Data Validation - Creating Dropdown Menu With Values

Feb 2, 2013

I have a list of values (say a, b, c, d, e) and creating a drop down menu with these values in say A1. Say I chose 'c'. Now in cell A2 I want to be able to choose from the same list without being able to choose 'c' again. In cell A3 I want to be able to choose from the same list without being able to choose the values lalready chosen in A1 and A2. and so on.

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Creating Dropdown Menu For Data Extraction

Nov 30, 2012

Creating a drop down menu that allows me to pull data from sheet2.

I have all of my data on sheet2 and my objective is to have a small portion of the data displayed on sheet1 once the user selects the specific "study" from a drop down menu.

how to create a drop down menu that will have a list of all the different studies, and then once the specific study is selected, how do I make it display the pertaining information in the master sheet.

Follow up....more information

The data I’m working with is a master list of different drug studies. All of the data is broken down by the specific study itself, so all I need to do is figure out a way to let the user access the data in a quick and easy way. I figured this could be down with a drop down menu that has a list of each study, and the user could select the study they want to review. Once selected, the data pertaining to the study would then populate the fields on the master silde(sheet1).

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Dropdown Menu Data Validation?

Sep 12, 2012

I am trying to create a drop down menu in Excel to display certain values but it's not working. I want to input certain data in the cells. eg, 019, Quebec, Agent, Direct etc. I want to create a drop down list where if 019 is selected, all 019 entries would show up hiding all others. When nothing is selected all values would show up. I created a list but if I have 10 "Agent" entries in the cells, the drop down list also shows 10 "Agent entries rather than letting me select "Agent" and then displaying all agent entries below. I don't know if it makes sense but I basically want to make it easier for people to look for certain entries that they need rather than going through the entire spreadsheet to find all 019's.

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Dropdown Menu With List And Custom Data Validation?

May 2, 2014

I have a Drop-Down Menu that looks like:


using List with source =Lists!$B$2:$B$9, which is just the validation list

My Table:
Team Player
BOS Bergeron
BOS Krejci
NYR Nash
... ...

My goal is to limit the end user from choosing BOS more than two times from the drop down menu

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Data Validation Dropdown Menu But At Same Time Allowing Users To Enter Free Text

Nov 15, 2010

Is there a way to have a data validation drop down menu but at the same time allowing users to enter free text as well.

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Excel 2010 :: Dropdown Data Validation Menu Doesn't Work When Opened On Different Computer

Aug 19, 2013

Using Excel 2010, I set up a simple workbook with a spreadsheet on one page and the ranges for data validation on another. I successfully linked the fields in the "Category" and "Tender" columns with the data on the second sheet, making nice drop down menus. Everything works fine on my computer. However, when we open the workbook on a different station, the drop down menus disappear. If you highlight any of the "Category" or "Tender" fields, the little drop down prompt is missing; they behave like regular, un-formatted fields. It appears that the data validation became un-linked.

We tried opening versions with certain fields locked (Mainly the Total, Breakdown, and Summary areas, but the fields with data validation were still editable), and also completely unlocked documents. Every time, the drop down lists were lost when opened on different stations.

I've attached the completely unlocked version : 00_FLEX TRAVEL EXPENSE REPORT_v3.xlsx‎

Forget to check a box or something? This seems way harder for me to figure out that it should be!

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Excel 2010 :: Assign Macro To Value In Validation Dropdown Menu?

Feb 28, 2013

I have a validation drop down menu with the 12 months in it on Sheet 1. User picks the current month from the drop down list. I have 12 macros in the workbook, one for each month. Based on what month the user selects from the drop down, I would like to run a specific macro. The macro hides specific columns on sheet 2 of the workbook.

for example...user picks May from drop down which triggers macro MAY to run. If user picks Jun next month, macro JUN will run.

fyi...I'm using Excel 2010.

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Creating Dropdown Validation Menus With Reduced Ranges?

Apr 1, 2009

i have a table of tools and their properties which i am using to provide validation lists for a number of other worksheets that record when those tools were last calibrated/tested and when they need to be calibrated/tested next.

many tools require more than one form of testing (electrical and/or calibration), but not all tools require both.

can i create some kind of drop-down menu the looks at the tool master list, but only gives the option of those that require the particular type of testing i'm recording on that particular list? how can i create a drop-down list that is more limited than the range i have selected for it to display?

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Dropdown Menu With Hidden Values?

Aug 2, 2013

I am building a workbook which will be used to quote cleaning jobs and i want to add a drop down selection menu with hidden values which will calculate timings for jobs - for example

if you select DOOR WITH VISION PANEL i want that to have a hidden value that is the time it takes to clean e.g. 1 minute the auditor then enters the number of doors lets say 3 and the spreadsheet can then calcutale that 3 doors with vision panels will take 3 minutes to clean

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Aug 12, 2013

I need cell d4 to display the number in column b next to the applicable insurance company when the insurance company is selected from the drop down menu in cell c4. How do I do this?

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Dec 17, 2009

Hey everyone, I'm new to the boards and only moderately familiar with Excel, so I'm looking for a little help. My question might not be completely clear, so I'll try to give you a visualization.

I want to give users the ability to choose different kinds of expenses from a drop down menu (i.e., Salary, Postage, Supplies). However, some of the expenses have general costs associated with them on top of other costs, and I want it to be made clear by having the proper costs come up with the proper expense. For example: ...

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Jun 21, 2014

Most of the information I need I am getting using standard web queries. But pulling data directly from drop down menus seems beyond the capabilities of a regular web query.

I only need the information that shows as the menu options. I don't need any information from the pages at those links. Nor do I need the links.

Actually all I really need is the option value information, and the date. So for the first item, I would be looking for, 7|2014|u 06/18/2014

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Data Transfer From One Worksheet To Another Using Dropdown Menu?

Sep 29, 2013

I have a table with 150 or so Job Titles down the first column. Across the top row, I have 25 or so courses listed. There are Xs in the table indicating which courses are required for each job title.

This worksheet is intended to be used by individuals who will look up their job title to see which courses they must take. My goal is to simplify this process. I would like to create a worksheet in this workbook which has a drop down list of job titles. When the title is selected the data will transfer to a table on this new worksheet.

I've attached the spreadsheet I have and it's pretty self explanatory.

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Populate Data Based On Dropdown Menu?

May 14, 2013

I have a list of staff in cell A1 in a drop down list. In cell A2, I would like Excel to populate automatically the branch from which the staff is from when I choose the staff name in cell A1.

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Data Validation For Drop Down Menu?

Apr 22, 2009

I am doing an internship in Germany, and I have this crazy project with Excel. I am not very familiar with all the equations.

I want to select a company name and a type of container from a drop down menu, and have the information show up on a different sheet assigned for that specific company for the right size container. It involves quantities.

I will attach what I have sofar.



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Jun 19, 2013

I have one worksheet that has a list of accounts with various attributes. On a separate worksheet within the file I would like to have a drop down menu to select one attribute (i.e. category) and then once selected, have ALL the accounts with that attribute populate in a descending order based on another attribute (i.e. volume).

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May 26, 2014

I am trying to get data from this site in excel. I need to select options from drop down menu (like bank name, balance sheet and date).

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Data Validation / Drop Menu With Hyperlinks?

Sep 20, 2007

I need to put together a report for work.

What I want to do is this:

Create a drop menu. The options within the drop menu to be links (either to another Excel worksheet within the same workbook, or a WORD document).

I know how to create a drop menu, that is simple, but am not sure how to do the hyperlink aspect.

It seems when I actually insert>hyperlink onto the actual text of the drop menu (on the other sheet where i created the drop menu data), the hyperlink is not active in the actual drop menu itself.

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Dropdown Menu To Pull Data For 1 Person At Time From Table?

Apr 29, 2014

Drop down menu that can pull data for 1 person at a time from Table?? (Even possible)

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Data Validation / Drop Down Menu With Paste Special

Jan 18, 2009

I know how to use the copy and paste special to copy a formula from one row down many rows in that same column. When I do this the formula will automatically change by 1 number {such as =IF(ISBLANK(C5),"",VLOOKUP($C5,Sheet1! $B$3:D4891,3,FALSE)) then when I click on copy and pasted special each following row will change by one number ---- to =IF(ISBLANK(C6),"",VLOOKUP($C6,Sheet1!$B$3:D4892,3,FALSE))

Can this also be done if the row you want to copy and paste is a row with data validation / a drop down menu? I simply tried using the same process for a row that has data validation the row with the validation has for the source =INDIRECT($B$5)

Is there a way to copy this down about 20 rows and have the ($B$5) change in each row by one number {such as ($B$6 THEN $B$7, ETC...) Or do I just have to do the whole data validation process for each row?

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Creating Payroll Spreadsheet With Dropdown List Linking To Values

Dec 3, 2013

I am trying to attempt to create a payroll spreadsheet with certain aspects and with multiple worksheets. so what im trying to accomplish is this

1/ on my main worksheet would have the payroll template there would be 2 columns (1) would be "routes" (2) would be the dollar value of that route.

2/ i want to be able to pick from a drop down list in colume (1) which will have various routes such as A,
B, C, D, E etc

3/ once i have selected a route in colum (1) i want to have the dollar value that is associated to that route to show up in column (2)

ex/ route A worth $1
route B worth $2

create a dropdown list but thats about it, i have not been able to link any values together.

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Feb 9, 2012

How to get rid of duplicate values in validation dropdown menu. I am using a range for the list that has a lot of repetitive values. I want to have only unique ones in the list.

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Dropdown With Data Validation?

Mar 31, 2013

Have a drop down with data validation, or just manually enter the names? I have a list of 500 names, and sometimes people who enter data can spell names wrong; which I have to fix at a later date. What are some thoughts as to a best way to go about this?

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Data Validation Dropdown

Jul 16, 2009

i put together this code. it works ok in 97 (but not if a cell is changed in col A by validation dropdown which i believe is correct)

it works ok for me in 2007(either thro dropdown or direct input) but user with excel 2003 cant get it to work at all, named range "drop" is just A B C D and is used in data validation dropdown col A

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May 16, 2013

I'm revamping a key inventory for my company and would like to be able to track the history of each key (name of person who it was issued to, date issued, date returned). I figure the best way to do this for the 90 keys I currently have in circulation is to create drop down lists for each key that has been used by more than one person in its history and upon selecting a given person from the drop down list of keys used more than once, the adjacent cells would populate with the corresponding data of date issued and date returned. Some keys have not been used more than once so not every key will have a drop down. Here is what my key inventory spreadsheet looks right now.

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Feb 25, 2014

I have a list on one worksheet and I use a dropdown list from Data Validation to select the name required.

My list is so long that I would like to be able to type a letter or two to access to the name quicker instead of scrolling down.

I copied a formula that worked for someone else that put this formula in the data validation


I do not wish to use VBA is possible.

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Apr 9, 2009

We've got a dropdown box (data validation - list) which is picking up data from a specific column. The data in the column is in the following format:

1 Sales
2 Contracts
18 Opening Stock
27 Purchase

When we select an entry from the dropdown box the cell obviously displays both the number and the text description to the right. What we need it to do is just display the number after selecting an item from the list. The text is descriptive and to make it easier for users. Is there a way of configuring the dropdown box (or another way) so that say if a user selects "1 Sales" from the dropdown it just displays "1" in the cell.

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Mar 6, 2013

I have a query with data validation.....

Can I have a cell rage.. say A2:E20...and every cell in it has a drop down data validation list, from data inputted into L2:L27 (For examples lets say L2 is A, L3 is B, L4 is C, L5 is D and so on).

if somewhere in the range A2:E20, say B6 I was to select D from the drop down list, I want the remainder of the cells in range A2:E20, to have the drop down list without the value D in it, and so on, so the more cells in the range I fill from the list, the list for empty cells gets smaller and smaller until there are none left.

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Dropdown List From Data Validation?

Jun 13, 2013

i created a drop down list from data validation and it's a list of names. as i select from the list of names, i just want the initials of the names to be shown, not the entire name itself.


based on this example, what i want is to select from the list of names and only the initials are shown!

i believe its something related to custom number formats...

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Jan 31, 2013

I am trying to add two drop down menus - part number and material description. I would like to be able to choose an item from either menu and have it populate the rest of the row with the item information.

I know how to create the drop down, but I don't know how to make it work so I can choose from either one of the two drop downs and have the other automatically populate.

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