Data Validation List - Automatically Update Cells Where Used

Apr 15, 2011

On Sheet2, data validation is applied to cells D21:D70 to limit data to values to a list, which is a named range on another worksheet. There are ranges on two other worksheets with the same data validation rule. The range for the list is ‘Sheet1’!D12:D26 (which is named “Processes”).

On Sheet1, the user enters a list of their processes. Then on Sheet2 (and the other sheets where the data validation is applied), they select one of the processes from the list. This all works fine until they go back to Sheet1 and modify one of the previously entered values.

For example, "Brush Teeth" is entered as one of the processes on Sheet1. It is then selected on Sheet2. Then, the user goes back to Sheet1 and changes the value to "Brush Hair." When you return to Sheet2, the value is still "Brush Teeth." It can be manually be changed by selecting “Brush Hair” from the drop-down list (“Brush Teeth” is no longer available), but it doesn’t automatically update.

Data validation was applied to a single cell (A3) and the list was on the same worksheet (B1:B3).

Option Explicit
Private oldValue As String
Private Const DVCell As String = "A1"
Private Const dataList As String = "B1:B10"

[Code]...

'This is worksheet event code, which means that it needs to be 'placed in the appropriate worksheet code module, not a standard 'code module. To do this, right-click on the sheet tab, select 'the View Code option from the menu, and paste the code in.

On Sheet2 (I assume I need to add this code to every applicable sheet), I tried editing the first part of the code as follows (changes in bold), but when I click on any cell on Sheet2 that has the data validation rule applied, VB returns the error “Run-time error ‘1004’: Method ‘Range” of object ‘_Worksheet’ failed.” If I go into the debugger, the second instance of “If Not Intersect(Target, Range(dataList)) Is Nothing Then” is highlighted.

[Code] .....

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I already have various dependent validation lists established using the INDIRECT function.

Now I want to figure out how I can automatically change the selected values given the selected list. For example:

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The problem is that if D15 is preselected as Sailboat, for example, and you go back and change D11 to equal Car, cell D15 remains an option from the Boat validation list. I would like it to automatically update as the 1st item on the car validation list.

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I've been using Dave Hawley's "Excel Data Validation List - Automatically Add to a Data Validation List" in my wb with great results, but now I am going to use a secondary wb to keep the Data Validation List and herein lies my problem. I lack the VBA skills to be able to modify the code and references so that when I input into the primary wb the data is updated in the secondary wb. The Primary wb is an xlt that I'm developing, each time a new xls is opened from the Primary.xlt, vba in the Primary.xls opens Secondary.xls. Secondary.xls has a named range "Names" which I wish to be able to update when data validation is performed in Primary.xls per the sample on this web site.

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Apr 16, 2007

I'm trying to implement the feature from this great Ozgrid 'how to', and it's working for the most part, but the VBA falls over here...


Private Sub Worksheet_Change(ByVal Target As Range)

Dim lReply As Long

If Target.Cells.Count > 1 Then Exit Sub
If Target.Address = "$F$10" Then
If IsEmpty(Target) Then Exit Sub
If WorksheetFunction. CountIf(Range("Dept"), Target) = 0 Then
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If lReply = vbYes Then
Range("Dept").Cells(Range("Dept").Rows.Count + 1, 1) = Target
End If
End If
End If
End Sub

Basically, I have a tab which contains 2 lists. One in Column A and one in Columb B. I want the corresponding dropdowns on a different sheet to allow entry of anything that's not on either of the lists.

I can get it to work if I place the lists on the same sheet as the main 'form', but I need to keep them on a seperate sheet (and as the 'how to' suggests the lists can be on any sheet, I thought it'd work 'out of the box').

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Mar 5, 2008

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I'm trying to create a spreadsheet that has a data validation in it. I have a drop down list that has to options to select; Yes and no. Every time I create a new row to add more information I have to go through the process of creating a new data validation for for each cell in this coloumn.

Is there anyway of creating a way that every time I insert a new row, a data validation list box will appear in the coloumn that I want it in?

Sample Workbook: datavalhelp.xls

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Oct 27, 2009

I am trying to learn the concepts, then apply them to a set of actual worksheets. I am trying to use named ranges from one worksheet in another worksheet. The named ranges need to expand. Although I can get the add data to a dummy worksheet to work within the same worksheet and I can even get a named range to work in the foreign sheet.

My problem is, when I can end up adding the additional data to the named range, it will only add one name. I have a number of named ranges that are referenced on various worksheets. The idea is, certain named ranges should be able to expand so I donft have to type them all in. (There could be hundreds of manufacturers or models.) I would also like them to be able to sort themselves after additional names are added to the named ranges. I would also like them to auto populate as well. I am using Excel 2003 SP3 (11.8307.8221). I have enclosed the file. Drop down lists (named ranges) are on the worksheet called DROP DOWN LISTS (LOCKED) **ITfS NOT CURRENTLY LOCKED**.

The data validation issues are on the worksheet called Rev7.0 Wood (Basic Sheet.) There are other instances to use these, but I hope to learn to do them myself on the other worksheets. Of particular interest is Column f.................

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Oct 12, 2011

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I've created multiple ranges in a sheet named ' Schedules' that all use one Data Validation list. The list source is a Named Ranges called 'AbbNames', which points to a column ($S) on another sheet named 'Students'.

AbbNames is simply a list of student names--that are values; AbbNames does not contain a formula. However, AbbNames was created with VB code in the Worksheet Change Event. The code is:


Dim rng As Range
Dim rng1 As Range
If Target.Count > 1 Then Exit Sub
On Error Resume Next
Set rng = Target.Dependents
On Error Goto 0
If Not rng Is Nothing Then
Set rng1 = Union(rng, Target)
Else
Set rng1 = Target
End If
On Error Goto errHandler
If Not Application.Intersect(rng1, _
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Application.Range("Abbreviated").Value
End If
errHandler:
Application.EnableEvents = True
If Err.Number <> 0 Then _
MsgBox "Error occured " & Err.Number & vbNewLine & _
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Note that students' names were originally concatenated in a column named 'Abbreviated' located in column G.

(this code creates the 'AbbNames' data in column S and updates the data if data is changed in 'Abbreviated'--if data is originally changed in columns A and B, which are firstname and lastname)

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Private Sub Worksheet_Change(ByVal Target As Range)

Dim lReply As Long

If Target.Cells.Count > 1 Then Exit Sub
If Target.Address >= "$D$3" Then
If IsEmpty(Target) Then Exit Sub
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i am using insert>name>define for the list and this is what i used for that

=OFFSET(lists!$A$1,0,0,COUNtA(lists!$A:$A),1)

like i said, it will work for d1-d6, then it stops working.

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Private Sub Worksheet_Change(ByVal Target As Range)
If Target.Cells.Count > 1 Then Exit Sub
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Notes:
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VB:
AutoLinked keywords will cause extra spaces before keywords. Extra spacing is NOT transferred when copy/pasting, but IS if the keyword uses "quotes".

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