Complex Lookup- "master" Worksheet Containing A List Of Documents And Their Corresponding Version Numbers
Aug 5, 2008
I have created an index of documents in Excel 2003. I have one "master" worksheet containing a list of documents and their corresponding version numbers. On another worksheet, I record details of changes to the documents and hence changes to version numbers. This list will constantly grow over time, and in any order depending on the documents to be changed. However I want certain fields to automatically update themselves, namely the version number.
So for example, I have a column to evaluate if document changes are required, yes or no.
If "Yes" is selected, I want the version number in another cell to automatically update to the next in sequence (add one). So if changes are required, V1 becomes V2 etc. Now the next version number will depend on the previous version number, so before it decides if it adds one, or not, it needs to lookup the value of the current version number in a range. Again, as its a list of different documents this can only be done by first looking up the unique document number.
So to summarise, I need it to lookup the unique doc number in a range and find the one that has the highest version number against it, and return its version number. And then encompass all of this with the If statement to evaluate whether or not the version number needs to add one.
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Feb 7, 2014
I have a list full of different IDs with different version numbers (This format: AKH123.1).
I'm trying to clean the list - removing all duplicate IDs but leaving only the largest version number.
I managed to remove the last digit using LEN/VLOOKUP and removing duplicates, but leaving only the largest version number is too tricky for me. I've thought about trying something with LARGE but can't wrap my mind around it.
My thought process went like this: I want to find all occurrences of "AKH123" and return the largest one.
The list contains about 8000 entries and this would save en enormous amount of work.
Here is a tiny portion of the list:
AKH450.1
AKH451.1
AKH451.3
AKH451.4
AKH451.5
AKH451.6
AKH451.7
AKH451.8
AKH452.1
AKH453.3
AKH454.1
AKH455.1
AKH455.2
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May 28, 2009
I am trying to create a sub-list from a master list based on a column criteria.
Basically, we have a large group of people that are now being split into 3 different sub groups, but still part of the whole. I would like to only upkeep the master list by assigning one of 3 managers to each employee and then having Excel place the employee's info (5 columns) into a seperate worksheet based on the manager assigned (3 seperate worksheets, one for each manager). I have searched through books and Excel help, but still cannot find any formula that can return multiple lines based on one criteria. Am I out of luck and forced to maintain this database with an Auto Filter and manually moving/copying the info?
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Nov 12, 2008
I am trying to summarise training data in a spreadsheet as per the following layout:
A B C D E F 1 Trainer name # of trainees # of assessments Total hours Avg hrs per trainee Pass rate 2 Peter
3 Paul
4 Mary
The intention is to have this summary fixed on one tab, with the raw data being dumped into a second tab alongside the summary (named “the data”).
The data for the summary comes directly out of an Access database and is in the following format (I’ve put an X against the headings that aren’t relevant to the summary):
A B C D E F G H I J K L M N 1 X X PersID Name X X X X X Trainer Assessment X Result Hours 2
12345 Jimbo
Peter Excel
Competent 2 3
54321 Nelson
Paul Access
Not yet Competent 3
Notes:
-The data can be up to 2000 rows long
-There will be multiple entries for each trainer of course, and multiple entries for some trainees (i.e. they will complete several training types)
-Result can only be Competent or Not Yet Competent
So, of the 5 fields I need to populate for each trainer, I’ve currently only got the following nailed:
# of assessments: =COUNTIF('The data'!$A$2:$A$114,A2)
Avh hrs per trainee = D2/B2
These were the easy ones.
What I’m having trouble with is the following:
For the #of trainees field, the calculation must determine how many people were trained by each particular trainer – so only unique entries should be counted (PersID could be the unique identifier).
Total hours will also need to be linked to the individual trainer – in other words, how many hours in total has the trainer spent training?
Pass rate is another tricky one – for each trainer, I’d like to see the percentage of trainees deemed competent out of the total number of trainees they trained.
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Sep 2, 2009
I have data concerning documents people have to write, which is updated weekly. Is there a way of looking up a name and then returning all the documents that they have to write. I have tried a vlookup, but this only returns the first entry and not the lot. Also i would prefer the document data for each person to be returned in to one cell.
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Feb 2, 2014
I've got the following complex issue:
...................Trader1 Trader 2 Trader 3 Trader 4 Trader5... Trader20 (Horizontal)
Commodity1 .....0.....2.....0.....1.....1
Commodity2 .....0.....4.....0.....-3.....0
Commodity3 .....1.....0.....0.....5.....0
Commodity4 .....0.....0.....2.....0.....0
.
.
.
Commodity 36 .....2.....1.....1.....0.....0
I have 5 cells that are basically a drop down list of all the traders, so the user can select up to 5 traders.
Once the user selects up to 5 traders (lets say Trader 1, 3 and 5 for our example) I have the following requirements to fulfill:
Displaying all commodities that have non-zero, non-negative values associated with those traders in a list somewhere.
For our example, this would then display:
Commodity 3
Commodity 4
Commodity 1
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Sep 7, 2008
I am attempting to match data entered into two cells. The data input goes into Worksheet 1. In Column A Row 1 the user inputs data... Example: 5. Then in Column B Row 1 the user inputs separate data... Example: B. I would like the result returned to Column C Row 1. The lookup would be on a table in Worksheet 2.
Worksheet 2
A B C D E F G H I J K L M N O P
1 2 3 4 5 6 7 8
A Pig A Cat A Dog A Fish A Ox A Bat A Six A Pie
B Pie B Six B Bat B Ox B Fish B Dog B Cat B Pig
C Fish C Ox C Cat C Six C Dog C Pie C Pig C Bat
Therefore the Entry 5, then the entry B would Return: Fish
So it's a lookup and match Column A-P. Then using that match lookup Row 2-4 for the second match. Then Return the data from the cell next to it.
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Jun 6, 2013
I'm using Excel 2010. I have a workbook that has six or seven worksheets in it. Each worksheet has a header row, and then lists of clients at the clinic where I work. The columns are last name, first name, medicaid #, social security #, DOB. We use these lists every month to verify that each client has Medicaid for the month. Therefore, there are also columns with names like April, May, June where we mark yes or no for each client. Some of the worksheets also have information about the clients' guardian, phone number, etc., but not every worksheet has those. (I can't show you the worksheets b/c of federal privacy laws, of course.)
I really, really want a worksheet that's a master list of the data from each of the existing worksheets, and I'd like to keep it synced to the source worksheets. I'd love it if I could also add a column telling me which of the source worksheets the data originally came from.
I've tried a few things to make it happen, but nothing has worked.
I've tried using the Consolidate function built into Excel as well, but that only works with numbers, not text, and it wants to manipulate the numbers instead of just copying them over.
I've found several macros online that should have worked (including one from this site) but that I wasn't able to install to my worksheet. I followed all the steps for installation, and throught it worked, but when I went back to the Excel file to run the macro, the list of available macros remained emptpy.
Is it possible that corporate IT has disabled the ability to install macros? Is there somewhere in Options were I need to go to turn Macros on?
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May 19, 2009
I am having a difficult time with a look up. It would be very hard to explain so I'll attach a copy of the section of the worksheet that the problem lies on with comments so you can see whats going on. The problem there is a numbered list with a reference number i can't seem to figure out a lookup that will look in the chart above and find the row associated to the reference number and according to how many before it have that reference number find a secondary reference number listed in the column above. The attachment should clear it up.
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Nov 27, 2007
I have started to develop my own userdefined functions for complex analysis. I have some problems, but I believe they will be solved soon.
The arrays are defined type complex with the
Type Complex
re As Double
im As Double
End Type
sub refleks
dim sa as complex
dim akd(150) as complex
.
.
..........................
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May 24, 2008
I'm trying to understand how complex numbers are handled/processed in Excel.
As related to my application, an interesting exercise would be to use Goal Seek w/s command to find the roots of the equation:
X^2 + 4 = 0
setting the (rounded) value in cell A2 to 0 by changing A1
A1:: 1+i
A2:: =COMPLEX(ROUND(IMREAL(IMSUM(IMPOWER(A1,2),4)),6),
ROUND(IMAGINARY(IMSUM(IMPOWER(A1,2),4)),6))
Obviously a conventional or direct use of Goal Seek wouldn't work since Excel treats complex numbers as text.
Perhaps, one should use Goal Seek twice in this case:
first: find the coefficient "a" for IMREAL(A2) = 0
second: find the coefficient "b" for IMAGINARY(A2) = 0
and the root would be "a+bi".
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Feb 25, 2014
Is it posible and how to create a list of barcodes from a list of numbers on the worksheet?
Strokescribe seems to have some ind of solution but the data can't come from the worksheet.
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Jan 20, 2010
Put serial numbers against row like above either by the help of formula or either by VBA code.
SrDePNo.Truck No.Vehicle Type
16384LZR7793SM
46385TLC964C
56386LES7540T
66387LES4982T
76388LES 6509T
86389K4470T
96390LWC3070SM
-6391LWC3070SM
106392AJKA 7595T
116393RIC8879T
126394W1649T............
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Jan 25, 2008
I have a spreadsheet that uses a function defined in VBA code that is housed in an add-in which is stored in the default location (C:Documents And Settings{user_name}Application DataMicrosoftAdd-Ins). To share this spreadsheet, I first install the add-in on the other person's computer. Then, when the other person opens the spreadsheet, the function doesn't work because the function call on the worksheet contains the whole path of the add-in (and the path contains my {user_name} rather than the other person's). So, the immediate solution is to just delete the path of the add-in from the function call (so that only the name of the function remains, plus the arguments of course). But this is quite inconvenient given the number of times the function appears in the worksheet, and it's not practical as we continue to share files like this.
My question is: is there a way to make sure that the 'C:Documents...' never gets added to the function call in the first place? I mean, why doesn't Excel just try to run the function locally before it adds that path that refers to a separate computer? I do realize that there are other methods of sharing VBA code. For example, I know that I could include the code in the specific spreadsheet that I'm trying to share, and this would work. But, that's not the answer I'm looking for (for one, the function refers to a very large amount of data stored in the add-in, and there are other reasons that make the aforementioned method impractical). I'm wondering if I'm missing something, and if there is a way to stop Excel from tacking on the path string to the function call, so that the function would just work on any computer as long as they have the add-in installed?
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Jul 1, 2008
during the executiuon of a macro, I would like to " record" the content of a given worksheet. Later on, I'd like to compare the recorded contents with what the worksheet presently looks like, and return True if the content of at least one cell has changed, False otherwise.
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Jan 20, 2014
I have a complex list of text (a chart of accounts) with various roll ups for subtotals on one worksheet, and monthly download on another worksheet showing the name of the account and the value. I wish to use match the text to return the value in the front sheet and avoid taking the simple route of linking the cells in case additions are added during the year.
I've tried using IF and VLOOKUP formulas without success - i guess becasue I cannot sort the table in descending order?
What would be the best sort of formula to search using the text, and return a value on the same row?
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Jul 3, 2014
it doesn't like the fact I have split column headers and I was wondering if there was a way around it or another solution to save me time manually counting or filtering. I can't attach the actual spreadsheet for some reason but attach a screenshot to illustrate what I mean.
I need to count the number of 1's, 2's, 3's etc in each 'On Exit' column for each area. I then need to work out what percentage of the cohort they each are.
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Jul 23, 2009
The other day, someone sent me a spreadsheet with multiple worksheets. I needed to be able to send each worksheet to an individual for review, and each recipient did not need to see everyone else's sheet. So I found a tip on-line that included the following VBA code to save the sheets to separate Excel files. Life was good until those who didn't have Office 2007 could not open their sheets, even though the original file had been saved with the Excel 97-2003 option. They had first received the message, "The file you are trying to open, "<filename>" is in a different format than specified by the file extension. Verify that the file is not corrupted and is from a trusted source before opening the file. Do you want to open the file now?" When they said yes, all they saw was a scramble of machine code. I thought that maybe there was a special extension for Excel 97-2003 files, but when I looked it up in a book I have, it just said the extension was .xls, which is what the code used. Is there other formating that needed to be saved?
Sub Copy_Sheets_to_Separate_Workbooks()
Dim ws As Worksheet
For Each ws In ActiveWorkbook.Worksheets
If ws.Visible = True Then
ws.Activate
ActiveSheet.Copy
With ActiveWorkbook
.SaveAs "C:Documents and Settingsruce.vanbibberMy DocumentsTITLE I - M A I NTitle I BudgetsAllocation Budgets - Schoolwide - FY 10" & _
InputBox("Please enter the Save As Name...", "Worksheet Save As") & ".xls"
.Close
End With
End If
Next ws
End Sub
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Feb 12, 2009
I'm creating a worksheet that gives a list of part numbers based on the product part code. In most cases I can use the following.
=LOOKUP(O6,{0,1,2,3,4},{"NONE (M25)","SMP-55-001","SMP-55-004","SMP-55-008","SMP-55-014"})
so this gives a part number depending on what number is placed in O6. What I need to do know is look at 2 different cells and for each combination of numbers give a different part number. so if A1 is 2 and B1 is 3 give a certain result.
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Feb 7, 2013
I've attached a sample excel for what I'm looking to do. Basically, based off a search box(drop down), I'd like to automatically populate a list of non-blank ingredients in another list.
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Apr 9, 2014
Each month I get a report that is formatted by the customers and this sheet never changes. The problem is that the master sheet my job uses is not formatted this way. The master workbook has several sheets that breaks down the data from the monthly sheet. Instead of having to enter the data manually I'm looking for a way to export the data from the monthly sheets into the master workbook. As I stated the sheets are all the same but come from different providers and all contain the same amount/style of data.
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Oct 7, 2009
I receive a monthly download of individuals call-logs in one "Master File." For internal reasons, I need to separate every person's monthly call-log into individual worksheets. Unfortunately, the file is very large and copy/paste is very time consuming. I am operating on MS Excel 2007.
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Apr 5, 2014
I need to create a mailing list for people located in a specific area from a master list.
The address data is not in great shape so I need to check address field 2 and address field 3 in the list to see if the suburb in the location tab appears in either of the two fields.
Desired result appears in column F of the List tab of the attached spreadsheet.
seminar addresses.xlsx‎
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Nov 7, 2006
I'm trying to consolidate data from many worksheet to a master worksheet. So far, thanks to the help of some experts, i've got this code. But i need to tweak it further to suit my requirements.
Sub CopyDataToConsol()
Dim Sht1 As Worksheet
Dim Sht2 As Worksheet
Dim SrcRg As Range
How can i tweak the above code to:
1) copy the lastest updated row to the Master sheet, instead of copying the whole set of data over and over again..
2) automate it by using worksheet change?
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Apr 27, 2009
I want to be able to lookup if anywhere in a cell contains a word from a list of words, and then provides an output.
Column G:
VAT payment
HMRC payment
Pay VAT
I have a table on the side that shows:
Column Y Column Z
VATHMRC
HMRC HMRC
ie. If anything in column G matches one of the words in Column Y, then output the Column Z. I have use a Vlookup that works for the first two, as VAT is the first thing, but dont know how to make it work if the key word is in the middle of the cell.
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Oct 24, 2011
I have a set of unique customer names in a column A, say A1 to A200 in my data sheet. These customers have route numbers assigned to them (defined by the client) column B - B1 to B200. The route no.s are 1,2,3,4,5,6,7, & 8. The column lists can be of varying lengths but no more than 500 rows. I want to relate the routes to 8 separate sheets in the workbook. In each sheet I want to extract a column of customers based on the route number. So if the first customer in column A is route '1' (column B) it populates the first entry in sheet 'Route 1' with the customer name as so on for the rest of the sheets.
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Apr 24, 2012
I am trying to create a master list in a new sheet based on the data contained in 4 separate tabs. The data is Username, Display Name, Company. Unfortunately some users have accounts in 2 of the companies (with the same username) and I need these to default to Company A.
The output need to be username, Display Name, Company.
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Jul 23, 2012
I have four worksheets and they are named: P (the master spreadsheet), and then A, G, and S (which, combined, should contain all the values on P). These spreadsheets are identically formatted. Column A in each spreadsheet has a Name, and column B has a quantity associated with that name. There are no column titles or headers.
Basically, I need to ensure A, G and S role up into P.
I'd like to create a macro that will identify instances where Column A (the Name) on the master spreadsheet has a match with Column A (the name) on any other spreadsheet. Then when there is a match, I want to reconcile Columns A (the names) and B (the quantities) on the master spreadsheet against its corresponding values on the other spreadsheets. In my ideal scenario, a new worksheet would be created showing:
Column A: Contains the values from Spreadsheet P, Column A
Column B: Contains the value from Spreadsheet P, Column B
Column C: Blank
Column D: Contains any matching value to Spreadsheet P, Column A, but otherwise states "No Match"
Column E: Lists the corresponding value to Column D, but otherwise states "No Match"
Column F: Equals Column B minus Column E, but otherwise states "No Match"
I've tried applying examples from other threads but they are so customized/specific to people's individual needs that I've been unable to make them work for my more simplistic example above.
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Jul 6, 2009
I have several workbooks (called Cons_age0, Cons_age3, Cons_age6 and Cons_age12) that I would like to combine into one workbook called Cons. Each of the previous workbooks should now be a worksheet within Cons by their name.
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Feb 7, 2013
I have a code that looks fetches all names of the worksheets in a workbook and lists in a master sheet.
[Code
Sub Button1_Click()
Dim ws As Worksheet
Dim x As Integer
Dim lr As Long
x = 2
lr = Worksheets("Totaliser").Range("A1").End(xlDown).Row
Worksheets("Totaliser").Range("A2:A" & lr).Clear
[code].....
This works fine collecting all of the named sheets but is there a way of me invoking a 2nd procedure to count the number of rows within each worksheet that contain line items which are updated at the beginning of each month. Placing them into the next column (B) to the right of the sheet names.
All worksheets contain a header Row (1) so the count function would if at all possible count from the 2nd Row to the end.
I have tried different lines of code but just get errors.
The code above places the first sheet into cell A2 and then down respectively
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