# IF Formula: Assign A Specific Letter To Each Rating, Depending Of The Obtained Number

Jun 15, 2009
I have some delivery ratings from suppliers, and I want to assign a specific letter to each rating, depending of the obtained number. Criteria is:.........

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May 9, 2006

I have figured out how to assign a letter grade to a number, but am having trouble assigning it the other way, a number to a letter grade. For instance: If a student gets an A, I want the column next to it to indicate that the A represents a 4; a B represents a 3; a C represents a 2; D a 1; and F a 0. This will allow an easy grade point average calculation.

A 4 History

C 2 Math

A 4 English

B 3 Physical Ed

D 1 Science

GPA 2.80

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Oct 3, 2006

Need to write a formula that would assign a letter grade (in row W) to the average in row V, based on the school's scale. So, row V contains my averages (in % form) and I want row W to have the letter equivalents.

93+=A

85-92=B

75-84=C

67-74=D

<66=F

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Feb 3, 2014

How to translate a specific number into a specific letter related to the number itself.

I have lots of different numbers for example all going down a specific cell (These numbers I want to separate into 3 different catagories. The positive numbers I want to be calculated as the same Letter that is next to that row directly over to the left of that cell.

So if the letter

B / cell / cell / +9 / Then I want if its a positive number like +9 to answer in the formula with the same letter (B) listed to the right in the same row in a different cell of course

B / cell / cell / -6 / Then I want if its any negative number like -6 to answer in the formula as the opposite Letter of (P) listed to the right in the same row in a different cell of course

P / cell / cell / +17 / Then I want if its a positive number like +17 to answer in the formula as the same letter (P) listed to the right in the same row in a different cell of course

P / cell / cell / -3 / Then I want if its a negative number like -3 to answer in the formula as the opposite Letter of (B) listed to the right in the same row in a different cell of course

and thirdly if its a (0) zero and only (zero's) Then I want the answer to stay (0) zero.

The number can be any numbers it doesn't matter. Only distinction is that positive number of +1 and up repeat and stay the same letter that the cell on the far left is already stated.

and all the negative number of -1 amd below all reverse the letter to the opposite letter of (B to a P) or (P to a B) listed to the right in the same row in a different cell of course

and of course (0) zero would be listed as a positive number and only return a (0) zero as the result of the formula.

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Jul 9, 2008

I have a column of references I wish to standardize. Contained within a general text description there is also an order-specific reference number, which is not relevant for my purposes. I wish to find all of these numbers and replace them with nothing (i.e. retain the rest of the description).

The reference numbers are always in the format "P#####/##". Unfortunately these references are in the middle of the text field, not at the start or end, so I can't use a LEFT or RIGHT formula to delete them.

Once these reference numbers have been deleted I will then be able to filter for unique records only. When I do this at the moment the filtering has no effect due to these specific reference numbers.

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Feb 27, 2013

So I have this list (I made it a little bit shorter).

So what you see is two different tasks (01 and 02) and three different conditions (A, B and C). In column B you see the result I would like to have. '/Searchtask_01.html' in A1 belongs to conditions A, because it is in session A. However, '/Searchtask_01.html' in A10 belongs to conditions B, because it is in session B.

How to get the results in B with a formula?

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Mar 8, 2012

Trying to have a formula assign a number to a cell depending on a number in that cell.

Example

In all cells in a range from C8 to G13, if there is a 1, i want the number in C20 to show, if there is a 2, whats in

D20, 3/E20, 4/F20, 5/G20, 6/H20

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Apr 3, 2014

I'm trying to write an IF formula that will return a number if the word in the adjacent cell begins with a specific letter. Here's what I want to show:

City

01

Express

02

Overnight

03

So "C" would return 01, "E" would return 02 and "O" would return 03.

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Jun 15, 2014

I am trying to display result of risk assessment matrix in excel. I have three columns PROBABILITY , IMPACT and RISK RATING (probability *impact).

Probability = Very Low(1), Low(2), Medium (3), High (4), Very High (5)

Impact = Low(1), Medium(2), High(3)

Risk Rating = Low (value between 1 -3), Medium (value between 4 - 6), High (value between 7 - 15)

Is there any way that I just use TEXT in the cell (visible to user) and excel does its magic in the background using the numbers that I have for each TEXT? I don't want to display numbers.

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Jul 11, 2009

I want to apply Data Validation to a cell, so that only the following combination of letters and numbers can be entered.

Letter Letter Number Number Number Number Number Number Letter.

e.g AB123456C.

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Nov 3, 2009

I've different rating matrix as below;

more than 90% - " Excellent"

80% to 89% - "Very Good"

65% to 79% - "Good"

below 64% - "Low"

hence if any of the rating falls in a cell need a formula to corresponds that (lets say in cell "A1" if the rating is 85% then result should be "Very Good")

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Jan 2, 2014

I have a routine that looks a variable's first letter and then assigns it to a specific folder. I have tried using just the first letter (firstletter) and the ASCII value of the first letter but neither seem to work - see below.

firstletter = Left(rng.Value, 1)

iletter = Asc(firstletter)

MsgBox iletter

If iletter < 71 Then cmfolder = "CM A-F" Else

If iletter > 70 And iletter < 77 Then cmfolder = "CM G - L" Else

If iletter > 76 And iletter < 83 Then cmfolder = "CM M - R" Else cmfolder = "CM S - Z"

MsgBox cmfolder

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Jun 26, 2006

I currently have an excel file set up which is refreshing imported data every minute from a server. This data is located on " sheet 1".

This data is the result of another system constantly monitoring (pulling data from) the process at my factory. It consists of temperatures, speeds and other settings.

When a temperature, speed or setting changes then it will be captured by the monitoring system and therefore my excel sheet will load it into the imported data within the next minute.

I would like to be able to capture the change in temperature, for example, if it goes into alarm and automatically send an email reporting this alarm. This alarm is captured in my imported data in a specific column with a 1. If it is out of alarm it is 0. There will not be a report of an item, at any one time, with both a 0 or 1... so there is only one case of any one monitored process.

I have a pivot table set up to filter all the uneeded data out and I currently refresh it manually to show the current status of all alarms. If an alarm occurs on the process, I can refresh my pivot table and it will be indicated with a 1 until it is refreshed again (and the alarm is gone).

So the question:

1. How can I refresh the pivot table automatically every x seconds?

2. How can I automatically send an email on the value change from 0 to 1 in case of an alarm?

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Oct 4, 2012

I am trying to make a formula which will tell me if A1 is a postcode (a letter and a number e.g CV42 6AQ)

In the A column, it looks like this:

CV42 6AQ

FC45 D4D

West yorkshire

PR42 6RD

Etc.

i want it to identify all the postcodes, and NOT "West Yorkshire" because it does not contain a number.

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Oct 3, 2008

I'm trying to get a formula working that is basically for a rating chart. The chart is somewhat simple, but the formula is a bit complex (for me anyway)

So the details are the rating is on three axis with three levels, and here is what I need to do.

At the moment the formula below works, but it isn't 100% accurate because I actually need to take an average of F5+G5 then take that value and add it to H5 then divide by two to get the proper average of the two charts. (if that makes sense.

=IF(AVERAGE(F5:H5)>2.33,"High",IF(AVERAGE(F5:H5)>1.67,"Medium",IF(AVERAGE(F5:H5)<1.67,"Low")))

Here is the formula that I thought would have worked, but Excel begs to differ

=IF(SUM((AVERAGE(F5:G5))+H5)/2>2.33,"High",IF(SUM((AVERAGE(F5:G5))+H5)/2>1.67,"Medium",IF(SUM((AVERAGE(F5:G5))+H5)/2<1.67,"Low")))

I played with the brackets quite a bit thinking I had something in the wrong order, but nothing seems to work. I always get FALSE in the field and an error as well when I enter the formula.

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Jun 26, 2007

I have a list of employees who each have a performance rating (very top, consistent, etc). Each employee is also either above the midpoint of a salary range or below (which is represented by a separate column with 'Yes' for above and 'No' for below).

What I am trying to do is apply a separate set of %'s for each group of employees. So, for the employees who are below, I want to return 10% and 8% for each respective rating, but for those employees who are above, I want to return 8% and 6%. (for example).

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Oct 9, 2008

Newbie here. I have a very frustrating problem. I am using excel for my gradebook at school. I've tried several different ways to assign a letter grade to an number average. It works fine each different way I do it, VLOOKUP, IF, etc. But, I have about 5 grades out of 100 which give the wrong letter grade. For instance, my scale says that a grade of 85 should be lowest limit of a "B", but I get a "C" returned in the cell instead. Like I said, it only happens on a few grades. The biggest majority work fine. I can't figure out why. Any ideas? Attached is one of the "problems" with a student's grades. Note the Final Avg with a grade of "C", it should be "B".

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Dec 17, 2007

I have a formula that counts all instances of the letters a, b and c in a range and assigns them a value of 1 unless they are in the M column in which case a, b or c counts 4.

=SUM(COUNTIF(J2:AB2,{"a*","b","c"}),OR(LEFT(M2)={"a","b","c"})*4)

This worked well but now I need to modify the weightings across this range. My new goal is to count all instances of a,b and c in the range J2:AB2 but have M column a,b, c's = 2 and N:R column a,b,c's equalling 4. Letters other than a,b or c count as 0.

Example:

J2...K2...L2...M2...N2...O2...P2...Q2...R2...

A....B.....B.....C.....B.....D....B.....C.....E

the output of the above sequence should be

1+1+1+2+4+4+0+4+4+0 = 21

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Apr 4, 2013

I have a sheet with a country in it in A1 (validation list).

Depending on the country in A1 a country specific IF command has to be executed on a column1 with first cel = A3. This IF command also relies on the values in column 2 and 3 on the same row. (B3 and C3 are in the IF cmd)

I taught to do it like this : =IF($A$1="Spain";$A$5;0) with A5 being the country specific IF command which should be executed when spain is selected. however when I do this, this only works for the first cell ( I cannot drag this formule down, since it will always give the value calculated in column 2 and 3 on row1.

I'm not sure if the best way to 'select' the country specific IF cmd is with another IF command..

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Dec 23, 2009

Is there a function that will output the column letter? For example there's one I know of: =COLUMN(), which outputs column number, but not the letter. And if not, can a formula be written to output it without converting the spreadsheet to R1C1 style or using the lookup function that refers to a separate table within the spreadsheet?

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Dec 30, 2009

i want to fill down a column and instead of my formula changing from A6 to A7 i want it to change to B6.

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Jan 13, 2014

I have a spread sheet I have set up to calculate sales results, I have a column for each week in the quarter with the date at the top and a different page for each individual. I want to be able to enter a number to show how many weeks we have had and the spreadsheet to give me a cumulitive amount for the cells up to that date.

For example if I was to enter 1 in a cell A1 I would want the sum t work out just C3 for example.

If I enter 3 in A1 I would want the sum to be C3+C4+C5 wich is the three cells.

If I enter 6 in A1 it would be C3+C4+C5+C6+C7+C8 etc.

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Mar 27, 2014

I have 1200 doctor/patient records to input into an excel spreadsheet for import to an online EHR database. I can set up all the normal formulas and formatting but for the life of me not figure out how to create a custom formula to take the first letter of the patient first name and last name and add 6 figures to create a unique patient identifier.

ie. James + Smith+ random 6 figures = JS245318.

In my spreadsheet the first name is under Column 1, Last name Column 3 and the unique number generated in column 4.

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Jul 3, 2014

I have low limits in column D and high limit in column E. In column C a letter corresponding to each limit range.

In B2 the formula should outputs the corresponding letter based of the value entered in A2. For example, if 0>=A2>=3 then the output should be"M".

The formula works fine, but if I have more conditions I'll need to use many IF() functions. Is there a better way to match the correct letter depending the value in A2?

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May 2, 2007

I have a spreadsheet with several columns that have percentages as a whole number and with a decimal format. I need assign a score value to the cell that contains a percentage depending on a range.

For example:

If cell A1 has a value between 97%-100% then A2 should display "15", however if A1 has a value of 90%-96% then it should display "12" and if A1 has a value of less than 89% then it should display "0".

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Jan 27, 2014

In a macro I want to automatically insert a formula in several cells. The formula depends on other cells, and I want to be able to manipulate these cells with variables. Here is my code:

[Code] .....

All my variables are declared:

Sheets("DATOS YTD 2014").Cells(I, Semana + 1) is the cell I want to be able to chose due to the variables

Sheets("DATOS YTD 2014").Cells(I, 3) is the reference cell for the VLOOKUP formula, that will vary with I

SheetMonth.Range("B3:W172") is a range in the sheet SheetMonth which is fixed

The error message I receive is the following: "Run-time error 13, Type mismatch"

I precise that the next step is to make the ",6," part in the vlookup formula also variable... but I guess once my current issue is solved this one will be a piece of cake.

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Mar 22, 2014

How to create a spreadsheet with what I think will be a very simple formula?

If date in B2 - date in A2 is 1 or less days, put a 1 in cell C2.

If date in B2 - date in A2 is 7 or less days but more than 1, put a 2 in cell C2.

If date in B2 - date in A2 is 30 or less days but more than 7, put a 3 in cell C2.

If date in B2 - date in A2 is 90 or less days but more than 30, put a 4 in cell C2.

If date in B2 - date in A2 is 91 days or more, put a 5 in cell C2.

OR

Another, maybe simpler, way of saying it is:

If date in B2 - date in A2 is 1 or less days, put a 1 in cell C2.

If date in B2 - date in A2 is 2-7 days, put a 2 in cell C2.

If date in B2 - date in A2 is 8-30 days, put a 3 in cell C2.

If date in B2 - date in A2 is 31-90 days, put a 4 in cell C2.

If date in B2 - date in A2 is 91 days or more, put a 5 in cell C2.

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Nov 5, 2013

I would like to change a number to a letter and then drop a digit from the end.

Say my data in A1 reads 81234568, and I would like it to display in cell A2 as h123456.

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Aug 1, 2006

I am struggling with working with specific cells from specific sheets. e.g.

I want to make a label display teh value of a specific cell.

(i is the row number of the cell i'm interested in)

'now make labellaptime.caption = the cell (i-1, 3) of sheet1(jules)

'LabelLaptime.Caption = i - 1 'works no problem

'LabelLaptime.Caption = Application.Worksheets(Sheet1).Cells(i, 3) 'laptime

'LabelLaptime.Caption = Application.Worksheets(1).Range("i-1,3").Value

'LabelLaptime.Caption = Application.WorksheetFunction.VLookup(

'LabelLaptime.Caption = Range("c3") 'works no problem

'LabelLaptime.Caption = ThisWorkbook.Worksheets.("sheet1").range("c1").value

I've based all this on the book i'm trying to learn from but it doesn't work and (obviously) i don't know why...

(plus any links to info on how to work with specific cells on specific sheets e.g making a variable = to the value of a cell(x,x) of sheet 3)

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Feb 27, 2008

My company is soon to be rolling out a new payment system, and I'd like to be able to track commission for everything I sell. Briefly, we get paid via a percentage of the company's gross profit, and the way in which the company gets paid is tiered. (the cellphone business)

So, If a customer activates a plan thats below $39.99, we get paid X amount. If it's below $59.99 we get paid Y amount, and so on and so forth, there are multiple different tiers.

What I want to do is set up a list via data validation so that I can pick what plan they have (via the name of the plan) and have it return a numerical value (ie $39.99) and also have the ability to pick text messaging, etc as options so that the workbook will add the monthly rates (39.99 + 14.95) and then have it return value for the right priceplan tier.

If this is confusing, I apologize for not being more clear, but attached is an example. The top one is what I'm actually trying to code, but the bottom is completely filled in, so you can get a more clear sense of what I'm trying to do. Honestly I'm not even sure if it can be done.

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