Data Validation INDIRECT & Relative References
Oct 6, 2006
I am setting up a spreadsheet for user data entry. I have one sheet set up as a template to enable users to copy the required data header cells to subsequent sheets and (the problem) - to different locations on the subsequent sheets. The template is using validated lists with the criteria drawn from the cell/list directly above the current list. For example, the cell in R11C2 is validated/refering to the range: =Campaign
The cell directly below this is validated/ filtered by: =Indirect(R11C2). This works great in the template, or any subsequent sheet in which the cells are all located in the same row/column. However, when the template is pasted in a higher row, the Indirect refers to R11C2 rather than referencing the cell directly above.
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Feb 10, 2014
I set up formulas to count text characters in a range of cells. I'm tracking attendance and payments for a small yoga studio.
All I need to do is count "Y"s for prepaid attendance and "DI"s for drop-ins. I have the formulas working but they are absolute so inserting a row will break my sheet.
=COUNTIF(E14:Z14,"*Y*")
=COUNTIF(E11:Z11,"*DI*")
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Feb 11, 2014
I've attached a sample file of what I am trying to do.
In row 2 I have data validation in the form of lists. Below row 2 is the data.
Cell B2 has an indirect expression referring to cell A2. In other words, B2 is dependent on A2 (cascading)
What I would like to happen is when a new selection is made in cell A2, B2 populates with "Choose platform", instead of keeping the old information. The drop down populates with the new data but cell B2 still displays the old data.
Book2.xlsx
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Aug 18, 2009
I am trying to develop an Indirect Indirect Validation drop down list. Example, Building - Floor - Room, i.e. Select Building from a Validation drop down list. Then based upon the Building selected, select only the Floors applicable to the Building Selected. I am able to achieve this via an Indirect Validation drop down. However, when I attempt to then select the Rooms applicable to the Floor of the Building I selected, I can not produce an Indirect Validation off a previous Indirect Validation.
In the attachment, I have used Plant - Location - Room. I have name ranged the selections, and have used Validations Lists for Plant, and Indirect Validations for Location. The error occurs where I attempt to do an Indirect Validation for Room.
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Aug 13, 2014
I am trying to arrange a dependent drop-down list and have the basic listing working. My problem however is that when i pull data from sheet "Mon" for column C using indirect it works but when I try to do the same thing for column D i get the same data as column C. How do i get indirect (or offset if it works better) to allow me to reference the alternate data 1 column over?
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Jan 16, 2014
I have a competition entry form for an association I belong to that I'd like to add two drop down menus to so that entrants can select their club name and associated team names for that club.
In a worksheet behind the form I have a list of clubs in column "B" ("A" has the ID number in it as the table is from Access - don't ask!!) and the names of teams associated with that club going across the sheet beside the club name in individual Name Ranges. (Up to 30 Team names in Dynamic lists
=OFFSET(TeamsTest!$C$2,0,0,COUNTA(TeamsTest!$C$3+TeamsTest!$C$3:$AZ$3),1) )
On the form I have managed to make the first drop down so the club can select its name from a list by using Data Validation and referring to the Range Name (ClubLink - =OFFSET(TeamsTest!$B$2,0,0,COUNTA(TeamsTest!$B$2:$B$200),1)).
I have tried using an INDIRECT command to create a second drop down which will display only the team names associated with the Club selected in the first drop down, but can't get it to do anything - no drop down appears when you click on the drop down arrow at the side of the cell
The data Validation for the Team Name drop down is =INDIRECT(SUBSTITUTE($C$12," ","")) where C12 is the Club Name cell.
Why I can't get the Team Name cell to show the names listed beside the Club selected in C12?
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Jun 9, 2009
i know it is possible for a selection in a drop down box to determine another field using the INDIRECT function in validation
eg - 1st drop down box - Football, Rugby, Cricket
2nd drop down box (if chosen football) - displays list of football teams
2nd drop down box (if chosen rugby) - displays list of rugbyteams
2nd drop down box (if chosen cricket) - displays list of cricket teams
but is it possible for the 1st drop down box to determine what is available in a range of other drop downs?
eg - 1st drop down box - Football, Rugby, Cricket
2nd drop down box (if chosen football) - displays list of football teams
3rd drop down box (if chosen Man Utd) - displays list of Man Utd players
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Apr 10, 2014
See attached. I cannot get my indirect function to work in Cell K2 based on cell J2
Data for the Validation is in cells W1 to AC14
I want to do data validation in Column K based on Column J, but cannot get the indirect function to work to past into the data validation tool
I have named all my ranges.
AM Call Log.xlsm
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Mar 28, 2014
I am using a data-validation-list with =INDIRECT(B7) as the source. It works as expected except for after the file has been closed and reopened. When it is reopened, the source is changed to =INDIRECT(#REF!).
I have tried =INDIRECT('Worksheetname'!B7) but same result.
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Sep 25, 2009
I can use a dynamic named range and a direct reference to the name and the DV works.
I can use a standard named range (not dynamic) and an INDIRECT() reference to a cell with the name of the range in it and the DV works.
But if I try to use a dynamic named range and an indirect reference to a cell with the name of the range in it, the DV fails.
Any workarounds out there? This project includes a LOT of DV lists, getting them to self-maintain is important if I can do it.
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Feb 13, 2008
I am using VB in Excel to write a formula for summing a column of numbers that will vary in length. I have been using the Indirect formula and have the start and end cells of the range identified in another location. My problem is, the macro in vb is sending the Indirect formula to the cells containing the start and end points by using relative functions ie. go across 30 columns and up 10 rows to get start cell. I wanted it to just save the cell location of the start and end points.
EG.
VB formula is: "= SUM(INDIRECT(R[-23]C[27]&R3C29):INDIRECT(R[-23]C[27]&R3C30))"
whereas I just want it to read "=Sum(Indirect(C4&D5):INDIRECT(C4&D6))"
where cell C4 gives the column letter and D5 the row number of the start of the range and C4 and D6 give the column letter and row number of the end of the range.
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Feb 7, 2014
I have a data validation list where more than one value should show the same list. Instead of make multiple range, I want to make it so if any of the values are in a cell the data validation list will show the list that goes with those values.
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Jul 13, 2006
For example
=SUM(INDIRECT(C10))
where C10 would contain
="Sheet2:"&"Sheet3!"&"A"&ROW()
always returns #REF!.
However, ="Sheet3!"&"A"&ROW() as the Cell C10 entry will work fine.
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Jan 24, 2010
I suspect there's a simple answer to this but I've looked and can't find it: In Excel 2003, when I add a hyperlink to another file and close/reopen my workbook, the link is saved as relative to the current workbook. So if the main workbook is moved or, in my case, when I use VBA to copy and email the sheet with the hyperlinks, the links are broken.
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Jun 20, 2006
I'm having some trouble coding a macro that copies data from one sheet in a workbook to the next sheet in the workbook, and the problem seems to stem from my lack of knowledge about how VBA refers to sheets. What I'd like to do is copy data from a range of cells in the next-to-the-last sheet in a workbook to the same range in the last sheet in the workbook.
Each day, I add a blank sheet to the end of all the sheets in my workbook. I insert some data into it, then go to the previous sheet, copy some data, return to today's sheet (the one I just added) and paste the data. I can record a macro that will do this perfectly, but it only works for the two sheets in which I record the macro. I need a way to change the sheet references so it always copies from the next-to-last sheet to the last sheet.
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Jul 25, 2013
I have just opened a sheet in work and this phenomenon has occured. Basically the data validation: list appears to be referencing a sheet that doesn't exist! My initial thought is that the original sheet name had been changed, but on trial the list seems to change reference. I've checked that the sheets aren't hidden
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Jan 17, 2005
I have a spreadsheet with very long formulas that reference a whole lot of variables in the same column. I tried naming the cells so that writing of the formula is easier to do. However, I need to copy the column across for other entities of varying nature, and these copied cells refer to the same named cell. Can I name a cell and copy it sideways so that it retains some sort of name with allusion to the column that it is in?
Andrew van Gruting"
I have tried copying a formula with a named range and, as expected, it maintains an absolute reference. Is there a way that he might be able to copy but drop the absolute reference and copy with relative references. Can I place something in front - the equivalent to the $ sign, but rather a relative sign.
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Jun 5, 2009
I have a workbook with a single worksheet. The worksheet includes some named ranges, which are used in a dynamic chart (so that when I add data, the chart updates).
I want to duplicate worksheet#1 so that I can have worksheets 2, 3, 4 etc.
Thus I can paste new data in the new worksheets, and have all my calculations done.
Naturally, the only probelm is the graph. It is using the named ranges from worksheet #1.
Is there a solution, so that I don't have to re-create my graphs on each worksheet? (each worksheet has varying numbers of rows, AND, I will be updating each worksheet with new data from time to time, thus the need for a dynamic chart)
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Apr 25, 2007
To simplify matters each day is exactly 10 rows (including header).
I already have code in column D that populates each D row IF it is the first unique occurance of column B for each day.
The forumla in column E for rows 2-10 put a daily total by each unique occurance.
The problem:
Since I am using absolute references in E2-E10 to contain the totals for that day if I copy E-2 -> E10 to E12-E20 the totals will be incorrect.
If I use relative references in the formula it changes the range for the day which is also produces incorrect totals.
Question:
How would I copy the formulas in column E to the addtional days so that the ranges follow for the specific 10 row day that they are intended?
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Mar 5, 2009
I have a sheet which needs to look up one reference and then fill a table with the rest of them.
EG:
Cell A1 contains '0091 911'!$E$2 (cell E2 contains value 100)
Cell A2 contains =indirect(A1) and displays value 100
I need a formula which will auto fill the remaining cells in the table.
eg:
Cell A3 fills to contain '0091 911'!$E$3 (row +1)
Cell B2 fills to contain '0091 911'!$F$2 (column +1)
so it needs to fill the Indirect reference and not =indirect(A1),=indirect(A2)....
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Jun 29, 2012
$TC$2:$WX$3
is an indirect range that resides in cell B15. It is constantly changing and the expectation is that the X_Y plot would adjust accordingly. It represents the data range of the chart. The chart does not carry with it any title.
So how do I approach this without using vba? As always any input is highly valued.
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Jun 17, 2006
I've read several threads about switching between relative, absolute, and
mixed references across several cells however these solutions seem to result
in formula with all relative or all absolute or all mixed.
I need to change the formula in lots of cells with a mix of types of
reference. e.g. I need to change "$E$4*AD$2" to "$E4*$AD$2" & would prefer
not to have to go though each of the cells with F4!
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May 13, 2014
So have large spreadsheet with grid of elevations. Each column/row is 1 foot grid. There are blanks in it where there was no elevation data available. I need to interpolate those elevations using the surrounding known elevations. I can setup the interpolation just fine using a circular reference but what i am having trouble with is getting formula into all the cells. I need to replace blanks with formula that averages all four cells around it.
This will result in circular references that will interpolate from known points nearby. So for example if cell D4 was blank formula needs to be
=(D3+E4+D5+C4)/4. D5 would be =(D4+E5+D6+C5)/4.
I have been playing around trying to make a macro or something to do this but am not having any luck. Basically need to find/replace all blanks with formula above but so the formula references the cells around it properly.
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Oct 7, 2013
I'm having trouble with Color Scales within Conditional Formatting. I have a data set of commodity prices. In column A I have the name of the commodity, in column B I have the standard deviation of the price change of the commodity, and in Columns C-N I have the monthly % change in the commodity price. I want to conditionally format with Color Scales each row of price changes within Columns C-N based on each commodity's standard deviation (column B). If the price change is a one standard deviation or more decrease, I want the cell to be dark red; if the price change is less than a one standard deviation decrease, I want the cell to be a gradient of light red; if the price change is a one standard deviation or more increase, I want the cell to be dark blue; if the standard deviation is less than a one standard deviation decrease, I want the cell to be a gradient of light blue; and if the price change is 0, then I want the cell to be white.
I can achieve this perfectly by manually doing 3-Color Scale Conditional Formatting for each row, but it's very time-consuming. And Excel doesn't allow me to enter relative cell references when I'm doing the Color Scale Formatting. Is there a quick way that I can do this so that each row is color formatted differently?
I've attached an example file (there are many more rows within the original file) and formatted the first several rows manually as I want the final product to look.
example.xlsx
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Sep 6, 2009
How to change from absolute references to relative references.
Example :
ws.Range("G" & NextRow).Formula = "=" & Range("H" & NextRow).Address & "+" & ws.Range("I" & NextRow).Address
This code return the absolute references---> =$H$365+$I$365
, and i want change to relative references, like this ---> =H365+I365
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Oct 8, 2009
In Excel 2007 I am creating a macro with the "relative references" setting turned on. I want to repeat some tasks like: go to column A, sort, hide columns B thru F, hide columns H & I, return to column A.
Every time I try to create this macro by capturing key strokes, it inserts the workbook / worksheet name in the macro! Kinda defeats the ability to use it in any other workbook.
I am recording the macro in the PERSONAL.XLSX workbook. I have other macros that successfully perform in any workbook they are used in . . . but today I can't create one that doesn't incorporate the name of the original sheet it was recorded in.
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Jul 20, 2006
eg say you call (ie insert a range name) cell A1 "firstcell", B1 "secondcell", then A2 "divisor1" and B2 "divisor2". if you put a formula in A3 which is "=A1/A2", how do you copy and paste this formula into B3 but getting the formula to reference B1/B2 rather than firstcell/divisor1, as it does by default?
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Mar 18, 2014
As you would normally use indirect formulas so the cell references don't change. Which that is what I want in the end, but I need to copy them to an indefinite number of cells first and would like to not do it by hand. I have found some solutions to similar questions/problems but cannot figure out how to make them work for me. So, what I am looking to do is this... (I have also attached the spreadsheet for reference)
I have gotten the information in columns A through F on the first sheet to update as rows are added, moved, deleted on the second sheet using Indirect range. Also, I could do this for Column I (Copmleted Proj. Avg. Terminations) but I would have to do it manually (as I began doing in I3, I4 & I5) but that would be time consuming. So I am hoping there is a way I can copy the formula down the cells are updated for the initial copy but then don't update if the referenced cells are moved or deleted.
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Mar 16, 2008
Is there a way to absolute reference multiple cells at one time?
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Jun 28, 2013
I have a worksheet that uses the INDIRECT function as part of cell validation to generate a custom 'name' range, this name then references a bunch of sheets that contain the actual range where the values for the validation list are stored. For example: ValidationExample.xlsx
Name = Color
Values = Blue, Red, Green
Name = Shape
Values = Square, Circle, Triangle
So what this allows me to do is in the first cell, I can define two options such as Color and Shape. Once one of these is selected, the next cell will have a formula for the validation as "=INDIRECT(A1)" then I will define two named ranges called 'Color' and 'Shape'. This will then show me the list of items in the cell based on previous selection. An example of this is attached to this posting above.
When the formula is written into the validation, an error message is generated saying that the formula will generate an error. Even with this message, the method works effectively to provide a blank list if nothing in the first cell is selected, or a list dependent on the selection of the first cell.
In this case, what I want to do is generate a macro that will populate the validation for a cell when new records are added. This won't always copy down from previous cells because the way I add records is through use of a macro and I generally find using the format painter in vba to be a fairly sloppy way of getting formats from other cells. So I go through a series of validation additions to each cell in the worksheet to get this validation created (I have no written this into the workbook attached).
VB:
Dim i As Long
Dim lastRow As Long
Dim sht As worksheet
[Code] .....
As I read in previous posts, Formula1 cannot contain an actual formula, only names and lists of items. Since each of the cells will have a changing reference, thus the INDIRECT function would need to change to reflect this, The 'Secondary' name consists of the following:
"=INDIRECT(OFFSET(INDIRECT(ADDRESS(ROW(), COLUMN()), 0,-1)))"
Which of course does not work due to the error when using INDIRECT in the first place (though the Address() function appropriately finds the cell with the validation in it's appropriate address). I can think of other ways to do this, such as having validation lists change in with VBA on a SelectionChange or Change event, but that's a lot of code that is subject to change when the named ranges have changes to them (which is fairly frequent). Is there any way to get the .Validation.Add method to ignore errors in the name supplied to it.
For reference, my code is this:
VB:
Private Sub cmdRefreshValidation_Click()
'Re-enters validation parameters to all cells to allow selections
Dim i As Long
Dim lastRow As Long
Dim sht As Worksheet
[Code] .....
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