# Excel Formula To Calculate Difference In Times But Only Between Specific Times

Apr 8, 2014
I'm looking for a formula that will calculate the difference in times between specific times while working with a 24 hr clock. Please see details below:

E3 provides the start time of 4:00

H3 provides an end time of 15:30

If an employee works betwen the hours of 0:00 (midnight) to 5:59, this is considered DIFF hours and is therefore the number I am seaking. So for the data noted above, the total DIFF hours worked is 2 hours.

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May 14, 2013

I need a formula to calculate hours worked between specific times. In the worksheet I have, I need to calculate the hours worked between 5am and 10pm, the start time is in C7, and the finish time in D7 the formula need to be in H7, and another formula in I7 to calculate hours worked before 5am and after 10pm .

C

D

F

H

Iï»¿ï»¿

Start

Finish

Total

Ordinary

20%

4:00

23:00

19:00

17

2

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Jan 25, 2012

From the below example, I would need to know the difference between date & time of Received and Resolved in number of days. Meaning - time difference should also be calculated in days

CELL ACELL BCELL CCELL DCELL E - REQUIRED OUTPUTReceived

DateReceived

TimeResolved

DateResolved

TimeTurn Around Time - IN DAYS20-Jan-122:43:00 PM23-Jan-124:50:00 PMDifference between Resolved date & time and Received date & time

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Jun 13, 2013

I have a huge two column spreadsheet. The first column is a list of times in the format: dd-mm-yy hh:mm:ss and the second column is a status of either START or STOP

Every time there is a START, I want it to count the difference between that time, and the next STOP time, and display the results in column C

Sometimes there will be multiple START's in a row or multiple STOP's in a row, but I am only interested when the status actually changes from the first START to the first STOP. It then resets until there is another START.

Here's an example of how I'd want it to function:

13-06-13 01:22:13 START

13-06-13 01:22:16 START

13-06-13 01:22:20 STOP 00:00:07

13-06-13 02:20.01 STOP

13-06-13 02:21.03 START

13-06-13 03:22.04 STOP 01:01:01

I can do this manually, but of course there is too much data to do that, so I'm looking for an automated solution that looks at the status.

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Jan 10, 2007

I am working on an employee weekly schedule and would like to be able to calculate the amount of hours an employee is scheduled each day. For example; if you worked from 7am to 4pm, I want to have a formula that can determine that (7am to 4pm= 9 hours) then sum the total amount of hours for all employees scheduled that day.

Mon Tue Wed Thrs Fri Sat Sun Total

Employee 1 7-4 7-4 8-5 off 2-10 5-10 off 40

Employee 2 8-5 11-8 off 7-4 1-8 off 8-5 43

Hours 18 18 9 9 15 5 9 83

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Jun 19, 2008

I have a spreadsheet with Received Date/Time in C2 and Resolved Date/Tim in D2, Work Start Time in E2, Work End Time in F2. C2 and D2 are in dd/mm/yyyy hh:mm AM/PM format:04/03/2008 10:27 AM06/03/2008 1:06 PM9:00:00 AM5:00:00 PM

I need to be able to calculate the resolution time of each request in hours/mins excluding weekends and public holidays. I've tried using the NETWORKDAYS function but it doesn't seem to pick up multiple days between the Received and Resolved dates/times. I have put the Public Holidays in my spreadsheet ( attached) in AA2-AG2.

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Aug 22, 2008

I have call data in date/time 06/07/08 2:00 PM custom format for a 2 month period. I have my regular opening times eg Monday 9-3, Tuesday 10-4. For each call I want to know if it was made during opening times or not.

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Feb 23, 2010

In my workbook I have about 20 sheets (less in the attached sample), and on most sheets I’d like to query data for each day and find an average value based on the time and then copy that result into another sheet. I’m not sure if I’ll need 2 macro’s for this or if one can be used.

Here’s a quick description:

Assuming that I am currently in the sheet I want to run the macro, then I will either input “1:45” or “0:45” into a popup box, or I could always simply input the 1:45 or 0:45 in the code itself. I’m flexible

1:45:

If I input 1:45, then I’d like the macro to find the first 1:45 in Column B and the value in the same row in Column F will be used in the calculation. Once 1:45 is located, then the macro moves up to find 22:45 in Column B and the value in the same row in Column F will be used in the calculation.....

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Aug 14, 2007

I need some IF formula I believe that will yield an answer between 1 - 5. I'm not swavey enough with these things to figure this one out... trust me I tried and it keeps getting more confusing for me.

If the time worked is between certain time criteria then it would equal 1 - 5 depending on the time.

Example: If I work between the hours of 5am and 1pm then I would be in the Open/Mid range and would need to equal 2. If I only worked a few hours and my hours fell only between the Mid range then it would equal 3.

Then based on that... It would automatically fill in on the deployment charts... My name would show up on the Open and Mid Deployments under the task chosen for me to do that day.

I've attached a small sample of what I am looking for to kind of help show what I need. The highlighted areas are the areas I'm not sure how to do.

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May 1, 2008

I need to calculate the hrs between two date and time and deduct any time outwith the hrs of operation (09:00-19:00), if the date and time falls outwith these times.

I have used the formula 24*IF(A2>G2,G2+1-A2,G2-A2), where G2 IS 21/04/2008 11:45 and A2 is 20/04/2008 00:22, but can't get it right.

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Apr 4, 2009

I love this forum, and am usually able to find the help I need without bothering anyone However this one has me stumped and I wonder if anyone can help. It feels like it should be a fairly simple solution, but they can often be the ones that are most eluding LOL!

I have two columns; in column A are incoming telephone numbers and in column B are the date and time the calls were made. (I've put a few hashes in column A just to maintain confidentiality of the numbers, but in reality the cell is formatted as text in order to maintain the leading zero, and entries will follow the format 01234567890)

A sample would look like this:

0##6270####01-Mar-2009 00:01:440##6271####01-Mar-2009 00:03:020##6271####01-Mar-2009 00:03:040##6272####01-Mar-2009 00:16:330##6273####01-Mar-2009 00:30:490##6274####01-Mar-2009 00:55:470##6274####01-Mar-2009 01:06:170##6274####01-Mar-2009 01:07:420##6275####01-Mar-2009 01:08:360##6275####01-Mar-2009 01:11:410##6276####01-Mar-2009 01:13:45

Some numbers only call in once, I need to identify them as only called once.

Some numbers call twice, if they do I need to be able to show time it took between call 1 and call 2.

Some numbers call more than twice. For each successive call I need to be able to show the time since the previous call.

In my mind, the results table would need to look something like this:

NumberTime of callTime between

1st and 2nd call

Time between

2nd and 3rd call

Time between

3rd and 4th call

0##6270####01-Mar-2009 00:01:44Only called once0##6271####01-Mar-2009 00:03:0200:00:020##6272####01-Mar-2009 00:16:33Only called once0##6273####01-Mar-2009 00:30:49Only called once0##6274####01-Mar-2009 00:55:4700:10:3000:01:250##6275####01-Mar-2009 01:08:3600:03:050##6276####01-Mar-2009 01:13:45Only called once

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Mar 25, 2014

How to calculate overlapping times. I have found a few formulas on here I have tried to reproduce with no luck. This thread is similar to my issue.(How to calculate the amount of overlapping time) I need a non VBA format.

I need to know what times are overlapping; I need to see when two people are working active cases at the same time and how much time is overlapping. This is a huge spreadsheet with several rows of data. At this moment I am dong it all manually.

Here is a sample of what is looks like. As you can see the first line is overlapping with the second line by 8 minutes into the next case.

NAME

DOS

Start time

End Time

Person A

2/3/14

6:40

7:38

[Code] .....

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Jun 18, 2012

I need excel 2010 to automatically save at 09:30 and 19:45 every day monday-friday. Also need the file name saved to reflect the time and date it was saved - if possible.

My PC locks after 10 minutes of inactivity - unfortunately this has to happen because of where my PC is situated.

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Dec 2, 2008

On my spreadsheet i have a bunch of variables:

A1 = Arrival time at Checkpoint 1 - 5:53:08

A2 = Time to destination from Checkpoint 1 - 1:10:18

B1 = Arrival time at Checkpoint 2 - 6:00:56

B2 = Time to destination from Checkpoint - 1:02:30

C1 = Total distance from Start - 2.83

C2 = Arrival Time at Destination - =SUM(A1,A2)

D1 = Speed determined from the other variables

D1 is SUPPOSED to equal 25.00

It also is where I am stumped!!

Not only can I not figure out the math but also how to format the function to get the right answer.

ps: Arrival Time at Destination is only included in case it would be useful to find the answer!

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Nov 3, 2009

I need a formula that gives me the difference between two different times

EG. 11:14:56 and 16:14:26, i want to find the difference/time between the two. Hope i'm making sense...

Also, does the time have to be in a time format on excel for the formula to work?

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Nov 10, 2008

I would really appreciate your help

I have a client who weants to work out the total number of hours (not minutes) between two times. I have managed to do that with no problem using the formula =IF(A2>B2,B2-A2+1,A2+B2). However, this is where the problem starts.

They want to multiply the number of hours with the number of men on the job, but the answer is wrong, and I cannot understand why. I have checked the formnat of the cell and changed it to see if that is the problem, but without success.

I have copied it below

Time inTime outNo hoursNo of MenTotal Man Hours

12:0003:001526

14:0018:00474

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Jan 11, 2013

I'm trying to calculate the number of hours an agent works between the hours of 7AM and 7PM. Column B has their START time, Column C has their END time, Column D includes their LUNCH time, and Column E calculates the total number of hours worked (=IFERROR(SUM(C248-B248)-D248,"-").

I've created 3 additional columns (Column F = number of hours before 7:00, Column G = number of hours after 19:00, and Column H = Total excluded hours which represents the total number of hours an agent worked before 7AM or after 7PM.

I've attemped several different formulas, but they all give me '#########' in one cell or another.

Other formulas used:

=$F$243-B248

=ABS(F243-B249)

=-IF(B250>$F$243,-1,1)*MINUTE(IF(B250>$F$243,B250-$F$243,$F$243-B250))

My format is 13:30:55

I'd like for the result to be either a dash "-" or "0:00:00" if an agent's start time is after 7AM or end time is before 7PM.

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Jun 11, 2007

I have a form for weather warnings that has time of issue in cell B19, and the time of occurrence in cell D19, and the times are in a 24hr military style time format (1600, or 1735, etc).

I need cell G19 to tell me the time difference between the two in hours and minutes, but here's the catch - if cell B19 has an earlier time, I need it to display the difference as a positive number, indicating that I issued the warning before the event actually occurred. If D19 is earlier, I need it to display in cell G19 as a negative number, indicating that the event occurred before I had a chance to issue the warning.

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Aug 18, 2010

I have A1= Date A, B1 = Time A, C1 = Date B, D1 = Time B, E1 = Hours between Date&Time B and Date&Time A

How can I enter a formula that takes the date and times from separate columns and calculates them?

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Nov 21, 2006

I have a column that finds the difference between two times and I have it formatted as h:mm so that I get results such as 0:55 for 55 minutes. The problem is that when I try to get an average, median, and sum for all the times in that column it doesn't work. It comes up way short. I'm assuming it has somthing to do with the formatting.

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Mar 29, 2007

I am trying to calculate the difference between a scheduled start time and an actual start time. If the actual start time is greater than the scheduled start time a negative time (hh:mm:ss) should be returned. instead the cell is populated with #############....

I have tried to reformat using the custom formats, but the only options in excel 97 are for either standard numerics or £ (these return a minus figure).

I've had a look at the time functions but could not see a suitable one.

I'm sure there is a simple format solution to this.

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Feb 14, 2014

I am having difficulty finding the difference between two times and dates in Excel. I have researched this on Google and tried several formulas but none have worked for me. The format the data is currently in can be seen below:

A1: 1/3/2014 11:00:02.230 B1: 2/7/2014 08:42:37.637

A2: 2/12/2014 07:51:58.663 B2: 2/13/2014 05:36:31.893

(Note all times are military time format)

I want to display the difference in C1 in a format along the lines of "dd hh:mm". The data for seconds and fractions of a second is included in the source data but is not needed in the final results.

If the date and time falls on the same day, I have no trouble doing a simple "B3-A3" to determine the answer. For example:

A3: 2/5/2014 09:56:06.273 B3: 2/5/2014 10:39:51.34

Gives me an answer of: 0:43

Trying to do the same for A1 and B1 gives me this: "03 21:42" when I format it to "dd hh:mm".

Is there a formula that would give me the correct answer in both of these cases?

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Apr 24, 2006

I need the difference between two dates/times field in hours or minutes.

Eg:

A1 B1

1/4/05 10:00 2/4/05 14:30

The result should be 13.5 hours, considering only 8 hrs per day, only business days and 8 to 5 workday.

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Jul 17, 2009

I have to work out the time difference between 2 times over a 24 hour period.

There is a fixed booked departure time and an actual time of departure, the actual time of departure can be either before or after the booked time.

I need the time difference between the times shown as either +/- minutes at present it returns the time in [HH:MM].

I have a simple IF formula to work out - time but when it calculate + time it returns the reverse difference.

A= booked time

B= actual time

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Aug 10, 2009

I need to calculate the difference between a start time and end time in hours and minutes.

Start

01/07/2008 11:40

End

01/08/2008 19:28

Start and End columns are formatted as 'Custom' m/d/yyyy h:mm.

I'm not sure what formula to write to calculate the hours and minutes between the two times. Everything I've tried doesn't count over 24 hours. Also what do I format the result cell as?

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Dec 8, 2009

I am having trouble finding the difference between times. I have two cells, A1, A2. Times will be placed in there each day. A1 will have the first time and A2 will have a later time that day. i.e. A1 12:25AM, A2 2:45AM. A3 would have the formula. In this case I am looking for an answer of 2:00 (2hrs).

My second issue will be times when I have A1 11:20pm and A2 1:20am. I can't seem to get it to work.

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Aug 21, 2013

It will be easier to explain in an example:

A B

Time (hh:mm:ss) Digital

1 10:03:00 0

2 10:03:01 0

3 10:03:02 1

4 10:03:03 1

5 10:03:04 1

6 10:03:05 0

[code]....

From the data above I am searching for the duration of when the digital column says '1', i.e my function = A5-A3 which would output 2 secs or 00:00:03 & likewise A9-A8.

The problem I have is that the digital signal is staggered and does not always have the same frequency. I have over 6848 lines of time to check so to do this manually would take me all day.

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Dec 7, 2008

I am trying to figure out a difference in hours between date & times.

Cell & Info:

A1 = 07/12/2008

A2 = 02:00:00

A3 = 07/12/2008

A4 = 04:00:00

So in cell A5 i want the difference which is: "02:00:00"

but i dont know how to include the data in the formula....

etc if:

A1 = 07/12/2008

A2 = 01:00:00

A3 = 08/12/2008

A4 = 01:00:00

A5 should be = "24:00:00"..

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Dec 14, 2008

I'm trying to subtract two times to get the difference. Entries are in military format (1615) and VBA converts the time to 16:15. My problem is that when a time is entered between 0001 and 0059 (i.e. 0015), the VBA converts the time to :15. My formula does not recognize this, but does recognize 0:15 (entered without VBA). The cell is custom formatted as h:mm. I've tried several other formats including [h]:mm but can't get any to work. How can I get a formula to recognize it?

=IF(U12<T12,(U12+1)-T12,U12-T12)

where U12 is :15 and T12 is 23:00

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Apr 30, 2009

I am trying to create a time sheet where there will be a start time - end time - number of hours (difference between the 2) - pay rate - total pay, but am getting strange results!

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