Vlookup- Table That Has Data Which Uses A Number Which Correlates To An Item
Jan 11, 2010
I am using a vlookup with a table that has data which uses a number which correlates to an item. A person types the number into a cell which triggers the vlookup. See example
35apple37orange40lemon
So..if someone enters let say number 36 into the look up cell..since 36 does not exist in the table the vlookup returns the value next to cell 37. Is there a way to use vlookup so that if a number it is looking up does not exist it wont return the next value? I would like to return an error message if the number being looked up does not exist.
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Jun 18, 2008
I am using a vlookup and have a problem. I am assigning a category to an item number based on the first two characters of the item number. For example item number 60123 would equal scrap because of the first two characters of 60. But the item number can begin with either a number or letter. Here is the formula I am using that works for item numbers that begin with numbers:
=VLOOKUP(VALUE(LEFT(E2,2)),Sheet3!A:B,2,FALSE)
It works fine until I reach a item number that begins with a letter, then I get the dreaded #Value error. If I take the value out of the formula then it works for the letter based number items but not for the number based item numbers.
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Mar 16, 2014
Currently I am facing a problem that I want to copy data from sheet 2 to sheet 1.Here I am using vlookup function.But I have a problem that when there is two items of same name in sheet 1,it copies data from sheet 2 into both same items in sheet 1.How can I restrict and copy data to only 1 items.The sample data is as shown below :
Sheet 1 (Including duplicate item)
Apple
Apple
Ball
Cat
Cat
In sheet 2 (Unique item)
Apple 25
Ball 36
Cat 34
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Dec 18, 2012
I am using Vlookup to compare our item number with the suppliers item number but the result is removing the decimal point on some but not all items.I have included a small sample but it concerns almost 10.000 items.
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Oct 12, 2007
I have a Pivot table.
Layout:
Rows: City, Restaurant, Cashflow
Column: Date (Month/Year)
DataField: $Amount
"City" might be 7 cities
"Restaurant" may be 32 restaurants, some in some cities; but not other
"CashFlow" can be either "Revenue" or "Expense"
The layout of the Pivot table is nice, only shows the Rows where a State, Restaurant, and CashFlow entry exists for at least one Date on that row. And there are no extraneous rows for combinations that don't exist.
Now.... the trouble...
I added a Calculated Item, "Profit" which = "Revenue" - "Expenses".
Now, every possible combination of State and Restaurant appears in the pivot table displayed. Only the "Profit" (calculated item) is shown for the previously hidden rows; and of course it's "$0.00" since there are no "Revenue" or "Expense" entries.
How can I get the Pivot table to not display the results of a Calculated Item row, when there are no entries otherwise for that row combination?
Is there a way to condition the Calculated Item to not calculate if there are no data entries in the addends for a particular combination?
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Jun 2, 2013
I created a lookup table that works quite well. It even has if statements in the LookUp Formula. However, I have to update the table it pulls the information from each day. I wind up recreating the range each time because the table always has more rows each time. Is there a way I could just paste the table in each day and not have to change the range? The columns never change.
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Nov 20, 2008
Here I would like to get your valued guidance for the usage of "IF" formula. I am having two sheets one is new XL-1 and other is old XL-2. I want to have a item number from the old file corresponding to the same item descprition in the new file. I am attaching the snap shots of two files which is more explanatory than describing in words here.
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Oct 23, 2009
I have the attached workbook. I have one sheet (materials) using Vlookup onto a second sheet (price list). If I put in a qty against 2 or more items with the same part code on the price list only the first item is displayed. It does get shown multiple times.
I need to try and get all items displayed, even if the part code is the same.
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Feb 5, 2014
I have a Takeoff sheet where an estimator enters a part# and the rest of the data is entered on the Takeoff sheet by using Vlookup to retrieve the information from the Products Sheet (there are about 12,000 products with 12 fields for each product). I need to then take all of the parts on the Takeoff sheet, and summarize the data, which is what Pivot Tables are for. The thing I cannot find out, is if this can be done. The machine keeps running out of memory (it has 32g, so I question that, and I tested with a 500 row sheet and got the same result), so I can never get the Pivot Table to actually create, or get a useful error message. Searching the web and this forum tells lots about Vlookup IN a Pivot Table, but not creating a Pivot Table from Vlookup data. I copied the data values to a new sheet to test the data and the Pivot created fine, so I believe the data itself is properly formatted.
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Jul 5, 2007
I have a workbook where in Sheet1 Cell A1 is a customer name, and A2:A5 contain parameters for the customer. I would like to be able to input those data to a Vlookup table on Sheet2. (The Vlookup is used to fill values on Sheet3).
I have been trying to create a macro to copy those parameters from sheet1A2:A5 by finding the match for A1 in the Vlookup table in Sheet2 and then copying to the corresponding matching row , A2 pasting into column 3 (on the corresponding row of course), A3 into colum 4, A4 into column 5 and A5 into Column 6.
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Mar 22, 2009
A newbie here.
I have numerical data in
range c3:c12
range f3:f12
Based on above two criteria I need to retrieve data in a Vlookup table, range gr1:gr510.
The Vlookup table range is gp1:gr510
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Sep 20, 2006
I am working with a friend on their spreadhseet which uses several vlookups in order to pull information cells in one worksheet to another, and also to pull object types from a list with values saved as an array. However, one item in the array consistently does not appear.
I noticed that his array has 4 columns, unsorted, where I would have used 2 (one with the object type, and the second with the value corresponding to that object type) and then sorted them.
The error he gets is "A value is not available to the formula or function", even though the value is in the array.
I have already eliminated formatting, spelling errors, bad formula (it works for the other types), and all I can come back to is the array.
The file is too large to attach, so I am attaching some description of the formulas and the structure of the array.
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Jan 7, 2010
I'm using VLOOKUP with MATCH to find data in a table. I now have to add a third condition to the look up. I've attahced a file as an example. I'm not sure how to list the data for the third condtion. I created another table with the data for third condition.
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Apr 28, 2007
I have a lookup table which needs to be able to retrieve data from columns as well as rows and not sure if this is possible.
My data is set up with an ID number, financial year and data across the columns e.g
ID F/Y Apples Pears
9999 2004/5 5 4
9999 2005/6 7 8
9881 2003/4 5 3
My lookup table will have the ID number field which will be manually entered to lookup the information on the data sheet. e.g
ID 9999
FY Apples Pears
2004/5 5 4
2005/6 7 8
I can't work out a way to get excel to only give me the number of apples and pears for that year for that ID number. Not all ID numbers will have the same number of financial years so I may need to use VBA.
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Nov 4, 2012
I have several spreadsheets referencing the "Data" sheet's table (about 35 columns, and the row lengths will differ from 10 to several hundred).
I need to be able to filter the table in "Data", and have the hidden rows not show up everywhere else in the document. I have both vlookups and index formulas in the other spreadsheets, and what I'd like to do is be able to filter by any column in the table and have only the shown results show in the other sheets.
I know this might be accomplished using subtotal, and Row, etc., but how to set it up with the different formulas I have going on in the sheet that pull data from the table. I need this to work with both the vlookups and index cells.
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Feb 13, 2014
I have a report I am attempting to populate with data from a pivot table in another worksheet. Column A holds all the reference numbers (primary key), column B contains various start dates, and I want column C to contain all the payments made since the start date for each reference number.
The source data is a pivot table with Row = Reference number, column = transaction date, values = transaction amounts. This is an extremely large table, as I'm processing data from almost 1,200 cases, which each have around 20 payments spread over the last year, on completely random days. What I would like to do is build a formula in my report which looks up the records for the reference number from column A, and then adds up all the payments which have been made after the date in column B (and ignore any payments in the table which are before that date).
And to make things more complicated:
if an error is generated, it needs to return as 0, not #N/AThe report has the dates in UK format dd/mm/yyyy, but the pivot table has the dates in SQL format: yyyy-mm-ddThe pivot table is connected to a SQL database via ODBC and has to refresh every time it is opened.
=IF(ISERROR(VLOOKUP(A2,'Transactions'!$A$2:$B$1194,2,FALSE)),0,VLOOKUP(A2,'Transactions'!$A$2:$B$1194,2,FALSE))
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Apr 5, 2007
DETERMINING ROW NUMBER FOR DATA FOUND WITH VLOOKUP IN VBA
I have a user form with a combobox (called STKCODE) that calls up a vlookup routine to search for this item in a named range on a worksheet and retrieve related data to display on the userform. All this works fine.
What I would like to know is how to easily determine the row number on the worksheet, representing the row the data is stored in, if thats at all possible....
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Mar 4, 2014
I'm trying to insert a calculated row in a pivot table. I keep getting the error message 'Pivot table items can only refer to items in the same field as the calculated item'
Below is the format of my data:
Region(All)
Sub Division(All)
Sub Cluster(All)
Cluster(All)
A/C Level 3(All)
A/C Level 1(All)
A/C Level 4(All)
A/C Level 5(All)
Division(All)
Values
A/C Level 2Sum of FY11Sum of FY12Sum of FY13
Net Revenues 100 200 300
Op Exp 50 40 30
Calculated Field50 160 270
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Jun 21, 2009
Attached is a worksheet example, of my beauty salon with 5 therapists.
The input sheet - is the shhet into which I input data on a daily basis.
Weekly inc - This sheet shows the total that each therapist made in apivot table based on the input. The week numbers are 1 to 52 (or 53) depending on each financial year (07/08, 08/09 etc).
What I want to do is either have another pivot table or to add an calculated item to the weekly inc pivot table showing me how much commission each therapist took each week? This is to be done automatically by excel.
This commission is calcluated by using the target comm figures - E.G. Leanne's target is £480 - so she has to earn £480 a week before getting a commission. So if in a week she earns £500 - she will get a commission on £20 (£500 - £480). The commission is 10%, so she will earn £2 that week.
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Feb 18, 2012
I'd really like to include the yellow fields below inside the Pivot Table but I can't find a way.
On the collumn Label I have the Category, which can be Budget or Forecast. Then on the Values Field, I sum the Revenues.
RevenuesCategoryVar GrossBudgetForecastK €%Total285.264142.548-142.715-50%
I want to calculate the difference between Budget and Forecast, in € and %. I was trying to use a calculated Item but whenever I place the cursor on the Budget, Forecast or Category cells and try "Calculated Item", I get an error message saying that the Item cannot be modified..
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Feb 23, 2012
I have a vlookup function which takes the data from a table in a closed file. A folder where the file would be located will change based on the value in the cell reference.
I used below formula which works, but every time when i drag or try to edit and enter, the path of the file path brokes and i need to reselect the path where the file is located. Is there a way where i can stop this?
Code:
=VLOOKUP(A2,'C:&E1&[Myfile.xls]Sheet2'!$A:$B,2,0)
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Mar 18, 2014
I have a data that consists of months, forecast and actual.
I've created a pivot table where; months is on the row, forecast and actual is on the values
I wanted to know the percentages between forecast and actual (forecast / actual) to see how it perform each month.
How do I go about inserting a pre-defined named called "percentages" on pivot table with calculated field or calculated item on pivot table itself?
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Dec 17, 2005
Is there a way to select a table and have excel produce a list ranking the #
of times each item shows up in the list, i.e.
dog 5
cat 2
bird 1
?
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Jun 29, 2012
I have 2 columns. One with a store number. The other with an item. I need to get the count of each item for each store. So:
Store, Item
1, Cashier 1
1, Cashier 2
1, Cashier 2
1, Photo PC 1
1, Cashier 1
1, Cashier 2
2, Photo PC 1
2, Cashier 1
2, Cashier 2
2, Cashier 1
2, Photo PC 2
2, Photo PC 2
2, DriveThru 1
3, Cashier 1
3, Photo PC 1
3, Photo PC 1
3, Photo PC 2
I would like to get to
Store, Cashier 1, Cashier 2, Photo PC 1, Photo PC 2,
1, 2, 3, 1, 0
2, 2, 1, 1, 2
etc....
How can this be done?
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May 24, 2007
I have cut down my problem to its simplest form - in the real world my spreadsheet is significantly more complex but the attached spreadsheet demonstrates it nicely!
The data is straightforward. PT1 shows the data without a calculated item whilst PT2 is the same PT but with the addition of a calculated item for GP (i.e Sales - COS). Unfortunately adding this has resulting in the PT growing and adding "ilogical" combinations of data that didn't exist in the source data.
In my current project I have "cheated" by using a helper column and filtering on this using the Worksheet_PivotTableUpdate event to hide the unwanted rows but surely there must be a way of removing them "properly".
Another problem, and I guess this is just the way it is, is that my PT takes ages to calculate presumably becuase it is calculating this formula for every combination of values?
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Mar 17, 2014
I have an issue with a calculated item in my pivot table, because in the totals and subtotal it shows the sum of the column but I want to show the formula that I've specified to the calculated item.
For example, in the attached file, I have in rows the field "name" that has four values (A,B,C,D), in columns the field "Groups" that has "G1" and "G2". I add in the rows the calculated item "G1/G2" that has the formula G1/G2. The problem is that in the total the column "G1/G2" doesn't show the division of the total of "G1" and "G2".
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May 28, 2014
I'm trying to get the parent item name of a clicked cell (e.g. when I double click on field "Commessa 2" I'd like to get "Region 3" and pass it to another sheet)
Here is my code:
[Code] .....
When I run this code, I get the message "Unable to get the ParentItem property of the PivotItem class"
Attached Image : Capture.PNG‎
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Aug 18, 2009
I have a Vlookup which I want to modify so that it can become dynamic as the table array part of the vlookup will change.
So the basic vlookup is as follows:
=VLOOKUP($R$3,ATTRIBUTION_FACTSET!$M$60:$P$73,2,0)
but the data I am looking for wont always be in the range M60:P73.
So I tried to make it dynamic by doing the following:
=VLOOKUP($R$3,INDIRECT("ATTRIBUTION_FACTSET"&"!M"&U1&":P"&V1),2,FALSE)
The idea being that U1 and V1 would be numbers that can change so in this case U1 would equal 60 and V1 would equal 73
This vlookup is giving me #N/A and no matter how I modify it I cannot get it to work.
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Dec 28, 2012
I am having an issue with my macro code. Basically I am trying to filter a pivot table by selected criteria. The code seems to be correctly filtering the pivot table but the table appears with no data in it unless I manually refresh the table. This defeats the purpose of automating with a macro. I have attempted a "work around" of just refreshing the pivot table after the filtering is complete but that was unsuccessful. Here is the macro code:
Sub BigReportMacro()
Dim pt As PivotTable
Dim pi As PivotItem
Dim pf As PivotField
Dim E
Sheets("Pivots").Visible = True
Sheets("Pivots").Select
'Refreshing all the Pivot Tables
[Code] .....
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Oct 11, 2007
I've in a sheet something like this:
A B
Number Item
2 Apples
1 Orange
2 PineApple
5 Orange
1 Apple
I need to do a code to get how many Apples Orange, PinneApple or somethig is in the range
For Example:
3 Apples
6 Orange
1 PinneApple
The items are variable. It's starts in the second row, and finish in the next blank row.
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