite the exist file or save it as another file name with timestamp ?

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Pivot Table - Referencing Different Data In Same Pivot

Mar 18, 2013

I manage a team that quote for business. They are targetted on number of quotes per month but then also wins per month, however a win may come a number of months after the original quote was generated.

They work off a spreadsheet where they log:

Quote date (And month)
Quote Value
... customer info etc

Win month (against orginal quote information)
Win value (against orginal quote information)

I started writing my pivot using the Quote month as the main reference point, IE Quote Month in the Row, and then put all the data in the central drop data section... However, there are two immediate problems with this:

They are targetted on quotes generated per month, some business won has come from last year, which they are lifting from the old spreadsheet and puttin in my new one... meaning that quotes they generated in Oct 2012 are now showing up as quotes for October this year.

If the wins span a number of months they are showing in January (if quoted in January) and not in March (when actually won)

Is there a better way of writing my pivot table??? There must be... ideally what I would like is half the table referencing the Quote date and half referencing the order date... but I don't know how to do this? I could probably do this with pages but I would like to show all on one sheet...

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