Data Validation - Indirect Function
Jun 9, 2009
i know it is possible for a selection in a drop down box to determine another field using the INDIRECT function in validation
eg - 1st drop down box - Football, Rugby, Cricket
2nd drop down box (if chosen football) - displays list of football teams
2nd drop down box (if chosen rugby) - displays list of rugbyteams
2nd drop down box (if chosen cricket) - displays list of cricket teams
but is it possible for the 1st drop down box to determine what is available in a range of other drop downs?
eg - 1st drop down box - Football, Rugby, Cricket
2nd drop down box (if chosen football) - displays list of football teams
3rd drop down box (if chosen Man Utd) - displays list of Man Utd players
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Apr 10, 2014
See attached. I cannot get my indirect function to work in Cell K2 based on cell J2
Data for the Validation is in cells W1 to AC14
I want to do data validation in Column K based on Column J, but cannot get the indirect function to work to past into the data validation tool
I have named all my ranges.
AM Call Log.xlsm
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Mar 28, 2014
I am using a data-validation-list with =INDIRECT(B7) as the source. It works as expected except for after the file has been closed and reopened. When it is reopened, the source is changed to =INDIRECT(#REF!).
I have tried =INDIRECT('Worksheetname'!B7) but same result.
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Jun 28, 2013
I have a worksheet that uses the INDIRECT function as part of cell validation to generate a custom 'name' range, this name then references a bunch of sheets that contain the actual range where the values for the validation list are stored. For example: ValidationExample.xlsx
Name = Color
Values = Blue, Red, Green
Name = Shape
Values = Square, Circle, Triangle
So what this allows me to do is in the first cell, I can define two options such as Color and Shape. Once one of these is selected, the next cell will have a formula for the validation as "=INDIRECT(A1)" then I will define two named ranges called 'Color' and 'Shape'. This will then show me the list of items in the cell based on previous selection. An example of this is attached to this posting above.
When the formula is written into the validation, an error message is generated saying that the formula will generate an error. Even with this message, the method works effectively to provide a blank list if nothing in the first cell is selected, or a list dependent on the selection of the first cell.
In this case, what I want to do is generate a macro that will populate the validation for a cell when new records are added. This won't always copy down from previous cells because the way I add records is through use of a macro and I generally find using the format painter in vba to be a fairly sloppy way of getting formats from other cells. So I go through a series of validation additions to each cell in the worksheet to get this validation created (I have no written this into the workbook attached).
VB:
Dim i As Long
Dim lastRow As Long
Dim sht As worksheet
[Code] .....
As I read in previous posts, Formula1 cannot contain an actual formula, only names and lists of items. Since each of the cells will have a changing reference, thus the INDIRECT function would need to change to reflect this, The 'Secondary' name consists of the following:
"=INDIRECT(OFFSET(INDIRECT(ADDRESS(ROW(), COLUMN()), 0,-1)))"
Which of course does not work due to the error when using INDIRECT in the first place (though the Address() function appropriately finds the cell with the validation in it's appropriate address). I can think of other ways to do this, such as having validation lists change in with VBA on a SelectionChange or Change event, but that's a lot of code that is subject to change when the named ranges have changes to them (which is fairly frequent). Is there any way to get the .Validation.Add method to ignore errors in the name supplied to it.
For reference, my code is this:
VB:
Private Sub cmdRefreshValidation_Click()
'Re-enters validation parameters to all cells to allow selections
Dim i As Long
Dim lastRow As Long
Dim sht As Worksheet
[Code] .....
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Sep 18, 2006
I have a dynamic validation list (see attached) which will not accept the indirect function as a formula in the listbox.
Using the named range on its own works fine, but using the indirect generates an error.
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Feb 11, 2014
I've attached a sample file of what I am trying to do.
In row 2 I have data validation in the form of lists. Below row 2 is the data.
Cell B2 has an indirect expression referring to cell A2. In other words, B2 is dependent on A2 (cascading)
What I would like to happen is when a new selection is made in cell A2, B2 populates with "Choose platform", instead of keeping the old information. The drop down populates with the new data but cell B2 still displays the old data.
Book2.xlsx
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Aug 18, 2009
I am trying to develop an Indirect Indirect Validation drop down list. Example, Building - Floor - Room, i.e. Select Building from a Validation drop down list. Then based upon the Building selected, select only the Floors applicable to the Building Selected. I am able to achieve this via an Indirect Validation drop down. However, when I attempt to then select the Rooms applicable to the Floor of the Building I selected, I can not produce an Indirect Validation off a previous Indirect Validation.
In the attachment, I have used Plant - Location - Room. I have name ranged the selections, and have used Validations Lists for Plant, and Indirect Validations for Location. The error occurs where I attempt to do an Indirect Validation for Room.
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Aug 13, 2014
I am trying to arrange a dependent drop-down list and have the basic listing working. My problem however is that when i pull data from sheet "Mon" for column C using indirect it works but when I try to do the same thing for column D i get the same data as column C. How do i get indirect (or offset if it works better) to allow me to reference the alternate data 1 column over?
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Jan 16, 2014
I have a competition entry form for an association I belong to that I'd like to add two drop down menus to so that entrants can select their club name and associated team names for that club.
In a worksheet behind the form I have a list of clubs in column "B" ("A" has the ID number in it as the table is from Access - don't ask!!) and the names of teams associated with that club going across the sheet beside the club name in individual Name Ranges. (Up to 30 Team names in Dynamic lists
=OFFSET(TeamsTest!$C$2,0,0,COUNTA(TeamsTest!$C$3+TeamsTest!$C$3:$AZ$3),1) )
On the form I have managed to make the first drop down so the club can select its name from a list by using Data Validation and referring to the Range Name (ClubLink - =OFFSET(TeamsTest!$B$2,0,0,COUNTA(TeamsTest!$B$2:$B$200),1)).
I have tried using an INDIRECT command to create a second drop down which will display only the team names associated with the Club selected in the first drop down, but can't get it to do anything - no drop down appears when you click on the drop down arrow at the side of the cell
The data Validation for the Team Name drop down is =INDIRECT(SUBSTITUTE($C$12," ","")) where C12 is the Club Name cell.
Why I can't get the Team Name cell to show the names listed beside the Club selected in C12?
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Oct 6, 2006
I am setting up a spreadsheet for user data entry. I have one sheet set up as a template to enable users to copy the required data header cells to subsequent sheets and (the problem) - to different locations on the subsequent sheets. The template is using validated lists with the criteria drawn from the cell/list directly above the current list. For example, the cell in R11C2 is validated/refering to the range: =Campaign
The cell directly below this is validated/ filtered by: =Indirect(R11C2). This works great in the template, or any subsequent sheet in which the cells are all located in the same row/column. However, when the template is pasted in a higher row, the Indirect refers to R11C2 rather than referencing the cell directly above.
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Sep 25, 2009
I can use a dynamic named range and a direct reference to the name and the DV works.
I can use a standard named range (not dynamic) and an INDIRECT() reference to a cell with the name of the range in it and the DV works.
But if I try to use a dynamic named range and an indirect reference to a cell with the name of the range in it, the DV fails.
Any workarounds out there? This project includes a LOT of DV lists, getting them to self-maintain is important if I can do it.
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Feb 7, 2014
I have a data validation list where more than one value should show the same list. Instead of make multiple range, I want to make it so if any of the values are in a cell the data validation list will show the list that goes with those values.
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Jan 18, 2014
I have some data on a sheet and I want it on other sheet without using lookup function. Only "Indirect function need to be used". find attached the excel sheet.
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Dec 9, 2009
I have approx 500 workbooks which contain custoemr details and I need to extract certain info (postcode, name, contact, phone number etc) and place it all on 1 spreadsheet. I was originally going to source data from unopen workbooks, but have realized I only need to do this task once, and I can maintain it from then on...
I have created a spreadsheet (attached) which uses INDIRECT formulas to retrieve the data. When I type in the file name in column A, Columns B to K fill themselves in. What I want to know is:
Once I open say, 10 Workbooks, TYPE the name in manually and all the other cells have filled themselves, I want to somehow KEEP the data there, rather than it return a #REF error when I close the workbooks to open the next batch.
Also, if you look at my workbook, to the far right is a range of data which I use in my INDIRECT formulas. Once I have filled all the cells with the relevant data, I want to be able to Filter my spreadsheet by Date Ascending. BUT I cant seem to do it because it includes my INDIRECT range in the filter and mess's up the formulas then I have tried Locking & protecting workbook, with Autofilter & select cells etc TICKED for users to use, but it still tells me to unlock workbook when I try to filter.
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Sep 28, 2011
determining the correct formula to lookup various details from multiple worksheet:
Data as follows:
Sheet1: input
AB1MonthSales2AUG55003MAY4000
Sheet2: Data
AB1MonthSales2JAN20003FEB25004MAR30005APR35006MAY40007JUN45008JUL50009AUG550010SEP600011OCT650012NOV700013DEC7500
b2,b3 Formula = Indirect(Address(match(a2,????,0),1,1,1,"Data"))
i dont know what is the correct range inside the match fuction to identiy the row number inside the Data sheet, i think the solution would be match(a2,Data!a2:a13,0) but things might get complicated if you have multiple worksheet such as sheet2: Data , sheet3: Data2, sheet3: Data 3
and each table has unsorted details compared to others sheets (Data vs Data 2)
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Dec 31, 2008
troubleshooting dependent validation list formula. I found the Ozgrid instructions for the Dependent Validation Lists to be verfy informative and I downloaded the "MatchingLists.xls" to use as a starting point.
My challenge is this: The MatchingLists.xls example does not take into account that there may be MULTIPLE dependent lists that have spaces, numbers and other unique characters in the list's source celles. Therefore, I have decided to reference a NameLookup (named range) that has an abbrevieated name for each each item (without numbers & spaces) I am nesting VLOOKUP within the INDIRECT formula to achieve the results I need - but for some reason it fails occasionally and I do not know how to troubleshoot!
Data Validation Source =INDIRECT(VLOOKUP(SUBSTITUTE(E5," ","_"),NameLookup,2,0))
Excel's Data Validation simply returns the message "The source currently evaluates to an error". This is frustrating becuase it is not consistent. It works with some lists and not with others. How do I troubleshoot???
My worksheet is attached for your reference. The source data for the dependent lists is on the Lists sheet. The dependent drop-downs are in columns E-H on the drop-down sheet. The formula that I am having trouble with is in "Subcategory" (column F). For some reason, I cannot choose category "26_Heat_Exchangers" to populate the subcategories. There are a few other categories that this formula breaks on and I don't know why. Please tell me this is not some crazy limitation with Named Ranges.
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Aug 12, 2012
Is it possible to set up a cell to either return a vlookup result or allow a specific data validation list? For example, if precedent cell is blank, then I want to perform a vlookup and return result, but if not, then only allow a choice from an unrelated list.
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Jul 23, 2014
I need to compare 2 cell with 1 specification reference.But the function can't give return value as per required.Both 2 input cells using Data Validation List.
Please refer attachment for some examples : matching.xlsx
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Apr 20, 2012
I have the following formula in a Data Validation List:
=OFFSET(B8,MATCH(J2,
(CHOOSE(B7,D1Array,D2Array,D3array,D4Array,D5Array,D6Array)),0),1,COUNTIF(CHOOSE(B7,D1Array,D2Array, D3array,D4Array,D5Array,D6Array),J2),1)
In B8 it is the formula =VLOOKUP(B7,LookupTable,2,0). and the lookup array is this 1$H$112$J$113$L$114$N$115$P$116$R$11
So the value returned in B8 will be a the start reference for the OFFSET function. This works but it retuns blank values and not the values in the arrays.
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Dec 5, 2009
I have a data validation on a cluster of Cells that has a name.range = "match". On clicking on a Cell in Row 61 belonging to range = "match" i get a Data Validation|Custom formula(Alt+A+V+V) "=J61>=0"
now how can i convert this function of Data Validation to a Vba script.
To be Exact what i need is....
If a value is entered in cell belonging to range.name = "match"
then check the value in "corresponding row" of the column J.
If Value is greater than J
then stop vba script and show message box.
If value is not greater than J then run desird Code.
I hope the following picture might clear things even more of what im looking for..
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Jul 2, 2007
=IF(WEEKDAY(D3,2)=7,"WEEKEND",IF(WEEKDAY(D3,2)=6,"WEEKDEND",IF(TODAY()=D3,"TODAY",IF(TODAY()-3=D3,"FRIDAY","ERROR"))))
how can i use the data cell validation using the above function logic?
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Jan 25, 2008
I just need to find the MIN of P6 to Px. Where x is a number that is from another sheet. (Lets say B3)
I thought this would be it, but its still not working, gives me #REF! error
=MIN(INDIRECT("P6:"& '[filename.xls]Sheet 1'!$B$3))
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Feb 24, 2014
I have four cells c1 thru c4. The SUM of these cells must equal 1. I want to display an error message "sum of cells not equal to 1.0" but only when data has been entered in all four cells.
For instance =SUM(C1:C4, "<>1") should display the error message. Is there a way to write the formula with an IF statement and still use data validation with error message box?
Assumptions:
-Will ignore blanks
-Error message "Sum of cells are not equal to 1.0" until values in all four cells have been entered, not after a value is entered in a cell. (validate expression after all four cells have values or blank)
Scenarios:
c1 = .25, c2 is blank, c3 = .25, c4 = .50 TRUE no error message should displays
c1 = .25, c2 = .25, c3 = .25, c4 = .50 TRUE no error message should displays
c1 = .25, c2 = .30, c3 = .25, c4 = .50 FALSE error message should display after value is entered in c4
etc
What I don't want is for the error message box to display after .25 is entered in c1 because the user is still in the process of adding values. Can this be done using Data Validation in Excel 2010?
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Apr 22, 2011
I totally understand how to make the combobox under form controls now but I am not having any success with the indirect function I was using as a list now that I have a combo box. I have attached the current form I am working on that just shows the list function still. How to convert this over to combo boxes with the indirect function?
I attached a second form with the feature I am asking about. It is just lacking the third list that I now have in place. (on the 1st attachment).
Attached Files
File Type: Corp MASTER (3).xlsx
File Type: Quote form (2).xlsx
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May 8, 2014
I am having issues using the INDIRECT function to lookup data from a sheet with the same name as that appearing in a given cell. For example, in cell D27 i have the text "S1_358_810" (Not including quotations). I also have a sheet named "S1_358_810". My formula is as follows;
Formula:
[Code] .....
However this is returning #N/A. There is a list of numbers in sheet S1_358_810 in column N and from that I want the value in column Q (thus 17).
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Dec 29, 2009
I have the following formula, which works; however I need to make it dynamic.
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Feb 14, 2007
I have and Indirect function that works.... I need to modify it to include a cell address reference, but this requires the use of a Vlookup function to find the address ....
I have this formula: but it does not work
I'm not sure how to include the VLOOKUP function in my argument to
[/quote][/code]=INDIRECT(CELL("contents",B3)&"!&Address(VLOOKUP(B16,'1'!B:AE,match(RAY_ANALY!D2,'1'!B2:AE2,0),0)")
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Feb 15, 2007
Always have problems getting my head round the syntax of the indirect function and am unable to find anything similar that's been asked.
I want to perform an operation on two numbers where the user selects which to use (add, subtract, multiply or divide) entered into another cell like this:
******** ******************** ************************************************************************>Microsoft Excel - 200701 - LCC.xls___Running: 11.0 : OS = Windows XP (F)ile (E)dit (V)iew (I)nsert (O)ptions (T)ools (D)ata (W)indow (H)elp (A)boutC3C5=
ABCD14+5*2****3Normal*9*4****5Indirect*#REF!*Sheet3*
[HtmlMaker 2.42] To see the formula in the cells just click on the cells hyperlink or click the Name box
PLEASE DO NOT QUOTE THIS TABLE IMAGE ON SAME PAGE! OTHEWISE, ERROR OF JavaScript OCCUR.
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Mar 1, 2009
In Excel 2007, the following cell Q14 CSE formula accurately returns the row number of the first negative value in the column P array P14:P102.
{=MAX(ROW(INDIRECT(ROW()&":"&MIN(IF(P14:P102="",ROW(P14:P102)))))*(INDIRECT("P14:P"&MIN(IF(P14:P102="",ROW(P14:P102))))
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Jun 24, 2006
I have been searching through your forum but I can't seem to find the solution to my problem. I have two sheets: On one sheet in cell b2 I have a validation list whose source is =Indirect(Subgroup) which gives a #ref error. However when I evaluate Subgroup, I get a legitimate range. I have attached an example of what I am trying to do.
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