# Can Index Or Match Return Multiple Results

Nov 27, 2006
I've spent the last week trying to do the following, with little to no success....and I'm running out of hair to pull out!!

I have a worksheet (let's call it DATA) with the following column headers:

* Site Name

* Year Initiated

* Status

plus a whole bunch of other columns of information.

On a separate worksheet (let's call it RESULTS) I'm trying to create a summary of all the Site Names where the Year Initiated = "2004" and the Status = "Active". There will be multiple occurences where this is true.

I then want to create further results where the year = 2005, 2006, etc., etc. I've been trying to use the INDEX function with variations of MATCH, SMALL, ROW, etc., etc., but so far, no luck.

Advanced Filtering is not an option as I need to do further manipulating of the results on the RESULTS worksheet.

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Jan 21, 2014

See attached file, "Rate Sample Index-Match Formula".

I need a formula to return the value at the cross section of two (2) lookup values that match. This formula will be input into column D under, "RATE" on the 1st tab, "TEST FILE".

In the 1st tab, "TEST FILE" there are a series of columns as follows;

A = Service

B = From

C = To

D = Rate

In the 2nd tab, "RATES" there is a series of rates with drivers From (green) & To (blue)

The formula needs to do the following;

1. Lookup the "From" value in column B on tab, "TEST FILE" and match to column B2:B59 on tab, "RATES" both highlighted in green

2. Then Lookup the "To" value in column C on tab, "TEST FILE" and match to row C1:BH1 on tab, "RATES" both highlighted in blue

3. Then return the value at the cross section of the match "From" (point 1 above) & "To" (point 2 above) in range C2:BH59

For Example;

The rate From SYD To CBR = 0.33. I have highlighted this in yellow on both tabs to show where the formula needs to lookup the data to return the answer.

Additionally, if we were to add service as an additional lookup match how would this work?

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Jul 11, 2012

I have encountered a situation where I need to essentially accomplish a reverse Vlookup (using index match) and return multiple values.

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Dec 3, 2013

In the attached I have an index/match formula in B15 that I cant get to return any results not even a N/A#

Quick Quote Tool.xlsx

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Jul 16, 2012

how to return the top 5 results in a set of data.

In a nutshell, I have data that needs to be sorted but some intermediate to advanced (to me) excel formula needs to be used to sort the ranking properly. I've already used index, match and large but it does not suffice.

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Jun 11, 2014

I've been trying to edit my index formula to only count an order number once even if the criteria for that result appear more than once. Attachment 324723

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Oct 21, 2012

I have a table with Dynamic Headings and Expanding rows, that's setup like below: The formula in the Qty column would produce a "0", if the result of the Index Match has a blank. For example in a different table the reference cell would have "Heading3". Therefore the results in the Qty column would be like example below. The products in the table below are like 0's and 1's to trigger the formula to calculate with the variables, or give a zero. If the Index Match found "Heading2" the results would be based on cells under "Heading2 Column" etc.

x

y

z

[Code]...

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Feb 4, 2014

I have two sheets of data , sheet A and Sheet B.

Sheet B contains a column called "Name" and for each name, and for each name there are corresponding numbers. In sheet A, I have a "list of interest" in column A. What i want to do look through the data in sheetB to find a match from the list of interest and return the corresponding letters, located in column A.

I have filled out the first two rows of results that should be returned as an example.

One idea i had was to put a vlookup formula in each column result 1 to result 6 so i can catch all 6 "Serves" columns from column B, but there may be duplicates in the serve columns and vlookup only reports the first match.

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Mar 25, 2014

Currently i am using index and match in excel but however i am unable to get the result tt I want.. what i need is

Data to check with item master whether all 3 (article, color code and size) matches and if it doesn't match, which of the field is wrong. (eg: wrong color code, wrong size or article don't exist).

[Code] .......

Above is my item master

Data to check

[Code] ........

Example case: 1

Checking first row of data check

Article number: 2-50660147

Color code: 6

Size: M

Result: "Wrong size"

But however, it returns as wrong size as it only reads the first time the article number appear in the item master and does not recognize the second time the article number appears with the correct color and size.

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Jun 9, 2014

I am building somewhat of a rudimentary search engine that looks for a name, address or unique identifier, using an Index Match formula that searches with a wild card:

=INDEX(Name,MATCH("*"&F3&"*",Name,0))

"Name": is the defined name for column C on a separate sheet.

F3: is "search field"

The current formula (above), only returns the first match. The source data is only 927 lines so not overly large. I would like to have an additional page that will show the potential results from the wildcard search via a formula. Therefore needing results; 2, 3, 4, 5 etc. from the Index Match. I have searched high and low for solutions but I have found none in regards to retrieving multiple results from a wildcard search, only on a specific term.

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Jun 25, 2009

I have two active worksheets. The first one is called 'Chart' and the second is 'Values'. I have three columns of data. I would like to look in the first two, and return a value in the third. =INDEX(Values!$C$1:$C$299,MATCH(Values!$D$1:$D$299,LEFT(Chart!A1:A16091,6)&" "&LEFT(Chart!C1:C16091,2)),0) .........

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Jul 1, 2014

I am very competent using the index match formula and have incorporated this into many spreadsheets to auto-fill for avoiding input errors. The objective I am attempting now is to retrieve from a list of 2800 entries the smallest return on an index match formula.

From the data below if my Index Match formula uses C1 to index and match my return is always a7 (-12.7) the first in the list, where my desire is a return of a19 (-14.11). To complex this problem I often have duplicate amounts that need to be listed when they fall into my parameters. I have figured that the Small function allows me to assign first smallest, second smallest, and so forth.

I prefer not to use vlookup for simplicity and error avoidance issues.

a b c

1 amount Reason for Movement 2250

2 -183.252150

3 -366.612150

4 -61.1 2154

5 -91.652150

6 -4.34 2450

7 -12.7 2250

8 -2.98 2250

9 -2.98 2250

10 -69.372452

11 -0.6 2451

12 -4.49 2250

13 -4.49 2250

14 -4.14 2250

15 -4.7 2250

16 -4.55 2250

17 -4.85 2250

18 -1.41 2250

19 -14.112250

20 -8.47 2250

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Aug 4, 2014

How can I modify this formula so it retrieves the 1st matching value (like always), but then the 2nd match, 3rd, etc.:

{=INDEX($A$2:$D$6,MATCH(F2:$F$6&G2:$G$6&H2:$H$6,$A$2:$A$6&$B$2:$B$6&$C$2:$C$6,0),4)} sheet attached: Example.xlsx

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Feb 12, 2010

how to go about this, as I always get confused with Index and Match. In my example, in col A I have the Beginning of a period, Column B is the End of the Period, and the amount to be matched is in Column D. Range A1 to E4 is the source data. Below that, starting from A9 to A37 are dates. I would like to match the corresponding value in range D2:D3 if the date in range in A9 : A37 falls between the period stated in A2:B3. I've listed how the values should appear in C9:C37.

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Nov 10, 2011

What I want to do is, given the data in col. a, I want to supply a number(range) of strings which can be found in column a, whenever a string is found, which exists in given range, I want to write the string from the Key(col. c) in col b instead of the value from the string that matches a value.

See below for example of what I got working but not exactly what I was looking for

Col. A- Data

Orangegreen

Blackwhite

Blueyellow

Col. B - Result

Col. C - Keys

Orange

White

Yellow

I used

Code:

=INDEX(A1:A3,MATCH("*"&C1&"*",A1:A3,0))

This does produce a result, but not entirely what I am after.

This requires only one string to search for, and will in cell B1 result in a value of 'Orangegreen' as I can only supply one valeu to the function. What I want to do is supply the function with a range of values, and have those values outputtet in colb instead af the value of cells where the result is found.

I tried modifying the function to include a range, but that does not produce a valid result.

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Dec 20, 2011

If the weight of a shipment is between a range e.g 3.5kg I need it return the higher cost. For England this would be 9.31.

COSTLook upWeight KGEnglandScotlandIrelandWales1131-3 (KG)7.687.687.688.144454-5 (KG)9.319.319.319.4566306-30 (KG)14.3014.3014.3014.4531315031-50 (KG)22.4222.4222.4223.5551517651-75 (KG)35.1735.1735.1737.04767610076-100 (KG)45.2645.2645.2647.62KGS3.5ORIGINEnglandCost

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Feb 17, 2013

In column B I enter a date when a student attended tutoring.

In column C I enter the name of a student attending the tutoring.

In cell D4, I will be entering a student name

In cells D5:D55 I'd like a formula that transposes the dates (if any) that a student attended tutoring. So if a student has their name appear beside the dates ... 14-Feb, 22-Mar, 24-Mar .... then I'd like those three dates to appear in cells D%, D6 and D7.

How to formulate this ... I'm guessing it's going to involve an index-match formula.

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Jun 22, 2009

in one column I am looking up the value Yes to return the row number.

=MATCH("Yes",C:C,0) in this case it returns a 2

I want to use this row number in a sum...

i.e. =sum(b2:b&x) where x is the row number from the formula above, but it just errors out.

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Jul 11, 2008

INDEX/MATCH multiple ocurence match values needed

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Apr 3, 2014

I have an array formula which is working as expected returning the value of column K (offset by -1) if a number of criteria are matched.

[Code].....

The issue I'm having is there are occasionally duplicate values in column W and it's using the first value in its return, which isn't always correct.

Unfortunately due to the limited matches available the only way I can think to identify the correct value is by adding an additional criteria, which is that the correct value would always have a negative in Column X one cell above and to the right of where the value is being retrieved from. If there was no negative it would ignore this result.

Is there any way to add an additional criteria to the formula to stipulate that it must match a negative in column X but one cell above?

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Nov 6, 2013

I have a dataset of a few hundred rows, but will only provide a small sample of rows for this example.

I need INDEX/MATCH to return the correct values for the subset below.

Column A (Forecast Status) - Column B (Account Name)

Commit - Account01 (Row 1)

Commit - Account02 (Row 2)

Won - Account03 (Row 3)

Won - Account04 (Row 4)

Won - Account05 (Row 5)

Upside - Account06 (Row 6)

Lost - Account07 (Row 7)

Upside - Account08 (Row 8)

Won - Account09 (Row 9)

Commit - Account10 (Row 10)

In a new tab, I am creating a 'dashboard' view that will group each of the following:

Commit ONLY Accounts in cell A1 (Formula to be copied down to retrieve Rows 1,2,10)

Won ONLY Accounts in B1. (Formula to be copied down to retrieve Rows 3,4,5,9)

Upside ONLY Accounts in C1. (Formula to be copied down to retrieve Rows 6,8)

Lost ONLY Accounts in D1. (Formula to be copied down to retrieve Rows 7)

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Feb 25, 2009

make an adjustment to my Formula so that if the Index match locates a cell that is blank it returns a blank cell rather than a 0. I know we need to add in =IF(iserror( but i am aving trouble..

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Jun 16, 2009

I have a workbook that uses several indentification fields one for Job ID, One as a subID which occurs for every part of a job, i am currently using formula

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Aug 26, 2009

I have a list of data that I want to average the number in column B when there is a match in column A

COLUMN A | COLUMN B

alpha | 100

beta | 200

gamma | 300

alpha | 400

beta | 500

What I'm looking to do is return the MEAN of values in column B where column A = alpha. Though, I would settle for returning a list of the values that match the criteria. Index/Match combinations don't seem to be helping me because they only return the first match, I'd like to return all matches.

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Jul 14, 2009

I have a spreadsheet schedule that pulls quantities from another spreadsheet's cells. if the part number of the reference row matches the schedule cell's part number (row), and the date of the reference cell row is 2 workdays after that of the schedule cell's column, the quantity is put in the right place in the schedule. that part works. the problem I have is that sometimes there is more than one quantity with the same part number and date (due to the parts belonging to different jobs). when this is the case, only one of the quantities is picked up by the schedule. i want the schedule cells to sum the quantities of the reference file with matching criteria. i also don't want to have to change the reference file at all in order to do this. below is the function that works (besides summing the duplicates). the part after the " " is what i would need to alter.

HXS is the reference file where D is the part number column, I is the date column, and 5 is the index column referencing the quantity.

C is the part number column in the schedule

K is the date row in the schedule ....

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Apr 24, 2012

I have a rather large table that I need to return the column heading from.

Within the table I have a list of Names in the left most Column (A) and a list of Percentiles in the header row (row 2) (incrementing by 5%). By inputting the name and a cell value I am trying to return the column header.

Using an example;

5% 10% 15%

Bob 3.5 4.1 4.15

John 3.6 4.2 4.30

Chris 3.3 4.9 4.95

Sammy 3.7 4.6 4.7

Like I said, knowing the name and the cell value, I want to return the percentage value. So for example, Bob would be one input value, and another input value would be 4.1. I would want excel to return 10%.

I have found different suggestions using a combination of index/match but even using these functions I cannot get it to return the COLUMN value instead of a cell value.

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May 8, 2013

I need to find a way to find an array in a tab to use for an index/match function I have.

this is what i would normally use: =index(tab_array,match($a2, tab!$a$1:$a$1000,0),match($B$1,tab!$a$1:$zz$1,0))

This formula would usually work fine when I know that within the tab, the array in which the row match is searching doesn't change. However, that array may change in the future, to say column H, without my knowing as it is a database that gets automatically populated from an upstream system.

Is there a way to search for an array within an index/match?

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Sep 3, 2009

I would imagine that the title of this thread made little sense, so let me try to explain:

Sheet A has columns A-C populated with data. Column D needs to search Sheet B columns A-C for a match. (ie, see if the data on sheet A is also on sheet B) if this is true, then it needs to return the value of the LAST column of the matched row in Sheet B.

So, if Sheet A R1 A-C is 1,2,3. Sheet A R1 D needs to search Sheet B for 1,2,3. and when it finds it, (for example on row 9) return the value of the last column of Sheet B row 9. The issue is, the last value could be in column R or S or AA, there is just no way of knowing.

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Mar 26, 2013

currently using Excel 2007 with Windows Vista.

I currently have a worksheet where I want to input a date (G2) and a rank value (H2) ranging from 1 to 4. The header value (B1:E1) corresponding to the date (A2:A4) and the rank (B2:B4) should be returned to I2 (currently returns #NA).

Using formula: =INDEX($B$1:$E$1,MATCH(H2,INDEX($B$2:$E$4,MATCH(G2,$A$2:$A$4),)))

which I found under: Find row, find value, then return column heading

However, the above formula does not seem to work with my date order or recurring data values of 1 to 4 over the 3 rows.

The worksheet layout is as follows:

Date

A

B

C

D

Date

Rank

Header

[code]....

The return value under Header should be C.

I have reversed the order of the dates and put sequential numbers in B2:B4 as plug variables and the above formula will return the correct Header value but I need the formula to work with the current date order and repeating rank values of 1 to 4 in B2:B4. Do not wish to use VBA.

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Jun 25, 2014

I'm struggling with match, index and lookup functions. I have a formula in column D that calculates the percentage of answers against the total score for that category. The way it calculates enables me to delete rows if they are not needed and still provide a total count and a percentage score.

Now the percentage is returned from a dynamic data set, I want to plot the percentages on a spider/radar chart. Instead of manually creating the chart or using a pivot, I wanted to lookup the percentages (column D) against the category (Column A) in question and plot so the chart updates as the user changes the answers.

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