Maintain Formula Links After A Sort
Nov 27, 2007
I'm going to attempt to explain the problem I am having with a project in Excel. I have tried to search using several different terms but have not been successful in finding an answer to my problem. I came close with a MS help document entitled "HOW TO: Sort Cells Without Sorting Linked Cells in Excel 2000". But that document does not directly address the solution. I think there is a clue there but I can't figure it out.
What I'm trying to do:
I am trying to sort a data list that is one worksheet without affecting the links I have created to that data in a second worksheet. I have two worksheets; one holds the database, or list data; the other is a formatted price list where I have created links to the data in the first sheet. The idea is that I want to be able to manipulate the data in the data list and make changes to it while keeping the price list in a fixed format but with updated prices. I am using relative links and I have had some success in the past with these links automatically updating when inserting rows or cells, or moving the cell containing the formula. But this time I am trying to sort the data. When I sort the data the formulas in the linked cells simply point to the same cell reference as they did before the sort, producing the wrong results. I want the links to follow the referenced cells so that the results remain the same on the price list even when the rows in the data change position. For example:
The data on the worksheet named "Database" is in a list from A10:P65. I sort this list by two columns, first by Categories then by ManuPartNo. After I sorted the list I went to the worksheet named "Price List" and set up links to the cells in the data list that contained the correct information for my items. Some of my items are a combination of two or more rows from the data list. This works fine. If I make a change to the data in the list the price list automatically updates. If I insert a row or column to the data list the formulas on the Price List continue to work just fine. But, if I sort the data again, the formulas on the Price List no longer point to the correct cells in the data list. The formulas remain unchanged, but the rows of data move. I expected the formulas to update just like they do when I insert a row or move a block of data with cut and paste. Is there a way to force Excel to follow the rows as they move after a sort? Excel does this automatically when inserting rows. Why not with sorts? Where can I go to learn more about how to do this?
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Jan 3, 2014
I need to sort groups of data by a single cell in the group, compared to other single cells in other groups of data. The groups are always the same number of rows but vary in the number of rows. There is an example file below. The red is the company name and the green is what I need to sort the group by, as compared to the other groups. This example only has a few, the real file has thousands of groups. I want to sort the companies by the totals in green...they are currently in alphabetical order. There must be a way to do this without going the VBA option.
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Sep 19, 2007
I am trying to create a Karaoke Song List in excel, which would show four columns on each page with Artist, Track, Artist, Track. I am importing a text file to do this. The problem I have is that I can import the file so that it puts Artist and Track going down, however, it would then need to go back to the top of the page to fill in the right hand side of the current page. Is there any code that retrieves the current print page number of the current cell (so that I can initiate the code to go to the top right of the current page and continue importing)? Or is there a better way of doing this?
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Jul 29, 2014
I'm looking for a formula that links different conditions together.
For example, I'm entering the formula into G9 and I want the formula to be if G7 is equal or greater to G16 then the answer should be 30, if not then the answer is 0.
Simple enough I know this is my formula to use "=IF(G7>=G16,30,0)" but I want it to look past that.
Basically I want it to say if G7 is equal or greater to G16 then the answer is 30, if not it's 0 BUT if G7 is equal to greater than G17 my answer is 60 BUT if my answer is equal to or greater than G18 my answer is 120.
G17 will always be a larger number than G16, and G18 will always be a larger number than G17.
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Oct 26, 2006
I have a workbook (we'll call it Mainbook)that has links to files on a shared drive (call these subbooks). For some reason, unless the "subbook" files are open, my links in "Mainbook" will not update.
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Nov 3, 2006
I have a sheet with formula in various cells that are referenced to a sheet that doesnt initially exist. For example one formula on the sheet is: =If( 'WF Tracker 2008'!$D$5=AN$4,INDEX('WF Tracker 2008'!$B$6:$P$10, MATCH($E36,'WF Tracker 2008'!$B$6:$B$10,), MATCH(AN$7,'WF Tracker 2008'!$B$6:$P$6,)),IF(AN26="N/A",AN31,"N/A"))
and initially, sheet 'WF Tracker 2008' doesnt exist so the formulas all produce #ref! values which I expect. My problem is that I Run a macro that creates the sheet 'WF Tracker 2008' but the formula dont want to refresh/update unless I individually go into each cells formula in the formula bar and hit return.
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Jun 22, 2012
I have an unwanted link and I can't remove it. I have tried through the Edit Links dialog box, searched for [ in formulas throughout the workbook and gone searching manually for the reference but to no avail.
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Sep 12, 2012
I have some sumifs() functions in cells in a workbook that contain external links in them:
Code:
=SUMIFS('C: empForAuditor[Budget Employees 2013 (0055521).xlsm]Labor Summary'!$E$54:$E$88,'C: empForAuditor[Budget Employees 2013 (0055521).xlsm]Labor Summary'!$C$54:$C$88,$G50,'C: empForAuditor[Budget Employees 2013 (0055521).xlsm]Labor Summary'!$A$54:$A$88,H$49)
The formulas work fine if the external file is open. However if the linked file is not loaded and I load the file with the external links, as soon as the file with links is calculated, some of externally linked cells turn to "#VALUE" errors. I have a need to have only certain people see the employee file that is referenced above but the others need to update the file with the external links and not have errors in cells.
The really weird thing is that some cells yield the #VALUE error and some don't, even when both have SUMIFS() functions in them. Even cells with the Exact same formula in them will sometimes yield #VALUE and other times yield a real value.
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Sep 1, 2006
I am working with a workbook, which has links pointing to many other workbooks. Many a times, I need to open the source workbook to verify whether the source data is correct. It takes a long time to open the other files and locate the exact cell. Following is an example of the links in the workbook.
'W:CentralMMonitoringResearch[Dallas.xls]CONSUMERS'!AH13
Some cells are linked to the sheets in the same workbook. I know that I can use Excel's audit function, but I found that it doesn't work well when the formula referes to other workbooks. Therefore I want to design a macro, which will land me to source cells. The macro needs to analyse the link; open the workbook to which the link refers; and find the correct cell in that workbook. If the link refers to a worksheet in the same workbook, then it should not open that workbook again. I don't know, how to use a link like the one given above, and analyse it using VBA to decide whether it needs to open another workbook.
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Oct 20, 2006
I have cells (range named Formulas) in a worksheet A (wsA) linking to another workbook. This workbook has several sheets, each a different forecast. From a Radio Button Group on wsA I would like to choose forecast, FC1-FC3, and then all the cells in the range Formulas would be updated with the choosen FC.
I would like a VBA script to handle this:When the workbook is activated the present Forecast in the Radio Button Group should be stored as a variable (oldFC)When I choose a new forecast, the value should be stored in a new variable (newFC)I then want to loop through the whole range (Formulas) and update each cell and it's part of string value to the newFC
Before update:
wsA cell N3='H:[5500-plan-06.xls]FC 3'!N$16
wsA cell N4='H:[5500-plan-06.xls]FC 3'!N$17
When new Forecast is choosen this should be update to:
wsA cell N3='H:[5500-plan-06.xls]FC 1'!N$16
wsA cell N4='H:[5500-plan-06.xls]FC 1'!N$17
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Jul 19, 2007
I would like to be able to find out what other spreadsheets rely on the spreadsheet I'm currently in.
For example spreadsheet A cell D1 links into spreadsheet C cell F1
So if I was in spreadsheet C I'd like to be able to run or do something that told me that cell F1 was used in spreadsheet A cell D1.
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May 3, 2006
I am linking to cells on a spreadsheet and in some cases the formula is showing in the cell and in others the contents of the linked cell. I have forced updating (F9 )and F2 enter with no effect. Is their something i am missing as I want all the links to update automatically. If I copy and paste a working formula into one of these cells it updates albeit with the wrong reference but if i go in and edit F2 etc then it shows as a formula.
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Mar 3, 2007
The master has rows corresponding to numbered files:
4300 | CellValue1 | CellValue2 | etc
4301 | CellValue1 | CellValue2 | etc
In attempting a simple formula (a couple VBA codes I tried did not work and were probably substantially more than I needed anyway), I made the following:
='CMain FolderSub Folder[concatenate(cell w/file number,".xls")]Sheet1'!A1
This is identical to the copy/paste link formula currently in use except that I am trying to have the actual file number/name generated off the master list instead of what is in the file itself.
Purpose: in case I was not clear on this above, I am trying to automatically populate the master worksheet with the data from the workbook. The current procedure is to copy a line of the data from the workbook, then paste as a link in to the master worksheet on the row corresponding to the file number.
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Feb 13, 2008
I have a template file which has a reference to a cell on a sheet in another workbook.
I need to copy this template to 250 workbooks. However, everytime I copy this template sheet into a workbook, it updates the reference to the template name!
Is there an absolute reference I can use for the sheetname?
Example: Workbook Template - Sheet1 - Cell A1 = Value
Workbook Template - Sheet2 - Cell A1 = Sheet1!$A$1
So for so good, but when I copy Sheet2 to a new workbook, I need to have the exact same reference; ie. Sheet1$A$1 and NOT = ['C:Workbook template']Sheet1!$a$1
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Feb 22, 2008
I have a sheet called "Sheet1" in workbook "File1". In this sheet, I have a lot of formulas and some of them involves linking to external files located in E: Finance folder. Is there a way to automatically highlight those cells containing a formula that references to external files?
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Jan 8, 2009
I'm trying to create a formula similar to this:
=Calculations!(Indirect("N"&A2)-Indirect("AB"&A2)+Indirect("AA"&A2)
The idea is that the user will enter a value in cell A2. That number will determine the appropriate rows in the formula above.
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Apr 28, 2007
I'm trying to perform a copy & paste operation by hand which to me should be easy in theory. I have a worksheet whose formulas have been corrupted. I have a backup of this sheet- I'd like to copy the backup sheet into the workbook. The problem is that the formulas, which reference other worksheets within the workbook, are copied over as links to the backup workbook instead of the new workbook they are being copied too. This seems simple, but how do I copy the worksheet and the references without having to go through all of the references by hand to only apply to the local book.
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Sep 30, 2013
Is there a way that formula links in spreadsheets can use environment variables to reference formulas in other spreadsheets/addins?
For example, I have a spreadsheet that imports templates which call functions in an addin. The spreadsheet, templates and the addin could be installed into either the 'Program Files' or the 'Program Files (x86)' folders.
I am experiencing issues with the formula references when moved between 32 and 64 bit computers since Excel seems to store the full path of the addin in the Excel formula (even though it hides it when the reference resolves its path) in my templates. I would like to update the references in my templates so that they use an environment variable (set by my software installer) to always know the correct path of the addin.
In Excel 2003, spreadsheet links are edited via: 'Edit'->'Links'
In Excel 2007 and higher,'Data'->'Edit Links'
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May 6, 2007
Imagine the spreadsheet contain informations.
(For eg, columns A to Z all got contents)
Then i want to delete columns A, B, C, K,L,M, X,Y,Z
Problem faced:
When i delete A,B,C
D,E,F . . will shift to the left.. becoming A,B,C
I need to use macro buttons so that next time i dont need to remember what to delete and what not to delete.
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Jan 20, 2007
is it possible to always have the entire combox highlghted?
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Sep 30, 2009
I have a macro recorded that inserts into column E in the attached report, and then retrieves data from another worksheet in the workbook. In column D I am trying to keep a 6 month average which includes the latest inserted data, however every time I insert a column the relationship with column D is moved out by one. e.g. range E8:J8 becomes F8:K8.
I am also stuck with setting up a macro to import a new model into the report. I have set up a worksheet called new model with the manufacturer, model and fail descriptions, however all macros I have recorded fail when trying to insert the manufacturer and model into mulitple cells.
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Mar 29, 2007
I want to maintain a history of exam results held on different dates
For this purpose I created a file with three sheets named Inputs, Working & result history. Description of all sheet is as follows :
“Inputs” Used as main Input file to feed marks for each subject on certain exam date.
“Working” Linked with sheet inputs and perform calculations ( total marks, % etc)
“Result History” Date wise history of exam results based on sheet (working).
Required Solution Steps:
1.Score entered for different subjects in Sheet “Inputs” for a particular exam date.
2.Obtained marks are totaled and score % calculated based on scores entered in sheet inputs.
3.Date wise history of exam results recorded based on working sheet.
To transfer/copy/paste results from “Working” sheet to “Result history” sheet I recorded a macro which is linked with a button. This macro copy record from working sheet and paste it as value to result history sheet....
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Apr 23, 2007
This may seem like an odd request for help, and there may be other options that I am unaware of but....
I am looking to maintain a top header row and a bottom footer row. The sheet is 300 rows deep and If I put a freeze pane or split, the header or footer ends up scrolling off of the viewable screen.
The header range is A1:G6 The footer range is A301:G304. I am looking for 2 sub()'s. The first will check the DATA range A7:G300 and hide all empty rows between the header and footer ranges. The worksheet will display lets say 23 rows of data if the user needs to enter data in a new row I would like them to be able to run a macro that will hide the first data row and unhide the first empty data row below the last row that is not empty (in the data range), and a second macro that would do just the reverse. If there were any hidden rows at the top of the data range, the first hidden row above the first unhidden row would be unhidden, and the last row of the data range would then become a hidden row.
In essence it would allow the user to scroll through the data range and never loose sight of the header range & footer range.
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Mar 12, 2008
I am working on a macro to insert a row below if a cell with a validation list has an item from the list selected. The new row needs to maintain the same format and formulas as the original row. To explain this better I have attached a very generic spreadsheet Called Custom Order. In this example cell A3 has a validation list. If the user selects one of the items in the list... I need the macro to insert a row below and maintain the format and formulas found in row A3.
Also this is posted on another forum. http://www.excelforum.com/showthread...=1#post1893257.........
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Nov 11, 2012
I have a userform that opens up to full screen, however, when i designed it everything is central and in its place, but when the userform opens full screen everything is pushed to the left and not using all the form.
I know that in VB2010 u can use docking and table layout panels for this sort of thing but VBA 2007 which I am using with excel doesnt seem to have these options?
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Apr 20, 2013
I have a table that includes list of clients, products they order, and requested delivery date. When the client calls in to place an order, I pull up the excel table (orders worksheet) and fill in the items quantities and the required delivery date for the client who called. Once I fill the information for the client who called in, I need to update a "log" worksheet with the information that I just entered. The log worksheet will eventually contains history of all the orders which I received in the past.
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Apr 3, 2013
My current solution is to filter the Master Log so I only see Region 2, copy everything, then paste over Region 2, and repeat with 3, 4 and 5.
I have a master log (attached) that I import using Microsoft Query to 4 other spreadsheets (called Regional Logs), depending on the contents of the column "Region." I have all this figured out, but I can't figure out how to have the highlighting persist through the export and refresh. I don't think the attached file has any highlighting, but how I use this is I edit the Master Log throughout the week and highlight changes as I go. Coworkers use the 4 Regional Logs throughout the week to monitor different cases, particularly the new ones, so they need to see all changes for the week highlighted in yellow, which means the Regional Logs need to be linked to the Master Log and the highlighting must be visible any time a coworker opens the Regional Log. In addition, they are emailed across the state to county directors and they need to see the yellow-highlighted data, as well.
Currently, when exporting data using MS Query, no formatting persists. How can I ensure the highlighting persists? Or, is there another way to easily export the data, depending on the contents of the column "Region", which would allow the highlighting to persist
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Aug 12, 2013
I want to copy A1 and C1 (there is data in A2), but when I copy it somewhere else, I want it to maintain the column space with NO data. Can I do this?
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Mar 15, 2012
I have code to copy sheets from one workbook to another, but how to maintain the order based on the Source Workbook.
Actually what i'm trying to do is copy all the Sheets named start with "_". FYI, i cannot use the Index of Sheets as well.
Code:
i = 0
For Each ws In Workbooks(xWBSource).Worksheets
If ws.Name Like "_*" Then
i = i + 1
sArrSheet(i) = ws.Name
[Code]...
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Nov 4, 2008
I'd like to be able to create a copy of a worksheet and maintain the relative hyperlinks within each worksheet. Currently, when I copy a worksheet, the hyperlink takes me back to the original worksheet.
I'm using Excel 2003.
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