Excel 2010 :: Extracting And Manipulating Text From Cells
Sep 16, 2013
This could be a bit complicated, but hopefully also useful for others. We have the following sample of 10 cells from a large file with similar data:
N: 1; B: 162; M: 278, 278; T: 24; A: 103, 105; I: 393; Ḥ: 7240, 7390, 7465, 7546, 7617, 7756, 27399, 8380, 8741, 8894, 8985, 9559, 9671, 9741, 10119, 10211; W: 40; D: 766.
N: 2; B: 246, 889, 1136; M: 255, 255; A: 55; I: 286; Ḥ: 22731, 22802, 22857, 22906, 22948; D: 685.
[Code]...
We want to extract the same letters with its numbers and put the same letters with numbers in one column and do this for all letters, but - this is important - while keeping them in their original row. The purpose of this is addition of data and easy rearrangement of the letter plus numbers order, e.g., to: B M N A T I W D Ḥ. As you can see not all the rows have all letters, nor are the seizes the same. There are thousands of such cells. Some parts are partly in bold, we want to maintain that layout after sorting. Such a thing should be easy for computers, but how could this extraction and manipulation be done (I have Excel 2010)?
P.S. There are two spaces after every ; that were eaten up here.
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Nov 15, 2013
I am using Excel 2010 on Windows 7. Here is a link to the worksheet I have a question about : Example.xlsx
The only two relevant sheets here are "TestScores" and "Area 1." What I am trying to do is copy names over from the TestScores sheet to the Area 1 sheet based their test scores. It is important to know that a passing score is anything 85 or above. If you don't pass Phase 1, you move onto Phase 2, and if you don't pass that you move onto Phase 3.
Let me first explain how the TestScores sheet works. Here is a screenshot of the sheet:
I copied in column C, the names, from a roster sheet. Columns A, B, and D all VLOOKUP information from the roster as well. You can ignore columns E & F. Column G is just a test name that is manually inserted. They are all in the same order since this is an example worksheet I am doing the program on before I input the real data. Column H is also manually inserted, with data validation to only allow values 0-100 and a few different relevant terms (MS, EXT ABS, N/E). These next two rows are the formulas in columns I and J, starting in row 3.
I=IF(H3="N/E","N/E",IF(H3="EXT ABS","EXT ABS",IF(H3="MS","MS",IF(H3="","",IF(H3>=85,"N/A (PASS)","Need")))))
J=IF(H3="N/E","N/E",IF(H3="EXT ABS","EXT ABS",IF(H3="MS","MS",IF(I3="","",IF(I3="Need","",IF(I3>=85,"N/A (PASS)","Need"))))))
What these formulas do is the following: If N/E, MS, or EXT ABS is in column H, it copies those over to the next two columns. If someone scores 84 or below, it says "Need" in the next column. If they score 85 or above, it says "N/A (PASS) in the next column(s). The user is meant to write over these to insert the phase 2 and 3 scores.
Here is the "Area 1" spreadsheet I am working on that has the problem.
First off, I created these formulas by comparing them to another post and replacing my ranges and criteria. In column A, it returns all the names of Team Members who passed in Phase 1 (have a score 85+ in "TestScores" column H). The array formula is below and it works great.
{=IFERROR(INDEX(TestScores!$C$3:$C$1500,SMALL(IF(TestScores!$H$3:$H$1500>=85,ROW(TestScores!$C$3:$C$1500)-ROW(TestScores!$C$3)+1),ROWS(A$6:A6))),"")}
In column E I have a similar formula, except it returns the names of those Team Members who have "Need" in column I of "TestScores." This formula also works great. The formula in column D is just a VLOOKUP based on column E and works well, too.
{=IFERROR(INDEX(TestScores!$C$3:$C$1500,SMALL(IF(TestScores!$I$3:$I$1500="Need",ROW(TestScores!$C$3:$C$1500)-ROW(TestScores!$C$3)+1),ROWS(E$6:E6))),"")}
Here is where my problem is. In column F, I want to return all the names of people who passed Phase 2, which means they have a score of 85 or above in column I of the "TestScores" sheet. However, not only is it not returning the right names, I can't even figure out what criteria the names is returns has. The current list, in (mostly, oops) red, is incorrect. The formula, below, is almost the same as the formulas above, with only 1 difference in each case.
=IFERROR(INDEX(TestScores!$C$3:$C$1500,SMALL(IF(TestScores!$I$3:$I$1500>=85,ROW(TestScores!$C$3:$C$1500)-ROW(TestScores!$C$3)+1),ROWS(F$6:F7))),"")
It refers to column I, instead of H, compared to the formula in column A. Its criteria is >=85 instead of ="Need", in comparison to the formula in column E. Nonetheless, it still isn't returning the right names! The other weird thing, is if I replace the ">=85" with "=90" it will return the names of team members who scored 90.
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Jan 31, 2014
I work with Excel 2010 and have a very large spreadsheet with data that I need to manipulate in several different ways. I have been filtering and then cutting and pasting but this is very time consuming . Is there a way to extract specific data from the spreadsheet and transfer it to different worksheets? I don't really know how to use macros.
[URL] .....
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Aug 4, 2014
I am using excel 2010. When I click on cells on one column, something like text box will pop up with information related to that column. How can I get rid of this text box. How to disable this text box which I think it has a link between the text box and cells on that column.
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May 10, 2014
I have a cell containing alpha and numeric. I would like to extract the highest number in the cell
the cell looks like this
the answer I would like is
====G99876554321000
9
T1111111100000000
1
I am using Excel 2010
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Feb 8, 2013
I need to remove numbers from a string of text and put them into new cells in Excel Starter 2010. There are two different values which need moving. The first is in parentheses and the second follows the parentheses.
Here's a few examples of what I mean:
Original text
RED008 - Wickaman and Hoodlum bandwidth (0.06Gb @ 2.00) 0.12
MFR005EP - Various Artists bandwidth (0.19Gb @ 2.00) 0.38
RAZORS010 Future Cut bandwidth (0.01Gb @ 2.00) 0.01
would like to split into...
Cell 1
RED008 - Wickaman and Hoodlum bandwidth
MFR005EP - Various Artists bandwidth
RAZORS010 Future Cut bandwidth
Cell 2
(0.06Gb @ 2.00)
(0.19Gb @ 2.00)
(0.01Gb @ 2.00)
Cell 3
0.12
0.38
0.01
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Aug 15, 2012
I have attached a work book example of what i am trying to do.
Column D is what i originally did in terms of the formula and now i have to have a column display text dependant on what is in column A to C.
I was trying this formula =IF(b2>a2,"Start Target Missed",IF(c2="","Failed","Tracking")) However if this isnt working.
Is there anything i can do to change this?
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Apr 27, 2012
I am using Excel 2010 and I need a macro to delete all text from cells and leave the dates.
Below is an example of the contents of six cells. Some have just text, but some have text and dates.
1st Time Attender: 4/8/20121st Time Attender:1st Time Attender: 4/5/20122nd Time Attender:2nd Time Attender: 4/8/20122nd Time Attender: 4/5/2012
In this example, I would want the new cell contents to be:
4/8/2012
4/5/2012
4/8/2012
4/5/2012
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Aug 4, 2012
I have text of size 14 and 18 mixed in cells in a column. Cells are font size 18 or mixed with both 14 and 18 size text. I need to sort out the text with one column of size 14 and another of 18 only. I am thinking of copying and pasting the column twice and run a macro in first column to remove the text of size 14, and another macro to delete text of size 18 in second column. I need the leftover text to be in same rows.
I tried everywhere and couldn't find a macro for mixed text cells. I am using Microsoft Excel 2010.
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Feb 20, 2014
Using Excel 2010.
I have data in excel which looks like this:
Column 1 has 1200-1209,1300-1350,1523-1563
Column 2 has 1400-1409,1600-1650,1823-1863
I would like to take the range of e.g. 1200-1209 and have excel put 1200 1201 1202 1203 1204 1205 1206 1207 1208 1209 into separate adjacent cells for me. And be able to do this for each column/cell of data I have like this.
Column 1 1200
Column 2 1201
Column 3 1202
Like that only. Is it possible?How?
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May 9, 2014
So in my excel document I have it such that on the first sheet (Labeled 'Sorted') the data is set up as follows: LOCATION, EXTENSION, NAMEWith the appropriate data under each header. On the second sheet (Labeled 'Locations_Ext') I have a named range called Locations; it contains extensions from a separate document, names of people associated with the extensions from the document, and their locations on the map. I am trying to have it such that the excel matches the extension number given on the first sheet with the ones that I extracted from the document on the second and output the location into the first column on the first sheet. The code I have set up for that process is:
=VLOOKUP(B(//SomeValue),Locations,1,FALSE)
I then want the excel to cross check the information that I took from the Visio to see if the visio is up to date with the latest info we have received (Which is the data on the first page under Extension and Name). The code:
=IF(C(//SomeValue)=VLOOKUP(B(//SomeValue),Locations,3,False),"Good","Error")
Both codes seem to be giving me this: #N/A as the results for every cell.. I'm using MS 2010
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Aug 23, 2013
My problem is I cannot copy from a Form Control drop down box, and I need to do this for ~10 drop down boxes in about 200 xls files. The files follow a template so the drop down button Inputs are uniform. Here is some more detail:
I’m building an Access Database so that our data (currently in many, many Excel Spreadsheets) can be efficiently queried. The old system was that when asset data was collected, the data would be entered into an Excel spreadsheet, using a Template. So for example:
Project A1234
Name
Main Street Pipe
High Street Pipe
Ref No.
12345
12346
Installation date
22/08/13
19/07/12
X Coordinate
55667
99212
Y Coordinate
77889
12364
We have hundreds of these files, but I managed to get all the files in one folder and Paste and Transpose the data from the relevant Cell Ranges in each file (using a VB sub) into ONE summary sheet. Success; or so I thought.
Unfortunately for one generation of the template (people changed them slightly every year), the template had people enter information into Drop Down Menus. Not a problem when they’re associated with a cell, but these were free floating Form Controls.. so you can’t actually click and copy from them, or call them in VB as you would a specific cell.. afaik.
So my issue is how can I extract the data from those Form Buttons? I’ll try and provide as much info as I can:
Firstly I tried to find some sort of identifier for each Form Button. The dropdowns are called Combo Boxes, (Developer tab > Insert > Combo Box (Form Control) ), and when you select them (by right clicking) and hit the View Code button in Developer Tab > Controls the following shows up in VB.
Sub DropDown44_Change()
End Sub
I’m guessing that the number is related to the button so that’s one useful thing, an identifier of sorts. There’s no actual code there though really from what I can see.. My problem is I have no idea how to extract from DropDown44!
The range of values in the drop down comes from a separate sheet where there’s just a list of the values. There aren’t any cells linked to the drop downs though. If I enter a cell in (Right Click) Format Control > Cell link: then it prints the number (e.g. 4) of the value in the range. So if the drop down options are “Monday”, “Tuesday”, “Wednesday”, “Thursday” and “Thursday” is selected, the linked cell says: “4”.
They didn’t link a cell, then I could call that cell in a VB sub and the job would be done. Unfortunately they didn’t, so I tried Recording a Macro and selecting the drop down form control.. That didn’t really work, except if I right clicked it, I got some more info from the macro VB:
ActiveSheet.Shapes.Range(Array("Drop Down 19")).Select
So is my drop down an Array? My understanding of an Array is that it’s a list of arguments.. all I get there is the name of the button. I am not experienced in VB so this is as far as I’ve got. Perhaps I can get a sub to select the button using the above line, but I need the info from it, i.e. which value is currently selected in the Drop Down.
(Using Excel 2010 but the .xls files are from ~2005)
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Jul 11, 2012
Software: Excel 2010, Windows 7
What is the VBA code for inserting text in all column B-cells of multiple selected rows?
I am creating a worksheet with a table containing various data related to orders of various materials (this is more or less data gathering from an older, paper-based 'system'). This table spans, columnwise, from A to D and expands downwards as more orders are added. The information in each column is: A=order number, B=type of material and C=material specs. and D=additional comments.
I've set it up so that the only thing I really have to do is to insert the type of material in the cells of column B, and the rest will sort itself out. Instead of having to insert a new row for each new entry and manually typing in the name of the material (these entries are often done in the midst of already existing data), I created several similar, macroed buttons for the different types of materials we use. These macros work by selecting the row of the currently active cell, inserting a new row and then add the name of the material in the column B-cell of this new row. What I am having trouble doing though, is to get the text-entry to work for a selection of multiple cells.
As an example, lets say that I would like to add 5 orders of "Grade A Steel" in the middle of the table - in the row above row 8. With the macro I currently have I can select cell B5, click the macro, and a new row will be inserted with "Grade A Steel" in column B of this new row. This action could be performed 5 times over, but would be easier if I could just mark a range of 5 cells, say B8:B12, click the macro and get the text/data inserted the column B-cells of all 5 of the new rows. So far I've been able to create a macro that inserts multiple new rows, but I've only been successful in filling the column B-cell in the first row leaving the 4 below empty.
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Sep 17, 2013
Date: 17/09/2013 KO: 19:45 Ref: B Malone Att: 7,574 extraction of text from the above text string which is say in A1. What l need is for Date to go in A2, KO in B2, Ref in C2, & Att in D2. I'm using Excel 2003
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Nov 5, 2009
I need a formula that will extract #s, some of which appear as a range, from many cells. The #s/range of #s will not be in the same text location for every cell & text to columns converts some of the ranges to date format which is bad. Below is an example of some of the data that may appear. The only constant is that the first name is only the initial w/a period, but there may be a Jr. or Sr. thrown in occasionally.
T. Jones 1
M. Chavez 2-25
B. Bailey Jr. 26-125
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Oct 28, 2009
the text entered in B2, to split it, so each letter/figure gets his own cell.
like showen in example below.
using excel 2003 + 2007
and if possible no macro's
ABCDEFGHIJKLMNOPQ1datecont.seal
2
ABCD123456-7
ABCD123456-73
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Jan 12, 2010
I have a column filled with names per row. I wanted to standardize it by using the following format.
The comma after the last name is always an indicator to me that it is the last name.
<First Name> <Middle Initial(if any)> <Last Name>
My actual records contains the following:
BIMBO EPPING - OK
AHMAD SADICK - OK
Salana, Laura R - need to be arranged to > Laura R Salana
Cantos, Rhoda Grace J - need to be arranged to > Rhoda Grace J Cantos
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Dec 10, 2012
I am trying to extract values from a text. I used macro to solve the problem. I was able to extract the numbers however i am trying not to extract all of the numbers in text. For example as you can see below, i am trying to get only 22.99 The only unique thing here can be $ sign i believe. I need to put a criteria that selects the number right after $ sign and extracts 5-6 decimals after that.
**work lamp/desk light led;orion8879 final price: $22.99 (store)**
this is the text in a cell and i only need 22.99 not 8879)
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Jul 26, 2014
I have a workbook with 2 sheets.
Sheet 1 will act as a summary for sheet 2, showing only the last 5 entries from sheet 2.
Sheet 2 is based on football results of a season which will have a total of 34 league games plus cup games.
Sheet 2 has 4 columns:
Game Number Home Team Result Away Team
1 United 2-0 City
2 Sportive 4-2 Uniao
3 Real 1-0 Ateltico
4 Villa 1-3 City
5 United 2-1 Real
6 Atletico 0-0 Villa
So sheet 1 will show the last 5 results as the season progress's and new data is added.
I have been able to extract column 'GAME NUMBER' using the following formula:
=INDEX('Back end 1'!A:A,MATCH(9.99999999999999E+307,'Back end 1'!A:A)-ROWS('Back end 1'!A2:A$6)+1)
I am struggling to find a way to pull the last 5 data that is text based.
I am using Excel Mac 2011.
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Jun 2, 2013
I am trying to extract values from a text string and add them up in Excel 2007. So far i have been successful in extracting the value out of the text string like this - =MID(I6,AD6,3) where AD6 holds the position number in the text string to start from. So it's working OK for one row but i need to do the same thing on multiple rows where the text string can be in different columns and I'd like it to automatically pick up the non-blank cell.
each row only has one column with text in it and the value i need to extract is always after "$". this is a working spreadsheet so the text string could move from column to column over time and I'd like my formula to be able to detect which column to read from. I then need to add up all the values from each row.
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Jul 9, 2014
one of my suppliers can only provide me with a basic .xls product list as shown in the attached test sheet.xlsx.
Is it possible to create and run a macro from test sheet.xlsm that will extract data from test sheet.xlsx, specifically from below the heading on row 64 down to and above the heading on row 123 and paste into the (new) worksheet in test sheet.xlsm
This sheet is updated daily and all the heading rows are constantly fluctuating as products are sold and added.
I can do this manually easy enough but if there's any way that this can be automated
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Mar 18, 2014
I am my excel worksheet (excel 2010) I have one cell that changes every day (number). I want this number to open my htm document and replace the same number in a string in the htm and save/close this.
An example:
My htm document is located at C:/ and named XX.htm
The number I want from excel is in cell A1 in sheet1, and the worksheet is located in D:/ named yy.xlsx
And the text(number) I want to replace is in the following string in the htm document, in this string it is 72, next day it can be 30:
src="Bilder/72.png"
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Feb 7, 2013
I am using Excel 2010 and basically i am trying to fill a range of cell with a green color if any value was enter in a specific cells. Example: I would like to fill range: A10:c13 with a green color (regardless of the cells content in this range) if a value was entered in cell C10 or C11 or C12 or C13.
I've tried conditional formatting but unfortunately I'll have to apply formatting for every cell and for a range of over hundred cells is not efficient.
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Sep 13, 2013
I need to put a number as a text. It is 14 digits long (35071245130000). If I change it from a number to a text, it re-formats to a scientific number (3.50712E+6).
I can not use the ' in front of the number because it makes all of my vlookups mess up.
The reason I need this changed is because I have a several databases/excel spreadsheets that are being linked through Access. The number is stored as text in the other databases. Because of this, the spreadsheet with the number is not recognizing the number version and the text version as the same.
How to make excel show this full number when formatted as text?
I have Excel 2010. I do not remember having this problem with other versions at my previous employer.
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Jul 2, 2014
So i've been trying to do this invoice/inventory/client , I couldn't find a way to somehow register the whole invoice as it is, so i can later print/visualize it if i lost the copy or something.
It would be best if it just stayed stored in a variable and not always visible, and only appeared if i wanted to check/print it.
The whole invoice would be from A1 to F30
Excel 2010 btw
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Jan 13, 2013
I have this text at J22 and i would like to break out 13 and 95 000 out of this:
<td><span>13</span></td><td class=""right_align""><span>0-0-2</span></td><td class=""right_align""><span>95 000
The numbers and lenght of the numbers where 13 and 95 000 are may vary in lenght. I need them to parse the values at those spots to separate cells.
Im using excel 2010
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Mar 11, 2014
When I combine 3 reports (which we get out of a system) into 1 big file, the date format remains the same (mm/dd/yyyy and right alligned). Same happens for most of my colleagues.
When 1 particular colleague goes and combine these reports, I've noticed that some of the dates are showing as text? (dd/mm/yyyy and left alligned).
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Mar 29, 2014
I'm in a text box in Excel 2010. I need to find the current cursor position in the line of text in the box - using VBA.
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Dec 6, 2011
I received one excel spreadsheet office 2010 every week from one on the vendor. it has over 55000 rows. I got columns N, O, P & Q. these columns has some value which I use for my pivot tables. However the values in this columns are stores as a text. I select the little small box (information box ) appears on the right side of the cell and right click on that where I get an option to change it to number. This is working well.
However I have over 55000 rows , it takes a lot of times to change all these cells in four columns ( almost over 220,000 cells). some times more than an hours.
I use excel 2010.
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Dec 17, 2011
i am trying to work on a database that has some errors that i want to correct the issue is that some of the cells have data that is listed last, first instead it needs to be listed into first last.
I can not seperate this into 2 fields as it would break the program this database belongs to.
this database is linked from excell to access i am using excell to update an access database
i use office 2010
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