# Pivot Subtotals As Hiding Criteria

Nov 17, 2008

I'm making a pivot with 10.000 employees and their average salaries by cost centre. If the number of employees in one cost centre is below 5, the information should be hidden.The plan would with VBA to check if the cost centre subtotal in the pivot is below 5 and hide then all the employees belonging to this cost centre.

## Pivot Table - Subtotals

Jun 21, 2007

I have a seemingly very simple question but even though I've worked a lot with pivots I can't find the answer.

clientcode Amount countries
a1 1.000,00 kenia
a2 2.000,00 kenia
b3 1.000,00 kenia
b4 3.000,00 kenia
b5 2.000,00 kenia
c5 1.000,00 senegal
c6 3.500,00 senegal
c7 4.000,00 senegal
c8 5.000,00 senegal

Lets say I have a list like this and I want to count the number of clients (3) or countries(2).

I can only get the total of rows per client but not the subtotal 3 for the number of clients.
a - 2
b 3
c - 4

## Pivot Table - Just Certain Subtotals

Jul 24, 2007

I can't find a way to display "just" subtotals which are > 500k ..

## Pivot Table Subtotals Are Wrong!

Aug 27, 2007

With the following data Excel's pivottable's subtotal shows underlying MAX total instead of subtotals relating to values displayed.

SalesRepOrderNoItemValue
ACON12334
ACON12322
ACON12412
ACON12424
ACON1248

Pivottable:

Sum of ItemValue
SalesRepOrderNoTotal
ACON12356
AC ON12444
AC Max34

Rather than use SQL (I don't have data on SQL server) or re-organising data by order number, is there a fix using calc items, calc fields or grouping to show correct MAX figures? Why Excel doesn't simply evaluate visible cells seems crazy to me!

## Pivot Table Subtotals Are Wrong Instead Of Zero

Dec 21, 2009

I've just started using Pivot Tables and have a problem right away. Couldn't find anything with the search function, but am not really sure, what to search for, either

Part of my data looks like this

NameLot #BinAmountABC123CB18C174.025 ABC123CB18C-24.975 ABC123CB18C-24.975 ABC123CB18C12.616 ABC123CB18C-12.616 ABC123CB18C-24.975 ABC123CB18C-24.100 ABC123CB18C-25.000 ABC123CB18C-25.000 ABC123CB18C-25.000

Now this is a material that is stored on a pallet with the code CB18C. The total sum of material that is added to/taken from this pallet adds up to Zero. My Pivot Table, however, believes the total is something like 2.84217E-14.

Sum of Amount　　　NameLot #BinTotalABC123CB18C2.84217E-14　123 Total2.84217E-14ABC Total　　2.84217E-14Grand Total　　2.84217E-14

This problem occurs several times, the raw data adds up to Zero, but the Pivot Table calculates these tiny, tiny totals. Is this a known bug or can Pivots not handle 3 decimal data?

## Suppress Pivot Table Subtotals

Jan 18, 2007

When I have two or more fields on the left of the pivot layout, sometimes I only want the line item data and the grand totals, but not the various subtotals.

Is there a way to suppress the various subtotals created by a pivot table?

## Default Pivot Table To No Subtotals

Jun 6, 2007

Pivot tables. They have a habit of adding automatic subtotals to each field of data you drop into the pivot. Is there any way of setting the default to "none" rather than "automatic". It's driving me insane.

I am toying with the idea of writing some code to eradicate this issue, but if there's something native to Excel which will do the trick, that would be much more efficient.

## Pivot Table Columns/rows And Subtotals

Oct 13, 2009

attached Pivot Table. There is a section, which I've marked, that shows how I want my Pivot Table report to look. I've had Excel 2007 kick me out a number of times when I've tried to filter and shift rows and columns to accomplish this and areas are frequently grayed out. Can someone please assist?

I'm attaching a file rather than going into a lot of detail here because I think a visual is easier here. The raw data, my attempt at the Pivot Table and my desired outcome all show on the same tab.

## Show Percentage Subtotals In Pivot Table

Jul 18, 2007

Does anyone know a setting to display pivot tables as a % of sub total automatically within the Pivot Table Settings? I have recreated a formula on the cells H:K of what I am looking for. see Attached.

## Totals And Subtotals Of A Calculated Item In A Pivot Table?

Mar 17, 2014

I have an issue with a calculated item in my pivot table, because in the totals and subtotal it shows the sum of the column but I want to show the formula that I've specified to the calculated item.

For example, in the attached file, I have in rows the field "name" that has four values (A,B,C,D), in columns the field "Groups" that has "G1" and "G2". I add in the rows the calculated item "G1/G2" that has the formula G1/G2. The problem is that in the total the column "G1/G2" doesn't show the division of the total of "G1" and "G2".

## Excel 2010 :: Expanding Subtotals In Pivot Table

Oct 29, 2012

I have two pivot tables where if one expands a subtotal (in this case 'manufacturer') to give the lines below (products made by the manufacturer), is it possible for this to be mirrored in the second pivot? I noted a previous comment on using slicers across two pivots but I cannot do this in this instance, although I am using Excel 2010.

## Change Font In Bold For Subtotals Only In Pivot Table

Jun 30, 2006

I have a pivot table with 10 sub total rows, I would like to know if it is possibe to change the font into bold for rows who are subtotals.

## Creating Pivot Tables With VBA And Putting In Tabular Form With No Subtotals

Jun 28, 2012

I have created the code below to create a Pivot Table using VBA, so that it populates from a list box option.

I would prefer if it didn't show any subtotals and was in a tabular form. It keeps dropping off at that point for each row field.

CODE
Sub trail()
'
' trail Macro
'
'
Dim wksPivot As Worksheet
Dim wksData As Worksheet
Dim pc As PivotCache
Dim PT As PivotTable
Set wksPivot = Sheets("PIVOT")

[Code] ......

## Excel 2007 :: Subtotals With HIDDEN Rows AND Columns Given Some Criteria

Aug 8, 2014

I am trying to develop a compliance report with Excel 2007) based upon a simple pass/fail criteria. The subtotals must be tracked both by Device (column) and by Requirement (row). There are macros (not included in the attached sample) that hides both columns and rows. I successfully found an example which I modified to correctly calculates data for a column when rows are hidden (see GOOD function below). However, I'm totally clueless on how to calculate data by row when columns are hidden (see BAD function below). What I'm trying to figure out is highlighted in red in the attached spreadsheet.

GOOD
=SUMPRODUCT(SUBTOTAL(103,OFFSET(B\$2:B\$5,ROW(B\$2:B\$5)-MIN(ROW(B\$2:B\$5)),,1))*(B\$2:B\$5="Pass"))

BAD (returns 0 and includes a circular reference)
=SUMPRODUCT(SUBTOTAL(103,OFFSET(\$B2:\$F2,,COLUMN(\$B2:\$F2)-MIN(COLUMN(\$B2:\$F2)),1))*(\$B2:\$F2="Pass"))

## Hiding Pivot Items

Apr 20, 2007

I would like to program to hide pivot items given certain conditions. For example, automatically show items between range 10 to 20, hide all others.

Secondly, I would like to show the top and bottom 10. The autoshow function can only list top 10 or bottom 10. I need to do both at the same time.

## Hiding Blanks In Pivot Table

May 9, 2012

I have a macro that produces pivot tables, hiding the blanks in the process. It has failed today for the first time, which I think is because there were no blanks, so nothing to hide....

How can I fix the code so blanks are hidden only if necessary...

Code:
With ActiveSheet.PivotTables("PivotTable1").PivotFields("Email or Call")
.PivotItems("(blank)").Visible = False
End With
With ActiveSheet.PivotTables("PivotTable1").PivotFields("wk_range")
.PivotItems("(blank)").Visible = False
End With

## Hiding Pivot Table Toolbar

May 17, 2006

Whenever I click on a pivot table, the pivot table toolbar pops up. Generally, I like this, but it confuses my users of this workbook. Is there a way to hide the toolbar just for this workbook?

## Pivot Table - Hiding Fields

Jun 22, 2006

I have a question regarding pivot tables. how do I hide a field but still maintain that filter? I have a field in the Column Fields titled "International". Right now I've filtered out only the YES entries, but I don't want to see a "YES" column beside each. When I try to hide the column the filter is reset and all entries, international or not, are seen. Can I hide the column but maintain its filter?

## Hiding Extra Sheet In Pivot Table VBA?

Dec 19, 2011

I am looking to hide or delete the extra worksheet that is created when creating a Pivot table Macro. When I create a Pivot Table, it creates Sheet1 with it blank.

Is there a code that I can add to hide or delete the blank worksheet (sheet1)? Each workbook that the macro is distubuted in has a different workbook name, ex South_Report.XLSM, West_Report.XLSM.

## Hiding By Criteria Throughout Sheets?

Jun 3, 2013

I wrote a macro that hides every row that contains an "X" in column X for every sheet. The problem is that it runs very slowly (assumedly because it is checking every cell on every sheet). Is there a way to clean this up and make it run faster?

My code:
Sub HideRows()
Dim ws As Worksheet
For Each ws In ActiveWorkbook.Worksheets
Dim Cell As Range
For Each Cell In ws.Range("X:X")
If Cell.Value = "X" Then
Cell.EntireRow.Hidden = True
End If
Next
Next ws
End Sub

## Hiding / Suppressing Confidential Fields From Pivot Table Source

Nov 11, 2013

Context: I'm pulling a data set "A" into excel from MS SQL (currently 48,000 rows ... comes back in < 10s). I will add a field "Cost" to data set "A" that uses info from that data set to look up a value in data set "B" which is in another Excel Sheet and perform a calculation. The sheet that contains data set "B" may or may not be in the same file - haven't decided yet but I'm not really concerned about that.

I actually have the calculated "Cost" field added to the end of data set "A". When I refresh the data, the fomulas recalculate.

My intent from here is to present the data in a pivot table. I will add a "Refresh Data" command button that:

1. Updates the data from MS SQL

2. Refreshes the pivot

I've done 1&2 many times before and have code I'll reuse.

The problem: I cannot present a pivot sourced straight off the amended data set "A" because it contains fields that should not be accessible by the audience for this report (as a matter of policy). I haven't found a way to hide/suppress source fields in a pivot table so I'm guessing that it is not possible. So I need to somehow get to a dataset that I can use to source my pivot which does not include the confidential data but includes my calculation.

Options I'm considering:Via VBA: Create a copy of Data Set A (including my cost field) as Table C on another sheet and remove the confidential columns from the table. The Pivot Table would be sourced against TAble C. My assumption is that I'd have to be very careful with how I clear out and re-populate table C as not to have to "start over" with my Pivot Table each time it is refreshed. Ideally the pivot design would look just as it did before the user hit the "Refresh Data" button (other than it has the updated data).Order my fields in data set A (with the calculated field) such that I can define a named range that is the source for pivot table. The range would exclude the confidential fields. The Refresh Data macro will just need to resize the named range after the data is refreshed from SQL server. With this option, I just have trouble trusting that excel will never arbitrarily change the field order when I refresh the data connection.Create Data Set C using another query from SQL Server that only has the fields that I want available in the pivot plus a "sumproduct" formula that gets cost from Data Set A. The Refresh Data macro would refresh A then C then the Pivot table. What I don't like about this is having to keep the 2 queries in sync -- there is not a large risk of these queries needing to change, but you never know.

## Hiding Rows Based On Criteria

Dec 22, 2011

I am stuck with a task.

I need to hide all rows in a worksheet except the rows which contain the word which the user inputs through find (CTR+F).

The input word should be captured in a variable and this should be searched in all rows & hide all other rows in the sheet which does not contain this word.

## Hiding Columns Based On Criteria

Dec 7, 2006

I need to run this funtion from the starting column (N) to the last column ( dynamic).

Sub HideUnits()
Dim rngData As Range, rngHide As Range
Application. ScreenUpdating = False
With Sheet1
.Rows(1).Insert
.Range("B1").Value = "Temp"
Set rngData = .Range("N1:N" & .Cells(Rows.Count, "N").End(xlUp).Row)
rngData. AutoFilter field:=1, Criteria1:="*Units"
Set rngHide = rngData.SpecialCells(xlCellTypeVisible)
rngData.AutoFilter
rngHide.EntireRow.Hidden = True
.Rows(1).Delete
End With
Application.ScreenUpdating = True
End Sub

As you might be able to tell I need to hide all the columns with a specific word in the heading. I'm pretty sure I'd need to loop this somehow, but I'm not good with VBA.

## Excel 2010 :: Hiding Rows In Pivot Table With Specific Value Range?

Jan 20, 2014

I am using a pivot table in excel 2010. 15 columns (fixed) and plenty of dive downs for rows.

I am trying to 'hide' all of the rows containing values less than 10. If it is easier we can start with hiding values of zero and go from there.

It is key to hide the rows as within the dive downs the rows within the pivot are to many to sort through. If there is a way to do this using the grand total columns for each row that would work as well. Just to be clear I need to hide the entire row not just report the empty cells as zeros. If any further detail is needed feel free to ask.

For example: If value of column O "Grand Total" = 0 'hide rows with value 0' ELSE 'display rows with value greater than 0'

## Excel 2010 :: Pivot Table Dropdown Filter Hiding Items?

Dec 22, 2011

In the coming months the company i work for will be transferring from Excel 2003 to Excel 2010 (i know, a little late......) and now i am testing some things at home.

We deliver lots of Excel reports to our clients where we are using Pivot tables. In excel 2003 we where able to hide items from the dropdowns using properties - hide items but when i now open an excel 2003 file in excel 2010 and want to filter the pivot table to (let's say) another month i see all my hidden items.

Is there an option in excel 2010 to hide items like i could do in 2003? (either regular option or VBA)

## COUNT On Three Criteria, But Using No Arrays Or Pivot Tables

May 17, 2009

I have a table which, when populated, gets huge. The example I am showing here is greatly simplified.

I need to be able to provide a summary report that shows a count of entries (rows) that meet either TWO or THREE criteria, and one of those criteria is date-based.

For the date-based option, I need two possibilities: 6 months ago, and 12 months ago.

In the attached example, then, I would need to see:

- How many entries were for Purchasing and were Complaints in the past 6 months? (answer should = 2)

- How many entries were for Shipping and were Complaints in the past 12 months (answer should = 2)

- How many entries were for Shipping and were Compliments in the past 12 months (answer should = 1)

And so forth.

Here's the rub. All of this can be done with array formulas, and an EDATE cell that calculates today's date -6 months, and one -12 months. The problem there is that there would be so many array formulas (I need to do a lot of permutations), plus utilizing the volatile TODAY(), that the sheet slows down DRAMATICALLY in calculation time.

Secondly, this is for a user that is not Excel savvy. So the solution not only should not slow the calculations down, or require them to set Excel to manual calculation, but it should also NOT use Pivot Tables. (Simple users are confused by pivot tables, sorry to say... and they are a heck of a thing to format nicely for the boss to look at.)

And, of course, we can't use VBA.... that will also confuse the client.

So I know the best answer lies in database functions. I just cannot figure it out.

## Linking Pivot Table Filter Criteria

Jan 15, 2010

Hi All, I have 2 pivot tables (PivotTable1 and PivotTable2) which both source from the same pool of date.

The difference between the two are that I have a different report filter criteria.

For one the heading is "day", for the other it is "night". Each colum of data has the same entry range (names of staff) and I want to be able to link the two tables so for instance -

If i select "Paul" from the (day) report filter on PivotTable1, I want the (night) report filter on PivotTable2 to also change to "Paul".

## Pivot Table Criteria Based On Cell Value?

Jan 27, 2014

filter my pivot table using a cell value, rather than manually selecting from the dropdown.

The report filter title is Rnd H, and values start from 0 through to 2, at .1 intervals (so 0.1, 0.2, 0.3, 0.4 etc).

Rather than select "0.3" manually from the dropdown, can the pivot table do this if "0.3" was written in cell A1 for instance?

## Formula To Lookup Two Criteria With Pivot Table

Jan 19, 2012

I have a report to fill that looks like this:

Table 1:
HEMANITOBAMANITOBA SK12

I want to fill it up with data from this pivot table:

HEIntervalManitobaManitoba SK11-10522-8423-8224-6125-5826-6427-6828-5929-53210-47211-53212-63221-7522-8023-7924-7825-7726-7627-7728-8229-86210-86211-86212-722

So basically what I want to do is for example from Table 1: If I want to find the what goes in cell in B2 (1, Manitoba) then I want to go to the pivot table find 1 which is in the first column(HE), there are 12 intervals to each HE(as seen in column 12), I want to take the average of all the HE with 1 corresponding to Manitoba (the values in Column 3) and to be put into B2 in Table 1.

## Pivot Table - Keep Only Rows Matching Criteria

Jul 21, 2014

a11 b3
a2 b3
a3 b5
a4 b6
a5 b8

I have a pivot like the one above. I want to keep only the rows if "bar' falls within a range. So in a certain range (say d2:d7) I set the criteria for "bar". Is there a way to tell the table to keep only the rows, if the "bar" value can be found in d2:d7?