Vlookup, Index, Match, Offset, What Combination Should I Use?
Sep 22, 2009
I have attached an example s/sheet. Basically this is an excerpt of the data that sits in a pivot table. What I want to do is from another sheet query this data. I don't want to use another pivot table as they are quite hungry in terms of memory and the data source we have is quite large. In essence what I want to achieve is in cell G2 the user enters a code. A function (vlookup?) will then scan column A to find that code.
The function then needs to look across and sum the total of Requests and Responses for all the dates. Whilst the dates may change, the number of dates will remain the same. Once it has summed them it needs to return the totals to cells G4 and G5. Additionally it needs to fill in the relevant total (offset?) for the corresponding week as detailed in columns H-AH. It seems quite a simple lookup issue but I am not very versed in nested lookups. I have looked around and it seems INDEX woudl do the job but I am at a loss on how to construct this type of function.
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Apr 24, 2014
How to use offset in combination with match and vlookup. Well I think I have to use Offset to find the value ( cell with time in it).
I have in my workbook 3 sheets: Sheet1, Sheet2 and Agents.
In 'Sheet2' every week I upload a report with persons and every person has a certain amount of time behind their name.
In 'Sheet1' I want to get (load) the data: the person and time from 'Sheet2'.
In 'Agents' I only match the names. That's because the names in the report I upload in 'Sheet2' have a different lay-out then the ones I use.
The matching and to get the names correct in 'Sheet1' Is no problem. Though I get stuck with the cells where the time is placed in the report I upload in 'Sheet2'.
The persons are in Column C ( C7, C26, C45, C64 etc) but the value I also need to get is not in line behind the names. It's In the 7th row under the name and in Column L.
Example:
Wiebe (C7) time ( L14)
Gary (C26 time ( L33)
Kay (C45) time ( L52)
What I use to match the names and get data is this formula.
=INDEX(Sheet2!$A:$L;MATCH(VLOOKUP(Sheet1!$A2;Agents!$A:$E;5;0);Sheet2!$C:$C;0);MATCH(B$1;Sheet2!$1:$1;0))
Is it possible to use Offset ( or something different) in this formula to also get the cells with the time ( matching with the right person)
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Aug 14, 2014
What I want to do is the following, I have two sheets, one where the data needs to be filled and the second where the date needs to be looked up. In Sheet1 I need to find a date for each of the NR2 and NR1 combination. But in the second sheet there are multiple NR1 occurences and also single occurences. So if there is only one, I need that date, if there are several I need the average of all the occurences for NR1, not taking into account the N/A ones.
(some examples from the file)
NR2 NR DATE
100707987121951
100702347121960
100707750121960
100707721121960
100702422121960
[code]....
So for example, NR1 121965 has two dates, 03/09/2002 and 27/01/2004, so here it should calculate the average of these two and put that average in the first sheet.
I was thinking of something like IF(MATCH(?) gives one result,put that with vlookup, else AVERAGE of all MATCH that are not N/A)
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Apr 6, 2009
Can Offset be combined in an Index Match Match formula as per the attached sample?
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Apr 8, 2009
I am trying to sum 12 columns based on looking up a reference that is in one column. Basically I have 2 files where on both files Column A has a G/L account number. On the data file I have credits for each month going from column C to Column O. On the other I have one column where I want to bring in the sum of all the months based on looking up the G/L number in column A.
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Jan 7, 2009
I have several months worth of data, lets say January to December in cells A1:L1. In the rows underneath I have data, however, it is several "sets" of data. For example, I have data in A1:L10 (the first batch) and another batch in A21:L30 and so on. So you can see that there are rows between each batch of data (this must remain thus).
What I would like to do is set up a formula that reads along the the dates at the top, then reads down to the batches of information only, and then ranks them.
Ultimately, what I want is to tap in say "September" and then in a table I want to have the top 10 ranked in order from the batches of information from the September column, and this will change according to the month I tap in etc.
I think it may be some combination of Index / Match & Rank, but I am struggling with the Rank formula applied to non-consecutive ranges!
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Oct 8, 2009
I have this table
.......A.....B.....C....D
1.....I......a.....d.....g
2.....II.....b.....e.....h
3.....III....c.....f......i
As you can see, the number I has a,d,and g, II has b,e,and h, and III has c, f, and i
I want to make formula that if I make the input g it would return I, f would return III, and c would return III, and so on
I want to make four formulas by using VLOOKUP, INDEX, MATCH, INDEX&MATCH separately.
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Jun 30, 2006
I'm having trying to set up a new
workbook to pull selected results from an existing one. I am trying to figure
out the formula/function for cells B2:D3 on workbook2:
EXISTING WORKBOOK1:
(Col A is dynamic range 'name', Col B is dynamic range 'product', Col D is
dynamic range 'mtd')
A B C D
Joe P1 7
P2 1
P3 2
Total 10
Jill P1 3
P2 4
P3 1
Total 8
NEW WORKBOOK2
A B C D
P1 P2 P3
Joe 7 1 2
Jill 3 4 1
I entered the following as an array formula in cell B2 and it works fine to
return the proper result of 7:
=INDEX('workbook1.xls'!mtd,MATCH("Joe"&"P1",'workbook1.xls'!name&'workbook1.xls'!product,0))
This does not work to return the results for P2 or P3, I am assuming because
I need some sort of an offset for the different rows in workbook1.
I am hoping someone can point me in the right direction here. First I want
to locate the proper name in workbook 1 and then the proper product under
that name and finally pull the mtd col D result for that product and name.
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Jun 3, 2014
=INDEX('Data Dump'!$C:$C,MATCH('YTD Detailed'!B$2&A40,'Data Dump'!$G:$G&'Data Dump'!$D:$D,0))
I have to above array formula, i am looking to nest an offset within it. That looks up two columns to the right, but im having trouble.
Can an offset be added to an index?
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Nov 5, 2006
I am having a heck of a time coming up with the proper combination of functions to return data to my worksheet.
Attached, you will find a screen shot of the pages I am dealing with.
Here is what I am trying to do:
On the page named Update Master, I am trying to put formulae into the highlighted cells C2:C11. Each cell will contain a formula to MATCH the team name in UpdateMaster!A:A with a team name in the chart found on worksheet WEEK ONE. Then, I want to return the value found 8 cells down, and 1 cell to the right of that MATCH. Here is a specific example:
In cell Update Master!C2, I need a formula that will MATCH the value in Update Master!A2, , with a value on the WEEK ONE! worksheet. (In this case, 2EZ. After locating the match, I want to return the value found in the bottom right of that players weekly score box. (WEEK ONE!C9...in this example).
I can't make a direct reference to the data...because the value in Update Master!A:A will change after each week. The team names will be sorted in alphabetical order after being sorted by the value found in Update Master!AE:AE...(each player's accumulated score).
I have tried so many combinations of MATCH, LOOKUP, OFFSET, INDEX, ROW...etc., and I keep getting VALUE# or NA# errors at some point in the computation. Maybe one of you can point me in the right direction.
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Dec 28, 2009
I have the following formula in a cell:
=SUM(OFFSET(INDEX(J:J,MATCH(9.99999999999999E+307,J:J)),0,0,-M9))/M9
When the workbook with this formula is open it slows down other workbooks quite a bit.
If I run code in another workbook without the workbook with the formula open, calculation takes 0.099 seconds. If the workbook with the formula is open, the same code takes 2.24 seconds.
How could I change/replace above formula to average the last n (cell M9 value) cells in an ever changing column.
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Jun 21, 2012
How can I modify the following formula to find the contents of reference cell, for example if the cell reference (G$3) is equal to 9 I want it to use 8 instead.
Code:
IF(ISERROR(INDEX(tra!$E$2:$E$1100,MATCH(G$3,tra!$C$2:$C$1100,0))),"",
INDEX(tra!$E$2:$E$1100,MATCH(G$3,tra!$C$2:$C$1100,0)))
I tried using G$3-1 but this doesn't appear to work.
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Oct 8, 2009
I am trying to match data from 2 independent sets, formatted slightly differently so not sure which function would work best for me. From the attached file, I am trying to match the date and time stamp (in cell A1) with that from the other data (in this example in cell E1) and return the data (from cell F1) to cell C1. So basically any date and time stamp before 04/03/09 04:00 will return a value of 44 (this value should appear, therefore in cells C1 - C30)
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Jan 19, 2014
Trying to grasp the concept of using these 3 functions to search for and return values from a data sheet.
The attached spread sheet has performance data for a group of employees.
What I need to do is find a particular employee then return a value for one of the category's.
For instance, I need to find "10TE03 ANGIE HOLLIS" Parts Usage on color or cell C10 in the attached sample.
Sometimes new category's are added to column A adding to the number of rows so a simple offset is not reliable.
Once I get that working, I then need to use a named range to total and average different data points for groups of employees by teams.
Maybe Offset-Index-Match is not even the way to go here?
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Feb 4, 2014
I have two sheets of data , sheet A and Sheet B.
Sheet B contains a column called "Name" and for each name, and for each name there are corresponding numbers. In sheet A, I have a "list of interest" in column A. What i want to do look through the data in sheetB to find a match from the list of interest and return the corresponding letters, located in column A.
I have filled out the first two rows of results that should be returned as an example.
One idea i had was to put a vlookup formula in each column result 1 to result 6 so i can catch all 6 "Serves" columns from column B, but there may be duplicates in the serve columns and vlookup only reports the first match.
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Apr 16, 2009
On the attached spreadsheet, i am trying lookup the selection name in column A on the summary sheet and search through column A of the other three worksheets adding together the three answers but something isn't working as the end answer is incorrect. I have tried vlookup and also tried combining offset/match but neither way i am getting the correct answer. I removed a lot of the data to simplify things and changed the figures to fictional ones for privacy reasons.
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Oct 22, 2009
I have a worksheet that has numerical data in A1:A22. In E1:E61 I have set values in numerical order and in F1:F61 I have a letter or letters that correspond to E1:61.
I am trying to write a formula in B1 that will look at the value in A1 and then match it up in E1:E61 and then return the corresponding letter in F1:F61.
e.g: in A1 i have an INDEX and MATCH formula
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Apr 3, 2008
I have two worksheets that I am hoping to use to generate one report in excel. Sheet1 contains the following information for my entire work center:
Benefitor Account Dollar Value Document #
Sheet2 contains a list of Benefitors that are relevant to only me.
I want to pull the information from Sheet1 where the benefitors on Sheet1 match the benefitors listed on Sheet2 into Sheet3.
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Dec 4, 2008
I have a tab that has Employee Name in one column and the benefit they chose in another column. The employee name is repeated a number of times since they have chosen more than one benefit.
I am trying to create a new tab where the employee name in is the first column (only once) and each benefit is listed in separate columns along the top. I want to put an "x" in the column for the benefit the employee has chosen.
Is there a way to say "look for this employee, see if this benefit is what they chose, and if it is, put an "x", if not, leave blank"?
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Jun 5, 2009
I am trying to get the info shown on table 1 into table 2. I suspect index and match is the answer, but I am not sure.
Table 1 Employee # Deduction Amount 101 AD&D 7.00 101 LIFE 4.00 101 LTD 12.00 101 STD 6.00 101 HEALTH 300.00 101 DENTAL 25.00 105 AD&D 8.00 105 LIFE 6.00 105 LTD 6.00 105 STD 300.00 105 HEALTH 25.00 105 DENTAL 8.00 112 AD&D 7.00 112 LIFE 5.00 112 LTD 13.00 112 STD 5.00 112 HEALTH 450.00 112 DENTAL 37.00 Table 2 AD&D LIFE LTD STD HEALTH DENTAL 101 105 112
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May 1, 2014
If I have a column of data with a bunch of values (which can't be sorted & which is constantly changing so cant be broken into another column and then sorted) what formula do I need to output the second occurrence of a value in that column?
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Mar 3, 2014
Attached example file has data with which I need to do the following;
On the tab "part list" I put in the part number in column F. Column C should then be populated automatically by looking up column F in the tab "Lookup" and showing the value found in column B of that tab.
The difficulty with this is, is that when the part number in column F starts with "DN", the lookup value should end with "FD/A" and when the part number in column F starts with "Z", the lookup value should end with "TY/A".
This last part I can't get it to work. I've tried vlookup with a index/match function inside, but it won't work somehow...
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Dec 25, 2007
I have used in Index & Match formula in column G as follows :
=IF(ISNA(INDEX(R:R,MATCH(E13,S:S,0))),"",(INDEX(R:R,MATCH(E13,S:S,0))))
The codes in columns R & S are as follows:
******** ******************** ************************************************************************>Microsoft Excel - M_NECPE.Man Accts.xls___Running: 12.0 : OS = Windows XP (F)ile (E)dit (V)iew (I)nsert (O)ptions (T)ools (D)ata (W)indow (H)elp (A)boutR1=RSTU1New CodesOld Codes 2 310100199999V 4101002NEW 51010032270A 61010061100 7101009NEW 81010101104 91010111101P 101010121101S 111010141102 121010151102L 131010181130 141010222203 151010231106I Sheet1 [HtmlMaker 2.42] To see the formula in the cells just click on the cells hyperlink or click the Name boxPLEASE DO NOT QUOTE THIS TABLE IMAGE ON SAME PAGE! OTHEWISE, ERROR OF JavaScript OCCUR.
The code in column E & G is as follows:
******** ******************** ************************************************************************>Microsoft Excel - M_NECPE.Man Accts.xls___Running: 12.0 : OS = Windows XP (F)ile (E)dit (V)iew (I)nsert (O)ptions (T)ools (D)ata (W)indow (H)elp (A)boutG62H62G63H63G64H64G65H65G66H66G67H67G68H68G69H69G70H70G71H71G72H72G73H73G74H74=EFGH621106B| 631100|101006 641101D| 651101K| 661101P|101011 671101S|101012 681102|101014 691105R| 701103|101037 711104|101010 721105| 731106|101031 741106I|101023 Sheet1 [HtmlMaker 2.42] To see the formula in the cells just click on the cells hyperlink or click the Name boxPLEASE DO NOT QUOTE THIS TABLE IMAGE ON SAME PAGE! OTHEWISE, ERROR OF JavaScript OCCUR.
I have used a lookup table to calculate the value in column H as follows, but cannot get it to work
=IF(ISERR(VLOOKUP($E62,$M$3:$O$850,3))=1," ",VLOOKUP($E62,$M$3:$O$850,3))
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May 7, 2009
I want to create a formula that will use a database table as a lookup for index/match and vlookup type functions.
I have my ODBC connection connecting to a mysql database and am successfully able to run sql queries through excel.
Is there a way to get index/match/vlookup formulas to use the database table as the lookup range?
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Feb 14, 2010
I don't want VB code but a worksheet formula.
I have a table full of names and cars sold. The table tracks the person's progress. It is like a diary. It's a simplied version of the DB I am currently working with.
Is it possible to do the following things? I have basically 2 types of questions.
1)When was the last red car sold?
2)When was a car sold irrespective of color?
The answer to each question will be put in separate columns.
I have only included January but I will do this for the entire year of 2010 and also I will do this for all of the names in my database. I think there are about 300.
When was the last time ANDY sold a RED car?
The answer should be 1/12/2010
The answer will be put in ROW A COLUMN I
When was the last time ANDY sold a car irrespective of color?
The answer should be 1/12/2010
The answer will be put in ROW A COLUMN J
When was the last time BILL sold a RED car?
The answer should be 1/10/2010.
The answer will be put in ROW B COLUMN I
When was the last time BILL sold a car irrespective of color
The answer should be 1/11/2010
The answer will be put in ROW B COLUMN J
I have attached a thumbnail of a sample Database
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Feb 28, 2010
I have the following arrangement
PVCu_Woodgrain_DoorF190210300#REF!
PVCu _woodgrain_Door is a drop down list that selects from a number of named ranges.
The Cell that shows (F1) and is called DOORSTYLE with 6 choices F1, F2 ... F6 (I cannot change these to numeric only values)
300 is the 2 previous cells added together. It is called DRSZ1 and will match a numeric value in the named array.
My formula cell with the issue has this formula;
=INDEX(INDIRECT(ARRAYDR1),MATCH(DOORSTYLE,INDEX(INDIRECT(ARRAYDR1),0,1)),MATCH(DRSZ1,INDEX(INDIRECT(ARRAYDR1),1,0)))
I know MATCH(DOORSTYLE,INDEX etc. should be a VLOOKUP to find F1 in the named array, but I just cannot get it right.
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Jun 9, 2014
Getting a formula that will generate the corresponding rating attached to a row value and columns header as per below example:
EnglishSS1 EnglishSS2 EnglishSS3 Rating
10 20 30 3
20 30 40 2
30 40 50 1
Where my variables would be based on whether a person is under EnglishSS1 and getting a score of <=10, the resulting rating would be 3. I know this is doable by doing a vlookup with a range lookup value of false. However I have roughly 70 column headers and it will be a bit taxing to combine an If and Vlookup statement to address it.
I have attached a sample sheet for reference : Book1.xlsx‎
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Mar 1, 2014
making a forumla that will return the second, third ewtc values using VLOOKUP or INDEX/MATCH. Attached is a dummy file almost identical to the one I'm working in. In the first sheet there's a dependent drop-down list with the values Sub1, Sub2 and Sub3. This corresponds with data in sheet two listed next to these names. The problem is when I try to populate the table below using VLOOKUP etc it just repeats the first row over and over rather than defaulting to the second and third row results
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Jan 24, 2014
I have some data which I update every now and again. Then I extract and clean up and currently have it output to 4 columns.
The four columns currently looks like this:
A | B | C | D
1 name name2 stats stats2
2 ....
3 ....
Each column is then populated with a decent amount of names and stats, and the same name occurs multiple times. I'm looking up a specific name in the A column, and can extract the stats in C fine using INDEX/MATCH, but it only returns the data from the first instance the name occurs. I've googled it a bit and believe I could possibly wrap my head around returning multiple instances.
However, there are a couple of other criteria for my extraction of the stats which makes me believe I'm in way over my head. The data is in chronological order, with the newest on the bottom. I'm wanting to extract the stats in inversed order so starting from bottom going upwards, if that makes sense. Further, preferably I'd want to limit the amount of extraction to X amounts. And lastly to make it really complicated, for the newest entries stats are not yet available so only the names (column A and B) are populated, I need it to skip those entries, since, obviously, there are no stats there to extract, and I wouldnt want to end up with a lot of blank cells in my summary.
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Apr 28, 2014
I have a question in regards to excel. I have a set of data arranged as follows:
Date System Desc
3/7/14 IPE Alphamo
3/7/14 IPE Beta
3/7/14 i3 Gammana
7/7/14 ews Pisqrt
7/7/14 IPE Jaque
8/7/14 saa Mistiqe
And I need to put them into a calendar with the following format:
3/7/14 7/7/14 8/7/14
IPE Alphamo Jaque
IPE Beta
I3 Gammana
ews Pisqrt
saa Mistiqe
I have tried index and match, vlookup and etc but it didn't work.
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