# Count Word Occurrences But Excluding Keywords?

Feb 13, 2014
I have a list of courses that are run each month, I have a formula that counts the occurrences of these words to show how many times each course is run per month.

However, there are 'other' courses that will be run adhoc which I want to count the occurrences of. It basically needs to count if there is text there but exclude the normal courses which are run.

I have attached a spread sheet as an example, the list of the normal courses are on the right. I've highlighted in yellow where I need the formula.

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Jan 5, 2007

Lets say there is a string: " andy,andy,tom,amy,andy" and I would like to search the word "andy". The function would return 3.

How could I implement this using VBA?

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May 26, 2006

I have an excel program that is supposed to count word instances in a word document. I can't seem to find the right declaration for a word document.

For example to declare a workbook in excel its

Dim wb As Work Book

I've tried

Dim doc As Word.Document

'or

Dim doc As Word.Application

as shown in some of the forum posts, but an error user-type not defined keeps displaying.

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Sep 20, 2013

So, I have two columns on a sheet that all contain drop down boxes for various information. We'll refer to them as column 1 and column 2.

In column 3, I want to have the highest instances of those words sorted with the highest on top, and downward from there, along with the number of times it appears in either column 1 or 2. (And I want the sorting to be dynamic, i.e. when I change what's in column 1 or 2, it will re-rank them according to highest number)

i.e.

Column1 Column2 Column3 (Column4-#)

Bob Tom Bob 5

Joe Bob Tom 2

Bob Joe 1

Tom Bob

Bob

I have the drop downs and what not for the 1st 2 columns, I just need to know how to make 3 & 4 happen.

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Mar 26, 2009

I am trying to come up with a formula that will count everything excluding 1 in one row, while looking at another row to determine the group.

The attached example explains things a lot better.

I am going to have 2 formulas. 1 for the "Big" group and one for the "Small" The formula needs to look first at the column that has the group in it. Then it needs to count everything is column A excluding "Snake" And return the value.

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Aug 23, 2013

I am trying to count the number of specific words contained in a specific cell. If my data were static, and the list of keywords was short, there are many solutions such as using multiple instances of the length function as proposed by @shg here.

Suppose I have the following sheet: (column C is what I am trying to achieve)

A

B

C

1

[Code]....

That is, C2 will tell that B2 contained 3 of the keywords (1X beautiful, 2X happy) and so on.

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Oct 30, 2013

I am trying to identify the row(s) where a match occurs when there can be multiple occurrences of the match.

A

B

C

1

john brown

Brown

True

2

Cathy Smith

3

Brown excavating company

4

XYZ Corp

5

Brown Advisors Inc.

The first test I ran in cell C1 with the information above was to determine if "Brown" was located in the range of A1:A5 using formula:

=IF(ISNUMBER(MATCH("*"&B1&"*",A1:A5,0))=TRUE,"True","False")

In the case of the word "Brown" it occurs in the range of A1:A5 three times, so the result of the above formula would be "True"

Now what I would like to do is return the locations, in this case the row number(s), where the word brown is contained range of A1:A5 because in the case of the word Brown, it occurs three separate times in the range of A1:A5. I would like the resulting value of the formula in this case to be "1, 3, 5" indicating the word Brown occurs in rows 1, 3, and 5. The formula also needs to work in case there is only one match as well.

I tried using the below array formula:

={MATCH(FALSE,ISERROR(SEARCH(B1,'Working List of Vendors'!$A$1:$A$5)),0)}

But it would only return the first occurrence of the match which in this case would be row 1, or "1"

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Feb 16, 2012

I need to count how many times the word Test is in the range B4:H9 with

Range N2 = Test the formula below works if Test is only in the cell once.

=COUNTIF($B$4:$H$9,"*" & N2 & "*")

But I have data in cells like below, this is all in one cell, so how would I have it count all the times test is in the range when some cells have test 2 or more times in a single cell?

5

Test

8am-2pm

Test

5pm-10pm

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May 19, 2009

I have a COUNTA function that I'm using. However, I want to exclude "N/A" from my count, what is the function that I need to use to do that.

Currently I have =COUNTA($C$10:$C$122). How do I modify this formula so it doesn't include "N/A" in my count.

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Nov 3, 2006

I've set up a trial sample register to monitor progress.

Column A contains date of receipt

Column B contains data of report

Column C contains deadline

Column D contains a formula to indicate whether the deadline was achieved, or force the cell to be blank if no date was entered,

=IF(C2="","",IF(C2>=B2,"Yes","No"))

Columns E to P contain other information.

So far ok.

I want to create a summary by month., giving the number of samples received each month, which I did by extracting the month from column A =month(A2), but i also want the number which met the deadline.

How do I count the number of Yes for each month?

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Dec 27, 2006

I have a somewhat large spreadsheet that is imported from an AS/400 database which shows the number of times something is being used. It lists the object in a row for each use. For instance, if the object is being used 4 times, there would be four rows of this object's name as well as a 0, 1, 2, 3 next to the correct row. Where it is being used is listed in the H Column.

I'm just trying to count the number of times each object is used and where it is used and list it out in another worksheet. Like this:

Object 1, 4 uses, Place 1 2 3 and 4.

Can someone point me in the right direction in terms of where to start with this? I don't mind giving it a shot in terms of the coding but I'm somewhat at a loss in terms of the general "how to".

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Apr 10, 2008

I have a table of values, each of which can occur multiple times on multiple rows. I need to figure out the maximum number of times a specific value appears in a row. I could do it quite easily with VBA, running countif on each row and tracking the maximum, but I would like to do it with builtin formulae if at all possibl

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May 9, 2008

I have a small sample sheet attached..I need a formula in column c which identifies how often the name in column B hass occurred already in the sheet. Auto Merged Post Until 24 Hrs Passes;File attached

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Jan 30, 2014

I have pivot table that is pulling data from a page that is using the vlookup formula. I would like the table to only include fields that have data in the count. However, the pivot table is registering cells that have "0" (i.e., there's no actual data in the cell it is pull from) as having data. How can I get the pivot table count to ignore these cells?

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Feb 25, 2014

Iam doing a market report for real estate. I have attached a file for reference. I am trying to track the Active Listings within a given time period and within a specific zip code. Unfortunately my local MLS does not track historical data on Active Listings, and therefore I have to use the Listing Date and the date it no longer went active to determine which listings were active in a given time period. Some of the listings are still active and therefore do not have a "No Longer Active" date. These listings will need to be counted as well.

MLS Active by Zip.xlsx

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Apr 22, 2014

In a datafile I have one column containing a trip 'origin' and a second column contains 'destinations'. I want to count how many times each trip occurs (so the same origin/destination pair). This is doable using COUNTIFS but unfortunately respondents did not provide consequent origins and destinations. I encountered the following formulations

-Alfastraat, Amsterdam

-Alfastraat 5, Amsterdam

-Alfastraat 5, 1021AB Amsterdam

-Amsterdam, Alfastraat

Since the format is different among and within respondents functions containing LEFT, RIGHT, MID are not useful (at least, my trials did fail). I found a VBA-script for a FUZZYVLOOKUP which sounded promising. Unfortunately the data is stored on a remote PC without VBA on it.

Is there a way to count the occurrences of trips given the circumstances?

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Nov 18, 2008

I have an excel spreadsheet to record employee holiday and sickness figures.

It is set on as a grid e.g. column A stores all the dates and then employee names are used as column header.

One of the triggers I need to use is where, an employee has been absent 28 consecutive days. When an employee is absent I simply enter 'ABSENT' against there name.

Countif will count the number of time absent appears in the column however I need it to only recognise it if it is only 28 days in a row.

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Jan 20, 2012

Col A contains a list of random dates going back 1 year in this format 12-Oct-11. These dates are the dates of events. The events are coded into 5 areas in col B with a,b,c,d & e representing each typy of event.

I would like to look at the last 3 months of data taken from Col A and count how many events occured in that time period.

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Apr 13, 2013

I have a list of numbers in column A- for example

4

3

5

4

3

4

What I want is in column B to give the sequential count that each number is for that number. In other words in row one the number 4 appears for the first time and so the sequence number is 1. It next appears in row 4, so the sequence number there is 2, and for row 6, it is 3.

The completed table will look like this:

A B

4 1

3 1

5 1

4 2

3 2

4 3

Any formula for the cells in column B? My actual list is about 5,000 lines and so I need a formula that is not slow.

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Jul 23, 2014

Row Number (A)

ID Number(B)

No.of Repetitions(C)

1

1234

4 or TRUE

2

2538

1 or FALSE

[Code] ............

In need checking if a particular ID number is repeated more than once in column B. I need to write a formula in each cells of "No.of Repetition" column or Column C to check if respective ID number in column B is repeated more than once and display the count or display a condition true or false.

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Feb 16, 2007

=SUMPRODUCT(--('2007'!$E$2:$E$500=$A$20),--('2007'!$O$2:$O$500=G2))--('2007'!$AA$2:$AA$500='2007'!$AA$3)

I need to count the number of occurrences in cell AA3. I need only to count the occurrences of AA3, that also have the contents of A20 and G2 in them.

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Mar 29, 2007

Look at 2 columns and assess if certain criteria and then count the number of these certain criteria. I give an example below:

Column 1: Has a drop down box of possibilities from: "Red", "Amber", "Green", N/A

Column 2: Has a drop down box of possible choices of: "Significant", "Other".

What I would like to do is have a formula which will count the number of times you have "Red and Significant", "Red and Other", "Amber and Significant", "Amber and Other", "Green and Significant", "Green and Other" and "N/A and Significant" and "N/A and Other".

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Apr 26, 2007

I am working on a spreadsheet that tracks employee attendence and I am hoping there is a formula that can count the number of occurrences (see below) not the number of incidents (total number of times it comes up).

v

h

v

v

v

h

h

v

incidents of v: 5

occurrences of v: 3

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Jul 3, 2007

I am trying to find out if Sumproduct or Countif will provide me the answer but in vain. In the example of the 2 columns of data, how do I find out the number of one-time (or unique) combined occurences for data in column A and B? In my example the answer should be 5. I do not how to proceed with my Sumproduct formula which gives error. =SUMPRODUCT(($A$1:$A$17="A122")*$B$1:$B$17)

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Jul 17, 2007

I need to count the number of occurrences of a range of dates in one column. These are not unique dates, but dates between two date periods i.e. number of dates falling between 02/07/07 and 09/07/07. I have tried using the COUNTIFS function and inserting the column range (e.g. B7-B57) and then searching for dates <=02/07/07. However, what I need is to search for the number of times any date in a given period occurs i.e. number of 03/07/07s in a period from 02/07/07 to 09/07/07.

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Jun 5, 2014

how to count days excluding only sundays in a calender period.

"weekdays" excludes both saturdays and sundays.

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Nov 28, 2012

Have several rows

Some have data some do not

Some rows are hidden (Hidden rows also may or may not have data)

I wish to only count how many rows are not hidden.

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Nov 9, 2012

I have a spreadsheet with 6 months of data in one row. the dates are from A3 (Jan 1) to FY3 (Jun 30). The data is in range A4:FY4. The data is a "$" (without quotes). The $'s are entered randomly during the 6 month period. I need a formula to determine the days between the last occurrence and the next to last occurrence of the $. Example spreadsheet shows the $'s on Mar 28 and May 5 as the last two. The spreadsheet is attached. I am using Microsoft Office Excel 2010.

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Apr 12, 2014

I'm trying to count the number of occurrences where two conditions in a table are true.

I have a table that has two columns for ratings; impact and probability. Each can be scored 1-5 This creates a matrix table of possible scores from 1 - 25 (image attached)

I want to COUNT the number of items in each of the boxes (not the total score). For example, how many are Impact 5 and Probability 5 (25 total); how many are Impact 4 and Probability 2 (8 total), and so on. Basically a count of the each of the intersections in the matrix.

Something like "Countif Impact is 5 AND Probability is 5"

Is it possible to count something once, checking for multiple conditions?

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Jul 3, 2012

Count number of occurrencesI have a large spreadsheet that list customer and call dates. Each call is displayed in a separate row with the corresponding customer next to it - so each customer may show up multiple times with different call times. I want an equation that will count if 4 calls (occurrences) have been made to each customer and if it is the answer is "1". I have been trying to make it working with COUNTIF but not getting the results.

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