Display Underlying Data In Same Worksheet As Pivot Table?
Jun 26, 2014
i want to be able to display the underlying data in a pivot table by clicking on the cell within the pivot table
ie, normally if you double click a cell within a pivot table, it will generate a new tab, and the data will be displayed in the newly created tab,
i want to be able to click a cell within my pivot table, and have the underlying data display beneath the pivot table..
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Aug 19, 2013
I have a file with lots of pivot tables which works fine. But if I save and reopen the file then I get the following message when I try to change a filter on any of the pivot tables:
"The pivottable report was saved without the underlying data"
(ideally without refreshing all pivot tables using a workbook open event as this will cause a 10-20 second time-lag)
p.s. the file used to work fine before I added an extra pivot table (there are roughly 10 pivot tables in the file)
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Dec 6, 2011
I've come across an excel spreadsheet that has a pivot table which displays data from a sql server connection query. This worked fine before but recently the database it connects to was moved.
The connection string was updated to reflect this.
The main difference in the connection apart from a new server name, is that where before we were using a Trusted Connection, now we're using a SQL login.
Now only some of the data is shown.
The query still works - if I go into Edit Query (Data>Connections>Properties) the query runs fine. It just doesn't display properly anymore
I think this is something to do with the pivot table rather than any connection properties.
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Jan 12, 2007
I'm looking for an answer about how I can show the numbers underlying a
nested IF function. The formula works fine, but I need to be able to show
how I arrived at the numbers that I did. Here is an example of one of the formulas:
=IF(B9=1,(B4*Data!G5*Data!F5),IF(Calculations!B10=2,(Calculations!B5*Data!G5*Data!F5),IF(Calculations!B11=3,(Calculations!B6*Data!G5*Data!F5),0)))
Instead of the reference to the cell, I would like the formula that the cell represents. I know that I could go through individually and pull each piece apart with control F9, but since there are numerous cells and because the data changes every time I create a new budget, it would help if I could have some way to display it all with one action.
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Feb 9, 2010
I have a 208-tab workbook (4 employees with 52 submitted weekly timesheets). I need to consolidate and pivot job costs based on these submitted timesheets. There are two kinds of jobs: a list of products, from which the employee chooses through a drop-down list. There are also "Tracking Job ID" codes that are numbers between 7000 and an unknown ending number, which the employee types into the sheet. In both cases, the % of work performed is multiplied by the employees hourly rate and creates a total.
I need a pivot table that collects these totals from all the sheets.
I tried to use a VBA template from contextures.com just with a few examples from my workbook, but I don't know how to use VBA, so I failed. The only thing I did was substitute their example sheets with a few sheets from my workbook and re-wrote that part of the array formula.
see attached workbooks.
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Oct 23, 2007
I've tried my best to describe my dilema. I import data in an SQL query from a mainframe. This data shows a job number, site address, job number and a length. Multiple lengths on the same site appear as separate entries. I use a pivot table to calculate a total length and also formulas to determine whether a site is in an East or West area. I then need to then be able to copy the 'East' jobs to an 'East' worksheet and the 'West' jobs to the 'West' worksheet. But, I only want a site to appear once with the total length.
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Mar 19, 2013
On a worksheet, I created:
- a list of data
- a pivottable based on these data
When moving this worksheet this worksheet to another workbook, the pivot table can't refresh anymore. This throws an error message "Reference is not valid". To work around this problem I need to adapt the datasource. The same occurs if the list and the pivot table are on separate sheet, with the added strange behaviour that, when data an PT are split, it is not possible to move both sheet together.
This would not be a big issue if my problem had to be solved manually. The real problem is that I need to move the sheets from a C# program.
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Dec 5, 2013
I randomly created this spreadsheet as an example, but what I need is to display the start and end time to this sheet in a summary report format i.e.,
Location
(Date)
(Truck#) (Miles) (Stops) (Start time) (End Time)
etc...
etc...
The problem is that the table seems to always summarizes the time as well or it gives a count value of the time. If there is a better way or method to do this, I have open arms
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Mar 13, 2003
I've created a pivot table and was wondering if there is a way to not include zero values.
I want to do this to make the report cleaner in that if there aren't any values (0) then don't display.
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Jul 19, 2003
I have a data file in excel with the following columns
1. Name
2. Activity
3. Date
I want to build a pivot table from this which shows:-
date along the top, name down the left side and in the data area all the activities..(as text)
Is this possible ?
I can only manage the activities to be displayed in the pivot as zero
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Apr 4, 2008
I have 2 columns in a Pivot Table. One called Sum of AD Total, the other called Sum of Total Cost.
I want to add a third field that displays the Sum of AD Total as a percentage of the Sum of Total Cost.
So I assumed I would use the "% Of" facility in the "Show data as" drop down, and "Total Cost" in the Base Field drop down. But what goes in the Base item field as whenever I try and put something in I get N/A returned as a result in my PT?
I'm attaching a very simplified version.
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Apr 24, 2008
I want to display some text below a Pivot table, however, when I change the pivot tables filter - and the pivot table wants to expand - it gives a message - "Do you want to replace the contents of the destination cell" ... Yes / Cancel. I want an easy way to "bind" the text to the pivot table. I do not want to use a footer - as I want the text displayed onscreen.
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Jul 7, 2014
I have a pivot table that I created and now I want to use the same pivot cache to create another pivot table instance on a different worksheet. how can I do that? My first worksheet gets saved as "OO By buyer" and now I want to create a new worksheet and drop the next pivot there.
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Jan 22, 2007
attached is a spreadsheet 6 people in my area use daily(ive copied and pasted the sheet in question to a new worksheet, as the file was too big). Ive been trying for about 3 days now to make a pivot table to summarise this data.
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May 3, 2012
I am trying to display text in the value field within a pivot table. I do not want a count or any number to display. What I am basically trying to create is a weekly schedule for nurses, with the dates on the top and times along the side, with "call type" and client as the text data to display with the value field.
I have attached an excel file with all the data on Sheet 1 and my attempt at a pivot table on Sheet 2. Perhaps there is some way to write a macro to display the data in a similar fashion, without using a pivot table?
Clients and Caregivers - All Schedules-2.xls
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Jun 16, 2014
I have a question with regards to the display of the Date filter in a pivot table I am making.
As it stands, the filter function is displaying like this : date 1.JPG
I am looking for the filter to look more like this : date 2.JPG
I believe that I have all the dates in the source table formatted as "Date".
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Nov 29, 2012
I have a Pivot Table set up that is summarizing some work responsibilities, and within the data table that the Pivot is referencing, there is a field for a Hyperlink that will take the user to the location on the network where the work has been saved. I am not sure if it is possible, but I want to have that Hyperlink work in the Pivot Table as well, and not just display the text for the link.
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Jul 25, 2014
I have data in an Excel spread sheet that contains rainfall amounts that are to 2 decimal places. However, when ever I put the data into a pivot table they display as 1. I have reformatted the data in the base table, and tried to format the pivot table, all to no avail. There must be a way.
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Feb 11, 2008
why when pivot tables display individual or single time values they are rounded up or down. i.e. a value of 1:31.5 is displayed in the pivot table as 1:35.0 etc. I have tried custom formatting the table itself but to no avail.
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Dec 1, 2011
I tried multiple variations of searches for this, but can't seem to get this to work. I've been asked to perform some analysis on the number of direct reports for each manager in our company as well as the number of total reports. I have been able to calculate this with no problem. My difficulty comes with the request to be able to display this information in a particular way with Excel. (this is using Excel 2010)
What the VP would like to be able to do is to drill down on each manager to see all of their direct reports, and then, for any of those direct reports that are managers, be able to further drill down into those people's direct reports. The difficulty I am coming to is that, depending on the employee, there can be as many as 9 layers of management when I work this all the way up to the Executive Vice President Level.
My data is currently laid out such that my first 5 columns are identifiers such as employee id, employee name, job title and organization information. After that I have columns for the managerial hierarchy. For example first column of this (let's call it column H) is the EVP, the 2nd column (column I) is the Senior VP, 3rd column (column J) has the various reports to the senior VP, 4th column (column K) is the managers that report to those in column J, and so on, up to 9 layers.
For example, one of the employees in my finance area would have name of the EVP in column H, the SVP in column I, the director in column J, and their manager in column L. The remaining columns that could house hierarchy data are blank for them because of where they are in the hierarchy.
When I set up the pivot table, I placed each field of the managerial hierarchy in the row area and then the employee field at the end. The problem I encounter is that with all of the blank cells in the data due to the varying levels of the hierarchy, I get a lot of (blank) fields in the pivot table for any layer below where the person fits in (ie, for the example above, the EVP, SVP, and manager name come in find, but then it is (blank) on down to the employee name.) If I deselect (blank) in the field settings, it eliminates all of the rows that don;t go as far down in the hierarchy, i.e. I deselect (blank) at level 5, any employee that is 4 or less levels from the EVP does not appear.
I also tried doing the same as above but including the employee name in my hierarchy (so for the example above, the employee name would be placed in column M). This worked a bit, but then after every employee was the series of (blank) drill down options.
The ideal solution that I've been asked to come up with would be to have the data display as it does when I've set the pivot table up with the employee name in the appropriate hierarchy level, but not have the drill down (blank) show for those that don't have layers below them.
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Jan 26, 2012
I have a table of data which I am analysing in a Pivot Table. For the majority of the data, the Pivot works very well: however I have a small issue, but it subsequently means the Pivot is useless.
Within the table array that I am referring to, there is a column of data of "Days per employee for a given period". The rows of data within the table array relate to every absence entry per employee, but this final column of data always contains the same figure (although can differ from employee to employee).
When I put the data into the Pivot, I can summarise the absence(s) as a simple sum. However, this final column of data should not be summed, since it is already the sum figure.
This figure though needs to be part of the Pivot, since I need to report on the percentage of absence days per type over the given period. So, the simple representation of =absence day(s)/worked days does not work... well I cannot get it to work. Additionally I have tried features like % of, but nothing.
I am using excel 2007.
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Feb 11, 2013
I have a column in my pivot table with values that are formatted as percents. I am trying to make the grand total reflect the average of all values in the column, but it keeps showing a sum of all values.
Example: the values in the % column are 90%, 100%, and 110%. I want it to show 100% (the average), but it is showing 300% (the sum)
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Nov 16, 2005
I'm making a Pivot table and i'd like that the different field will be displayed on each line.
here is an exampe of what i have and what i want to have
______Group____Average age
Man_____1_________16
_________2_________22
_________3_________25
_________4_________33
_________5_________48
Woman__1_________16
_________2_________22
_________3_________25
_________4_________33
_________5_________48
Result needed
______Group____Average age
Man_____1_________16
Man_____2_________22
Man_____3_________25
Man_____4_________33
Man_____5_________48
Woman__1_________16
Woman__2_________22
Woman__3_________25
Woman__4_________33
Woman__5_________48
Where can i found the option to edit? if it's possible.
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Aug 13, 2014
I have table with companies across in columns, months down the side in rows, and 6 parts to the data in addition to company and month. I have quotes from 3 different sources, and won deals from those 3 different sources. How do I create a pivot table/chart to analyze the data quickly, or find out Top 10 companies quoting with value and top 10 companies with won deals?
I have attached an example, taking out the company names with A, B, C, and source with A, B, C. The cells do have an array formula which picks data from another spreadsheet. Which, by the way, is really slowing my machine down each time I type something into the spreadsheet.
Quotes.xlsx
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Feb 13, 2012
I am trying to have duplicates and their corresponding data appear in my pivot table. Assume I have a list of over 1000 stores. Let's say store 101 appears twice in my data file.
When I create my pivot, the 101 only appears once and the data is consolidated. Is there a way to ungroup/display duplicates?
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Jan 17, 2014
I have a pivot table which has a report filter. The report filter can have anywhere from 20 to 350 values. The user will be able to select multiple values from the listing to produce the table as needed. I would like to be able to display what values were selected in the report filter so that the user can see this information once the pivot table is rendered. Is there any way to display this information either above below or along side of the table itself?
I am using Excel 2011 for Mac, but I also have access to Excel 2011 for Windows. Either way will work. I have been able to get quite a bit of what works on Windows to work with the Mac.
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Jul 24, 2012
Workbook contains the following sheets : PIR TrackerChartsSAMPLEFINALValidations
When a change occurs on PIR Tracker, the following occurs:
VB:
Private Sub Worksheet_Change(ByVal Target As Range)
Application.ScreenUpdating = False
Dim Rng As Range
Set Rng = Intersect(Target, Range("A1:A500"))
[Code] .....
I also want the pivot tables on SAMPLE and FINAL to be updated. What do I need to do?
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Sep 2, 2013
The new worksheet is created to the left of the existing source worksheet.
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May 14, 2013
I am working on a pivot table just like the one on the picture here [URL] .......
Ideally I wanted the sums by date to be displayed horizontally and not vertically as shown in the picture, but was unable to do so. Anyways, I want to be able to filter those dates, so I can display data just from an specific date, and then change this date whenever I want and the new data will show up.
I tried doing by the checkbox that appears under the "data" dropdown on top of the column; However, when I uncheck a specific date, it dissapears and I have to add it again if I want to see it. Is there a way to keep the values on the dropdown even after I uncheck them? Or even another way to filter the information? Below is the pic of the dropdown I get when trying to sort the data, But as I said If I uncheck one of the values, it dissapears from the list.
[URL] ........
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Feb 3, 2010
I need the VBA script in excel that will do a SQL Query, for this case I need to select a value where there are 2-3 tags and between certain period then display the result as a table in a worksheet.
Example I have a database with 3 types of tags "Tag A", "Tag B", and "Tag C", and each tag have a value with different timestamp. the database looks like this:
No. Timestamp Tags Value
1 1-Jan-2010 Tag A 18
2 1-Jan-2010 Tag C 20
3 2-Jan-2010 Tag A 20
4 3-Jan-2010 Tag B 17
5 3-Jan-2010 Tag C 19
6 4-Jan-2010 Tag B 18
7 4-Jan-2010 Tag A 20
8 5-Jan-2010 Tag A 22
9 5-Jan-2010 Tag B 18
10 5-JAn-2010 Tag C 20
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