# Calculating Hours Worked

Jan 1, 1970
I can do the timesheet formula for adding the hours worked as follows:

Start Finish Total

08:45 17:15 8.5

However, it doesn't work when I fill in a whole week work of hours in this format:

Start Finish Total

08:45 17:15 08:30

It works on a daily basis, but when total hours exceeds 24, the formula get's all mixed up - how to I format the total column to account for every 5 minutes worked, which you can't do when converting to decimal??

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Aug 11, 2010

I have been working on a timesheet but the problem I have come across is calculating actual hours worked only in the core hours and any work outside the core hours is calculated in the outside hours column. A standard work day is 7.6 hours working between 8.30am and 5.00pm. However if someone was to commence work either before 6am or after 8pm this is outside of core hours. I have attached an example of my timesheet for you to see what I am talking about.

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Nov 27, 2012

Weekly Timesheet.xlsx

This spreadsheet calculates hours worked great for first and second shift but when you enter times for third shift it goes all whacky with the outcome.

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Jul 23, 2007

I need to worked out Hours worked in a timesheet. This was the easy part, the hard part is the clause tha HR threw in, which is:

If you have worked and 8 hour day WITH 1 hr lunch then you qualify for overtime.

if you work a 8 hr day and work through your lunch (1 hour) (so equivelant to 9 hrs) you still do NOT qualify for overtime there for Overtime = 0.

This is cause some people work though their lunch to get overtime, but legally they have to have a break so we are not paying overtime for it. I have basically tried in a formula to replicate this but it works with some data and not with all.

attached is an example, as you'll see the formula works in some cells, but not others.

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Jan 28, 2014

I'm trying to create a macro that will take name values from a list (Last name, First name) and then find these particular names in a long list of names in another sheet. Once all the occurrences of the name are found, the macro would need to add up all the hours that the person has worked during a given month. For example, I have Jane Doe and John Smith on my shortlist, the macro would have to take the name of the first person, Jane Doe, find all the occurrences of that name in the second sheet that contains names, dates and hours worked, then add up all the hours worked by that person and return the total hours worked value for that parson. Then take the name of the second person, John Smith, and do the same, and so on. Is it possible to do it with macros?

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Aug 6, 2007

If a Rescue Officer is called out at 23:00 and is back at 04:00, this should equate to 5 hours worked.

It seems that if my times are all on one side or the other of a 24 hour cycle, my calculation work fine but it it breaks across the 24 hour (as above, it doesn't work.

A2=04:00

A1=23:00

Using (A2-A1)*24 give me -19.00 hours

My SS macro has a line:

s = (wks.Cells(c, 3) - wks.Cells(c, 2)) * 24 'calculates the duration of time worked

Is there any way of getting excel to calculate an elapsed time in hours when the start and end times roll over from one day to the next?

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Mar 23, 2013

I need creating a formula that will tell me the total number of employee hours worked during a certain hour (6:00 AM) for a particular department. Some employees clock in at 6:00 AM, some clock in at 6:30. Here is the current formula I'm using which only tells me the amount of employees in the department not how many hours worked . I have three employees that clock in at 6:00AM and one at 6:30AM, the total I'm looking for is 3.5 but my formula gives me the result of 4.

C5:C1446 is a list of departments

T1503 is the 6:00 AM

D5:D1446 are the Clock In times

K5:K1446 are the Clock Out Times

=SUMPRODUCT(--($C$5:$C$1446="Shipping"),($T$1503>=$D$5:$D$1446)*($T$1503

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Jun 30, 2014

I would like to calculate staff meal deductions for each employee based on the number of hours they worked for that day.

I have the hours listed all on one page, per day, per employee.

I have the staff meal deductions range listed on another page in the workbook.

The range is as follows: *Please note anyone working over 8.00 hours is deducted a maximum of $2.40 for that shift/day.

Hours

Deduction

1.00

$0.30

[Code].....

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Feb 21, 2013

Is there a way to conver a persons time spent (given in weeks) to adjust/convert to show per month. Attached is the sheet. Do note that week 2/25 - 3/1 is a combination of Jan and Feb so hours should be logically divided into jan and feb...

Name 2/18 - 2/22 2/25 - 3/1 3/4 - 3/8 3/11 - 3/15 Feb mar

Tom 40 10 0 20 ?? ??

name

2/18-2/22

2/25 - 3/1

3/4 - 3/8

3/11-3/15

Feb

Mar

tom

40

10

0

20

??

??

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Jan 13, 2014

Lunch is not paid. Holiday and vacation hours get calculated at the regular pay rate. Overtime is anything in excess of 8 hours per day and/or in excess of 40 hours per week and/or over 5 working days per week. Saturdays for most the employees will be overtime because it will be their 6th workday of the week; but it will be regular time for one employee as it will only be his 5th workday of the week.

For accounting and payroll purposes, we need the totals to display in both hour and decimal format.

So far, I have Lunch, Regular and Overtime hours figured out, but I still need to work with Saturday, Vacation and Holiday hours. Also, currently, the time in and out has to be typed in with the colon and AM or PM. Is there another way to input the info without having to type in those items? I'm trying to make it as user friendly as possible.

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Dec 15, 2013

I'm attempting to make a simple time sheet for a handful of employees. I'd like to enter the clock in time and clock out time for each day. The end cell should be the running total for the week. The tricky part for me is having the formula subtract an hour for each day that is over 5 hours.

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Jan 13, 2009

I am making a schedule and I would like it to take out a 30 min break if the hours worked is over 6 hours.

I have so far

A B

1 11:00 7:30

=24*(B1-A1)

Gives me 8 hours, I would like it to subtract the 30 minutes only ifthe sum is over 6 and not alter the sum if it is under 6.

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Sep 24, 2012

Timekeeper to tally total hours worked by employee. When doing a pivot for sum total hours worked for FY13 it does not calculate correctly. I understand they formatted that column/custom h:mm but when I change the 8:00 hours to a number I come up with 0.33 .

I am attaching a sample file : sample time.xlsx

I just want them to get a running total of hours worked/pay.

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Jul 3, 2014

I'm trying to make a way to track if I've worked more or less than the 39 hours/week I'm paid for. At the end of each week, I have a total of how many hours and minutes that I've worked .

On column C I have what I should work.

On column D I have what I did actually work

On column E I'd like to convert automatically Columd D to minutes for calculation purposes

Column F to know if I worked more or less than what I should've subtracting C and E

Column G to have an ongoing tally to know if I need to work more or less

Column H and I could probably be the same thing. Ideally what I'd like is to have a formula pull the information from column G and put it into workdays, hours, and minutes with 1 workday being 7 hours and 48 minutes.

Since I tend to work too much, I'd like to know if I've worked 3 days too much during 1 month, I can take 3 days off the next month to get everything zeroed back to where I don't owe the company anything and vice versa.

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Dec 2, 2008

I am trying to create a spreadsheet that auto calculates my emp. time.

However I do not want to use military time. I can get it to work by =a2-a1 but only if it is 8.5 and 17.5. Any ideas how I can do clock in 8:30 clock out 4:30 = 8 hours?

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Feb 10, 2010

I'm trying to calculate the total hours worked for two given periods over a shift , which can span two consecutive days ie. start 15:45 and finish at 00:15 the next day. Hours worked between 6am and 6pm are paid at standard rate, whilst hours worked between 6pm and 6am attract penalty rates. Hours are cacluated in 24hr time

I have attached a copy of the timesheet that we use so you can see exactly what I'm trying to achieve, and included most of the shifts that we have.

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May 9, 2008

I am creating a spreadsheet that will track hours of overtime worked and within the spreadsheet there are several separate departments listed.

I have made it dynamic so that the summary spreadsheet will update as employees are added. I’m using a macro and some complicated helper cells to be able to sort the employees based on their total OT hours worked.

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Mar 15, 2012

Is there a function or a macro to calculate number of hours worked from a single cell value.

For example, cell A1 has "1600 - 1715" and need it to convert to "1.25" on cell B1

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Feb 24, 2009

I have this spreadsheet and in it the time is changed from military time to regular and then I use a formula to calculate hours worked. On some of these the total is off by one minute. Does anyone know how to fix this?

I don't know how to paste the spreadsheet so you can see formulas,

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Feb 1, 2007

I need to develop a work sheet for agency booked people to count the number of hours worked by them on daily basis. Agency can clock in at three different times and clock out at 6 different times. i tried but could not even develop logic to calculate the total earned hours. i attached the sheet for reference.

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Dec 21, 2013

Refer to the attached sheet which is Daily Schedule for employee. I need a formula to add hours worked on single day in cell C2 for Monday, E2 for Tuesday, G2 for Wednesday, and so on.

Every day we have Clockin_Clockout info for each employee as shown for employee a & b.

FYI : I am using below formula to add employee hours for the week as (formula in cell R4).

[Code] .....

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Jan 28, 2014

Attached sheet, I am struggling with the formula that will add up the hours overtime worked per day when I enter start and finish times.

Standard working hours are :

mon to thurs 8 hrs per day 8m to 16.30 (with 30 mins unpaid break)

Friday 6 hrs per day

Saturday all hours are overtime

Hours Commited sheet.xlsxâ€Ž

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May 21, 2009

This is probably a very simple problem that has me going around in circles. I am attempting to set up a time roster, where I simply want to check:

If "end-time" minus "start-time" is greater than 4:00 (hrs), then deduct 00:30 (minutes) and place that result in another cell.

If it is not greater than 4:00 (hrs) then leave unchanged. I have read thru countless examples on the Forum - but I think that such great learning is driving me mad. Although I do believe that I have the correct format [h].mm - but attempts with IF's have got me confused. This is one of those "Looking down the tunnel towards the flickering light" moments.

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Nov 6, 2009

i m trying to work out the productivity of employees based on how many hours they work (Time in Back Office). How many pieces of work they complete(Back Office items Completed) if 1 piece of work should take 7 mins. the item in red is what i cant seem to figure out.

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Nov 11, 2009

to calculate how long a ticket is open in our system before being resolved. I don't want to count weekends, and if the ticket is 'suspended', I don't want to count that either. There is also the factor that the ticket 'un-suspend' date may be later than the ticket 'closed' date. Which is the bit that's throwing me.

So, I have the following fields

Ticket Open, Ticket Closed, Ticket Suspended Date, Ticket Unsuspended Date

A sample ticket might be (using above fields)

02/11/09 09/11/09 04/11/09 30/11/09

That 'should' equal two days (16 hours) as the Unsuspend date falls after the close date so it was suspended from the 4th until closure.

Now I want to know, in hours (8 hour day) how long that ticket took to resolve (i.e close), remembering you can't count the time it was suspended, or any time that fell over a weekend. Also not all tickets are suspended.

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Dec 15, 2009

The whole document works but the last one i need. I'll post it all just in case i have an error elsewhere.

Start Time -- Stop Time -- Break -- Total -- Hours Worked -- Average -- Pay

6:00 -------- 3:00 ------- Yes ---- 1600 -- 8.00 ----------- 200 ------ $xx.xx

E2 Formula for time: =IF(C2="Yes",(((A2*24+12)-(B2*24+24))+1),((A2*24+12)-(B2*24+24)))

F2 Formula for average: =D2/E2. and now for the problem one. G2 Formula for pay: =IF(F2<165, E2 * 7.25, IF(F2<180, D2 * 0.07, IF(F2<190, D2*0.08, D2*0.09)))

Just to break that formula down more:

0 - 164 = 7.25 * Hours Worked

165 - 179 = 0.07 * Total

180 - 189 = 0.08 * Total

190+ = 0.09 * Total

it only calculates 7.25 by the hours worked no matter what comes up in F2

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Jan 22, 2009

I'm trying to figure out what is wrong with this formula. =(SUMIF(Q14:Q4995, "<="&EOMONTH(TODAY(),0),W14:W4995))-(SUMIF(Q14:Q4995, "<="&EOMONTH(TODAY(),-1)+1,W14:W4995)). I've got a cell that adds Total hours worked which pulls from the same column of entered data as the formula above and that cell works. My hours for the month however just shows up as zero. If I try and edit the formula or even just highlight it to copy it and then tab out of the cell this shows up...

1/0/00

If I undo the highlight and tab it will go back to showing zero. I've checked my dates that I entered and they are correct. I'm at a loss as to how to fix this formula.

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Mar 30, 2012

I need to create a formula that assumes 40 hours = 1 FTE (full time employee). As an example if I have a total of 100 hrs I need to know how many employees to hire. So in this case it would be 2.5.

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Feb 26, 2013

In a single employee Timesheet spreadsheet:

....................Mon.....Tue.....etc.

In:................6:65.....6:71

Out:............12:07....12:05

In:..............12:62....12:41

Out:............15:66....15:73

Hrs Worked:.....8.46......

How to format the cells in the daily columns and what formula to calculate 'Hrs. Worked'?

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Feb 6, 2007

I'm working with a spreadsheet that works out how many hours someone has worked on a given shift.

In cell C4 I have the formula =E4-D4+IF(D4>E4,1)

In cells D4 & D5 I have an entered number in time format (custom hh:mm)

The problem with this is that when a time is entered in either D4 or E4 it automatically gives me a number of hours worked (upto midnight) without any input in the other.

Aim: Not to show the number of hours worked in cell C4 until hours in both cells D4 & E4 have been entered. NB. Sometimes the start times are 20:00 until 08:00 (night shift) hence answer 10:00.

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