Excel 2010 :: Extracting Name From A List Based On Criteria

Nov 15, 2013

I am using Excel 2010 on Windows 7. Here is a link to the worksheet I have a question about : Example.xlsx

The only two relevant sheets here are "TestScores" and "Area 1." What I am trying to do is copy names over from the TestScores sheet to the Area 1 sheet based their test scores. It is important to know that a passing score is anything 85 or above. If you don't pass Phase 1, you move onto Phase 2, and if you don't pass that you move onto Phase 3.

Let me first explain how the TestScores sheet works. Here is a screenshot of the sheet:

I copied in column C, the names, from a roster sheet. Columns A, B, and D all VLOOKUP information from the roster as well. You can ignore columns E & F. Column G is just a test name that is manually inserted. They are all in the same order since this is an example worksheet I am doing the program on before I input the real data. Column H is also manually inserted, with data validation to only allow values 0-100 and a few different relevant terms (MS, EXT ABS, N/E). These next two rows are the formulas in columns I and J, starting in row 3.

I=IF(H3="N/E","N/E",IF(H3="EXT ABS","EXT ABS",IF(H3="MS","MS",IF(H3="","",IF(H3>=85,"N/A (PASS)","Need")))))
J=IF(H3="N/E","N/E",IF(H3="EXT ABS","EXT ABS",IF(H3="MS","MS",IF(I3="","",IF(I3="Need","",IF(I3>=85,"N/A (PASS)","Need"))))))

What these formulas do is the following: If N/E, MS, or EXT ABS is in column H, it copies those over to the next two columns. If someone scores 84 or below, it says "Need" in the next column. If they score 85 or above, it says "N/A (PASS) in the next column(s). The user is meant to write over these to insert the phase 2 and 3 scores.

Here is the "Area 1" spreadsheet I am working on that has the problem.

First off, I created these formulas by comparing them to another post and replacing my ranges and criteria. In column A, it returns all the names of Team Members who passed in Phase 1 (have a score 85+ in "TestScores" column H). The array formula is below and it works great.


In column E I have a similar formula, except it returns the names of those Team Members who have "Need" in column I of "TestScores." This formula also works great. The formula in column D is just a VLOOKUP based on column E and works well, too.


Here is where my problem is. In column F, I want to return all the names of people who passed Phase 2, which means they have a score of 85 or above in column I of the "TestScores" sheet. However, not only is it not returning the right names, I can't even figure out what criteria the names is returns has. The current list, in (mostly, oops) red, is incorrect. The formula, below, is almost the same as the formulas above, with only 1 difference in each case.


It refers to column I, instead of H, compared to the formula in column A. Its criteria is >=85 instead of ="Need", in comparison to the formula in column E. Nonetheless, it still isn't returning the right names! The other weird thing, is if I replace the ">=85" with "=90" it will return the names of team members who scored 90.

View 3 Replies


Excel 2010 :: Extract List Of Names From Table Based On Two Criteria?

Mar 3, 2013

I'm trying to extract a list of names from an Excel 2010 table based on two criteria, thus:


View 4 Replies View Related

Extracting Sublist From List Based On Criteria?

Jun 27, 2012

I have a table such that column A has a list of names, column B shows either "Yes" or "No" depending on if that person's info needs updating. I am trying to find a way to a populate a list (prefereably in column C) that has only the names of people from column a that show a yes in column b.

I know that i could just do =if(B2 = "Yes", A2, "") and then drag the formula down, but that leaves blanks in between the cells. If column A has 10 names and only 3 are Yes then I only want the first 3 cells in column C to be populated with the corresponding names.

I think I need to use a combination of INDEX and MATCH functions but i dont know how to do that with a criteria that falls in another column.

View 14 Replies View Related

Extracting A Continuous List Based On Criteria?

Nov 15, 2013

I want to extract text from column A into column D,E,F based on condition on column B. I am able to do this by IF statement, but the data is not continuous. I want to extract continuous data into D,E,F columns without any gaps.

Condition for Column D: >1
Condition for Column E: >0.5<1
Condition for Column F: <0.5

I am attaching the sample list for reference.

View 7 Replies View Related

Extracting A Continuous List Based On Criteria

Jan 3, 2009

Is there a way I can get a continuous list, ie no missing rows, from a much larger list. (New list in separate columns to the R of the list.) I want to extract data from column A, only if the data in col C matches my specified criteria - I want this info to appear as a list with no gaps, ie I can do this easily using "If" but there will be lots of blank rows doing it this way.

Furthermore, as I need two different lists from the same data block, I need to specify whether number (extract these to col N) or text (extract to col O).

View 3 Replies View Related

Excel 2010 :: How To Reference Unit Price In List Two Based On Date In List One

Mar 8, 2012

I'm using Excel 2010 on a Windows 7 machine.

I have one sheet with a large list of dates and total prices.

I have a second sheet with a list of dates and unit prices.

I want to divide the total price in my first list by the unit price on my second list.

I want to somehow point Excel to the date in the first list, and then lookup the corresponding date in the second list to use the correct unit price.

My thoughts thus far have been along using VLOOKUP with WEEKNUM and YEAR but I've been unsuccessful.

View 2 Replies View Related

Excel 2010 :: Sum Based On Criteria In Specific Column?

Oct 20, 2011

how can i sum base on the Criteria in Columns G, in this sample the sum should be 67.

Sheet1ABCDEFG1V. GoodGoodFairBadN/AReported29853N/A8Bad31085328N/A410953N/A8Good510853N/A8Good61085378Good77853N/A8V. Good810853N/A8Good910753N/A8Reported108853N/A8Good11585308N/A1210653N/A8Good1367Excel 2010Worksheet FormulasCellFormulaG13=67

View 9 Replies View Related

Excel 2010 :: Conditional Format Based On Multiple Criteria

Apr 25, 2014

I would like to shade my cell yellow if the priority equals A or A-NEW and ACV=o.

In the data below, items 4 and 13 would be shaded yellow.

I am using Excel 2010.

Priority A, B, C

Consumer UPC

Item Description

ACV Weighted Distribution

[Code] .......

View 8 Replies View Related

Excel 2010 :: Counting Bank Cells Based On Changing Criteria?

Oct 30, 2013

I am using Excel 2010.

BTES worksheet:
acct# Oct-13 Nov-13 Dec-13
13245 850
12458 850
12385 1500

MainList - F2= (current month)

Based on the current month (which I planned on typing in) on the MainList worksheet I need to count how many blank cells are in the table above. The information above is on a separate worksheet but I can change that in the formula. Every month gets a new column.

This is what I have but its not working correctly: =SUMPRODUCT(--(BTES!AD1:BQ18=F2),--(BTES!AD1:BQ18" "))

View 2 Replies View Related

Excel 2010 :: Highlighting Rows In VBA Based On Multiple Criteria And Sum Function

Apr 25, 2014

I am trying to write a macro in VBA excel 2010 that compares 2 sheets.

The macro should be something along the lines of if column 7 on sheet 1 = column 1 on sheet 2


on that same row if column 6 on sheet 1 = column 3 on sheet 2

highlight green

** also on sheet1 there can be the same batch ID so if it is the same batch ID it needs to calculate the sum and look at that amount...

min Tran Date
Payment Vehicle
total Deposit
total CF
total MRI


[Code] .......

Results >

min Tran Date
Payment Vehicle
total Deposit
total CF
total MRI


[Code] ..........

View 9 Replies View Related

Excel 2010 :: Pulling Data Based On Multiple Criteria With Duplicate Values

Mar 14, 2012

I have a sheet (see Sheet 1) from a report we run which lists the following information: Personnel Number, Amount, Wage Type. This is generated for 1000's of employees, with each personnel number being repeated several times in column A.

I am trying to pull specific data to another sheet (see Sheet 2), which would ideally generate the sum of "Amount' for a specific wage type for each personnel number. The issue is is that there may be dplicates of the wage type for each ID number (which is also repeated).

For example, the total salary amount on sheet 2 for ID#12345678 would be 0, while for #9876543 it would be 1250. Is there a formula I could use on sheet 2 column B that would generate this?

Excel 2010 ABC1Personnel NumberAmountWage Type212345678550Payment312345678400Overtime412345678300Overtime512345678250

Excel 2010 ABC1Personnel NumberTotal SalaryTotal Overtime212345678398765432

View 3 Replies View Related

Excel 2010 :: Return Positive Or Negative Value Farthest From Zero Based On Criteria From Another Range

Mar 11, 2014

I am creating a template in Excel 2010 and am having some issues due to a combination of positive and negative values. Specifically, I have a named range of values that can have either a positive or negative deviation from zero. I need to return the value that has the greatest deviation from zero (either + or -) based on criteria in another named range I have used the following array formula with success for the "Y" range:

However, if there are not any negative values, as in the "Z" range, it only returns MAX(Z) for the entire range, when I would like ti to return "0.00134" (the largest deviation from zero based on the PRB range criterai. Would this be better accomplished using VBA?



View 3 Replies View Related

VBA Code For Extracting Data From A List As Per Given Criteria

Apr 20, 2009

Suppose I have a list of data in which I want to retrieve or extract specific row from the list as per operator name & relative comments (Done or Not Done) from the given list as per the operator name, now what I want that my VBA code should be able to get the operator name & the relative comment data from the list according to the operator name in a new sheet. My data keeps changing so I need a code which can work on any size of the data. I need to retrieve only operator name & Comment column in a new sheet to run my Pivot table.

My Excel data is something like in the attachment & the result I want through VBA Code.

View 15 Replies View Related

Excel 2010 :: Extracting Data From Large Spreadsheet

Jan 31, 2014

I work with Excel 2010 and have a very large spreadsheet with data that I need to manipulate in several different ways. I have been filtering and then cutting and pasting but this is very time consuming . Is there a way to extract specific data from the spreadsheet and transfer it to different worksheets? I don't really know how to use macros.

[URL] .....

View 14 Replies View Related

Excel 2010 :: Extracting And Manipulating Text From Cells

Sep 16, 2013

This could be a bit complicated, but hopefully also useful for others. We have the following sample of 10 cells from a large file with similar data:

N: 1; B: 162; M: 278, 278; T: 24; A: 103, 105; I: 393; Ḥ: 7240, 7390, 7465, 7546, 7617, 7756, 27399, 8380, 8741, 8894, 8985, 9559, 9671, 9741, 10119, 10211; W: 40; D: 766.
N: 2; B: 246, 889, 1136; M: 255, 255; A: 55; I: 286; Ḥ: 22731, 22802, 22857, 22906, 22948; D: 685.


We want to extract the same letters with its numbers and put the same letters with numbers in one column and do this for all letters, but - this is important - while keeping them in their original row. The purpose of this is addition of data and easy rearrangement of the letter plus numbers order, e.g., to: B M N A T I W D Ḥ. As you can see not all the rows have all letters, nor are the seizes the same. There are thousands of such cells. Some parts are partly in bold, we want to maintain that layout after sorting. Such a thing should be easy for computers, but how could this extraction and manipulation be done (I have Excel 2010)?

P.S. There are two spaces after every ; that were eaten up here.

View 9 Replies View Related

Excel 2010 :: Extracting Highest Number From A Cell Containing Alphanumeric

May 10, 2014

I have a cell containing alpha and numeric. I would like to extract the highest number in the cell

the cell looks like this

the answer I would like is



I am using Excel 2010

View 3 Replies View Related

Extracting Certain Rows Based On Multiple Criteria?

Oct 29, 2013

There is no where else for me to go. My problem is: I have a table with over 30,000 rows and columns A - W. The first column A contains UNIQUE ID. Column G contains CATEGORY CODE.


Since Unique ID (column A) can be listed more than ones, I need to select only those records (rows) that correspond to the following: Category Code (column G) is either 14, 15, 16, 17, 18 and not any other. I hope you can see the attachment, UNIQUE ID = a;does not satisfy my criteria as it does contain Category Code 14, it also contain other codes. The final result from the sample provided would be extracting data for UNIQUE ID = e (since it is the only record that does not contain any values other than 14, 15, 16, 17, 18).

View 6 Replies View Related

Extracting Rows In Dataset Based On IF Criteria?

Jun 15, 2013

I have attached two documents. One is called "Zone Destination" which is a template I designed. The other file is called "Schedule5_4" which gets downloaded from a work server once a week that contains all employees and their shifts for the entire week. What I am able to do so far is extracting the first row using index and match but I don't know how to extract any of the rows that follow. an employee might have several rows for one day based on a lunch or if they are working in multiple zones during their shift.

Zone Destination File -- start tab has the template in place that gets copied over when you create a new tab.
-- employeeroster tab contains the employee roster that i use to match with the schedule5_4 file. i changed the names and also reduced the amount to make it easier to read. i have over 80 employees but for this example, i only made up a handful.

schedule5_4 File -- this file contains all the data that I need to pull from. The criteria that I am using is by employee and date. I'm matching from the employee roster tab and also the date in cell a1 located in the zone destination file.


View 5 Replies View Related

Extracting Rows Based On Date Criteria

May 7, 2008

I have a sheet of data, and i need to extract rows that contains dates containing 5 in them. Eg, 5 Jan, 15 Jan, 25 Jan... 5 May, 15 May, 25 May and copy them into a new sheet. Is there a faster way to do it via VBA rather than manually extracting them?

View 5 Replies View Related

Excel 2007 :: Extracting Criteria Into Another Worksheet?

Feb 15, 2012

Excel 2007. Is there a way to extract information from cells and rows that constantly move? These rows need to be able to cut & paste, copy & Paste, insert and delete. I have the formula I need to display the data, but with the cutting and pasting etc, my formulas get all messed up.

I have the excel sheet on Google docs. It displays some cells wrong because it does not recognize certain formulas.


On the second worksheet, I want the information from columns A, H, M, N, and O to be extracted at a certain time each evening and sent to a worksheet, without sending duplicates. These rows will constantly move which is why my current setup, which is just to display the information, will not work... We decided to try to extract it into a different worksheet or workbook if possible.

View 1 Replies View Related

Excel 2010 :: Cross Checking Info With VLookup And Extracting Data From Sheet

May 9, 2014

So in my excel document I have it such that on the first sheet (Labeled 'Sorted') the data is set up as follows: LOCATION, EXTENSION, NAMEWith the appropriate data under each header. On the second sheet (Labeled 'Locations_Ext') I have a named range called Locations; it contains extensions from a separate document, names of people associated with the extensions from the document, and their locations on the map. I am trying to have it such that the excel matches the extension number given on the first sheet with the ones that I extracted from the document on the second and output the location into the first column on the first sheet. The code I have set up for that process is:


I then want the excel to cross check the information that I took from the Visio to see if the visio is up to date with the latest info we have received (Which is the data on the first page under Extension and Name). The code:


Both codes seem to be giving me this: #N/A as the results for every cell.. I'm using MS 2010

View 2 Replies View Related

Excel 2010 :: Extracting Information From Multiple Form Control Dropdown Buttons

Aug 23, 2013

My problem is I cannot copy from a Form Control drop down box, and I need to do this for ~10 drop down boxes in about 200 xls files. The files follow a template so the drop down button Inputs are uniform. Here is some more detail:

I’m building an Access Database so that our data (currently in many, many Excel Spreadsheets) can be efficiently queried. The old system was that when asset data was collected, the data would be entered into an Excel spreadsheet, using a Template. So for example:

Project A1234

Main Street Pipe
High Street Pipe

Ref No.

Installation date

X Coordinate

Y Coordinate

We have hundreds of these files, but I managed to get all the files in one folder and Paste and Transpose the data from the relevant Cell Ranges in each file (using a VB sub) into ONE summary sheet. Success; or so I thought.

Unfortunately for one generation of the template (people changed them slightly every year), the template had people enter information into Drop Down Menus. Not a problem when they’re associated with a cell, but these were free floating Form Controls.. so you can’t actually click and copy from them, or call them in VB as you would a specific cell.. afaik.

So my issue is how can I extract the data from those Form Buttons? I’ll try and provide as much info as I can:

Firstly I tried to find some sort of identifier for each Form Button. The dropdowns are called Combo Boxes, (Developer tab > Insert > Combo Box (Form Control) ), and when you select them (by right clicking) and hit the View Code button in Developer Tab > Controls the following shows up in VB.

Sub DropDown44_Change()

End Sub

I’m guessing that the number is related to the button so that’s one useful thing, an identifier of sorts. There’s no actual code there though really from what I can see.. My problem is I have no idea how to extract from DropDown44!

The range of values in the drop down comes from a separate sheet where there’s just a list of the values. There aren’t any cells linked to the drop downs though. If I enter a cell in (Right Click) Format Control > Cell link: then it prints the number (e.g. 4) of the value in the range. So if the drop down options are “Monday”, “Tuesday”, “Wednesday”, “Thursday” and “Thursday” is selected, the linked cell says: “4”.

They didn’t link a cell, then I could call that cell in a VB sub and the job would be done. Unfortunately they didn’t, so I tried Recording a Macro and selecting the drop down form control.. That didn’t really work, except if I right clicked it, I got some more info from the macro VB:

ActiveSheet.Shapes.Range(Array("Drop Down 19")).Select

So is my drop down an Array? My understanding of an Array is that it’s a list of arguments.. all I get there is the name of the button. I am not experienced in VB so this is as far as I’ve got. Perhaps I can get a sub to select the button using the above line, but I need the info from it, i.e. which value is currently selected in the Drop Down.

(Using Excel 2010 but the .xls files are from ~2005)

View 1 Replies View Related

Extracting Names From A Column To Another Sheet Based On Criteria

Jul 6, 2014

I have a column containing names, blank spaces, numbers, a bunch of miscellaneous things. However all I want to do is extract only names, into another sheet, and not the numbers, blank spaces, etc. Youi'll see what I mean when you open the attachment. Offset isn't an option because the names don't appear in the column in an organized fashion.

Dummy workbook.xlsx

View 3 Replies View Related

Extracting Unique Data Based On Multiple Criteria With Formulas

Sep 27, 2013

I have data and after doing some data manipulation it looks like this

Job #
Part #
Lot #
Grand Total


What I'm trying to do is making a summary sheet that has only the first record with unique values using the Job number, part number, and lot number as the criteria. The grand total in the first record is the total for all of that job,part,lot so i need to bring that value over to the sheet as well. I have been able to do this easily with the duplicate finder, but need a formula to automatically do this.

View 2 Replies View Related

Extracting Continuous List Based On Numerical Value?

May 3, 2013

I have attached the worksheet i am currently working on -snapshot of a 2.9 mb file :-).

I have a table i need the information compressed based on the values being greater than '0'. The original table Column A-E runs down 15000 rows but i am only interested in the values that are greater than '0'. I would like to see G3 to contain the first cell from A to contain a value greater than 0, G4 to contain the next sell with a value greater than 0 -- so on and so on.

This method will apply to columns G-K, their may be another formula that i am unfamiliar with that will get this to work.

I have already tried to play around with INDEX and MATCH, i think i am on the correct path but i am not looking at something the right way.

View 5 Replies View Related

Extracting Data Based On Multiple Criteria - Index Match Array?

Jan 2, 2013

I have sheet full of data containing results of multiple tests on various equipment.The sheet contains many columns of data but below are the specifc criteria i want to use to extract the data. As maintenance is carried out regularly the list is always growing. I want to create a dashboard summary of the "Machines" which i will colour using condition formatting. I will list the machines in the columns and would like the rows below each machine to be populated with the results.

Column 1 Lists the various factories
Column 2 Lists the Machine
Column 3 Lists the Part
Column 4 Lists the result.

Results can either be "ok", "warning", "Alert" only

View 6 Replies View Related

Extracting Data Based On Drop Down List Choice

Oct 4, 2006

I'm trying to do is build a form that will allow me to select from a list of options, that links back to a catologue of data so that when i click on the generate button it will pull the data associated to the item selected from the list into a text box in excel. I have attached the form that I have created.

View 4 Replies View Related

Excel 2010 :: Can't Delete Filtered / Visible List Rows From List Object

May 19, 2014

I have pulled a SharePoint list into my workbook. The list object (table) is still linked to the SharePoint list, as I'd like to synchronize it later on. I have filtered it with an autofilter. I'd like to delete all of the visible rows. I have tried a billion things to no avail. I have been searching Google for hours now. None of the examples work.

View 5 Replies View Related

Excel 2011 :: Extracting Data That Is Text Based (Mac)

Jul 26, 2014

I have a workbook with 2 sheets.

Sheet 1 will act as a summary for sheet 2, showing only the last 5 entries from sheet 2.

Sheet 2 is based on football results of a season which will have a total of 34 league games plus cup games.

Sheet 2 has 4 columns:

Game Number Home Team Result Away Team
1 United 2-0 City
2 Sportive 4-2 Uniao
3 Real 1-0 Ateltico
4 Villa 1-3 City
5 United 2-1 Real
6 Atletico 0-0 Villa

So sheet 1 will show the last 5 results as the season progress's and new data is added.

I have been able to extract column 'GAME NUMBER' using the following formula:

=INDEX('Back end 1'!A:A,MATCH(9.99999999999999E+307,'Back end 1'!A:A)-ROWS('Back end 1'!A2:A$6)+1)

I am struggling to find a way to pull the last 5 data that is text based.

I am using Excel Mac 2011.

View 3 Replies View Related

Obtaining List Of Unique Values From List Based On Some Criteria?

May 28, 2014

The function below should return the value in a cell IF the string in the cell two cells to the left of it is "Nemo" Omitting the part highlighted in blue, my function returns a list of unique values...but when it's included, nothing is returned at all. Perhaps, there is an error in the syntax that I'm overlooking?

Function listUnique(rng As Range) As Variant
Dim row As Range
Dim elements() As String


View 2 Replies View Related

Copyrights 2005-15 www.BigResource.com, All rights reserved