Offset And CountA To Auto Select Data Range For Charting Purposes?
Dec 12, 2013
how to play with data ranges and define names for charts to automatically update them by using the formula offset + counta. An example would be: =OFFSET(Sheet1!$B$7,0,0,COUNTA(Sheet1!$B$6:$B$37)-1).
So, the problem comes when there is a need to select a data range which is not that well defined like $B$6:$B$37. So, I need to import data regularly into my workbook, this data will be imported right below of the last cell with values.
Now, how would I manage to automatically select the data range from this new import for my chart? See attached example. I have highlighted in Yellow a potential import... there is no data in there so feel freel to fill it with any numbers you like.
I have tried to use a vlookup to find Country+Programme+Year (cat1 in the example) in the 'counta' part of the formula above. But I get lost,as a vlookup would retrieve a value and would not be useful for the data range?
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Oct 19, 2007
I am a novice excel and VBA user, but have been working the past few days on a project to create a data entry form (using Excel 2003 on WinXP). I have the userform created and the textboxes working fine for inputting data into the spreadsheet. I also have comboboxes set up, and if I directly input data into them, they also input that data. So far, so good.
(problem)
Here is my issue: I want the comboboxes to use dynamic / variable ranges, so I have been trying to set up the ranges by defining them as names. I've come across a bunch of examples, but none of them seem to work (all produce an error that the formula is not correct or instead seem to reset the name to just the first cell when I input it).
My sheet is called Dropdown Lists, and there is a column here for each combobox. Each row in a column has the options I'd like used for that combobox. So I am basically trying to name a range as the entries in just one column.
This is what I have been working with most recently in the Name - > Define dialog box that according to everything I read -SHOULD- be working:
=OFFSET('Dropdown Lists'!$A$3,0,0,COUNTA('Dropdown Lists'!$A:$A),1)
This produces an error, that when you hit OK highlights "$A$3" - and if I remove the $ symbols, it skips then to the "$A:$A" until I remove THOSE $ symbols, and then excel will accept it, but when I go to the name, it only highlights one cell. I thought maybe that was OK, but when I tried putting the name into my rowsource, nothing happened - so apparently not.
Questions:
(main question)
- Why will this not input correctly when everything I read suggests this format? Am I not handling the space in the worksheet name correctly (with ' ')? Sometimes excel will automatically add in " " between = and OFFSET and the closing at the end, but this also has not helped. One source I read even recommended taking off the = at the start (also did not help). Am I missing something here?
(follow-up questions)
- Why are you supposed to use "$" before the cell references anyway? I've looked for an answer but haven't found one yet... is that for when you make cell references to cells on an external worksheet?
- What is the "Add" button for on the Name -> Define dialog box? I'm confused to if I am supposed to use this to add the name to the list of defined names, or just hit OK?
- At the bottom of the Name -> Define dialog box is the "Refers To:" field with the formula. On the right of that you can hit a button to go to what seems like another (smaller) formula input box. Why would I ever use that when I could just type it in on the previous box? There is no label for it so I am guessing here - but does it actually do something else (like you need to go to that smaller dialog to input new formulas and the previous box is only for -viewing- formulas, or?)?
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May 18, 2007
i have 2 worksheets. one with portfolio stock data, and a second that i would like to use for dynamic charting. the chart worksheet has a drop down menu that chages a refernce cell to a number corresponding to the collumn in the portfolio worksheet for the chosen ticker
i would like to make a dynamic chart that updates the data ranges based on something like this: ....
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Apr 23, 2008
I am trying to select a range in VBA, where I know the name of the starting cell, and the size of the range are values returned earlier in the VBA function. I guess the pseudocode I am trying to do is: range(range("StartCell"):range("StartCell").Offset(x,y)).Select. Obviously this code doesn't work, but I don't know the correct way to select this range
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Feb 4, 2014
I am trying to find a macro that can search a sheet for any cell that contains the text "Not on AOI" selects a range that contains that cell, 81 rows below, and 2000 columns to the right, then cuts the selection and pastes it 162 rows below the original cell where the text was found. What's hard is that the number of columns between the "Not on AOI" cells is variable.
I'm very new to excel macros and the parts I think I've put together are:
Cells.Find("Not on AOI", After:=ActiveCell, LookIn:= _
xlFormulas, LookAt:=xlPart, SearchOrder:=xlByRows, SearchDirection:= _
xlNext, MatchCase:=True).Activate
[Code].....
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Jul 18, 2014
Excel spreadsheet, that contains several columns. Three of these columns contain text data that is selected by using a simple drop-down menu sourced from a list. If an attempt is made to enter text data not in the associated list an error message is displayed. Easy so far.
I need need to extend the text data validation across all three columns so that only specific combinations of the text in the three columns can be used which is reflected in a further list. These combinations will be counted elsewhere and so needed. Therefore, if i attempt to enter a combination of text columns that is not reflected in the list, this too will present an error message stating 'combination not valid', or words to this effect.
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Mar 23, 2009
I RECORDED THIS MACRO BUT I WILL LIKE TO MAKE TO AUTO SELECT THE ACTIVE CELL RANGE IS VARIABLE ON MY REPORTS MY CODE
Sub FORMAT_AS_A_TABLE()
ActiveSheet.ListObjects.Add(xlSrcRange, Range("$A$1:$L$1900"), , xlYes).Name = _
"Table1"
Range("Table1[#All]").Select
ActiveSheet.ListObjects("Table1").TableStyle = "TableStyleDark5"
End Sub
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May 6, 2014
I have a range c10:c300, i want to select the range where i have data.
E.g. I have data in c10:c50, then select the range c10:c50
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Aug 9, 2006
I am trying to write a code that runs on a worksheet/workbook activation that will copy data from one sheet to another based on which month it currently is. I can easily do this with a Command Button. Here is an example of what I'm looking to copy from sheet to sheet.
Sub Jan_Button()
' UnProtect
ActiveWorkbook.Unprotect
' Deactivate Screenupdating
Application.ScreenUpdating = False
'January
'Rolling Month From Pool to PVT Calc
With Sheets("Pool")
.Visible = True
. Range("V2:W11").Copy
.Visible = False
End With
I will be pasting to the same location each month but I will be copying from another range of cells as my targets change every month. This is where my autoupdate idea is coming in. I hoped that for example this month is August so it would automatically paste over Augusts Data and when September came around it would automatically update to the new data set.
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Sep 16, 2009
A cell that will count an entry in another cell, within a range of numbers. EX: cell g1 will count the entries that range from 1000 to 1999 and 5000 to 5999 and 7000 to 7999. cell h1 will count the entries that range from 2000 to 2999 and 6000 to 6999 and 8000 to 8999. So if i had 6 cells with the following entries:
cell a1 - 1010
cell b1 - 2230
cell c1 - 5699
cell d1 - 6521
cell e1 - 7001
cell f1 - 8035
cell g1 would show 3
cell h1 would show 3
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Jan 17, 2014
I have data validation in a cell that says only options from a list are allowed. i.e. =indirect(A1)
If this refers to a list where there is only 1 option available is there a way to display that value automatically without the user having to click the dropdown to select it?
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Aug 31, 2007
I have a simple sheet to record and graph my bloodpressure . The list of values is as follows:
col A is always todays date
cols B and C user input - integer
col D is a constant value 120
col E is also a constant value 80
Currently I am manually charting the range A1:Exx each day after I have added a new line for my daily readings. Whilst this works fine, I'd like to automate the charting process as currently if I select a range full of blank cells then my chart displays loads of blank values.
So I could use a Button on the graph which works out how big my cell range is ie; A1:E66 and graphs it for me or alternatively a background macro that does the same after I have entered the C col entry for each day
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Sep 6, 2007
I recorded this macro based on a column with a drop down window in which data has been filtered .....
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Apr 22, 2006
I am trying to produce VBA code that will perform the CountA function on a variable number of lines in a column. My macro first sorts the worksheet by department number and then inserts 2 blank rows when there is a change in departments. Most departments have several rows of data, but some may have only 1. In column N of the first blank row following each department, I want to count the number of rows for that department.
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May 7, 2009
I have three rows that each attempt to pull in data from a range on different worksheets. All but one return nothing but "#N/A" values. The one row returns values from the proper range. (User selections determine which row will have data).
Second, I successfully pull data from the row containing actual information into another row, using the following formula: "=OFFSET(E$36,CHOOSE($Y$1,0,1,2),0)" on a cell-to-cell basis. The value in $Y$1 chooses the row to look at, based upon a dropdown selected on another worksheet.
So I now have a row with =OFFSET(E$36,CHOOSE($Y$1,0,1,2),0),=OFFSET(F$36,CHOOSE($Y$1,0,1,2),0),=OFFSET(G$36,CHOOSE($Y$1,0,1,2),0) and so forth. I can find the last value in the row, but I cannot find a way to extract the address from that, and create a table that will use as a series the last 26 values in the row.
For reference, I use "=LOOKUP(9.99999999999999E+307,E49:FD49)" to determine the last cell with a value (gleaned from a Dueling Excel Youtube Video, - very helpful!).
I hope the above will be clear enough, but if not, I'll be happy to provide additional information / clarification.
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Apr 2, 2009
I've got two sheet's in a workbook. The first contains data and is setup with dates in column A, day of the week in column B, and values going across by day in column's C through H. As an example it looks as follows:
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Dec 2, 2013
produce graphs/charts based on inequalities monitoring information - gender, nationality, age etc. I'm capturing info from several events, one sheet per event. Had a look at COUNTIF but not sure it's what I want and looks like I'd need sub-sheet for each? Capture.PNG
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Mar 26, 2012
I have data I use in a Pareto chart. This data is found somewhere in cell range A18:AF20. I want the chart to adjust itself to only the cell range with data. It may be A18:M18 or perhaps A18:AB18.
Is there any way to set the cell to look at only the cells with data in them?
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Nov 16, 2007
The Sheet below is an example of what I need to fill in daily
In column B I have the week commencing date (ie the Monday)
When the sheet is opened, I want the approriate day to be selected (ie the day before the current day)
Eg. if today is Friday 16th November, when the sheet is opened I want the cell for Sales on Thursday of the week which begins with 12/11/07 to be selected ie L5
If today is Monday 26th November i want Sales on Sunday of the week which begins with 19/11/07 to be selected ie U6 ....
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Jun 12, 2014
Have Series 1 (to be a line chart) with 20 data points X values are 0 to 68. Have Series 2 (Bar chart) with 68 data points, again X values 0 to 68
Cant get series 1 to display beyond X value of 20
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Jan 12, 2009
I have several dynamic charts using named ranges, but I am charting 1 series of data. What about when I have multiple data sets or series and do not want to use PivotTables? Do I really have to make each one a named range? If that's the case, using VBA looks much simpler.
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Mar 27, 2007
i'm having a really hard time figuring out how to use target. offset to grab a range of cells. For Example:
I am currently running a macro that searches column "D:D" for data. When the data is found, i want to be able to Grab columns D to AG for that row, and apply conditional formatting. It seems like using Target.Offset should be able to accomplish this, but i can't figure out how to specify a range using Target.Offset. Currently, i have to specify each cell i'd like to select, and apply formatting one at a time, which has bloated my code considerably (and causes me to run out of room very quickly).
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May 28, 2011
Charting Data Based On Drop Down List Choice
I am trying to build a report where I can chart data base on a dropdown selection.I did build the dropdown lists, however I don't have any expertise on execel functions in order to make it work.I am attaching my draft report.
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Aug 23, 2012
I am trying to achieve something like this :
Find a specific text in my column B (example : "Proposal ID"), when "Proposal ID" is found, select this cell and offset to the column C (Offset(0, 1)). Then copy this cell value in another sheet.
This will be repeated with different texts (always in the column B), so if the text is not found, I need the macro to continue running.
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Jul 23, 2008
I have this:
Private Sub CommandButton1_Click()
Worksheets("Sheet1").Activate
Range("A1").Select
Selection.End(xlDown).Select
ActiveCell.Offset(rowOffset:=1, columnOffset:=0).Activate
ActiveCell.PasteSpecial
End Sub
it errors to: SELECT METHOD OR RANGE CLASS FAILED
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Oct 2, 2013
I am trying to achieve the below objective but getting error message
Objective: select last non blank row and offset to next cell type a message in it
error message: Runtime error 1004 : method 'Range' of Object '_Global' Failed
CODE:
Sub lastRowAll()
myvar = ActiveSheet.UsedRange.SpecialCells(11).Column
myrow = ActiveSheet.UsedRange.SpecialCells(11).Row
Range(myvar, myrow).Offset(0, 1).Value = "Experiments with VBA"
Range(myvar, myrow).Offset(0, 1).Activate
End Sub
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Aug 31, 2013
I have a two sheet, in Sheet1 i have a data, and in sheet 2 i have a count of location wise data in it, which is from sheet1.. And beside it u will see a button "View Detail". When you click on that button it will pop up a userform which have listbox and 2 button.. Now in listbox i get a filtered value of column C of sheet1 (For eg. Mumbai, Pune, Chennai).. When i click on the value (Mumbai) in Listbox and then click on View Location Details. It should give me a details of mumbai based candidate, like name, pod no, location in the range of (H5:J100) of sheet2..
I wrote the code for it but its not giving me the correct data..
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Oct 19, 2009
I am trying to come up with the appropriate formula that can be used for possible forecasting purposes. Countif proves to be futile due to more than one criteria that needs to be met. Sumproduct seems to be more feasible but I am unable to get the correct formula or maybe I am wrong.
Here's the objective...I need to be able to plot the total number of people working on a project on a daily basis - # of people working on a Monday, Tuesday and so forth by means of referring to start and end date column..I am open to revisions so as to streamline everything.
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Nov 19, 2011
having an excel file autoname cells in order that I can hyperlink a picture to each tab individually.
Example - The file has autonamed tabs Wednesday 1, Tuesday 2....etc. In each tab is a reservation guide for three restaurants and the logo's at the top of the tab should hyperlink to a cell within the same tab. Blu Restaurant = A32, Grille = A223 within the same tab. How can I do this without manually naming the 3 cell's in each tab? I will also need this to be flexible so that when I create the January worksheet it populates from the tab names that are created using VBA already.
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Mar 20, 2012
-------a--------b-------c d e f
1 f200:f299
2 f400:f499
3 f600:f699 - (I would like to drag and fill every cell in column A, adding 200
4 auto cells to each cell.)
5 auto
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