# Match Criteria And Return Value From Different Row

Feb 22, 2007
I have 2 rows of data and want excel to find the number of times that a number appears in the first row and then return the value of a cell in the same column but in the second row of data. I need it to repeat this until all matches in row one, and their corresponding number in row 2 have been found and then add all the results from row 2 together to give a single numerical answer. I have tried the ' lookup' function but this only returns the first number that matches the criteria and does not continue to find the remaining matches.

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Jan 11, 2009

Rather than attempt to describe my problem here and risk cofusing people on what I want to achieve I have put a diagram together. I think this is the best way to illustrate my problem.

Diagram is available here

[url]

There is also a copy of the document available here for any body willing to take a look.

[url]

Please bare in mind I need this doc to be compatible with the 2003 version of Excel.

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Nov 6, 2013

I have a dataset of a few hundred rows, but will only provide a small sample of rows for this example.

I need INDEX/MATCH to return the correct values for the subset below.

Column A (Forecast Status) - Column B (Account Name)

Commit - Account01 (Row 1)

Commit - Account02 (Row 2)

Won - Account03 (Row 3)

Won - Account04 (Row 4)

Won - Account05 (Row 5)

Upside - Account06 (Row 6)

Lost - Account07 (Row 7)

Upside - Account08 (Row 8)

Won - Account09 (Row 9)

Commit - Account10 (Row 10)

In a new tab, I am creating a 'dashboard' view that will group each of the following:

Commit ONLY Accounts in cell A1 (Formula to be copied down to retrieve Rows 1,2,10)

Won ONLY Accounts in B1. (Formula to be copied down to retrieve Rows 3,4,5,9)

Upside ONLY Accounts in C1. (Formula to be copied down to retrieve Rows 6,8)

Lost ONLY Accounts in D1. (Formula to be copied down to retrieve Rows 7)

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Apr 3, 2006

I would like a Formula to match 3 criteria in the following order:

1. Numeric Reference (NOT Unique)

2. Numeric Values ( NOT Unique) - lowest value

3. Numeric Label (Unique)

The Numeric Reference that I'm looking for will vary (Input Cell).

Search /Match ALL specified (duplicate) References.

From the specified References Return the Numeric Label that has the "LOWEST"

Numeric Value .

Data Layout is 3 Rows:

1st Row E4:AC4 Numeric Values (NOT Unique)

2nd Row E5:AC5 Numeric Labels (Unique)

3rd Row E6:AC6 Numeric References (NOT Unique)

Sample Data:

E4:AC4 Numeric Values (NOT Unique) 145 127 120 160 130 170 160 160

E5:AC5 Numeric Labels (Unique) 20 21 22 23 24 25 26

27

E6:AC6 Numeric Reference 8 0 8 2

0 10 8 30

Scenario:

Looking for Numeric Reference 8, the relevant Numeric Labels are 20, 22 and

26. Their respective Numeric Values are 145, 120 and 160. The Numeric Label

with the lowest value of 120 is 22.

Expected Result:

Numeric Label 22

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Oct 26, 2011

I'd like to return multiple rows with two matches on criteria (ID and First Term). I'm able to return all grades for a given ID but do not understand how to get the second criteria, First Term, in my statement.

=INDEX($F$2:$F$12, SMALL(IF($A16=$G$2:$G$12, ROW($G$2:$G$12)-MIN(ROW($G$2:$G$12))+1, ""), COLUMN(A1)))

Code reflects the ALL GRADES data below.

TERM SUBJECT NUMBER CRN CREDITS GRADE ID

1 Biology 301 12345 4 B 123456

2 Biology 302 23456 4 B 123456

3 Biology 303 34567 4 A 123456

3 Biology 338 65432 4 C+ 234567

3 Biology 338 54321 4 A 345678

1 Biology 336 43210 5 B+ 456789

1 Biology 337 43210 2 A 456789

1 Biology 338 65432 4 B+ 456789

1 Biology 301 12345 4 A 567890

2 Biology 302 23456 4 A 567890

3 Biology 303 34567 4 A 567890

Row Labels Min of TERM Count of GRADE First grade All grades

123456 1 3 B B B A #NUM! 234567 3 1 C+ C+ #NUM!

345678 3 1 A A #NUM!

456789 1 3 B+ B+ A B+ #NUM! 567890 1 3 A A A A #NUM! Grand Total 1 11

* Need all grades where TERM = Min of Term

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Feb 14, 2014

I have a spreadsheet that contains data for a fiscal year broken out by month and quarter. I want the formula to return the data from that month and use whatever the latest quarter is. For example in the data below:

If it has only pulled data only thru Q1 it would return Q1 for Jan-Mar, however once I have Q2 data I would want the formula to return Q2 for the months of Jan-Mar.

2013Thru Q1STOLISTOLIJan-2013STOLI BASE

2013Thru Q1STOLISTOLIFeb-2013STOLI BASE

2013Thru Q1STOLISTOLIMar-2013STOLI BASE

2013Thru Q2STOLISTOLIApr-2013STOLI BASE

2013Thru Q2STOLISTOLIMay-2013STOLI BASE

2013Thru Q2STOLISTOLIJun-2013STOLI BASE

2013Thru Q3STOLISTOLIJul-2013STOLI BASE

2013Thru Q3STOLISTOLIAug-2013STOLI BASE

2013Thru Q3STOLISTOLISep-2013STOLI BASE

2013Thru Q4STOLISTOLIOct-2013STOLI BASE

2013Thru Q4STOLISTOLINov-2013STOLI BASE

2013Thru Q4STOLISTOLIDec-2013STOLI BASE

2013Thru Q4STOLISTOLIDec-2013STOLI BASE

2014Thru Q1STOLISTOLIJan-2014STOLI BASE

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Jul 16, 2012

I'm trying to figure out how to write a VBA Match function that can look for multiple criteria and return the row number of a successful match.

I have about 255,000 rows of data on the worksheet "Filtered". Column B contains my Item Number and Column D contains the supply source. I want to find the row where ItemNumber and SupplySource match my variables and then return the value from Column C.

I can do a match for one criteria, but where I'm having problems is getting it so the two matches are on the same row.

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Nov 5, 2011

I'm trying to set up my formula so that if there is no criteria match, rather than returning 0 it leaves the cell blank.

(I recommend skipping the below text and just opening the attached spreadsheet, instructions/what I'm looking for and trying to achieve and well laid out requirements and examples are in the spreadsheet and much more thoroughly explained then I can do below)

I'm setting up a table that grabs data from columns in a raw data spreadsheet.

For the purpose of the table I'm making, the formula needs to match up both the House, and the year/month from the raw data sheet, then if the two match and are side by side, return the value to the right either in the Plan Field or the actuals field depending on which field in the table the formula is in. If there is no entry or matching criteria for both the house and Month then it should leave the cell blank, not show a 0

So I have a SUMIFS formula that I'm trying to set up so that if there is no criteria match it leaves the cell blank.

So =SUMIFS(sum range, criteria& range, criteria&range), if no matching criteria can be found, leave cell blank, else if matching criteria found then return value from the sumrange.

This is the exact formula I am using:

=SUMIFS(INDEX('Raw Data'!$1:$1048576, 0, MATCH(Table!$B9, 'Raw Data'!$1:$1, 0)), INDEX('Raw Data'!$1:$1048576, 0, MATCH(Table!$A$8, 'Raw Data'!$1:$1, 0)), Table!$A$9, INDEX('Raw Data'!$1:$1048576, 0, MATCH(Table!$B$8, 'Raw Data'!$1:$1, 0)), TEXT(Table!C$8, "yyyymm"))

Yeah kind of hard to follow, so attached is a very detailed and well laid out spreadsheet showing the example of what the formula is, how it's working/what it's returning and an example of what i want it to return/look like, so please check out the spreadsheet, it explains it a million times better.

Essentially though i want the formula set up so that if there is no criteria match, rather than returning 0 it leaves the cell blank.

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Nov 28, 2012

Attached is a sample workbook, but essentially what I'm looking to do is automate the process of searching through a data set where the value of interest (in this case, names) often has multiple entries, with different values attached to each instance.

I would like to be able to get a list of all values in a given column that match a specific name in another column.

Currently I'm using a basic INDEX/MATCH search just to see whether the data exists at all, but that's only half of what I have to do here, and I'm totally stumped on how to get a comprehensive list of all matches.

For reference, if you look at the sample, what I need is a list of all values in the "CPT" column that match the name searched for in the first column.

The actual data set size is at most 3-400 entries, if that makes a difference in how to approach this.

CPT Sample Book.xlsx

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Jul 11, 2012

I have encountered a situation where I need to essentially accomplish a reverse Vlookup (using index match) and return multiple values.

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Jun 7, 2014

I am trying to use a nested INDEX and MATCH array formula to return the value in column C when matching column A and column B, but with a few more criteria.

The range containing all the data

A

B

C

1

Cat 1

January 1, 2014

John

[Code] ..........

I am looking for the array formula to return the name of the person in column C who is in Cat 1 after the date in column B.

For example;

C7 should return "John" because B7 requests "January 15, 2014", which is after the value in B1

C8 should return "John" because B8 requests "February 15, 2014", which is after the value in B1

C9 should return "Andrew" because B9 requests "August 15, 2014", which is after the value in B4

The best try I had for the formula in C7 was

{(INDEX($A$1:$C$4,MATCH(1,($B$1:$B$4>=B7)*(A$1:$A$4=A7),0),3))}

This brings back "John" as desired in C7, but when copying down the table into C8 and C9 both C8 and C9 return Andrew.

I guess this is due to my ">=" condition in the Match formula and it is returning "Andrew" because "Andrew" is also after the date requested, but I cannot for the life of me work out how to get it to work.

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Jan 21, 2014

See attached file, "Rate Sample Index-Match Formula".

I need a formula to return the value at the cross section of two (2) lookup values that match. This formula will be input into column D under, "RATE" on the 1st tab, "TEST FILE".

In the 1st tab, "TEST FILE" there are a series of columns as follows;

A = Service

B = From

C = To

D = Rate

In the 2nd tab, "RATES" there is a series of rates with drivers From (green) & To (blue)

The formula needs to do the following;

1. Lookup the "From" value in column B on tab, "TEST FILE" and match to column B2:B59 on tab, "RATES" both highlighted in green

2. Then Lookup the "To" value in column C on tab, "TEST FILE" and match to row C1:BH1 on tab, "RATES" both highlighted in blue

3. Then return the value at the cross section of the match "From" (point 1 above) & "To" (point 2 above) in range C2:BH59

For Example;

The rate From SYD To CBR = 0.33. I have highlighted this in yellow on both tabs to show where the formula needs to lookup the data to return the answer.

Additionally, if we were to add service as an additional lookup match how would this work?

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Dec 15, 2013

[URL]

What im trying to do is match columns A & B from AUDIT Sheet to Columns A & B in MASTER sheet. If they match then pull columns C, D & E from MASTER into AUDIT.

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Feb 4, 2014

I have two sheets of data , sheet A and Sheet B.

Sheet B contains a column called "Name" and for each name, and for each name there are corresponding numbers. In sheet A, I have a "list of interest" in column A. What i want to do look through the data in sheetB to find a match from the list of interest and return the corresponding letters, located in column A.

I have filled out the first two rows of results that should be returned as an example.

One idea i had was to put a vlookup formula in each column result 1 to result 6 so i can catch all 6 "Serves" columns from column B, but there may be duplicates in the serve columns and vlookup only reports the first match.

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Sep 22, 2009

Here is what I have. 4 Worksheets. The first worksheet is a summary page. I have 350 personnel that are broken down into three different groups. So each group has it's own sheet. Here is what I need to accomplish. Results need to be posted on the summary sheet.

I need to compare cells B2 & D3 for each row on a worksheet and display the number of times they match on a worksheet. For example how many times does EP & EP match on a certain row. I need to compare cells B2 & D3 for each row on a worksheeet and display the number of times they don't match on a worksheet. For example how many times does EP & MP occur. I've attached an example for reference

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Apr 1, 2014

Is there a way to provide filter with a list of criteria but when it doesnt match all of the criteria it still uses the filter on the criteria that it does match?

E.g i have this code

ActiveSheet.Range("$A$7:$N$31997").AutoFilter Field:=1, Criteria1:=Array( _

"A", "B", "D", "E", "H", "I", "R"), Operator:=xlFilterValues

However sometimes for example B will be missing, or H or B H I will be missing etc... is there a way to provide all of the criteria and it will not error if the criteria is not all there?

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Dec 12, 2013

I have a list of data that has (Col A) item, (Col B) lot# and (Col C) quantity. In Columns DEF I have the same but column E (Lot#) is blank. Is there a formula I can use that would match Item and Quantity (A and C) with (D and F) and then drop the Lot # form column B into column E if there is a match?

Item

lot

Amt

Items

Lot #s

Yds

10429.50.0

N49950

2.5

0201.019FLAME.0

T37530

9

[code]....

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Aug 31, 2009

Sheet 1, has column A with related values in Column B

I am looking for a method that:

return the column B value of sheet 1, if Column A value in sheet 2 can be is available in Column A in sheet 1.

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Mar 2, 2012

How might I write a formula that does this;

Find a match to the contents of cell A1 in the range C1:C20 and return the value of the cell directly to its right (column D)

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Dec 20, 2013

The short version:

(69.1*SQRT(((Shops!$X$2:$X$341-C3)^2)+0.06*((Shops!$Y$2:$Y$341-D3)^2))<=25))) evaluates out to series of 340 True and Falses. I need to be able to pull the nth True, and then somehow index that against AH2:341.

I'm working with a record of 53,000 entries with latitudes and longitudes and I need to cross compare them with 341 locations in the United States.

I've already done some of the heavy lifting, which supported narrow an initial list of 85,000 records to at least recognize which records where within any of the 341 points. (Less arrays makes my computer happy.)

This formula gives me the count of locations each entry is within one of the 341:

=SUM(IF(69.1*SQRT(((Shops!$X$2:$X$341-C3)^2)+0.06*((Shops!$Y$2:$Y$341-D3)^2))<=25,1,0)) {CSE} & copied down 53k times

The actual return range is AH2:AH341 for the location number.

Now, I need to be able to list each of the 341 they are close to. The max count is 17, so I'll only need to list out 17 columns.

Maybe something like =LOOKUP(1,1/(69.1*SQRT(((Shops!$X$2:$X$341-C3)^2)+0.06*((Shops!$Y$2:$Y$341-D3)^2))<=25))),$AH$2:$AH$341)

but this only returns the first match. How do I return the 2nd, 3rd, 4th, etc?

Because of the sensitive nature of my data, we can use a much simpler array which I'll adapt; I'm mostly trying to understand the logic or formula that should be used.

Return Nth Match.xlsx

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Jun 25, 2009

I have two active worksheets. The first one is called 'Chart' and the second is 'Values'. I have three columns of data. I would like to look in the first two, and return a value in the third. =INDEX(Values!$C$1:$C$299,MATCH(Values!$D$1:$D$299,LEFT(Chart!A1:A16091,6)&" "&LEFT(Chart!C1:C16091,2)),0) .........

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Aug 26, 2007

i have a customer work book for outstanding orders of which there are hunderds of rows with there name order number and the items that are outstanding

when i have progressed all my purchased orders i take all the items and run it throught my work book using vlookup to return who wanted what items if any

but what if there are more then one customer wanting the same item how can i get vlookup to know that and return the next match

i'm still very new at excel so can someone please help me

attached is a small test of my work book

if you see item 3182Y/1.0/BLK

you can see it is wanted by both a.f switchgear and amg

but it will only return a.f switchgear

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Aug 15, 2008

I have a list of eastings and northings for specific incidents, then in a seperate sheet I have a list of eastings and northings for postcodes.

What I want to end up with, is which postcode the incidents are in!

So it means getting Excel to find the closest match of two values to two other values and return a corresponding value.

Here's what it looks like!

Incident Easting Northing

01 437302 113607

02 437340 113673

03 437366 113701

04 437366 113701

05 437474 113581

Postcode Easting Northing

SP410TQ 430449 91321

SP410PY 429158 91339

SP410QB 429258 91375

SP410PZ 429288 91407

SP410EA 428940 91444

I want to end up with

Incident Postcode

01 SP7185H

etc etc.

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Mar 11, 2009

I want this formula to return zero if it cannot match the value. Right now it is returning #N/A and i don't want that. I just want to return "0" if it can't match it.

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May 30, 2012

I am trying to return the column name to the user based on a cell value. I am using the formula =Match(C2,1:1,0). This returns a numeric value of the column based on the match. What I want to get back is "AL". Do I need to use some format calculation to achieve this?

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Nov 14, 2009

I have exported an income statement report from the ERP system to Excel. Only items that are not equal to zero are populated. So if there has been no expense in the Central division for Consulting fees, it does not show up on the report. Here is the formula:use control shift and enter

small(if(row(A1:A100)-ROW(A1)+1>MATCH("Central Division",A1:A100,0),if(A1:A100)="Consulting Fees",ROW(A1:A100)-ROW(A1)+1)),1)(

Excel Jeanie HTMLSheet2

A 2 East Division 3 Sales 4 Cost of Sales 5 Payroll 6 Lights 7 Consulting Fees 8 Net Profit 9 10 Central Division 11 Sales 12 Cost of Sales 13 Payroll 14 Lights 15 Net Profit 16 17 West Division 18 Sales 19 Cost of Sales 20 Payroll 21 Lights 22 Consulting Fees 23 Net Profit

Excel tables to the web >> Excel Jeanie HTML 4

So this formula picks up the first Consulting Fees after the Central Division. The problem is it is going to pick it up under the West Division. So, how would I modify the formula so that if the row number is also less than Central Division Net Profit (A15), it is zero. (no offset or indirect)

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Sep 15, 2006

I am trying to match up data in two cells and then return the value in a third

Cell1 Cell2 Cell3(Return Value)

acc. pos

12345 1111 a

12345 5555 b

55555 2222 c

Match these cells to above anywhere in an array and return value in aboce cell 3 if found.

Cell1 Cell2 Return here

acc. pos

12345 1111 a

12345 7777 leave blank

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Jun 26, 2007

I'd like to match value in column A and column B of spreadsheet1 with columns A and column B of spreadsheet2 to return column C from spreadsheet2.

Essentially what I need to do is pull value from a following function: if A = B and C = D then Jessica (corresponding value)

I am using Index and Match functions but am running into problems because A of spreadsheet1 has 2 different matches in spreadsheet2.

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Aug 25, 2007

I am trying to compare a single cell's Value in 1 worksheet to try to find a match in another column (or a range of cells). If I find a match I want the result to be a 1 and if it is not found then a 0.

Is this the Lookup function?

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Jul 1, 2014

I am very competent using the index match formula and have incorporated this into many spreadsheets to auto-fill for avoiding input errors. The objective I am attempting now is to retrieve from a list of 2800 entries the smallest return on an index match formula.

From the data below if my Index Match formula uses C1 to index and match my return is always a7 (-12.7) the first in the list, where my desire is a return of a19 (-14.11). To complex this problem I often have duplicate amounts that need to be listed when they fall into my parameters. I have figured that the Small function allows me to assign first smallest, second smallest, and so forth.

I prefer not to use vlookup for simplicity and error avoidance issues.

a b c

1 amount Reason for Movement 2250

2 -183.252150

3 -366.612150

4 -61.1 2154

5 -91.652150

6 -4.34 2450

7 -12.7 2250

8 -2.98 2250

9 -2.98 2250

10 -69.372452

11 -0.6 2451

12 -4.49 2250

13 -4.49 2250

14 -4.14 2250

15 -4.7 2250

16 -4.55 2250

17 -4.85 2250

18 -1.41 2250

19 -14.112250

20 -8.47 2250

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