Importing Phone Numbers And Contacts

May 15, 2007

How do i go about importing contacts - names, numbers, addresses that are in excel into Microsoft Outlook?


Cleaning Up Phone Numbers With VBA

Aug 31, 2007

I am using VBA to enter customer information into a Microsoft SQL database. I have an excel sheet with thousands of customers listed. I will be using a While loop to process each line of the sheet. Part of the While loop needs to make any format changes necessary before the data moves over to the DB. So here is the issue:

How do I turn the following phone numbers:

(410) 273-9200
276 623 4254
410 612 1100 Rob
(413) 786-1636 Cindy
304) 842-5491 Sherry

Into a uniform layout? I would prefer ###-###-####

Each of the numbers above is an example from the list I have. There may be more variations (I have over 20 seperate lists to process, with over 10000 customers per list)

I imagine I need some process that will remove all character except numbers and then break the numbers up to add the hyphens back in at the appropriate places.

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Find And Replace Phone Numbers

Dec 8, 2009

I have a bunch of phone numbers that I'm trying to reformat.

Say I wanted to replace any phone number like this: 1##########

With this: ##########

Keeping the numbers intact, just getting rid of the 1 in front of them. Can't figure it out for the life of me.

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Columns To Phone Numbers Format

Feb 1, 2010

Just got an answer to my phone number problem of converting two columns of numbers
to a single columns with the form XXX-XXXXXXX. Used =A1 & "-" & B1.

Works perfectly one one spread sheet and not at all in another.

When I enter the formula and hit return, instead of the correct result, all I get is the formula.

The format of the columns is the same on both spread sheets.

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Format Existing Phone Numbers

Apr 25, 2013

Formatting existing phone number. I want to remove first 2 digit from the column with 11 digit phone number ?

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Formula Or Macro To Fix Phone Numbers

Sep 17, 2009

I came up with this formula trying to fix phone number but its not working properly

=TEXT(LEFT(SUBSTITUTE(a1, "-", "") & "00##", 10), "###-###-00##")

So basically I need a formula or macro that will fix the phone number for me.
Here is an example
78512312 it should be like this 785-123-0012


785123123 it should be like this 785-123-0123. So if Len is 8 numbers long then insert two zeros counting from right to left. So if Len is 9 numbers long then insert one zeros counting from right to left.

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Expanding Increasing Phone Numbers?

May 20, 2012

I have thousands of phone numbers that hundreds of them are look like this:

123456-8 that means : 123456,123457,123458 or this
123456-57 that means : 123456,123457

There are not any standard of numbers after dash (-) in my data.

how can I expand them to new "rows"?

bob 123456-8 ->
bob 123456
bob 123457
bob 123458

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How To Narrow Down Or Simplify Phone Numbers

Aug 25, 2013

I'm trying to simplified these numbers so each one only consists 8 numbers from the right w/out the blank space or +,-.

Tracking Number
Recip Phone




+65 9459 5540

6750 2518



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Extract Fax & Phone Numbers From Cells

Sep 5, 2007

I have an excel spreadsheet listing some company contacts i need to improve. At the moment the companies address and telephone number are in the same field c2 all the way down to c2120. I need to take the telephone and fax data out of the field and into column d for all the entries. The phone and fax details are in the cells as follows ....

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Custom Format For Phone Numbers

Oct 23, 2007

I'm trying to format some cells, its some phone numbers but not in the traditional format (###) ###-####.

I need to get them to appear like this ###.###.####,

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Taking Area Codes Off Phone Numbers

Sep 22, 2009

I have a column full of 10 digit pone numbers. All different numbers and many different area codes (No dashes):



Is there a way to remove the three leading numbers from all of the numbers at once for the whole column?

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Finding Country Based On Phone Numbers?

Dec 5, 2008

I have a list of mobile phone numbers from various countries. However, I do not know which country each entry is from. Ideally I would like to have a macro that looks at each number, compares to a global list of PSTN structure to determine which part of the phone number is the country code (generally the first 1-3 digits), and then put the country in a separate column.

I am certain all numbers are formatted correctly, so it is only a matter of finding out which part is the country code and putting a value for the country.

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RAND Function To Generate Phone Numbers

Oct 24, 2007

How can I use the RAND function to generate a list of simulated phone numbers.

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Modifying A Format Cell :: Phone Numbers

Oct 22, 2008

I'm trying to change a
format cell to a regular phone number cell

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Finding Country Based On Phone Numbers

Dec 5, 2008

I have a list of mobile phone numbers from various countries. However, I do not know which country each entry is from. Ideally I would like to have a macro that looks at each number, compares to a global list of PSTN structure to determine which part of the phone number is the country code (generally the first 1-3 digits), and then put the country in a separate column.

I am certain all numbers are formatted correctly, so it is only a matter of finding out which part is the country code and putting a value for the country.

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Add Area Codes To 7 Digit Phone Numbers

Apr 21, 2009

I have a large list of phone numbers & some of the numbers do not have area codes. The area code is the same for all numbers. Is there a way to add the area codes to all of these numbers without keying all in manually

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Using Vlookup To Find Phone Numbers Online

Apr 12, 2006

How can I create a vlookup function to automatically retrieve phone numbers off using my current mailing list?

I have a list of more than 4,000 of my customers. I want to ad in phone numbers automatically. I currently have the first and last name in one column. The address, city, state and zip are all each in their own column.

I have never use vlookup before, nor have I ever used excel other than for data entry. What is the easiest and most efficient way to do this?

I searched this site and seen vlookup mentioned for this type of automatic data entry. There may be another way or method I am not aware of.

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Count Valid Phone Numbers And Email Addresses

Dec 16, 2008

I am looking for a formula to count the number of valid mobile phone numbers in a list and the number of valid email address in another list, 2 different formulas.

The mobile phone number formula would count the number of indervidual mobile phone numbers in a list that contain 077 and 078 and 079.

The email formula would count the number of indervidual email addresses in a list that contain com or co dot uk

Both lists may contain random junk text, like in the email list some one may have entered words like 'no email address' etc.

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Formatting ActiveX Textbox For Phone Numbers And Dates

Aug 28, 2012

I have several text boxes on a 'picture' which is the format for a business review. The text boxes are linked to cells behind the picture which picks up company names, cities etc...

Two of the boxes have a phone# and date

The linked cells are formatted correctly but obviously the text boxes, pick up the 'values' not the formats.

is there any way for the textboxes to show the values with the proper format i.e.,

mmm yyyy

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Split Phone Numbers Into Single Column & Remove Duplicates

May 4, 2008

I have to take a range of phone numbers that I have to port from another carrier and manually type them out or copy into another speadsheet, removing duplicate numbers. For example, I have the following numbers:


The results on the next spreadsheet need to be:


I am looking for a way to automate this process.

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Excel 2011 :: Removing Brackets And Spaces From Phone Numbers From Within Cell (formatting)

Feb 21, 2012

I have a spreadsheet with Mobile phone numbers in the following format:

+44(0)77 7296 5210

The spreadsheet has 2500 of these phone numbers.

Is there a way to remove the brackets and the +44 to leave:


I am using Microsoft Office for Mac 2011

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Pivot Table Layout - Generate List Of Unique Names And Their Associated Phone Numbers

Mar 18, 2013

I've read a lot of tutorials on how to use pivot tables, but found them either too basic, or too advanced, and never finding any example of what I am looking to do.

I have a database, column A holds names, and column B their phone numbers. I'd like to generate a list of unique names and their associated telephone numbers. I figure I can use a pivot table to do this.

But I do not quite understand how to format the pivot table to put the name in one column and the phone number in the next. I will use this pivot table as a vlookup range. I assume I can do this.

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Importing Measurement Fractions As Numbers Not Dates

Nov 25, 2009

I am creating a spreadsheet for use in a manufacturing environment to create a costing and cut list spreadsheet for production set up. The intent is that anyone can use this by copying and pasting an Excel Bill Of Material (BOM) that is generated out of a CAD program onto sheet 1. On sheet 2 (which they dont touch) is the costing and cut list spreadsheet that references sheet 1 and automatically generated the numbers to create cut sizes and costs.

The first challenge I had was that the measurements include the inch symbol. For example if the imported text 15 5/8" is in cell A1 I am able to remove the inch symbol by using the following formula on sheet 2: =--LEFT(Sheet1!A1,LEN(Sheet1!A1)-1). The result is: 15.6250 which is exactly what I want.

Here is the problem I am having. When the listed dimension is less than 1 and is 5/8 for example I get ###### because I have the cell formatted as a 4 decimal place number. If I change the formatting to number with zero decimal places it becomes 39941 which is how many days it has been from January 1, 1900 to May 8, 2009.

The question is what formula should I use to change the 5/8 imported text so it says 0.6250 and can be used in math formulas? Please keep in mind that the imported text could be a measurement with a small number like 1/16 to a large one such as 284 3/4" and that the imported text is what it is and cannot be manually changed or adjusted (because that presents the risk of people creating errors and costing the company money by ordering the wrong material sizes).

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Extracting Phone Numbers From Text String Variation In Preceding Text

Mar 29, 2013

I'm pulling phone numbers out of text strings. There is text string ("Office:") indicating that the number following is an office number (the number that I need). MID and FIND take care of this. There are sometimes two instances of office numbers in single text string, so adding a second column using the third argument of FIND lets me start another search past the first instance of an office number. We have a bunch of office numbers with the qualifier "(Text)" after the original "Office" but before the phone number. How do I catch these ones?

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Imported Contacts To Appear In Autocomplete?

Jun 17, 2013

Imported contacts to appear in Autocomplete?

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How To Check Duplicate Contacts

Aug 29, 2013

I have a workbook with a list of new contacts in one sheet, and a list of old contacts on another sheet.

I want to run a duplicate check throughout the workbook to highlight and delete any contacts on my new list, that have already been contacted on my old list.

Also, I need the the duplicate checker to check for non specific names, regardless of punctuation, upper/lower case, etc.

I need to to highlight all of the following variations as possible duplicates which i can then review & delete manually;

Apple Corp,
Apple Ltd

What I can use to do this?

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Merging Two Sets Of Contacts?

Oct 17, 2013

I am trying to merge my boss's contacts. He has one enormous set of contacts in GMail (5000+) and one enormous set of contacts in Excel (5000+) I've exported both sets into excel but how to I merge them?

The headers for each set are in a slightly different order (Home Address, Office Address, Email ...vs.....Office Address, Home Address, Email) Do I need to make sure the order of the headers match in both the GMail Sheet and the Outlook Sheet and is there a faster way to do that than just rearranging them manually?

My second question is how do I merge them? There are a lot of over-laps of people but some info might be different in Outlook than in GMail. For example I might have John Smith as a contact in both Gmail and Outlook but two different email addresses for him under the header "Email 1" how do I make sure one email doesn't eliminate the other? I just want to merge both sets of contact info for each person into one super contact.

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Tranpose Mulltiple Contacts From One Row

Apr 21, 2009

I would like to ask about How to Tranpose mulltiple contacts from one row.

Company1Firstname Lastname1 Firstname Lastname2 Firstname Lastname3Title1 Title2 Title3Company2Firstname Lastname1 Firstname Lastname2 Firstname Lastname3Title1 Title2 Title3
result need to be.


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Number Of Unique Contacts

Sep 23, 2009

Client Id Contact No. Unique Contacts 111123 12 3 111123 12 3 221123 2 2 111123 34 3 111123 5 3 221123 1 2 821123 4 1 221123 2 2

I am trying to calculate the number of unique contacts that each client has made. So in the example above Client No. 111123 has made 3 unique contacts - numbers 12,34 and 5.

However I'm not having any luck - as I suspect it will be a fiendish array formulae. Alternatively I'd settle for some VBA.

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Contacts From Worksheet To Outlook

Jun 5, 2007

I have been trying to use VB to send contacts from contacts.xls to outlook. I have some code from MSDN that shows me how to put in ONE contact (which is already declared in the code). Well I was thinking of writing something to take a worksheet that has x number of contacts and automating x number of contacts. The problem is, I am familiar with using SQL to pull records, but I was thinking there was something easier like importing the excel namespace. So I decided to try it out this way and found this little tidbit of code which is:

Dim xlApp As New Excel.Application
Dim xlBook As Excel.Workbook
Dim xlSheet As Excel.Worksheet
xlApp = New Excel.Application
xlApp.Visible = False
xlBook = xlApp.Workbooks.Open("contacts.xls")
xlSheet = xlBook.Worksheets(1)

Dim pXLRange As Object

pXLRange = xlSheet.UsedRange

Dim i = 0
Dim j = 0
For i = 1 To UBound(pXLRange, 1)
For j = 1 To UBound(pXLRange, 2)
Debug.Print(pXLRange(i, j))

It gives me this error for the FOR i=1 to UBound line:

Unable to cast COM object of type 'System.__ComObject' to class type 'System. Array'. Instances of types that represent COM components cannot be cast to types that do not represent COM components; however they can be cast to interfaces as long as the underlying COM component supports QueryInterface calls for the IID of the interface.

here's the namespaces i have imported:

Imports Outlook = Microsoft.Office.Interop.Outlook
Imports System.Reflection
Imports System.Data.OleDb
Imports Excel = Microsoft.Office.Interop.Excel

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Dropdown Menu To Get Contacts In Sheet

Dec 20, 2012

i have a excel sheet which i use to estimate of course i have many contractors i use

my question is, is it possible to create a drop down menu with the contractors name and autofill the cells below with the address

Cell_B5 Company (Dropdown)
Cell_B6 111 Street Rd
Cell_B7 TownCity State 11111

or is it without a dropdown possible by just typing the first few letters and then autofill and how to do this

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Any Way To Import Excel Contacts To Outlook?

May 17, 2013

Wanted to know can I transfer excel sheet to outlook pst?? If yes then how can I do so??? As I have lots of contacts list in Excel sheet but now I wanted to import those contacts to Outlook.

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Email Sheets To Various Contacts In PDF And Also Excel (but Locked)

May 13, 2014

Work on a spreadsheet with multiple sheets , that will then be emailed once a month, with different sheets going to different contacts because of our timezone difference.

If a sheet could be used to maintain a list of contacts and which sheet to email out Also in which format PDF, Excel (locked down) or both would be useful.

A button maybe on the contact sheet to start the process / but also with an option to set-up to email on a certain day per month would be good.

the number of contacts at the moment varies between 1 and 4 for each sheet - perhaps , we could set-up to email up to 10 contacts per sheet

The email client is Outlook

Each contact should only receive their sheet and not see any of the other sheets , also the contacts should not be able to alter the spreadsheet at all. hence the possibility of using PDF , but most still would like to see the report in excel format.

there would be about 20 sheets , to go to between 1 and 10 contacts for each sheet

I have attached a dummy workbook , which has 4 example worksheets in

In the real workbook, the worksheet names , also will have spaces in them.

I could setup a Start Sheet and a finish sheet - so that the macro - can go through each worksheet in between , if that offers a solution also a maintenance sheet which has the sheet name , email contacts email address and PDF, Excel or both format.

I have outlook on my PC , so i can play - BUT its not connected via exchange server, if that makes any difference.

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Get Outlook Contacts For Organization Using Excel Macro Vba?

Mar 14, 2014

How to get the outlook contacts for the organization using excel macro vba.

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Merging Workbooks: So All The Information I Have About These Contacts Is In The Same Book

Jul 15, 2007

I have 2 books right now. Each book has 2 colums of data (See attached jpg.):

Book 1 has a column for "phone number" and another for "street"
Book 2 has a column for "phone number" and another for "house number"

I would like to merge these books together so that all the information I have about these contacts is in the same book. Column A will be the phone numbers, column B will be the street name, and column C will be the house number. As you can see by looking at book 2, I only have house numbers for some of the phone numbers in book 1. My goal here is to have book 2 "look at" book 1, and add any information book 1 does not have (such as house number) to the relevant row (the row where the phone numbers match). This new book will by my book 3. I've attached a jpg. with how book 1 looks, book 2 looks, and how I want book 3 to look.

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Excel Macro To Import Contacts And Place Them On Particular Sheet?

May 2, 2014

I have come up the code below. It imports contact information from Outlook contacts in a contact folder called Private Contacts. The below code has been copied and modified from this forum.

As it stands the macro creates a new workbook and places the data on that. What I need it to do is create a new worksheet with the name of private compare on the active workbook and then place the data on that worksheet.

[Code] .....

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Extracting Phone # And Name

Mar 23, 2007

I have this data in cells A1-A7 (each line in the example below is a cell with the cells name to the left of the: and the value to the right of the
The colors are simply to show the matching data----there are no colors in the excel sheet

A1:Nordica Valley
A2:8888 bla oook nikk Rd $15,950,000
A3:Sumik/Arnov 120.443.8976/555.443.8976
A4:5+3. 13+ acre horse ranch in
A5:private canyon. Pool, barn/ more.
A6:Robinson 999.443.8976
A7:Cell7 is blank
A8:Jit/Song 587.678.6788

I wish to extract the Phone#'s and Names to columns B&C.

The data for this example would be broken down as follows:


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Format Phone Number In VBA?

Nov 14, 2012

I'm looking to see is if there is a way to modify this code to format a phone number as (999) 999-9999. Right now it formats phone numbers as 999-999-9999.

Sub FormatPhoneNumber()
'Purpose: Formats a telephone number as 999-999-9999.
'In cases where more than one phone number is enter in


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How To Scrub A Phone List

Oct 15, 2013

I work for a charity and we have a new call list, about 1.2 million phone numbers. We have a list of about 1,000 numbers that we are not supposed to call again. How can I scrub the do not call numbers against the master list to remove both numbers? The master list has names in a column, city in another column, numbers in a column and city in a column. The do not call numbers I have are just listed in 1 column.

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Phone Number Macro

Dec 11, 2007

I often have lists of badly formated phone numbers. I have created a number of macros that are quite good, but there is room for improvement.

Step 1:

Delete non numeric characters. This is a weak point - at the moment it is not working well (it removes characters from the entire sheet, rather than selected cells)

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