Fixing Line Breaks In Long CSV File So Columns Align

Mar 27, 2014

A database spits out a 42-column (A-AP) and 3,000+ row csv sheet of raw data with column headers. Frequently (due to improperly inputted information), there is a random line break in the middle of a cell, resulting in data that should be in columns Q (or R or S) - AP winding up in columns A thru Y (or Z or AA).

The only data that is consistent is in column AC.

Basically, I need to delete any blank rows and pull the incorrectly wrapped data up to complete the row where the split occurred.

Upon examination of the csv file in Word, there are instances of improperly placed paragraph marks (^p), which can easily be searched and replaced—in Word (by replacing each column A data with a unique character and the same data, deleting all paragraph marks and then replacing the unique character with a ^p.

Firstly, I'm not sure how to accomplish this same task in Excel and secondly, doing so brings the data into the proper rows but it doesn't fix the varying number of blank cells. Simply deleting blanks and shifting left doesn't work because the split often occurs in the middle of a cell which would require concatenating. But I would be ok deleting the latter part of the data so the columns align if need be.

In the attached example sheet, I highlighted the relevant data and what needs to be aligned. There is an ideal and an acceptable version in addition to the initial way the csv imports.

Example.xlsx‎

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