Updating All Validation Drop Down Lists On All Worksheets Simultaneously
Nov 26, 2009
I have a workbook with 20 worksheets. All tabs are identical in format and layout. On B3, I have a drop down list (this may be irrelevant, but it's to select one month of the year) using simple data validation. Now, I initially had a formula in B3 equal to B3 of the first sheet, so that if I changed the month in the first sheet it will change on all sheets, it will do it the first time without touching the drop down lists on the subsequent sheets.
However, if I changed the date on any other sheet other than the first sheet, it will erase my formula and replace with the value I selected from the drop down list.
Can you guys please help me to device a way (code or formula; open to anything) where if I select, say September, on ANY sheet, it will change all the others to that selection (September) as well?
PS: B3 is actually a merged set of cell merging cells B3:D3. I know this is important because code and merged cell don't really mix.
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Aug 9, 2006
I am installing over 1000 phones for a business. I was provided a list created in excel (not by me) of all of the phones with their locations and phone numbers. Upon successful installation I simply search the spreadsheet for the phone number and place an "X" in the completed column. I do know how to filter the spreadsheet to print only those with an "X" that I submit weekly to show progress.
Now I am given a separate list of specific phones that someone wants completed by a certain date. I have copied this list to " Sheet 2" of the spread sheet. Is there anyway I can have exel mark and "X" in the completed column on Sheet 2 when I update Sheet 1? Can I update the list on sheet 2 with those that are already "X"ed as complete on Sheet 1?
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Oct 28, 2008
How to make a drop-down list appear when a cell is double-clicked as opposed to just clicking on the box to the right of the cell that appears when you click in the cell? I want to be able to use the ability to drag-copy the cell contents from the little square in the bottom-right of the cell, but cannot do this when there is a validation drop-down list!!
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Aug 26, 2006
From the Excel Toolbar - Data/Validation - I'm successfully using a validation list [drop down arrow] to be able to choose from a list and have whatever value I choose entered into the cell. So far so good. Everything working fine.
Here's the thing though, the list I'm referencing is a column with 50 rows. Sometimes there are many items in the column - up to 50, and sometimes only 3 items depending on other variables in the spreadsheet.
Because the list is referencing the entire 50 rows in the column (only way I know how to do it), during times when the column has only 3 items (3 rows), the drop down still shows a bunch of blank spaces (like 47 of them - tons of white space with a scroll bar window that runs down beyond where one can see), which is awkward (strange looking).
How do I program the validation list to only show as many cells within a range that have actual values within the cell, or where <> "" ? Or, in other words, to leave all blank spaces found in the list = NOT SHOWN.
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Oct 27, 2008
Sheet1 is my database and looks like the following:
HTML ABCDEFGHIJK
1RefNoSetSubsetStatus
2101lambsheepINP
3102catpetCOM
4103chickenbirdINP
5104milkcowINP
6105turkeybirdINP
7106honeybeeCAN
8107dogpetINP
9108boybabyINP
Sheet2 is for the user input, in which Columns H and I would have a data validation drop-down list and looks like the following: ...
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Dec 13, 2009
I'm using Excel 2007. I would like to seek some advise on how i may update cells after selecting a month from a drop down list.
i have created a simplified version of what i intend to have. One the 1st tab 'Cash Budget 2009', i have filled up a table with numbers, sorted by months. On the 2nd tab 'Dec09', i would like to create an expense table, to be able to be selected by month. So i have created a drop down list based on the months that are created in the 1st tab.
Upon selection of the month from the drop down list, i would like the cells to display (fetch) the data from the 1st worksheet. It would also be helpful if the name of the 2nd tab can be updated to read as the month that is being selected.
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Jan 20, 2009
Using Office 2003.
I have created two workbooks, one which is a master price list (MasterPriceList.xls) and another which is a pricing sheet template that will be used to calculate many different products (Pricing.xls)
I have used a VLOOKUP across the workbooks (thanks to those who helped me with that) but I cannot get a drop list to work across two worksheets. When I enter the source in the "refers to" box, I get a notice saying that you can't use data validation across two workbooks. However, this was the same error message I got when I was incorrectly inserting the reference source for the VLOOKUP function, so I don't believe it Also, there are several tutorials on the web that say this can be done. However, none of them seem to work for me.
I cannot open the Data Validation box and get to the other open worksheet, so I can highlight the area I want, with the range I want to drop down. Until I close the data validation box, I cannot get out of that sheet. I have used cell ranges as well as named ranges.
When I type in a name, I get only the text I entered in the source reference box appearing on the sheet, i.e., the drop down box will only show "=C:Documents And SettingsAllenMy Documents, etc" it doesn't seem to recognize it as a source.
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Jul 17, 2013
I have a workbook with a list of drawing numbers (with customer, date, author etc.). New drawing numbers and their associated row of information are entered onto the sheet...
..HOWEVER, multiple users can be at least viewing and potentially entering information simultaneously.
I have written code where multiple people can view the same read only file, but not edit it and it be updated.
It seems quite unlikely, but is there anyway of 'live' updating a workbook whilst multiple people are viewing it? Or at least notifying other users when the sheet has been updated?
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Dec 21, 2007
There are 4 lists containing accounting data and within each list the data rows beneath the headers are named ranges.
The parent input list is on the Payments worksheet with headings in A3:R3 and the data rows underneath are a named range entitled Payments.
The child lists contain formulas to pull the required information from the parent Payments list. These lists are identically sized and headed with headers in A1:K1. The data rows underneath the headings are named ranges entited Debits, Credits and VAT. The worksheets on which each resides have the same names.
I am looking for a way to automatically contract / expand the child lists as each row is added / deleted from the parent Payments list, ie so each list always contains the same number of rows.
The formulas already within the child lists will then ensure that the apprpriate data is copies to them from the parent Payments list.
the named range Payments will always contain at least a single row to ensure the retention of the required formulas and validation.
Note also please that there is a macro which automatically resizes the range Payments to a single row when a command button is pressed.
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May 13, 2009
Is there a way to make a drop-down list optional? When I create drop-down lists the user has to make a choice from that list.
Example: a list of doctors. I need the user to be able to select from that list if the patient saw one of those physicians, but if the patient saw another doctor not on the list, I need the user to be able to enter the name of that other doctor. Currently the user has to select from the list or not enter a doctor. I am using Excel 2003.
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Nov 11, 2008
I use a two monitor setup driven from a Radeon 9550 graphics card, but the problem I have occurs on a single monitor as well. When I open multiple workbooks or worksheets I can only view one at a time the other remains embedded behind the open window. Nothing I know of will let me view both at the same time.
If there are two open worksheets full size on the screen and I minimize one they both minimize. If I decide to close one workbook/sheet down all open workbooks/sheets close down as well. Can I view two workbooks at the same time? Can I close one down while keeping one open?
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Jan 18, 2006
I am working on a document at work with multiple worksheets. It would be most useful for me to be able to split the screen so that I can work on both worksheets at the same time without (a) having to switch back and forth, (b) modifying the workbook so that everything is on one sheet, or (c) opening the file twice and sizing the windows to my screen.
My goal is to be able to see the information on each sheet while modifying one sheet or the other.
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Nov 2, 2006
See the file attached (there are the same columns on all sheets, apart from on "BLANK"). The "Sort" sheets 1-4 contain rows that are repeated various times on the "Raw data" sheets. The "Sort" sheets are mutually exclusive; there is no repetition of rows among them. When I make an entry into an "ACTION" or "REASON" cell on any of the "Sort" sheets, I want that entry to be replicated on all identical rows throughout the "Raw data" sheets. Matching of the rows is to be via Criteria 1 and 2. I would preferably like the replication to be as I make the entries.
I am currently looking into writing a private sub for each "Source" worksheet. This would activate when a change was made to that sheet's ACTION and/or REASON cells, group that sheet with the three "Raw data" ones and change the relevant cells/rows (assuming that finding the relevant cells/rows within this function is possible). Or the macro could just loop through the rows of the three "Raw data" sheets and copy IF, but this would be long. Does this sound like the way forward or am I barking up the wrong tree? Should I be looking into VLOOKUP or pivot tables? Or is my data structured badly in the workbook from the outset? How straightforward will this macro be? Has anyone any pointers, magic routines in their libraries or links to relevant info?
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Sep 26, 2007
I would like to know if it's possible to populate a data validation list based on what is selected from 4 validation lists?
for example:
On sheet1:
If 'Group1' is selected from data validation list1 then data validation list5 will show a list of all items from Group1. If 'Group2' is selected from data validation list2, then data validation list5 will display all the items in 'Group2'...
(I do not want to use a combo box for this)
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Apr 29, 2009
ive had to retype this so please bear with me. ive utilised the resources of this site before but ive come to the time where i need to ask a question of my own.
now i will refer to my attached document as what im trying to achieve.
my project is to create membership cards for our social club at work, out of a list of people we have on our manifest.
If you refer to column A, this is where i will dump the manifest of members as time progresses (keeping in mind that more names will be added to this list as it goes).
What i am hoping to achieve, is to start at Cell A2 (highlighted in yellow). For the example the membership name is "a". i want to hit the macro button and the following will occur.
1. data "a" from Cell A2 will be copied to B2 (highlighted in green) and G6 (highlighted in blue). This moves the name from being on the unregistered list over to a membership card and to the registered list, which allows me to cross check that im not doubling up on names with new applicants and current members.
2. once this occurs, i was cell A2 to delete and cell A3 to be moved up, so now, cell A3's data "b" (highlighted in orange) will be moved to A2.
3. a similar process as point 1 will now occur, where A2 will be moved to the highest empty cell in Column B, which would be B3 now. It will also copy to G18 into the 2nd membership card.
4. this process occurs until column A is empty in A2.
5. i wish to really only have an A4 page worth of membership cards before i print, so i wish to be able to "reset" the membership card boxes, so that instead of the membership cards continuing all the way down the worksheet, it will do say 12, then print, then start back in the 1st box. Ideally this is a loop so that it occurs until there are no more names in Column A.
This is a huge feet for me as an idea because ive never gone beyond using basic recorded macros, however im the type who just HAS to learn how to do stuff, so i will lap up any information or assistance i can recieve from anyone here.
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Nov 1, 2008
I currently have a drop down list in sheet 1 and the list is being refrenced from sheet 2
Lets say the drop down list is for fruits and my current list in sheet 2 has 4 items Apple, Grape, Mango, Peach.
Now this is what I need :-
1 ) lets say a user wants to enter Orange (which is not in the list ) he can still do so by entering it manually into the cell.
2) Once Orange is entered which is not in the LIST in sheet 2 then that new name gets added to the LIST in sheet 2 so that next time that name appears in the drop down list automatically. eg Apple, Grape, Mango, Peach, Orange [ but Items should not get duplicated eg Apple, Grape, Apple, Mango, Peach, Apple
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Nov 23, 2008
why is it that if i use the drop down list to select something i then cannot go back the drop down list to select something else if ive made an error?
has it anything to do with vlookup?
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Jun 3, 2009
As part of my project I have to create a data extraction excel sheet which is used as a template to extract relevant information from journal articles.
From each article I need to extract information on multiple psych. scales. For example, lets say Article 1 has information of ScaleA and Scale B so I would enter the means/sdev./... on each Scale from that article in respective columns. Article 2 might have info on Scale A and Scale C so I would enter them in respective columns.
As you see there are about 8-10 Scales with many subcategories (means,sdev,...), so my question is there a way to create a drop down menu such that all the scales (A-H) are in that menu and upon selection of a particular Scale the sub columns (with mean,sdev.,...) open beside/underneath it. I hope you understood my question.
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Jul 6, 2009
I have been searching on this for a little while now but have not been able to find a solution to my problem. I have been asked to create a series of dependent dropdown lists using excel so that we can use these for inventory imports into a asset system. The catch on this is that nobody here really has any idea on how to make these dependent lists reference each other correctly. The reason for that is because the fields all have spaces in them and I do not know how to get a list name with a space in it or to create the proper translation for it. An example of this would be something like what I have written in below ....
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Jul 15, 2009
I read this thread which helped me very much. So I was able to link one drop down box to a list, which fills in the adjacent box. Now I need some help getting an average.
Ex. Drop down 1 has a list of names which applies the associated numerical value in box 3. Drop down 2 has a list of the same names with the same associated values, and I need these 2 values averaged and put in box 3.
The problem is that Drop down 2 doesn't always have a name. It may be left blank and so I need drop down 1 to continue applying to box 3 when drop down 2 is empty.
This is what I have for drop down 1 to apply to box 3.
=IF(C2="","",VLOOKUP(C2,Sheet2!A3:B18,2,FALSE))
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Sep 23, 2009
I've got an IF statement that's based around what's chosen from a drop-down list. The problem is I'm using "" to stand for nothing being chosen in the cell in question, and this is returning an error message and highlighting the '""' (that looks confusing).
I've tried checking and unchecking 'ignore blanks' in data validation but nothing much has happened.
Here's an example of the formula I'm using:
=IF((AND(C40=A,D40="")),C9,(IF((OR(C40=A,D40=DA)),C9/2,"")))
The problematic "" is the first one.
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Oct 30, 2009
I have a "form" type spread sheet that I have created where the user can enter different information (like name, company, addresses etc.). I have figured out how to create a drop down list. But what I would like to do is create on a seperate sheet a "data base" of information which will be "copied" into the appropriate cells on the first sheet depending on what the user selects from the drop down list.
The drop down list will list company names, which are stored on the second sheet. However, each company will have other data such as the company address (which will be entered in seperate cells with information like, box, street, town, province, country, code).
Now this is the clincher... The user must be able to add to the data list on sheet two and any new entry must automatically appear on the drop down list on sheet 1, and when selected it's "data" must be transferred to the appropriate cells on sheet one from sheet 2.
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Dec 31, 2009
I would like to do something similar to wiL with an employee drop down list. As the user begins to type the name, the drop down would narrow the choices alphabetically or the user could select the drop down list then hit the first letter of the name and go to that letter of the list (i.e. selecting "M" to go to the portion of the list that starts with "M").
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Apr 18, 2009
I'm tring a different way to use hyperlink to other workbooks on my network.
I'm using a dropdown validation box and a button. I want to select from the dropdown a link. Not sure if the validation box is the way I should do this, maybe a form dropdown.
Basicly, I would like to use the drop down select the link and press the button to GO! to link.
Is it something like
HTML Hyperlink.follow (A1.value)
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May 3, 2009
How would I write a marco that requires a password when a certain word in a drop down list is selected, bearing in mind that when this word is selected certain cells in the worksheet are no longer locked - in other words the certain cell can only changed by a specific person in the drop down list which when this person is selected a password is required.
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Jan 11, 2010
I have a drop down list in my excel sheet that contains names of manufacturers. What i would like to do (using vba) is display some details of each manufacturer that will be copied from a different sheet.
So my question is, how can i read the string from the drop down list on one sheet and then copy a cell from another sheet.
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Sep 11, 2007
I have two columns B and C - In column B are the names of people. (12 names in this list) and in column C is a number from 1 - 4 (each person is in either team 1, 2, 3 or 4)
I have a drop down list in Column A which links to a small table (1 2 3 and 4) so the user can choose which team. I need a formula to then list the members of that team, when it has been selected.
I was using a Vlookup command, but this only works for the first person on the list, if i drag the formula down, it is still the same person. I need to show a list of all the members of that team.
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Apr 20, 2009
I try and simplify a list of flights and their respective distances, so its easy for users to enter new flights into a database. Its not too much complication, but needs a formula i'm not sure which one though, either a pivot table or use of an OFFSET formula? Anyway a description of the attachment:
entries for all offices: title headers are self explanatory, with a drop down list at cell C42, referring to Destinations!G4:G88 (a range called airportlist)
cell D42 referrs also to the same range, airportlist. numbers of flghts: totals of how many flights are booked per office, i've got this one sorted. total flight distances: self explanatory.
destinations: a list of every flght the company takes, for each route of travel. also i've researched out the distance each journey covers. i've then compiled a list of each airport used, so i can make the drop down lists which are then used on the "entries to all offices" sheet. (this is the airportlist range).
on the "entries to all offices" sheet, i've made the sample drop down lists on cells C42 and D42, and what i'm hoping is that cell E42 displays the distance between the two cities displayed in C42 and D42.
so my magical formula needs to take the value in cell C42, then on sheet "destinations" needs to pair it to a row matching the value in cell D42, then take the resultant distance in that row and dump it in cell E42.
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Nov 23, 2006
I've created a sheet with a number of drop down lists using the validation menu.
Whilst working on the sheet the lists have disappeared! The validation options are still there and refer to the correct cells that have the correct details in them, but when I click in the cell that should have the list in it I don't get the down arrow to click that shows the list.
I've also tried creating a new list in another cell but that does the same.
Hopefully i've just changed a setting that stops it working and I can unchange it - but I don't know what's caused it.
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Jun 8, 2007
I have created a pricing sensitivity for a list of products. In cell C3, users can select a product (i.e. Apple, Elmo, or Bowl) and based on this selection, a range of Prices and Units are then updated and the Revenue for each price point calculated. A few lines beneath this, I have a little summary table that lists all the products. I'd like for users to be able to enter in the optimal price point for each item and then have the Units and Revenue for that selected price point for that specific product automatically update.
For example, if I select Apple from my drop down list my price choices are $5, $10, $15; units are 100, 85, 70; and revenue are $500, $850, and $1,050 respectively. On the summary table, I would like units 85, revenue $850 to update automatically if I select/input a $10 price. This would happen for all the products so at the end I want to be able to calculate a blended revenue mix given my pricing changes.
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