# Multiple Data Validation Entries Into One Cell

Jun 2, 2014

Is it possible to create a formula using a Data Validation List where it will add a new entry to the existing entries in a cell?
For example: I have a data validation list with the names of Pete, Chris, Bruce, Carly, Megan, and Becky. With the normal data validation set I can select one entry and it will be output into the designated cell. If I select Bruce then Bruce with be placed in the cell. Is it possible to set it up so that each time I click on data validation it will add an entry to the already existing entry? E.g. I have already selected Bruce then I decide to add Becky, I want the output cell to show both Bruce and Becky.

I know I can do this with a formula that will place all the results from different cells into a single cell, but I would then have to create multiple data validation entries of which I would rather avoid if possible. Not to mention I don't remember how to do this formula anyway......

## Data Validation And Non-Repeating Entries

Apr 18, 2014

I'm trying to create a questionnaire and in each question you got to rank the answers 1, 2, 3 and 4 according to your preferences.

So I'm trying to use data validation to allow ranges between 1 and 4 and at the same time I'm trying to use =countif(\$B\$20:\$H\$20,B20)=1 to prevent repeating selections but my problem is that with the data validation tool I can only select one of those options either allowing whole numbers between 1 - 4 or allowing custom and using =countif(\$B\$20:\$H\$20,B20)=1.

Is there a way to do both?

## Data Validation List & No Duplicate Entries

May 23, 2007

I have a spreadsheet that needs to have a validation drop down list in three cells in every row (D, E, F). There are three items in the list, say, "One", "Two" and "Three".

My only problem is that there can only be one entry of "One" in each row.

## Set Maximum Number Of Entries In A Range - Data Validation?

Dec 8, 2012

Basically in cells b12:b26 (15 cells) I need to enter the type of item (which is limited to 2 items). I made a drop down list for that range which works perfectly, therefore the user can choose either item 1 or item 2 or blank. However, I need to figure out a way so that item 1 can be chosen a maximum of 10 times in the range, and item 2 can only be chosen 5 times in that same range..

I am assuming that you can't add that condition to the drop down list... So I was thinking of adding an extra column duplicating b12:b26 (c12:=b12 etc...)- and entering a data validation there.

I was going to enter the following:

if item 1 is chose : =NOT(COUNT(\$c\$12:\$c\$26)>10) &
if item 2 is chosen: =NOT(COUNT(\$c\$6:\$c\$6)>5).

However, for some reason it doesn't work - it doesn't block the entry if I try to enter 11 item 1s or 6 item 2s.

## Using Frequency In A Data Validation Formula To Ensure Unique Entries

Mar 11, 2014

Using frequency in a data validation formula for ensuring unique entries.

Currently I use COUNTIF(\$B\$2:\$B\$244,B2)

## Count The Number Of Entries In A Data Validation Dropdown List And Display A Result.

Nov 7, 2007

I am trying to do 2 things involving data validation. 1) Count the number of entries in a data validation dropdown list and display a result. 2) Use an If statement to pull the formatting from a cell into another cell.

An example would be if Cell A1="A", then show the drop down list associated with cell or sheet "!ryanB2". Alternatively, I would like to also display the number of entries in the drop down list.

## Data Validation: Multiple Formulas Required In 1 Cell?

Nov 23, 2009

I currently am using Data Validation drop-downs (which are identically referenced) in a number of cells (From J10 to J19). Each entry refers to a Crew departure &/or arrival time (based on an Aircraft schedule) and crew Subsistence & allowance (\$17 per day). Referenced from “K10:K19” is USD currency:

DAYS:CURRENCY:
“J10:J19” “K10:K19”
“FULL-WEEK”(References 7 Days) = “USD 120.00”
“SATURDAY (DEPART)”(References 2 Days) = “USD 35.00”
“SATURDAY (ARRIVE)”(References 6 Days) = “USD 100.00”
“TUESDAY (DEPART)”(References 5 Days) = “USD 85.00”
“TUESDAY (ARRIVE)”(References 3 Days) = “USD 50.00”

I am trying to establish a way to specifically; select a particular day in the Data Validation drop-down menu (J10:J19) and a formula automatically converting the result to “USD Currency” for each of the 5 alternatives?

So in other words, each data validation cell will have 5 matching formulas pertinent to each specific orientation (Day)?

E.G.Select “FULL WEEK” from the drop-down option and “USD 120.00” is revealed / converted?
Select “SATURDAY (DEPART)” from the drop-down and “USD 35.00” is revealed?
... “SATURDAY (ARRIVE)” = “USD 100.00”
... “TUESDAY (DEPART)” = “USD 85.00”
... “TUESDAY (ARRIVE)” = “USD 50.00”

The closest I have managed (with no real success) is as per the following formula:
IF(T26="FULL_WEEK",X26,IF(T26="TUESDAY_(ARR)",X27,IF(T26="SATURDAY_(ARR)",X28,IF(T26="TUESDAY_(DEP)" ,X29,IF(T26="SATURDAY_(DEP)",X30)))))

I would be so incredibly grateful if somebody could help me (in laymen’s terms)?

## Nested Data Validation: Figure A To Enforce Dual Data Validation On A Single Cell?

Aug 19, 2009

I'm trying to figure a to enforce dual data validation on a single cell. That is, I need to restrict the user to entering only a decimal value, only if a particular other cell (say A2) is blank. To put it another way, if A2 is blank, the user can enter a decimal value, but if A2 is not blank, the user cannot enter anything. I can use Data Validation to enforce either the decimal restriction or the ISBLANK, but I'm not sure how to make them work together.

## Excel 2010 :: Multiple Entries In One Cell That Need To Be Spread Across Multiple Rows

Jun 17, 2014

I need to convert data from column IDS into separate rows, all other columns need to stay in tact. There are several distinct patterns for the IDS column, main identifiers are always starting with FILER or TEAL and the trailing numbers behind it have no more than 6 digits.

BEFORE MACRO

ID
AREA
TYPE
CLASS
QTY
IDS

1
COAL
TYPE9917312
CLASS881345
2
FILER756911**/**FILER123188 ^** FILER877119*118

[Code] ........

AFTER MACRO

ID
AREA
TYPE
CLASS
QTY
IDS

1
COAL
TYPE9917312
CLASS881345
2
FILER756911

[Code] ......

What the MACRO would look like? This is for Excel 2010.

## Splitting Multiple Entries In Single Cell Into Multiple Columns

Jan 15, 2013

I am looking to split multiple different entries in a single cell into multiple columns and repeat this for all rows

Example (I have the below in a single Cell as column headers)
NCM Server Mgmt VLAN Site ID

Next Line down is the data (Each row in a single cell)
Enabled 10.10.10.0 50 TEST SITE 1
Enabled 10.10.20.0 50 TEST SITE 2
Disabled 10.10.30.0 50 TEST SITE 3

How I could achieve this as I have a number of projects where this would become useful

I know you can use delimiters but with spaces between the values I just can't fathom a way forward.

## Data Validation (restrict A Cell To Only Be Able To Input The Letter "i" Multiple Times)

Nov 5, 2008

I am trying to restrict a cell to only be able to input the letter "i" multiple times, almost like a tally sheet, in other words I want the cell to be restriced to one letter, but allow that letter to be entered multiple times.

## Data Cleanup From List With Multiple Entries?

Apr 24, 2014

I have a large database of service invoices. Since our invoice can carry multiple lines, the table in question might have multiple entries for the same invoice number. I'm trying to generate a performance metric dashboard for the service group by employee. Again, the employee can show up multiple times per invoice if he performs different work for each invoice.

I'd also like to condense the list down so there aren't any blank rows between the rows with data.

Ultimately, I need to find each individual invoice that each employee worked on and generate a list from which I can then generate an SPC chart. I'm willing to do this in a couple of stages if necessary. Primarily, I want to avoid using VB script if possible.

So, cherry pick service invoice numbers from a list when matched to an employee's name (VLOOKUP), consolidate multiple entries when that employee's name matches multiple entries of the same service invoice number, and condense the list (preferably as it's built) so there are no blank rows.

## Vlookup Data And Return Results On Multiple Entries

Feb 16, 2009

So i have a spreadsheet that has a list of members and how many events they have attended. That is fine because i achieved this by doing a countif function on their account number. The spreadsheet has to sheets Events Attended TOTAl and List. In the list it has their name account number and what event they attended and what date. What i need is to have a function that will lookup their account number and return what event they attended but they might have been to 4 different events.

I have a total of 5 columns dedicated to Event attended so we can tell it to lookup first event and return result then have an if function in the next column to lookup event and if its returned in previous column move onto the next event attended.

## Excel 2007 :: Combining Data With Multiple Row Entries

Mar 7, 2012

I'm using Xl 07 and need to combine two sheets of contact info and have them sorted alphabetically.

Each contact entry takes the follwing form(comma's denote new columns)

55555, Name , John, Smith, Tel: , 555-555-5555
ID , Company, XXX , , Email, xxxxxx

Each sheet has a list of 200 or so entries about 400 rows long. The entries on each sheet are sorted in alphabetical order. the names also alternate alphabetically from sheet to sheet. So when i look at the entries on my final sheet, the 1st will be from sheet1 the second from sheet2 the third from sheet1 and the fourth from sheet2 etc.

I'm not sure whether I should build a new list by pulling alternating entries from each sheet or just copy one list below the other and then try to sort it somehow.

## Putting Multiple Entries In One Cell

Jun 23, 2006

It lists single clients on single lines, with various column fields that have autofilters (such as where th client came from, when they arrived, who is dealing with them, are they complete and so forth).

The final entry I need to include is a list of th policies (it is a financial business) they need us to consider, split into three columns of life policies, pensions and investments.

My problem is that I am unable to put more than one policy in each of those columns which can then be sorted through the filters.

How am I going to achieve this, yet still keep one client per line?

## Autofilter: Multiple Entries In One Cell

Nov 1, 2006

I'm making a database for people to easily find their documents at work. In some cells there are multiple entries because the document could be within two catagories, eg. memo and report. Is it possible to somehow list these multiple entries within the cell so that the autofilter will recognise them as seperate entries and find that document whether you filter for memo or report? If not, can you get the filter to search more than one column for the same result and show all entries that are, say, a memo, even if it says so in different columns? I want it to be as simple as possible for the user so that they can select what they want from the drop-down menu and not

## Data Validation: Can I Use Data Validation In A Cell That Has Formulas In It?

Apr 3, 2009

I have attached a sheet that I am working on. I want cell G1 to be less than or equal to 165. That cell contains a formula. If the formula takes the number to over 165 the validation is allowing it.

## Multiple Data Validation Across Multiple Fields?

Jul 23, 2012

I have a spreadsheet setup like a timesheet: Employee Name, Classification, Rate, etc.

I setup the Employee Name field as a drop-down. Since there are numerous employees with different rates, I want to just select a name so that the other fields fill-in with the appropriate rates.

## Duplicate Entries Validation With 3 Columns

Feb 15, 2014

I am looking for either vba or excel method to prevent duplicate entries across multiple columns. The data validation only works when it is input manually by the user and not when it is generated by the formula

What i am trying to do ( assuming " | " are column dividers and each new line is a row)

abc | 2 | bac | 3 | cab | 4

bac | 3 | abc | 2 | cab | 4

abc | 2 | bac | 3 | cab | 4

## Add New Entries To Drop-Down/Validation List

Sep 2, 2006

I'm trying to make a sheet that will allow users to either pick from a drop down box, or if the choice they want isn't there, to input data in the same cell. That part I have got. What I can't do is figure out how to have excel add that user input to the list of options, so that they next time the drop down box is used, that "user input" will appear as an option in the drop down. I used data validation to do all these drop downs.

## Counting Entries In A Validation Field

Apr 17, 2007

I need to count entries in a validation field

I tried using =COUNT(3,E3,M3,U3,AC3) but this does not work.

## Multiple Criteria In Data Validation?

Nov 12, 2012

I would like to put a data validation check on a cell to make sure only numbers are inputted in the cell (As opposed to words). So I was looking to write in 2 data validations: 1 to say =value(A1) and the other to allow a zero to be inputted as well. How can I write these both in?

## Data Validation Multiple Values - Without VB

May 29, 2013

I am trying to create a Data Validation drop down, that is based on contents of 2 different cells, without using VB. I tried doing this with an "if" formula, but it did not work.

Column F is a DV with a list for Area. I can use "=INDIRECT(F115)" to have separate ranges for column G, but I would like to use DV in column H, based on the values in F & G.

F
G
H
Area
City
Resource

[Code]....

## Multiple Sublists Using Data Validation?

Feb 8, 2014

Is there a way that I can set up more than 1 sublists in excel? Below is the criteria and conditions. I was able to create the Primary List and then the first sub-list but that is it.

Primary List:

1. Majors
2. SBS

Sub Lists 1:
Case Type/Request (All Case Types should link to the primary lists for all business units)

Sub List 2:

Depending on the case selection in sub list 1, this should show the Queue Name and/or Email Address that the case should be routed too.

Below is a screen print to show the setup of the excel file.

Column A is the Business Units
Row 1 is the Case Type/Request
Column B/Row 2 and on are the actual queue names and/or email addresses.

Manual Billing File(s) uploads
San Dimas Billing Inquiries

Majors & SBS
SERVICEMB@Test.COM
#ACCT-San Dimas

CompHR
N/A
N/A

## Data Validation All At Once Across Multiple Worksheets

Jan 2, 2007

I have 37 workbooks that are timesheets for employees for calendar 2007. Each one has 52 tabs for the weeks of the year. Each worksheet has a particular column that needs to have a drop-down selection. That's working fine as long as I do it one worksheet at a time.

Since I don't relish doing this 1,924 times (37 employees x 52 weeks), I opened a workbook and selected all tabs (first, shift, last), but when I tried to highlight the cells that need the drop-down info, "Validation" under "Data" was grayed out. I checked another sheet and found the same thing. As long as I do it one worksheet at a time, it works fine.

Can data validation, for the purpose of adding drop-downs, not be done across multiple worksheets within the same workbook?

## Multiple Dependent Data Validation

Oct 4, 2008

I am needing to create 2 drop downs that are dependent on 1 drop down. I have named lists that are on another worksheet. I've gotten so far as getting the 1st 2 drop down lists work but my third drop down I just can't figure out what the formula needs to be. HELP!! I've been working on this for a week now and I'm losing my mind. I've checked the contextures website and it does NOT answer this question.

## Custom Validation Formula To Prevent Duplicate Entries?

Aug 15, 2012

How do I set up a custom validation formula to prevent duplicate enties?

For example I I've already enter the song name 19 and Paul Hardcastle (BandName), how do I set it up where I can not enter that combination again on a row?

I was wanting to use a custom CountIF function but I could not get it to work.

A
B

Song
BandName

19
Paul Hardcastle

[Code] ....

## Adding Data Validation On Multiple Sheets Using Vba

Nov 18, 2013

I have multiple sheets (Sheets "A", "B", "C", etc) with the same structure and formatting. For these sheets ("A", "B", "C", etc.), I want to create dropdown lists in column F (cells F2:F100) based on values from a different worksheet (Sheet "DropDown", Cells "B2:B130").

I saw a previous post [URL]... which had a single sheet example. I am trying to come up with vba code for multiple sheets and so far it's not working.

VB:

Dim wkst As Worksheet
For Each wkst In ThisWorkbook.Sheets
ThisWorkbook.Names.Add Name:="listdata", RefersTo:= _ "=dropdown!\$B\$2:\$B\$130"
xlBetween, Formula1:="=listdata"
End With
Next
End Sub

I am a beginner with vba coding

## Substituting Multiple Values For Data Validation?

Jan 3, 2013

trying to substitute out values that i am using in data validation. From the sentence:

Consulting (Logistics, IT, Management)

I would like to remove the spaces, the (, the ) and the commas so that it reads:

ConsultingLogisticsITManagement

So that i can use it for data validation.

In the data validation box i am trying the formula:

=INDIRECT(SUBSTITUTE(substitute(substitute(substitute(c2," ",""),"(",""),")",""),",","")

But i keep getting told i have an error.

## Data Validation With Multiple Info Displayed

Feb 26, 2014

I have multiple worksheets with different data which are as follows:

Sheet 1 - Pricing
Sheet 2 - Selections
Sheet 3 - Summaries (created later with a pivot table)

For the most part I have the sheet working as I want it to, the issue I have is on the selections sheet. The Selections sheet has data validation linked to the All Data sheet via a drop down list, what I would like it to be able to do is to display in the dropdown list 2 separate columns from the All Data list rather than just the primary list.

Allow me to elaborate:

Sheet 1:
Column A; Socket, Socket, Socket, Cable, Cable
Column B, Supplier A, Supplier B, Supplier C, Supplier A, Supplier B

So just to confirm I would like to be able to select the item from column A but it also display (while selecting), column B side by side so that a comparison can be made as part of the selection process.