# Excel 2003 :: Conditional Format Top / Mid / Bottom 33% Of Cells But Ignoring Blank Cells

Mar 25, 2012
I am trying to conditionally format the top middle and bottom thirds of a range of data. Problem is, that the range needs to be flexible as sometimes there may be a maximum of 36 cells with data, but sometimes there may be less (so there are blank cells in the range that need not be counted). The methods I have tried always include the blank cells, and so it is not equally formatting the thirds (as it includes the blanks cells as part of the bottom data)....

Here are the 2 methods Ive tried so far using excel 2003)

Top 34%:

=IF(INT(COUNT($D$3:$D$38)*34%)>0,LARGE($D$3:$D$38,INT(COUNT($D$3:$D

$38)*34%)),MAX( $D$3:$D$38))0,LARGE($D$3:$D$38,INT(COUNT($D$3:$D

$38)*67%)),MAX( $D$3:$D$38))0,LARGE($D$3:$D$38,INT(COUNT($D$3:$D

$38)*100%)),MAX( $D$3:$D$38))

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Sep 27, 2013

I'm using Excel 2010.

I have created a spreadsheet with 3 month inspection schedules on using the formula below.

=DATE(YEAR(C50),MONTH(C50)+3,DAY(C50))

I then copy this in to a cell where I want the date to appear... and then in to another cell where I want a further 3 month date to appear. Obviously changing the cell reference.

I would like the formula to ignore the very first cell "C50" if there is no date inputted in this cell.

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Apr 30, 2010

I am trying to create a formula which will look at the data in columns A - I (50 rows) and copy this data to columns K - S but ignoring any blank cells. Thereby consolidating the data in the upper rows with no spaces.

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Nov 15, 2012

conditional formatting. I am using the code below to conditional format every Odd row with a background/border.

=MOD(ROW(),2)=1

I would like to know how to modify this, so that it only applies the format if the cell in column A on that specific row contain data and doesn't format blank cells.

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Jul 1, 2012

I am using a conditional formula to compare if a cell in column A is higher than a cell in column B. If a cell is blank the cell is formatting. I am trying to highlight only cells with numbers. Any formula to place in the conditional format formula that will evaluate the cells excluding a blank cell?

ie: grapes and pears should be highlighted because value in column B is less than column A but the conditional format is highlighting apples also where apples should have no highlighting because the value in column B is none or blank.

A B

oranges 2.49 3.25

grapes 1.99 1.89

apples 1.00

pears 1.11 1.03

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Feb 5, 2007

Excel 2004 for Mac

I'd like to give a conditional format to a range of cells so that only one cell in the range has a gray background. The condition must include three criteria:

1) The cell cannot be blank, AND

2) The cell's value must be the minimum in the range, AND

3) The cell's value must not equal any value preceding it in the range.

My own attempt looks like this for cell J8 in the range C8:AF8:

=AND(NOT(ISBLANK(J8)),J8=MIN($C8:$AF8),J8$C8:I8)

Problem: This condition works great for all values entered EXCEPT ZERO. When J8 is the first zero in the range, if it is preceded by a blank cell anywhere else in the range, it fails the third criterion (J8$C8:I8) because Excel treats the blank cell as though it's a zero. Result: no gray background.

How can I get Excel to "ignore" blank cells.

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Nov 14, 2013

I would like to highlight (conditional format) the "response required by" (Row A) cells / dates if the "current date" (cell $B$2) is exceeded AND if the "response provided By" (Row B) remains BLANK:

Current Date

=Today()

Response Required By

Response Provided By

29-10-2013

23-10-2013

[Code] .......

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Aug 10, 2009

I've got four columns of data. The first column contains pricing for a bunch of products from our company. The other three columns contain pricing for three other competitors. So for example:

Product | Our Price | Comp1 Price | Comp2 Price | Comp3 Price

Gloves | $4.59 | $5.00 |$6.00 | $3.56

Hats | $5.00 | | | $4.59

In column G right after Comp3 Price I have an IF statement that says if Comp1 Price is less than Comp2 Price, Comp3 Price, and Our Price, to print "Comp3" in that cell. If it is not less than the comparable data, then check Comp2 Price then Comp3 price in the same fashion. If Comp1, Comp2, or Comp3 is not less than Our Price then print "My Company Name." This will allow me to see who has the lowest price for that product and also tell me if that lowest price is lower than our price.

My problem is that I can't get it to work out so Excel ignores blank cells. So for example, Comp3 has the lowest price amongst our competitors for hats and is also lower than ours. But when I check for Comp3 price being lower than Comp1 and Comp2, it comes back as negative because Excel sees those cells as zeroes even though they're blank. My formula is:

=IF(AND(C2<D2,C2<E2,C2<B2),"COMP1",IF(AND(D2<E2,D2<C2,D2<B2),"COMP2",IF(AND(E2<C2,E2<D2,E2<B2),"COMP 3","MYCOMPANY")))

This would do exactly what I need Excel to do if it would ignore the blank cells. The problem is that Comp3 has pricing for hats because they offer hats, but comp1 and Comp2 don't offer hats at all, so naturally Comp3 has the lowest price; however, according to Excel Comp1 and Comp2 have the lowest price because the cells are blank and counted as zeroes.

So, does anyone know how to work this out so Comp3 will be counted as the lowest price for hats, ignoring the blank cells of Comp1 and Comp2?

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Feb 5, 2010

I am trying to return the criteria MET, NOT MET & EXCEEDS. This works when each cell contains a number, but when one is blank the formula below returns "EXCEEDS" I'm guessing this is because is sees a blank as zero.

=IF(BN102<$BJ102,"NOT MET",IF(BN102>$BJ102,"EXCEEDS",IF(BN102=$BJ102,"MET")))

I've tried using this alternative but it still returns the same.

=IF(BO102<$BJ102,"NOT MET",IF(BO102>$BJ102,"EXCEEDS",IF(BO102=$BJ102,"MET",IF(ISBLANK(B102)," ",""))))

Basically I need to know how to make excel ignore the blank cell and not see it as zero thus returning "EXCEEDS". Although the cell values are integers they are derived from another cell using the following formula, I'm not sure if this makes any difference

=IF(ISERROR(VLOOKUP(BO11,$BH$63:$BI$87,2,FALSE)),"",(VLOOKUP(BO11,$BH$63:$BI$87,2,FALSE)))

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Aug 18, 2014

I have created a drop down cell based on the cells in the first row of a particular table. Now when i select a particular cell from the drop down i want to fetch all the values in the respective column of the selected cell on to a different group of cells. While fetching the data to those group of cells, i want to ignore all the null, blank cells. All this actions shall be automated and shall happen simultaneously on selecting the drop down.

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Sep 5, 2009

Using formula rather than VB, I would like to calculate the number of blank cells that appear in a column BEFORE the first active cell but exclude any blank cells that appear after the first active cell. To elaborate, I have sheets that contain the days of each month and I need to exclude for other calculation purposes, the number of days (cells) where no entry of data has been input at the beginning of a month, NOT after the first data entry. ie. September has 30 days.

The first data entry is the 10th and there are no entries (thus far) after the 10th, the result that I seek, will be 20 (although only one cell has data), being the days left in the month AFTER the first entry. I have looked at COUNT functions but cannot find an solution. Perhaps it's not possible using basic formula?

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Oct 24, 2011

I am trying to get a rolling 8wk avg of a large group of data. I am trying to take the avg of 8 vlookups:

=AVERAGE(VLOOKUP($A$9,'Raw Data'!$A:$DV,MATCH(B8,'Raw Data'!$2:$2,0), FALSE),VLOOKUP($A$9-7,'Raw Data'!$A:$DV,MATCH(B8,'Raw Data'!$2:$2,0), FALSE),VLOOKUP($A$9-14,'Raw Data'!$A:$DV,MATCH(B8,'Raw Data'!$2:$2,0), FALSE),VLOOKUP($A$9-21,'Raw Data'!$A:$DV,MATCH(B8,'Raw Data'!$2:$2,0), FALSE),VLOOKUP($A$9-28,'Raw Data'!$A:$DV,MATCH(B8,'Raw Data'!$2:$2,0), FALSE),VLOOKUP($A$9-35,'Raw Data'!$A:$DV,MATCH(B8,'Raw Data'!$2:$2,0), FALSE),VLOOKUP($A$9-42,'Raw Data'!$A:$DV,MATCH(B8,'Raw Data'!$2:$2,0), FALSE),VLOOKUP($A$9-49,'Raw Data'!$A:$DV,MATCH(B8,'Raw Data'!$2:$2,0), FALSE))

However, in some cases, the cell to be looked-up may be blank. Using the formula above, the result of these vlookups is "0". I want to take the average of these vlookups excluding the blanks from the 'Raw Data' sheet.

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Dec 28, 2007

I have a workbook which has data in column A. I also have data in column I. What im trying to do is copy and paste the data from column I to A but if the cell in column I is blank I need that ignored and the data thats in column A at pres kept.

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Sep 30, 2009

I am trying to add up wins and loses for individuals on a team. 6 players

There are 3 games per match and one match a week for 15 weeks. One sheet per week.

The players are inputted randomly each week. And the scores are entered after the match.

The following is a part of the formula that I am using but it returns a #NA because the cells in the weeks not played yet are blank, players and scores. Is there a better way to do this or a way I can ignore the blank cells until they are entered. Thanks in advance.

=SUM(LOOKUP($A$17,'Week 1'!$C$20:$D$23,'Week 1'!$E$20:$E$23),LOOKUP($A$17,'Week 2'!$C$20:$D$23,'Week 2'!$E$20:$E$23),etc.)

A17 is the players name, 1st range is where the players name would be entered, 2nd range is where the score is entered.

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Jun 14, 2008

I am trying to merge text, in four adjacent cells in the same row (say cells A1,A2,A3 and A4), into a single cell (say cell A5).

I would like a comma or full stop and then a space between each item merged (cell A5).

The text to be merged may appear in any one of the four cells (cells A1 to A4). Those cells without text are blank.

Only where all 4 cells are blank, will I need cell 'A5' to indicate this.

The formula needs to be relative as I will need to copy the formula down the spreadsheet so that it applies to additional rows.

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Feb 14, 2007

1. First thing I am trying to do. I have a column of cells that have multiple values, some with text and some with no values at all. I want to be able to display in A1 the most commonly occurring text in cells C1:C15, and be able to display in B1 the number of times that A1 occurs in the same range. Below are the formulas that I am using. There are two problems that I am running into: First, the formula returns a #NA error if any of the cells in the range are left blank. Second, the formula counts the spaces or zeros, so if there are more blanks than the word “amber” then A1 returns “ ” and B1 returns the corresponding number.

A1

=INDEX(C1:C15,(MODE(MATCH(C1:C15,C1:C15,0))))

B1

=COUNTIF(C1:C16,A1)

2. Second thing I am trying to do. In A2 I want to display the second most commonly occurring text in the range, with it’s corresponding count in cell B2, and the third most in A3 and B3, etc

Illustration:

C1 Amber

C2 Red

C3

C4

C5

C6 Red

Desired result:

A1 "Red" B1 "2"

A2 "Amber" B2 "1"

Results with forumla as posted

A1 " " B1 "3"

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Oct 2, 2007

i have a list which is populated with data from another sheet.. if there is no data in the corresponding cell on the other sheet then the cell is blank.. i've tried using:

=OFFSET($Z$2,0,0,MATCH(REPT("z",255),$Z:$Z))

but it doesn't see the blank cells as blank i.e. no data in them as they contain formula's.. (even although there are no values populated) - can anyone offer any help in relation to this???

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Aug 7, 2008

When choosing ascending or decending, is it possible to always keep rows with the designated blank cells at the bottom? Trying to prevent the blank cells from popping on the top when i filter by a certain field.

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Nov 5, 2013

I'm a 2007 user. I am trying to conditional format a range of F1:J10, where F1 will be conditionally formatted relationally to A1. G1 is relational to B1. H2 relational to C2, etc., all the way down to J10 relational to E10. My conditional format formula in cell F1 is >A1*2 (will format F1 as orange). I want to be able to copy the conditional formatting over so the formula in J10 for example would be: >E10*2 (will format it orange).

I omit the "$" in the conditional format formula in an attempt to prevent it from being absolute. But every time I copy the conditional formatting over to the other cells, the formula within those cells remains identical to the formula in the original cell.

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Feb 4, 2010

I've read dozens of threads on how to have conditional formatting ignore blank cells but I am not understanding how to make it happen myself...

Logic: Highlight the cells that are >=10 but ignore the blank cells that have functions in them

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Jul 11, 2014

I have a column of numbers and want to make sure everything has been entered correctly from our scanning software. Basically, I want to automatically highlight any cell that has any letter in it (e.g. z12o2 instead of 21202 or R705 instead of 5705), ignoring any cells that contain only numbers. I haven't had any luck using conditions based on formulas like =ISTEXT.

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Jan 17, 2013

I have attached the sample. I need the cells without the employee or without a boss to highlight a color and i also need the date of certification to highlight if it is more than one year old.

conditional formatting.xlsx

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Dec 4, 2013

1.jpg

I wan to calculate the average for three cells not in Sequence using AVERAGEIF with condition (VALUE >0)

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Jan 21, 2014

I have some data that I'm plotting on a bar chart and I'm trying to "HIDE" the columns with zero or null values. Basically, if the column is blank, I don't want a "gap" on the chart. I'm not getting this to work.

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Feb 5, 2013

As I only have Excel 2003 at work and need to create and send PDFs of customer statements, I wrote a macro to automate the otherwise time-consuming process. It worked well for several months, but now the bottom third of the PDFs I create is missing! I didn't post here at first, because I couldn't be sure it was an Excel problem, but I have since tried a second PDF program (Bullzip - the first I used was PrimoPDF) and I get the same problem. It prints correctly to a paper printer, so the print range is correct.

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Mar 25, 2014

I have two Sheets, first is Service Data, the second is Log Sheet. In the Service Data sheet I have a column of serial numbers in column A. I also have a column of serial numbers in the Log Sheet, column A.

I'm looking for a conditional format whereas I enter numbers into column A on the Log sheet it will auto highlight the cell if I duplicate a serial number from row A in the Service Data sheet. I would like it to highlight the Duplicated number on the Log sheet. I know new versions of excel make it easier to do this but unfortunately I have Excel 2003.

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Feb 7, 2013

I am using Excel 2010 and basically i am trying to fill a range of cell with a green color if any value was enter in a specific cells. Example: I would like to fill range: A10:c13 with a green color (regardless of the cells content in this range) if a value was entered in cell C10 or C11 or C12 or C13.

I've tried conditional formatting but unfortunately I'll have to apply formatting for every cell and for a range of over hundred cells is not efficient.

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Nov 17, 2011

Working in Excel 2007. I am using excel for a data log (basically) and want it to format all empty cells in a row yellow if there is data in column A

Basically, If i have a value in A2, I want any empty cell between B2-G2 to be filled in yellow (as an idicator to the inputter that the cell needs to be completed).

there is already conditional formatting on these cells, which i want to maintain for the non-empty cells. I also have "0" as a value, so I couldn't use the basic conditional formatting setting it =0, it highlighted cells with $0.00, which i do not want.

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Jun 14, 2014

I have a problem where I need to answers from a look up table to return an empty cell if the vlookup table returns a 0 or #N/A. This has to be the case as the answers are used in the creation of a csv file.

It would be easier for me to put in conditional formatting rather rewriting 40+ formulas and copying them down 1000 rows.

Is there a method in vba to format cells to blank?

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Jan 31, 2008

I use a variance sheet to see the difference in numbers between an actual and planned date

If a planned date is not entered - the calculation must calculate from the start of the year because the figures are like this:

38948

Is there a way of saying in the formula, if both parts of calculation are not present, leave blank or something

For example this formula =IF(C31 > B31, 1, -1)*DATEDIF(MIN(B31:C31),MAX(B31:C31),"D")

It has a planned date and no actual so it puts like a 5 digit number in the variance cell!

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