# Conditional Format: Ignore Blank Cells

Feb 5, 2007
Excel 2004 for Mac

I'd like to give a conditional format to a range of cells so that only one cell in the range has a gray background. The condition must include three criteria:

1) The cell cannot be blank, AND

2) The cell's value must be the minimum in the range, AND

3) The cell's value must not equal any value preceding it in the range.

My own attempt looks like this for cell J8 in the range C8:AF8:

=AND(NOT(ISBLANK(J8)),J8=MIN($C8:$AF8),J8$C8:I8)

Problem: This condition works great for all values entered EXCEPT ZERO. When J8 is the first zero in the range, if it is preceded by a blank cell anywhere else in the range, it fails the third criterion (J8$C8:I8) because Excel treats the blank cell as though it's a zero. Result: no gray background.

How can I get Excel to "ignore" blank cells.

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Feb 15, 2010

I have tried to set up a list of cells to highlight in red any numerical values which are greater than 0 using conditional formatting. This works fine, except that all blank cells are also highlighted in red. Formula is currently: cell value is greater than 0. What do I need to do to ignore the empty cells?

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Jul 11, 2014

I have a column of numbers and want to make sure everything has been entered correctly from our scanning software. Basically, I want to automatically highlight any cell that has any letter in it (e.g. z12o2 instead of 21202 or R705 instead of 5705), ignoring any cells that contain only numbers. I haven't had any luck using conditions based on formulas like =ISTEXT.

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Mar 25, 2012

I am trying to conditionally format the top middle and bottom thirds of a range of data. Problem is, that the range needs to be flexible as sometimes there may be a maximum of 36 cells with data, but sometimes there may be less (so there are blank cells in the range that need not be counted). The methods I have tried always include the blank cells, and so it is not equally formatting the thirds (as it includes the blanks cells as part of the bottom data)....

Here are the 2 methods Ive tried so far using excel 2003)

Top 34%:

=IF(INT(COUNT($D$3:$D$38)*34%)>0,LARGE($D$3:$D$38,INT(COUNT($D$3:$D

$38)*34%)),MAX( $D$3:$D$38))0,LARGE($D$3:$D$38,INT(COUNT($D$3:$D

$38)*67%)),MAX( $D$3:$D$38))0,LARGE($D$3:$D$38,INT(COUNT($D$3:$D

$38)*100%)),MAX( $D$3:$D$38))

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Nov 15, 2012

conditional formatting. I am using the code below to conditional format every Odd row with a background/border.

=MOD(ROW(),2)=1

I would like to know how to modify this, so that it only applies the format if the cell in column A on that specific row contain data and doesn't format blank cells.

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Jul 1, 2012

I am using a conditional formula to compare if a cell in column A is higher than a cell in column B. If a cell is blank the cell is formatting. I am trying to highlight only cells with numbers. Any formula to place in the conditional format formula that will evaluate the cells excluding a blank cell?

ie: grapes and pears should be highlighted because value in column B is less than column A but the conditional format is highlighting apples also where apples should have no highlighting because the value in column B is none or blank.

A B

oranges 2.49 3.25

grapes 1.99 1.89

apples 1.00

pears 1.11 1.03

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Jul 30, 2014

I have conditionally formatted a column of staff names where duplicates are highlighted - this is fine but there are some duplicates that I do not want to include - these all have the same criteria in that they include the suffix (v)

Is there an easy way of doing this?

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Nov 14, 2013

I would like to highlight (conditional format) the "response required by" (Row A) cells / dates if the "current date" (cell $B$2) is exceeded AND if the "response provided By" (Row B) remains BLANK:

Current Date

=Today()

Response Required By

Response Provided By

29-10-2013

23-10-2013

[Code] .......

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Jan 13, 2014

Ok so my named range looks like this:

[Code]....

However, I want to ignore the "" cells and the truly blank cells... However, I think all of them will have "" since I have this formula in all of the ones I'm putting in the range:

[Code]....

How do I go about getting these results into a named range so I can use it on validation since validation only seems to ignore truly blank cells and not the "" ones.

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Mar 1, 2014

I have a row of cells, say, A1 to G1. I wish to sum the values in cells, say, A1, C1, F1 and G1 only. The chosen cells can have values 0, >0 or Blank. How do I sum the values and ignore the blank cell(s) without getting #VALUE!? Filling the blank cells with "0" is not an option.

(Any blank cells may have a value added at a later date).

Edit: I could use multiple 'IF' statements, but this is cumbersome. There must be a simpler way.

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May 27, 2014

I am working on 2 tabs in a workbook.

The first tab has raw data - The second is my summary.

TAB1 -includes

column A = name range column B = Evaluation Result 1 %

column C = Evaluation Result 2 %

column D = Evaluation Result 3 %

column E = Evaluation Result 4 %

TAB 2 on...The remainder of the tabs are summary for each name in column A of Tab1.

each summary tab includes

A3 = name

A7 = Evaluation Results 1

A8 = Evaluation Results 2

A9 = Evaluation Results 3

A10 = Evaluation Results 4

The evaluation results can include any % from 0-100 and can also be blank. I need to count the 0 but ignore the blanks so for example on Evaluation Result 1, Im using

=SUMIF(Tab1!$A:$A,Tab2!$A$3,Tab1!$B:$B)

So I can find the name in the list of names and the % score for the evaluation - however I don't know how to ignore the blank cells. If the cells are blank I would like to see "-". if they are 0% I would like to see the 0%.

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Jan 13, 2014

I have this formula which is counting the number of cells in a column that fall within each calender month.

However, if there is a formula at the bottom of column B and C that yield a "", the formula breaks.

In my workbook, B/C:133 have a formula =""

I will need the formula in column E to work if there is a formula that yields a "" in column B and C.

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Nov 10, 2011

In cell C1 I hace A1-B1 and in cell DI want to display the status of the cell C1 like this : =IF(C10 ; "NOT OK" ; "OK") This means that when the value of the cell C1 is different then 0 cell D1 will display "NOT OK" and if the value of cell c1 is 0 then D1 will display "OK".

The PROBLEM: Because the cell C1 contains a formula (A1-B1) the D1 cell will display "NOT OK" even if the cell C1 doesn't show any number.

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Dec 13, 2011

I have a spreadsheet and need to ignore one of the cells (P29) if cell value is Zero or Blank and display a blank cell which in this case is (Q2

My current formula is

=SUM($P$19:P29)/2

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Dec 20, 2012

I want to use this count function =COUNTIF(A$1:A1,A1) , but don't count blank cells, if cell is blank answer is 0 zero .

Sheet1 AB10.6127.813 041.215 06 071183190.621020.91114112 0137.82143.91150.63Spreadsheet FormulasCellFormulaB1=COUNTIF(A$1:A1,A1)B2=COUNTIF(A$1:A2,A2)B4=COUNTIF(A$1:A4,A4)B7

=COUNTIF(A$1:A7,A7)B8=COUNTIF(A$1:A8,A8)B9=COUNTIF(A$1:A9,A9)B10=COUNTIF(A$1:A10,A10)B11

=COUNTIF(A$1:A11,A11)B13=COUNTIF(A$1:A13,A13)B14=COUNTIF(A$1:A14,A14)B15=COUNTIF(A$1:A15,A15)

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Mar 3, 2004

I am doing an average of a column of cells. How do I tell excel to ignore the blank cells in the column and not calculate them in the average?

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Oct 24, 2013

I have a spreadsheet for which I have to set up a formula to get the minimum value from a range of cells, but that range can include blank cells, errors (#DIV/0) and zeros, all of which I want to be ignored. I can work out how to ignore EITHER the zeros

(=MIN(IF(C10:G100,C10:G10)),

or the error cells

(=MIN(IF(ISNUMBER(C9:G9),C9:G9)),

How to exclude both. If I try to combine both of these exclusion criteria it doesn't work and I end up with the answer #DIV/0, which is one of the values I want it to ignore.

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Apr 15, 2014

I've got a work book (2010 btw) with several tabs.

On tab 5 is an inventory list with "Stock Number and Nomenclature" merged in row A7-Q7 and down to row A23-Q23.

Beside each Item there are “Required Quantities (EA)" in Colum U7-U23. After an inventory is executed, The values are placed in Colum V7-V23 (INV).

Stock Number Nomenclature EA Inv

34419-43450 Mission Modu 1 “X”

After inventorying.... I need a formula that "compares the required quantities (EA) to the actual inventoried values (X)".

IF the actual inventoried quantities are equal to or greater than "Required Quantities" - Display Nothing in tab 6

IF the actual inventoried quantities are LESS than the "Required Quantities" - Display “Stock Number and Nomenclature" in tab 6 for a shortage list, ignoring the "blank cells".

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Feb 1, 2014

I have conditionally formatted (Bold Italic) some data (the highest value in each column) and I have a macro that hides rows dependent on one value in that row. However I would like the conditional formatting to apply only to the visible cells, so that if the maximum value is in a row that is hidden the conditional formatting is applied to the highest, non-hidden value.

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May 19, 2014

Attached is a spreadsheet I am working on that has a series of graphs with defined dynamic ranges. I am having 2 separate issues on 2 different tabs.

1) Ranges named AirRecBra4 (and Bra10); AirComBra4 (and Bra10); AirRemBra4 (and Bra10) are not pulling in data from the correct data points. Instead of using the last 26 data point, they are currently beginning at the top of the column (currently cells 11 to 36 is their respective columns). The formulas are copy and pasted from working offset ranges in the same tab but are reading differently.

2) On the last 6 tabs beginning with Stn Backlog, I want to have defined formulas beginning in cell B119 and continuing downward to at least F200. However, when I add the formulas, the offset reads the formulas as being data and adjusts for that. I do not know how to adjust the dynamic range to ignore formulas in blank cells.

Global Demand-Capacity Management_working (version 3).xlsm

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Jul 22, 2014

I have the following formula which counts number of days between dates in two adjacent cells excluding holidays

=NETWORKDAYS(U311,V311,$AA$4:$AA$14)-1

The $AA$4:$AA$14 refers tote range where the excluded holiday dates are stored.

I have included the -1 at the end as it over counts by one day every time. i.e. if the same date is in both cells it counts 1

However if no date is in both fields it count -1 (minus one)

If a date is just in one field it counts a very high number, example below.

-1

16/07/2014

-29879

20/06/2014

08/07/2014

12

[code].....

is there a better formula to use for this? How do I get the result to show ZERO when both cells are empty? can I get the result to show number of days to present date where there is only a date in first column?

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Mar 2, 2014

I am working on the monthly duty roster that is attached. I have the cells at the bottom configured to total how many early shifts, late shifts and off days each Trooper has. My problem is that I often need to add text to show what type of leave is being taken, or numbers to correspond to the special notes section numbered 1-24, and so on.

Is there any way to use conditional formatting to do this so that the totals at the bottom still sum correctly? Badge numbers are used to identify each Trooper. I have included them at the top for reference. The reason that I referenced them to total by cell instead of individual badge numbers is that I am attempting to format this so that any badge numbers can be entered at the top. This form will be used by other groups of Troopers if I can get it to work.

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Apr 27, 2014

I have a worksheet (Data) that lists when pupils are in for Nursery sessions during the week. If they are in they have a 3 (hours) by their name in the relevant columns.

In the AM worksheet I now need to pull through a "register" so under each daily heading I need to pull through everyone that has a 3 next to their name under Monday AM / Tuesday AM / Wednesday AM etc. from the Data sheet. However, I don't want it to copy any blank cells. I then need to do the same for the PM sheet.

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Feb 2, 2009

I have cells B5:AL22 I want to put 1, 0, or leave blank. I need the zero (0) to turn red with white letter, the 1 and blank cells to remain in the present format. I can get the 1 and zero (0), but I don't know how to get the blank cells to stay in regular format.

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Oct 31, 2008

As a pert of a spreadsheet I have 2 columns (M5:N400) of 400 cells deep. Each cell in these columns contains a formula that counts days, when appropriate. They can end up showing a value of blank, a number between 0 and 5, or any number greater than 5. (But very rarely greater than 30)

If the number is greater than 5 then it means that it has exceeded it's target time and I wish to highlight this with conditional formatting (CF). I have a CF on all cells in both columns that says.

If "The cell value" is "Greater than" "5"... then

format the background colour to a pale yellow.

It works, but doesn't work.

If the cell value is 0 to 5 it's unchanged. Good.

If the cell value is >5 it changes. Good.

BUT, if the cell is blank it also changes. Bad!!!

I assume it is because it is looking at the fact that there is a formula in the cell, even though the displayed value is "". So I tried a second level saying that if the cell is equal to "" then no format, but it still changes.

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Sep 26, 2009

i have a set of conditional formatting set up for my workbook, the first is simply that if the result is false the cell is blank(white text,white background). the second if positive result,keeps the text black till 1 year has passed. the problem is the third, i.m trying to allow the user to blank out the cell within the year (white text,white background)if certain criteria are met. the idea is that they change the entry in cell D from T to TX or from M to MX and the formula pick this up, but i keep getting a error saying "your formula contains an error", the formula im using is, =if(or($D5="tx","mx")) then i set the format to (white text,white background). its probably really simple but i,ve been trying to solve this now for around 8 hours and i.m stuck

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Feb 9, 2009

I need to run a loop through a column of values (attachment col B) and when it finds a "J" it will apply conditional formatting to a row of 4 cells directly adjacent. The attachment is a theoretical before & after.

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Jan 17, 2013

I have attached the sample. I need the cells without the employee or without a boss to highlight a color and i also need the date of certification to highlight if it is more than one year old.

conditional formatting.xlsx

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Jun 14, 2014

I have a problem where I need to answers from a look up table to return an empty cell if the vlookup table returns a 0 or #N/A. This has to be the case as the answers are used in the creation of a csv file.

It would be easier for me to put in conditional formatting rather rewriting 40+ formulas and copying them down 1000 rows.

Is there a method in vba to format cells to blank?

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Jan 31, 2008

I use a variance sheet to see the difference in numbers between an actual and planned date

If a planned date is not entered - the calculation must calculate from the start of the year because the figures are like this:

38948

Is there a way of saying in the formula, if both parts of calculation are not present, leave blank or something

For example this formula =IF(C31 > B31, 1, -1)*DATEDIF(MIN(B31:C31),MAX(B31:C31),"D")

It has a planned date and no actual so it puts like a 5 digit number in the variance cell!

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